090-23 - Various Agencies - ContractKC-489-23
SUPERSEDING
INTERLOCAL AGREEMENT FOR
EMERGENCY MANAGEMENT SERVICES
THIS SUPERSEDING INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT
SERVICES ("Agreement") is between the City of Bremerton, the City of Port Orchard, and the
City ofPoulsbo, all Washington state municipal corporations, (individually referred to as a "City"
and collectively as the "Cities"), and Kitsap County, a Washington state political subdivision
("County"). All collectively referred to as the "Parties" and individually as a "Party".
RECITALS
WHEREAS, the Interlocal Cooperation Act, chapter 39.34 RCW, allows public agencies to enter
into agreements forjoint and cooperative action more efficiently within their jurisdictions.
WHEREAS, County has established a Comprehensive Emergency Management Plan pursuant to
chapter 38.52 RCW; and
WHEREAS, chapter 38.52 RCW, the Emergency Management Act, empowers local governmental
entities to establish a program to respond to and manage emergencies and specifically authorizes
two or more entities to join together to establish such a program;
WHEREAS, the Cities desire to contract with the County for coordinated emergency management
services to augment, not supplant, the Cities' responsibilities and obligations under chapter 38.52
RCW.
WHEREAS, the Parties desire to join together to execute this Emergency Management Services
Agreement to multiply and combine their personnel, equipment, expertise, and other resources to
provide coordinated emergency management services, subject to the terms and conditions of this
Agreement.
WHEREAS, the Parties desire to enter into this new Emergency Management Services Agreement,
to supersede and replace Interlocal Agreement for Emergency Management Services KC-496-13
and all amendments thereto, subject to the terms and conditions herein.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by
reference, and the mutual promises and covenants, the Parties agree as follows:
DEFINITIONS. The following definitions provided herein and as defined in RCW
38.52.010 shall apply unless otherwise provided in the Agreement.
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A. "Agreement" means this Superseding Emergency Management Services Agreement
which includes Attachment A and B, and any subsequent amendments, all which are
incorporated by reference.
B. "Catastrophic incident' means any natural or human caused incident, including
terrorism and enemy attack, that results in extraordinary levels of mass casualties,
damage, or disruption severely affecting the population, infrastructure, environment,
economy, or government function as further defined and subsequently amended by
RCW 38.52.010(6).
C. "Catastrophic Event Playbook" means the Kitsap County DEM field guide for
volunteers and emergency management personnel which provides guidelines to help
survivors establish and support life -sustaining services in the event of a disaster.
D. "Cities" means the cities of Bremerton, Port Orchard, and Poulsbo.
E. "Comprehensive Emergency Management Plan" or "CEMP" means the preparation for
and the carrying out of all emergency functions, to mitigate, prepare for, respond to,
and recover from emergencies and disasters, and to aid victims suffering from injury
or damage resulting fi•om disasters caused by all hazards, whether natural,
technological, or human caused, and to provide support for search and rescue
operations for persons and property in distress as provided in RCW 38.52.010.
F. "Core Capabilities" means distinct critical elements essential for the execution of each
mission area: prevention, protection, mitigation, response, and recovery.
G. "Council' means the Kitsap County Emergency Management Council.
H. "Department' means the Kitsap County Department of Emergency Management
responsible for performing local emergency management functions in incorporated
and unincorporated Kitsap County.
I. 'Director" means the Director of the Department of Emergency Management or
designee.
J. "Disaster Recovery Framework" means the response to all types of disasters and
emergencies built on a scalable, flexible, and support activities.
K. "Duty Officer" means the Kitsap County Department of Emergency Management
staff member that is assigned on a two -week rotational basis to attend to
administrative tasks and incidents that require attention regardless of the time of day.
L. "Emergency or disaster" means an event or set of circumstances which: (i) demands
immediate action to preserve public health, protect life, protect public property, or to
provide relief to any stricken community overtaken by such occurrences, or (ii)
reaches such a dimension or degree of destructiveness as to warrant the governor
declaring a state of emergency pursuant to RCW 43.06.010.
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M. 'Emergency Management" means the preparation for and carrying out of all
emergency functions, other than functions for which the military forces are primarily
responsible, to mitigate, prepare for, respond to, and recover from emergencies and
disasters, and to aid victims suffering from injury or damage resulting from disaster
caused by all hazards, whether natural, technological, or human -caused, and to
provide support for search and rescue operations for persons and property in
distress.
N. "EOC" means the Kitsap County Emergency Operations Center.
O. "EOP" means an Emergency Operations Plan.
P. "FEMA" means the Federal Emergency Management Agency.
Q. "KCC" means the Kitsap County Code.
R. "KCDEM" means Kitsap County Department of Emergency Management.
S. "NIMS" means the National Incident Management System.
T. "Search and Rescue" means the acts of searching for, rescuing, recovering by means
of ground, marine, or air activity any person who becomes lost, injured, or is killed
while outdoors or as a result of a natural, technological, or human -caused disaster,
including instances involving searches for downed aircraft when ground personnel are
used.
