007-24 - Resolution - Purchase of Asset Management SoftwareDocuSign Envelope ID: F30841C9-94AE-4B61-8133-D9FF4BF7AF5C
RESOLUTION NO. 007-24
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING
THE PURCHASE OF ASSET MANAGEMENT SOFTWARE AND DOCUMENTING
PROCUREMENT PROCEDURES.
WHEREAS, the Public Works Department identified a need for an Asset Management
Software Program (Program) to document and track the City of Port Orchard's infrastructure);
and
WHEREAS, the City hired a qualified consultant, to develop a plan, and implement the
asset management software program that would best meet the needs of the City; and
WHEREAS, Public Works staff, working with the consultant, researched, and determined
that Cartegraph Software Program best met the City's requirements; and
WHEREAS, the City is a member of Washington State Department of Enterprise Services
(DES); and
WHEREAS, consistent with City Contract No. C057-13 and the City's Procurement
Procedures Policies, adopted as Resolution No. 073-23, as amended, City's Public Works
Department identified Carahsoft Technology Corporation and as an approved vendor for the
Cartegraph Software Program through DES Contract No. 05116 (DES Contract); and
WHEREAS, staff reviewed the procurement process utilized by DES for the DES Contract,
confirmed the statutory procurement requirements were met, and obtained all necessary
documentation from DES and the vendor regarding procurement; and
WHEREAS, Public Works staff requested quotes and on January 16, 2024, the City
received a quote in the amount of $282,417.50 (plus applicable Washington State Sales Tax);
and
WHEREAS, on January 16, 2024, the City's Public Works Department completed the
Interlocal Agreement Purchase Checklist for the selected vendor and confirmed the quote was
consistent with the DES Contract; and
WHEREAS, the City's Procurement Policies require City Council authorization for
purchasing budgeted items that cost $35,000 or more and for unbudgeted purchases; and
WHEREAS, the Carahsoft Technologies Corporation Quote, attached as Exhibit A, is in an
amount that exceeds the $35,000 authorization limit; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State
Auditor's Office, wishes to document their selection/procurement process as described herein
for this purchase by Resolution; now, therefore,
DocuSign Envelope ID: F30841C9-94AE-4B61-8133-D9FF4BF7AF5C
Resolution No. 007-24
Page 2 of 5
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: The City Council approves the Asset Management Software from Carahsoft
Technologies Corporation Quote in the amount of $282,417.50 (plus applicable
Washington State Sales Tax). The Mayor or his designee is authorized to take all actions
necessary to effectuate the purchase consistent with this authorization.
THAT: The Resolution shall take full force and effect upon passage and signatures
hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the City Clerk in authentication of such passage on this 23rd day of January 2024.
DocuSigned by:
�b PlM"aA-A SWA,
��resn�n
Robert Putaansuu, Mayor
ATTEST:
F�DOCUSigned by:
Brandy Wallace, MMC, City Clerk
DocuSign Envelope ID: F30841C9-94AE-4B61-8133-D9FF4BF7AF5C
PRICE QUOTATION
CARAHSOFT TECHNOLOGY CORP
11493 SUNSET HILLS ROAD I SUITE 100 1 RESTON, VIRGINIA 20190
PHONE (703) 871-8500 1 FAX (703) 871-8505 1 TOLL FREE (888) 66CARAH
WWW.CARAHSOFT.COM I SALES@CARAHSOFT.COM
TO: Jacki Brown
City of Port Orchard, WA
Port Orchard, WA USA
EMAIL: jbrown@portorchardwa.gov
PHONE:
carahsoft.
FROM: Heather Castellanos
Carahsoft Technology Corp.