U. "Services" means the emergency management services provided Kitsap County
Department of Emergency Management to the Cities that have executed this
Agreement and paid all fees due pursuant to the terms and conditions of this
Agreement.
V. "Whole Community" means an approach that attempts to engage the full capacity of
the private and nonprofit sectors, including businesses, faith -based and disability
organizations, and the general public, in conjunction with the participation of local,
tribal, state, and federal governmental partners.
PURPOSE: The purpose of this Agreement is to provide an economical mechanism for
administration and coordination of the County's and Cities' Emergency Management
Services to protect the public peace, health, and safety and preserve the lives and property
of the people of the County and Cities; identify persons responsible for administering the
Services; and define the Parties responsibilities as contemplated in RCW 39.34.030.
ORGANIZATION. No separate legal or administrative entity is created by this Agreement
nor do the Parties intend to create through this Agreement a separate legal or administrative
entity subject to suit.
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4. ADMINISTRATOR. Each Party shall designate an individual "Administrator", by title or
position, to oversee and administer that Party's participation in this Agreement. Each Party
shall communicate the identity of their respective Administrator to the Director, who is the
Administrator for the County. No Party is intending to assume responsibility or liability
for the actions, or failures to act, of the other party and/or their respective employees. Each
Party may change their designated Administrator at any time by delivering written notice
of their new Administer to the other Parties.
5. EFFECTIVE DATE/DURATION. This Agreement shall be effective when at least two
Parties have executed this Agreement and shall remain in effect for three (3) years from
that date, unless terminated or extended by the Parties. Should fewer than all named Parties
execute this Agreement, the Agreement when filed as provided herein, will be effective
between the County and the Parties that have executed the Agreement to the same extent
as if no other Party had been named.
6. SERVICES. The Department will provide the Cities those Services identified in this
Agreement and Attachment A in accordance with chapter 38.52 RCW, subject to the
availability of County resources. All Services are provided without warranty of any kind,
including without limitation the sufficiency and adequacy of the actions of the Parties in
response to a catastrophic incident or disaster. Cities shall remain responsible for the
provision of those items identified in Attachment B, and other services the Cities are
required to provide by law.
ANNUAL FEES. The amount due from each City is based the square mile land mass of
that City's boundaries. In calculating the per capita charge, the total square miles of each
City (numerator) are divided by the total square miles of the County (minus Bainbridge
Island) (denominator) and that percentage is multiplied by the Department budget. The
assessment amount for the County is identically determined by multiplying the square mile
percentage of the unincorporated portion of the County by the budget amount. City
assessments shall be paid on an annual basis. This section will be adjusted when the land
mass allocation for any Party is changed, or new cities are incorporated.
INVOICE. The County send an invoice to the Cities in January for the annual service
charge for the Services described in Attachment A. Cities shall make complete and timely
payment of the amount invoiced regardless of whether the City opts to participate in all
Services within 30 days of the invoice date.
9. FILING. Prior to entry into force, this Agreement will be filed with the Kitsap County
Auditor's Office or, alternatively, listed by subject on a public agency's web site or other
electronically retrievable public source in compliance with RCW 39.34.040.
10. TERMINATION. Any Party may terminate their participation in this Agreement with 30-
days prior notice to the other Parties. The annual service fee will not be refunded in the
event of termination. A terminated Party assumes no responsibility for the acts or omissions
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occurring after the termination effective date but will remain liable for acts or omissions
occurring prior to the termination effective date.
11. PROPERTY. The Parties do not anticipate the acquisition of property for the performance
of this Agreement and any property acquired by a Party during this Agreement shall be
held by and remain the property of the acquiring Party.
12. EMERGENCY MANAGEMENT COUNCIL
A. The Kitsap County Emergency Management Council is established as an advisory
board to make recommendations to the Department and Board of County
Commissioners. The Council will provide strategic guidance, assist in the continuous
evaluations of objectives, assessment of outcomes, and proactively recommend
changes.
B. Composition. The Council shall be composed of: (a) one county commissioner, and (b)
the mayors of each participating City or a participating City mayor's designee.
C. Meetings. The Council will meet on a quarterly basis and at additional times as
needed.
D. Open Meeting. The business and other matters that come before the Council shall
be conducted dining an open public meeting as required by law. Meetings may be
scheduled at regular times or may be called as a special meeting on an as -needed
basis. The chairperson, vice- chairperson, orthe Director is authorized to call for a
meeting.
E. Quorum. A quorum shall exist when at least: (a) one (1) county commissioner,
and (b) a majority of the other members of the Council or their designee(s) are
present. Business may be conducted by majority vote of the quorum unless
otherwise provided in this Agreement.
Election. At the first meeting of each calendar year, the Council shall elect a
chairperson. The chairperson shall serve for the remainder of the calendar year or
until a successor is elected.
G. Minutes. The Director, or designee, shall keep the minutes of all meetings.
H. Rules. Council meetings shall be conducted in accordance with Robert's Rules of
Order unless otherwise stated in the bylaws.
I. Notice. Prior to conducting and holding special meetings, each member of the
Council shall be given 48- hours advance notice of the meeting and public notice shall
be provided as required by state law.
13. HOMELAND SECURITY AND EMERGENCY MANAGEMENT PERFORMANCE
GRANT. The Parties acknowledge the importance of sustaining Department staff and
projects currently funded by federal grants. The County will provide prompt notice to the
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Cities in the event the County's federal funding may be cut jeopardizing the Department's
ability to provide the Services outlined in this Agreement. Following receipt of such
notice, the Parties agree to discuss the need to reassess the Services and annual service
charge.
14. EMERGENCY WORKER COMPENSATION. Persons registered as emergency workers
for the County under a mission number issued by the state may be eligible to be
compensated for injuries or death, for economic harm including personal property damage
or loss, for expenses incurred for transportation, telephone, or other methods of
communication, and for the use of personal supplies, when such injuries, death, economic
harm, and or expenses are suffered or incurred as a result of participation in emergency
management activities as provided in chapter 38.52 RCW and implementing regulations.
15. INDEPENDENT CAPACITY
A. Each Party will act as an independent contractor and its respective employees or agents
will continue to be the employees or agents of that Party, which will be solely and
exclusively responsible for their employees and agents. Employees and agents of one
party will not be considered for any purpose whatsoever under this Agreement to be
employees or agents of another Party to this Agreement. No Party will have the
authority to bind another Party, absent a written agreement of the Parties, nor the
authority to control the employees, agents, or contractors of another Party to this
Agreement. All rights, duties and obligations of the employer will remain with the
employing Party.
B. Each Party shall be solely and exclusively responsible for the compensation, benefits,
training expenses, and all other costs and expenses for its employees. Each Party will
be responsible for ensuring compliance with all applicable laws, collective bargaining
agreements, and civil service rules and regulations regarding its own employees.
16. INSURANCE. Each Party shall maintain in good standing during the term of this
Agreement adequate general liability insurance to protect against losses and risks arising
out of or related to the Services provided under this Agreement in such amounts as are
prudent and customary for the jurisdiction.
17. LIABILITY. Liability for emergency management operations shall be limited as provided
by chapter 38.52 RCW.
18. HOLD HARMLESS. To the extent not covered under chapter 38.52 RCW, each Party shall
defend, indemnify, and hold harmless all other Parties from any and all claims arising out
of the Patty's negligent performance of this Agreement.
19. DISPUTE RESOLUTION. In the event of a dispute between the Parties regarding the
terms and condition, or performance, of this Agreement, the Parties shall use their best
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efforts to resolve those difference on an informal basis.
20. NOTICE. All notices will be delivered in writing to the named Administrator for each
Party. Notice mailed by regular post (including first class) shall be deemed to have been
given on the third business day following the date of mailing, if properly mailed and
addressed. For all types of mail, the postmark affixed by the United States Postal Service
shall be conclusive evidence of the date of mailing.
21. NONDISCRIMINATION. No Party will discriminate against any person on the basis of
race, color, creed, religion, national origin, age, sex, marital status, sexual orientation,
veteran status, disability, or other circumstance prohibited by federal, state, or local law,
and shall comply with Title VI of the Civil Rights Act of 1964, P.L. 88-354 and Americans
with Disabilities Act of 1990 in the performance of this Agreement.
22. LEGAL ADVICE AND REPRESENTATION. The Kitsap County Prosecuting
Attorney's Office may provide legal advice and legal representation to the Kitsap
County Emergency Management Council. Each City may obtain independent legal
advice and representation from its City Attorney.
23. COMPLIANCE WITH LAWS. The Parties shall comply with all applicable laws, rules,
and regulations pertaining to them in connection with the Services provided and matters
covered in the Agreement, including but not limited to applicable regulations of the
Washington Department of Labor and Industries, including WA-DOSH Safety
Regulations, and all relevant state and federal workplace safety requirements.
24. IMPLIED CONTRACT TERMS. Each provision of law and any terms required by law to
be in the Agreement are made a part of the Agreement as if fully stated in it.
25. PUBLIC RECORDS ACT. Notwithstanding any provisions of this Agreement to the
contrary, to the extent any record, including any electronic, audio, paper or other media, is
required to be kept or indexed as a public record in accordance with Washington state law,
each Party agrees to maintain all records constituting public records and to produce or assist
the other Party in producing such records, within the time frames and parameters set forth
in state law.
26. NO JOINT VENTURE. Nothing contained in this Agreement shall be construed as creating
any type or manner of partnership, joint venture, or other joint enterprise between the
Parties.