11493 Sunset Hills Road
Suite 100
Reston, Virginia 20190
EMAIL: Heather.Castellanos@carahsoft.com
PHONE: (571) 662-3750
TERMS: Contract Number: 05116 QUOTE NO: 42532136
NASPO Master Contract Number: AR2472 QUOTE DATE: 01/16/2024
Contract Term: 07/17/2017 to 09/15/2026
Shipping Point: FOB Destination QUOTE EXPIRES: 01/31/2024
Credit Cards: VISA/MasterCard/AMEX RFQ NO:
Remit To: Same as Above SHIPPING: ESD
Payment Terms: Net 30 (On Approved Credit)
Sales Tax May Apply TOTAL PRICE: $282,417.50
TOTAL QUOTE $282,417.50
LINE NO. PART NO DESCRIPTION
ra
i
4
5
6
TERM 1
J
OG-CUSN-22-CG-
FMS & OMS: FMS Property Portfolio; FMS
ALL-491
Space Management; OMS Plus Edition; OMS
Named User Licenses; OMS Facilities
Domain; Orange Advantage — Large;
OpenGov Professional Services Deployment
OpenGov, Inc. - OG-CUSN-22-CG-ALL
Start Date: 02/01/2024
End Date: 01 /31 /2025
OG-TWAS-B150200M Asset Builder - Between $150-200 Million - 3Y
-AR-3Y-491
OpenGov, Inc. - OG-TWAS-B15020OM-AR-3Y
Start Date: 02/01/2024
End Date: 01 /31 /2025
OG-TWAZ-B150200M
Sanitary Sewer Domain - Between $150-200
-AR-3Y-491
Million - 3Y
OpenGov, Inc. - OG-TWAZ-B150200M-AR-3Y
Start Date: 02/01/2024
End Date: 01/31/2025
OG-TWBF-B150200M
Water Distribution Domain - Between $150-
-AR-3Y-491
200 Million - 3Y
OpenGov, Inc. - OG-TWBF-B150200M-AR-3Y
Start Date: 02/01/2024
End Date: 01 /31 /2025
OG-TWBB-B150200M
Stormwater Domain - Between $150-200
-AR-3Y-491
Million - 3Y
OpenGov, Inc. - OG-TWBB-B150200M-AR-3Y
Start Date: 02/01/2024
End Date: 01 /31 /2025
OG-PSBG-B150200M
Professional Services Deployment - Prepaid -
-OT-OY-491
Between $150-200 Million - OY
OpenGov, Inc. - OG-PSBG-B150200M-OT-0Y
Start Date: 02/01/2024
End Date: 01 /31 /2025
TERM 1 SUBTOTAL:
COOP QUOTE PRICE QTY EXTENDED PRICE
$343,000.00 $55,699.19 COOP 1
$55,699.19
$6,762.00 $4,015.54 COOP 1 $4,015.54
$37,191.00 $3,011.66 COOP 1 $3,011.66
$40,166.28
$37,191.00
$294.00
$3,011.65 COOP 1 $3,011.65
$3,011.66 COOP 1
$228.58 COOP 285
$3,011.66
$65,146.30
$133,895.00
CONFIDENTIAL
QUOTE DATE: 01/16/2024
Al 1ATC full. A1C7)n13C
DocuSign Envelope ID: F30841C9-94AE-4B61-8133-D9FF4BF7AF5C
PRICE QUOTATION
CARAHSOFT TECHNOLOGY CORP
11493 SUNSET HILLS ROAD I SUITE 100 1 RESTON, VIRGINIA 20190
PHONE (703) 871-8500 1 FAX (703) 871-8505 1 TOLL FREE (888) 66CARAH
WWW.CARAHSOFT COM I SALES@CARAHSOFT.COM
LINE NO. PART NO. DESCRIPTION
TERM 2
7 OG-CUSN-22-CG-
FMS & OMS: FMS Property Portfolio; FMS
ALL-491
Space Management; OMS Plus Edition; OMS
Named User Licenses; OMS Facilities
Domain; Orange Advantage — Large;
OpenGov Professional Services Deployment
OpenGov, Inc. - OG-CUSN-22-CG-ALL
Start Date: 02/01/2025
End Date: 01/31/2026
8 OG-TWAS-B150200M
Asset Builder - Between $150-200 Million - 3Y
-AR-3Y-491
OpenGov, Inc. - OG-TWAS-B150200M-AR-3Y
Start Date: 02/01/2025
End Date: 01/31/2026
9 OG-TWAZ-13150200M