27. SEVERABILITY. The provisions of this Agreement are severable. Any term or condition
of this Agreement or application thereof deemed to be illegal, invalid or unenforceable, in
whole or in part, shall not affect any other terms or conditions of the Agreement and the
Parties' rights and obligations will be construed and enforced as if the Agreement did not
contain the particular provision.
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28. SURVIVAL. Those provisions of the Agreement that by their sense and purpose should
survive expiration or termination of the Agreement shall so survive. Those provisions
include, without limitation, the respective responsibilities of each Party, compensation, and
indemnification.
29. HEADINGS. Headings of this Agreement are for convenience only and shall not affect
the interpretation of this Agreement.
30. ENTIRE AGREEMENT. The Parties acknowledge the Agreement is the product of
negotiation between the Parties and represents the entire agreement of the Parties with
respect to its subject matter. All previous agreements and representations, whether oral or
written, entered into prior to this Agreement are hereby revoked and superseded by the
Agreement.
31. AMENDMENT. This Agreement may be amended fi-om time to time as deemed
appropriate by the Parties, provided, any such amendment will not become effective unless
written and signed by all Parties to this Agreement with the same formality as this
Agreement.
32. DISCLAIMER. Nothing in this Agreement will be construed in any manner that would
limit a Party's authority or powers under law.
33. NO THIRD -PARTY BENEFICIARIES. This Agreement is intended to be solely between
the Parties. No part of this Agreement shall be construed to add, supplement, or amend
existing rights, benefits, or privileges of any third -party. Nothing in this Agreement will be
construed as giving any benefits, rights, remedies, or claims to any other person, firm,
corporation, or other entity including, without limitation, the public or any member thereof,
or to authorize anyone not a Party to this Agreement to maintain a suit for breach of
contract, personal injuries, property damage, or any other relief in law or equity in
connection with this Agreement.
34. ASSIGNMENT. The rights or obligations under this Agreement, and any claims arising
thereunder, are not assignable or delegable by any Party, without the prior written consent
of the Parties. Any attempt to assign this Agreement in violation of this provision shall be
void and constitute a default in this Agreement.
35. NO WAIVER. A failure by any Party to exercise its rights under this Agreement shall not
preclude that Party from subsequent exercise of such rights and shall not constitute a waiver
of any other rights under this Agreement unless stated to be such in a writing signed by an
authorized representative of the Party.
36. GOVERNING LAW, VENUE, FEES. The Agreement will be governed in all respects by
the laws of the State of Washington, both as to interpretation and performance, without
regard to conflicts of law or choice of law provisions. Any action arising out of or in
connection with the Agreement may be instituted and maintained only in a court of
competent jurisdiction in Kitsap County, Washington or as provided by RCW 36.01.050.
Should any Party bring any legal action, each Party in such action shall bear the cost of its
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own attorney's fees and court costs.
37. COUNTERPARTS, ELECTRONIC SIGNATURE. The Agreement may be executed in
several counterparts, each of which will be deemed an original, but all of which together
will constitute one and the same agreement. A facsimile, email, or other electronically
delivered signatures of the Parties shall be deemed to constitute original signatures and
deemed to constitute duplicate originals.
38. AUTHORIZATION. Any authorizations, actions required or permitted to be taken, and
any document required or permitted to be executed under this Agreement will be taken
or executed only by a duly authorized representative of the Party. Each Party warrants
and represents to the other that the person signing below has been property authorized
and empowered to execute this Agreement on behalf of the Party for whom they sign.
DATED this 5th day of December _ 2023
n i WZ�
N GLXRUM, Acting Director
DATED or ADOPTED this (jr' day of D k6n6.tL 2023.
BOARD OF COUNTY COMMISSIONERS
KITSAP COUNTY, WASHINGTON
�y
CHARLOTTE GARRIDO, Chair
r
C RISTINE ROLFES, Commi. ioner
KATHERINE T. WALTERS, Commissioner
ATTEST:
Dana Daniels, Clerk of the Board
6.15.2023
DocuSign Envelope ID: 76C2A6C8-BFE4-4636-89D6-F2543E55DF51
DATED this 16th day of November 2023
APPROVED AS TO FORM:
rDocuSiOnetl by:
ZB !4 .
KYLIE FINNELL, City Attorney
10
6.15.2023
CITY OF BREMERTON
Dow-y-5i�-00n"etl
GREG WHEELER, MAYOR
ATTEST:
Doousiynetl by:
4 hmA
E84e45641f...
ANGELA HOOVER, City Clerk
DocuSign Envelope ID: 6A1C47E9-12E8-4313-9083-62A80D9C8467
DATED this
APPROVED AS TO FORM
DocuSigned by-
CHARLOTTEE ARCHER, City Attorney
6.15.2023
26 day of October 2023
CITY OF PORT ORCHARD
DocuSigned by:
Pu#aaln,suu.
ROBERT PUTAANSUU, MAYOR
ATTEST
6DocuSigned by:
iJF"aln,p.,0 �a�.aGt,
BRANDY WALLACE, City Clerk
DocuSign Envelope ID: C73F503F-6067-492E-9096-BCCEF637FEB9
DATED this
APPROVED AS TO FORM
C/\O(�`/o'c,�ut�5\lT(g-n�'e�tl-by:
. cuSignedb M118
Sara springer , City Attorney
6.15.2023
21 day of November 2023.
CITY OF POULSBO
OemSigned by;
B IBC18A494...
BECKY ERICKSON, MAYOR
ATTEST
�gacuSigned by:
RHIANNON FERNANDEZ, City Clerk
12
ATTACHMENT A
KITSAP COUNTY
DEPARTMENT OF EMERGENCY MANAGEMENT SERVICES
Kitsap County agrees to provide Services, through the Kitsap County Department of Emergency
Management, to the Cities. The Services includes those items provided below.
GENERAL. KCDEM will maintain an emergency management organization that complies
with state and federal guidelines. This organization will implement the concepts of NIMS
and incorporate best practices of emergency management into its operations, such as: (i)
developing and sustaining Core Capabilities across all mission areas; (ii) developing
disaster management relationships with partners throughout the County and region, and
(iii) incorporating the Whole Community perspective into all programs.
2. PLANNING. KCDEM will assist Cities in the development of executable disaster -related
plans. KCDEM will maintain emergency management plans in accordance with applicable
state and federal law, regulations, and guidance. KCDEM will use, and encourage the use
of, systematic planning processes that engage the Whole Community.
A. KCDEM will maintain the County Comprehensive Emergency Management Plan
and provide technical assistance (e.g., templates, meeting facilitation, and plan
review) to Cities to assist the Cities in maintaining an EOP, as either a standalone
plan or as an annex to the County's EMP, as provided in RCW 38.52.030 and WAC
118-30-060 (Emergency Plan). Plans will include an analysis of the natural,
technological, or human caused hazards that could affect the County or a City,
respectively. Plans will also describe a NIMS compliant incident management
structure for use during multiagency and multijurisdictional operations and include
the procedures to be used during emergencies for coordinating local resources, as
necessary, and the resources of County agencies, departments, commissions, and
boards.
B. KCDEM will maintain the County Natural Hazards Mitigation Plan, a FEMA-
approved multi jurisdictional hazard mitigation plan that complies with the
Disaster Mitigation Act of 2000 and 44 CFR §201.6 (Local Mitigation Plan). Upon
request, KCDEM will provide technical assistance (e.g., templates, meeting
facilitation, and plan review) to the Cities to maintain an annex to the County's
FEMA-approved hazard mitigation plan that meets the requirements of law.
C. KCDEM will maintain the County Disaster Recovery Framework. Upon request,
KCDEM will provide technical assistance (e.g., templates, meeting facilitation, and
plan review) to the Cities desiring to develop a jurisdictional Disaster Recovery
Framework.
D. KCDEM will maintain standard procedures for an emergency operations center.
Upon request, KCDEM will provide technical assistance (e.g., templates, meeting
facilitation, and document review) to the Cities to assist in the development of
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complementary procedures for their respective local emergency operations centers.
E. KCDEM will participate in regional and state level planning efforts, representing
the County and, unless otherwise specified, the Cities within the County. Examples
of such efforts include the Statewide Catastrophic Incident Planning Team, and
State Emergency Response Commission. The Cities have the option to participate.
3. TRAINING AND EXERCISE. KCDEM will assist the Cities to develop, maintain, or
expand their emergency management capabilities. The prioritized capabilities to train and
exercise are operational coordination, operational communications, situational assessment,
logistics, public information, and planning. Each party will bear the cost of participating in
training opportunities.
A. KCDEM will conduct an annual training and exercise planning workshop to
develop a coordinated training and exercise calendar. KCDEM will also send
representatives on behalf of the County and Cities to the State's annual Integrated
Preparedness Planning Workshop.
B. KCDEM will maintain a multi -year training and exercise plan that describes the
outcomes of the exercise. KCDEM will produce and electronically distribute a
monthly training and exercise calendar to the Cities.
C. KCDEM will maintain a training program that adheres to state and federal
guidance, including the NIMS training plan and FEMA's Core Capability
development sheets. This training program includes:
1. KCDEM will assist the Cities in the development of a jurisdiction -specific
NIMS compliance plan. This includes assistance in determining applicable
courses and identifying online and in -person resources that can provide
compliance -related courses. Cities retain the responsibility to track the
individual training of their staff members and submit NIMS compliance reports
per the State's policy.
2. KCDEM will facilitate the delivery of two ICS-300 (Intermediate ICS for
Expanding Incidents) courses and two ICS-400 (Advanced ICS for Complex
Incidents) courses each year countywide.
3. KCDEM will facilitate the delivery of one G191 (Emergency Operations
Center/Incident Command System Interface) workshops each year, or as
requested.
4. KCDEM will facilitate the delivery of the Catastrophic Event Playbook, micro -
island concept and use ofNeighborhood Gathering Sites and Community Points
of Distribution, as requested.
5. KCDEM will deliver ICS-402 (ICS Overview for Executives/Senior Officials)
or its equivalent to each requesting Cities in order to educate the Cities policy
makers and to help them meet NIMS requirements as requested.
6. On behalf of each City, KCDEM will process applications to host training
opportunities available through FEMA's Emergency Management Institute
and/or the National Disaster Preparedness Consortium. Cities requesting such
courses will be responsible for identifying a location and any costs associated
with copse delivery, such as refreshments and the like.
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D. KCDEM will maintain an exercise program that adheres to state and federal
guidance, including the Homeland Security Exercise and Evaluation Program and
applicable grant requirements. Unless otherwise specified, the intent of KCDEM'
s exercise program is to evaluate established plans and/or procedures and identify
ways to improve those plans and/or procedures. The exercise program includes,
without limitation:
1. Every three (3) years KCDEM will conduct a countywide functional exercise
that evaluates the County's EMP, the procedures used in the EOC and the ability
to coordinate with jurisdictions throughout the County. KCDEM strongly
encourages all Cities to participate in that exercise and will provide technical
assistance in the development of an exercise plan.
2. Countywide, KCDEM will facilitate two (2) tabletop exercises per year. These
exercises will evaluate the Cities' response plans and capabilities against
various hazards that threaten the County.
3. Countywide, KCDEM will facilitate four (4) stop the bleed courses per year.
4. KCDEM will facilitate jurisdiction EOC workshops as requested. These
workshops will be used to develop or update the scheduled Cities' EOC
procedures.
5. KCDEM will facilitate Jurisdiction EOC drills as requested. These drills will
be used to validate the scheduled Cities EOC procedures.
6. Countywide, KCDEM will conduct monthly communications drills with the
Cities to ensure the viability of the disaster communication systems.
4. COORDINATING DISASTER RESPONSE ACTIVITIES. KCDEM and the Cities will
coordinate their emergency response activities in order to endeavor to minimize death,
injury, and damages to property, the economy, and the environment during natural,
technological or human -caused disasters.
A. KCDEM will maintain a 24-hour per day Duty Officer, who will serve as the
primary point of contact to address emergency management -related requests on
behalf of the Cities. The Duty Officer is available through direct phone call, or by
request through Kitsap 911.
B. KCDEM will utilize multiple means of communication to notify, warn, and/or
provide information and instruction to the general public regarding impending or
occurring disasters, subject to available resources.
C. KCDEM will maintain and, when necessary, activate the EOC and implement the
County CEMP and applicable procedures. The EOC may activate in anticipation
of, or immediately after, catastrophic incidents or disasters. The EOC may also
activate to provide support during pre -planned events or at the approved request of
a City. Requests to activate the EOC will be made to the Director. The decision to
activate the EOC, and at what level, is made by the Director.
D. KCDEM will maintain and, when necessary, facilitate the County Joint Information
Center (JIC) and applicable procedures. The JIC may activate in anticipation of, or
immediately after, disasters or emergency or to provide support during pre -planned
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events or at the request of a City. Requests to activate the JIC will be made via the
Duty Officer. The decision to activate the JIC, and at what level, is made by the
Director.
E. When activated, the EOC will coordinate resource requests among affected
jurisdictions within the County. The EOC will also make available the County's
emergency resources not required for use elsewhere during emergencies, the use of
which shall be determined and prioritized by EOC. When necessary, KCDEM will
request state and federal resources on behalf of the Cities through Washington's
established emergency management protocols. Cities agree that the County shall
remain harmless in the event of non -availability or non-performance of requested
resources.
F. When activated, the EOC will coordinate situational awareness among affected
jurisdictions within the County with its regional and state partners.
G. When activated, the EOC shall coordinate the delivery public information and
messaging about critical lifesaving and life -sustaining information as necessary to
expedite the delivery of emergency services and aid the public to take protective
actions. Cities will identify appropriate points of contact with whom the EOC will
communicate to form the information network commonly referred to as the JIC.
H. The Director may, in his/her discretion, deploy a liaison to one or more City to
directly assist with incident management, technical support and assistance, and/or
use of mobile assets. During activation of the EOC, KCDEM may request that the
Cities deploy liaisons to the County EOC to enhance communication between the
EOC and the incident site(s).
1. In the event, or anticipation, of a catastrophic incident or disaster, the Director may
issue a proclamation of emergency or disaster anywhere within unincorporated
Kitsap County, to be confirmed or rescinded by the board of county commissioners.
KCC 2.104.090. Cities may do the same and should provide KCDEM with a copy
of their respective proclamation as soon as practicable.
COORDINATING DISASTER RECOVERY ACTIVITIES. KCDEM and the Cities will
coordinate their disaster recovery activities in order to endeavor to restore critical serves
and establish a new normal for the affected area(s) as quickly as possible.
A. KCDEM, in conjunction with the State's Emergency Management Division and
FEMA will coordinate the formal post -disaster Preliminary Damage Assessment
Cities will be responsible for tracking and reporting activities potentially
reimbursable by federal and/or state disaster assistance programs. Each City
remains solely responsible for the payment of all costs and expenses the City incurs
when responding to, or related to, an emergency event in the City and reimbursing
for the same the other Party(ies) to this Agreement for the same in the event
assistance is provided.
B. In the aftermath of a catastrophic incident or disaster, KCDEM will initiate the
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transition of disaster response to disaster recovery. This includes implementing the
County disaster recovery fi•amework and establishing the recovery support
functions found therein. When requested, the Cities will identify points of contact
to be integrated into this process.
6. VOLUNTEER/EMERGENCY WORKER MANAGEMENT.
A. KCDEM will maintain an emergency volunteer program that augments disaster and
emergency response efforts. DEM will register volunteer emergency workers in
accordance with the Washington State Emergency Workers' Program and maintain
a central database of these volunteers. The KCDEM will provide to the Cities a list
of the volunteers living within eaclijurisdiction's respective boundaries.
B. KCDEM will work in collaboration with the Cities to develop volunteer capabilities
that augment the Cities local disaster response efforts; specifically, disaster
assistance response teams and/or the Kitsap Auxiliary Radio Service (KARS).
C. Cities will identify potential KARS volunteers. The KCDEM will facilitate their
registration as emergency workers in accordance with the Washington State
Emergency Workers' Program and maintain a central database of these volunteers.
The KCDEM will maintain a list of KARS volunteers living within each
jurisdiction's respective boundaries.
D. KCDEM will provide oversight to the county auxiliary communications service
function, which provides redundant emergency coin munications services to
KCDEM, its Cities, and stakeholders and partners as requested. KCDEM will
assign trained KARS volunteers to augment the Cities' EOCs.
E. Volunteers used for activities outside of the scope of their intended purpose and/or
training places them outside of the scope ofRCW 38.52.180, chapter 118-04 WAC,
and this Agreement cannot be afforded protection under the Washington State
Emergency Workers Program. Cities desiring to expand the use of volunteers
beyond the scope established by KCDEM are required to provide coverage in
accordance with L & I industrial Insurance regulations.
OUTREACH AND EDUCATION. KCDEM will work in conjunction with the Cities to
provide disaster -related outreach and education to improve overall community resilience.
A. KCDEM will develop, promote, and make available to the Cities preparedness
materials related to the County's identified hazards of concern, and procure and
make available FEMA produced preparedness materials. The amount of
preparedness materials provided will be made on a case -by -case basis and based
upon available supply.
B. KCDEM will develop and promote individual preparedness messages to be
delivered via its affiliation with local radio and TV stations, and across social media
platforms.
C. KCDEM will deliver preparedness presentations on behalf of the Cities, upon
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request and when practicable. Such requests should be made at least 30-days prior
to the presentation. Cities are responsible for providing an adequate facility and
incurs any extraordinary costs associated with such events (e.g., refreshments, room
rental costs, etc.)
D. KCDEM will produce a quarterly report that summarizes its major activities for the
previous quarter.
8. KCDEM RESOURCES. KCDEM maintains a number of resources that, when practicable,
will be made available to the Cities. Requests for their deployment shall be made to the
KCDEM duty officer or, when activated, the EOC. These resources include but are not
limited to the items below. This is not intended to be an exhaustive list. Other services
and/or resources may be available upon request.
A. Mobile Command Vehicle ("MCV"). A command vehicle provides a motorized,
self-contained, climate -controlled capability to augment incident management.
Upon request of the MCV, KCDEM provides the MCV, and as needed, a pilot car
to assist in routing the MCV to the requested ICP location.
B. Communications support.
C. Mobile emergency response trailer. This trailer provides a towed capability that can
be used to augment community points of distribution, volunteer reception centers,
or emergency operations centers.
D. Alert Warning System. KCDEM will manage and maintain an alert warning system
that provides alerts and warnings to County residents. Access to this system for
local alerting will be through the Duty Officer. Use of the system for wireless
emergency alerts or other IPAWS protocols, is available only through the Duty
Officer.
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ATTACHMENT B
RESPONSIBILITIES OF THE CITIES
The Services provided by KCDEM are intended to augment the services provided internally by
the Cities. This Attachments outlines some, but not all, of the areas for which the Cities retain
primary responsibility. Fulfillment of the specific responsibilities of the Expectations of the Cities
will be commensurate with and appropriate for each individual jurisdiction.
GENERAL
A. Each City will appoint an Administrator who will serve as that City's primary point
of contact for KCDEM.
B. Each City mayor shall be a member of the Kitsap County Emergency Management
Council and may appoint one designee representative as an alternate, in accordance
with KCC 2.104.060, to attend meetings. The name of and contact information for
the mayor's designee shall be provided to the Director prior to February 1 of each
calendar year, and as soon as possible following the designation of a new
representative. The Council shall advise the Director of Emergency Management
in matters such as: emergency management plans and programs, the Department's
budget, rate schedules for emergency management service charges paid by
contracting agencies, and other matters as requested by the Director and as provided
in the Agreement.
2. PLANNING
A. Cities will develop and maintain continuity of government and continuity of
operations (COG/COOP) plans for their respective jurisdictions. Plans will include,
at a minimum: for the preservation, maintenance, and/or reconstitution of the
jurisdiction's government accomplished through succession of leadership; for the
continued performance of minimal essential functions; and the necessary plans,
procedures, and provisions for alternate facilities, personnel, resources,
interoperable communications, and vital records/databases.
B. Cities will maintain an EOP that describes a NIMS-compliant incident management
structure for use during multiagency/multijurisdictional operations and includes the
procedures to be used during emergencies for coordinating that jurisdiction's
resources.
C. Cities will identify a primary and alternate point of contact for each planning effort.
Cities will convene work groups and provide meeting space as necessary to
facilitate the development of plans including the jurisdiction's emergency
operations plan, hazard mitigation plan, functional emergency management plans,
and the like, as applicable.
TRAINING AND EXERCISE
A. Cities will develop jurisdiction -level NIMS compliance plans, with assistance from
the KCDEM. Cities are responsible for tracking the training of their staff members.
B. Cities desiring to schedule specific training and exercise opportunities should do so
by sending a representative to the annual training and exercise planning workshop.
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Facilitating training and exercise opportunities not scheduled during the annual
workshop shall be at the discretion of the Director.
4. DISASTER RESPONSE ACTIVITIES
A. Cities will coordinate their emergency responseactivities with and through
KCDEM in order to endeavor to minimize death, injury, and damages to property,
the economy, and the environment during natural, technological or liuman-caused
disasters.
B. During, or in anticipation of, catastrophic incident or disaster, the Cities will
activate their incident management structure and emergency operations plan and
notify KCDEM as soon as practicable.
C. When activated, the Cities will request County, state and/or federal resources
through established emergency management protocols (i.e., from the KCDEM to
the Washington State Emergency Operations Center). The Cites agree that the
County shall remain harmless in the event of non -availability or non-performance
of requested resources.
D. Cities are responsible for the costs of response services provided specifically to
their jurisdiction. The jurisdiction will participate in negotiating those costs with
the vendor or service provider at time of request and prior to any expenditure. There
is no expectation or responsibility implied by this agreement that a jurisdiction
would subsidize the response costs of anotherjurisdiction.
E. Cities shall submit incident -related information to the KCDEM and the KCDEM
shall develop and provide comprehensive situation reports to the Cities, as well as
to regional and state partners.
F. Cities will identify appropriate points of contact with whom the KCDEM will
communicate to form the information network. In the event both the Cities and the
County EOC are activated for a major event, the Cities will ensure liaisons are
assigned to coordinate information sharing.
G. When requested and practicable, the Cities will deploy liaisons to the County EOC
to enhance communication between the KCDEM and the incident site(s).
H. Upon determining that a catastrophic incident or disaster has occurred or is
imminent, the Cities will, under the provisions of applicable code, initiate through
the Cities' appropriate authority a Proclamation of Emergency for their jurisdiction.
Cities will notify KCDEM as soon as practicable of their intent to proclaim a
disaster and provide KCDEM with a copy of the proclamation as soon as
practicable.
COORDINATING DISASTER RECOVERY ACTIVITIES
A. KCDEM and the Cities will coordinate their disaster recovery activities in order to
endeavor to restore critical services and establish a new normal for the affected
area(s) as quickly as possible.
B. Cities will be responsible for tracking and reporting activities potentially
reimbursable by federal and/or state disaster assistance programs. Each City
remains responsible for the costs it incurs.
C. In the aftermath of a catastrophic incident or disaster, KCDEM will initiate the
transition of disaster response to disaster recovery. When requested, the Cities will
identify points of contact to be integrated into this process.
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6. VOLUNTEER/ EMERGENCY WORKER MANAGEMENT. KCDEM will work in
collaboration with the Cities to develop volunteer capabilities that augment the Cities' local
disaster response efforts.
7. OUTREACH AND EDUCATION. KCDEM will work in conjunction with the Cities to
provide disaster -related outreach and education in order to improve overall community
resilience. Cities desiring presentations will make such requests to the Director at least 60
days prior to the proposed presentation date.
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