Sanitary Sewer Domain - Between $150-200
-AR-3Y-491
Million - 3Y
OpenGov, Inc. - OG-TWAZ-B150200M-AR-3Y
Start Date: 02/01/2025
End Date: 01/31/2026
10 OG-TWBF-B150200M
Water Distribution Domain - Between $150-
-AR-3Y-491
200 Million - 3Y
OpenGov, Inc. - OG-TWBF-B150200M-AR-3Y
Start Date: 02/01/2025
End Date: 01/31/2026
11 OG-TWBB-B150200M
Stormwater Domain - Between $150-200
-AR-3Y-491
Million - 3Y
OpenGov, Inc. - OG-TWBB-B150200M-AR-3Y
Start Date: 02/01/2025
End Date: 01/31/2026
TERM 2 SUBTOTAL:
TERM 3
12 OG-CUSN-22-CG-
FMS & OMS: FMS Property Portfolio; FMS
ALL-491
Space Management; OMS Plus Edition; OMS
Named User Licenses; OMS Facilities
Domain; Orange Advantage — Large;
OpenGov Professional Services Deployment
OpenGov, Inc. - OG-CUSN-22-CG-ALL
Start Date: 02/01/2026
End Date: 01/31/2027
13 OG-TWAS-B150200M
Asset Builder - Between $150-200 Million - 3Y
-AR-3Y-491
OpenGov, Inc. - OG-TWAS-B150200M-AR-3Y
Start Date: 02/01/2026
End Date: 01/31/2027
14 OG-TWAZ-B150200M
Sanitary Sewer Domain - Between $150-200
-AR-3Y-491
Million - 3Y
OpenGov, Inc. - OG-TWAZ-B150200M-AR-3Y
Start Date: 02/01/2026
End Date: 01/31/2027
15 OG-TWBF-B150200M
Water Distribution Domain - Between $150-
-AR-3Y-491
200 Million - 3Y
OpenGov, Inc. - OG-TWBF-B150200M-AR-3Y
Start Date: 02/01/2026
End Date: 01/31/2027
16 OG-TWBB-B150200M
Stormwater Domain - Between $150-200
-AR-3Y-491
Million - 3Y
OpenGov, Inc. - OG-TWBB-B150200M-AR-3Y
Start Date: 02/01/2026
End Date: 01/31/2027
TERM 3 SUBTOTAL:
COOP
carahsofta
QUOTE PRICE CITY EXTENDED PRICE
$343,000.00 $58,746.97 COOP 1 $58,746.97
$6,762.00
$4,216.31
COOP
1
$4,216.31
$37,191.00
$3,162.24
COOP
1
$3,162.24
$40,166.28 $3,162.24 COOP 1 $3,162.24
$37,191.00 $3,162.24 COOP 1 $3,162.24
$72,450.00
$343,000.00 $61,684.31 COOP 1 $61,684.31
$6,762.00
$4,427.14 COOP 1 $4,427.14
$37,191.00 $3,320.35 COOP 1 $3,320.35
$40,166.28 $3,320.35 COOP 1 $3.320.35
$37,191.00 $3,320.35 COOP 1 $3,320.35
CONFIDENTIAL QUOTE DATE: 01/16/2024
- r I lllTr hll - An COnIOC
DocuSign Envelope ID: F30841C9-94AE-4B61-8133-D9FF4BF7AF5C
PRICE QUOTATION
CARAHSOFT TECHNOLOGY CORP
11493 SUNSET HILLS ROAD I SUITE 100 1 RESTON, VIRGINIA 20190
PHONE (703) 871-8500 1 FAX (703) 871-8505 1 TOLL FREE (888) 66CARAH
WWW.CARAHSOFT.COM I SALES@CARAHSOFT.COM
LINE NO. PART NO. DESCRIPTION
SUBTOTAL:
carahsoft.
COOP QUOTE PRICE QTY EXTENDED PRICE
TOTAL PRICE:
TOTAL QUOTE:
$282,417.50
$282,417.50
$282,417.50
Billing Frequency: Annually in Advance
Opengov Terms of Service
Annual invoices will be delivered by the start of each consecutive annual period. Payment of invoices shall be annually in advance. Customer's use of the OpenGov services is
pursuant to the OpenGov End User License Agreement set forth at https://opengov.com/terms-of-service/end-user-license-agreement/
*'"PLEASE NOTE'"*
Please be sure to include any applicable contract numbers on your purchase order, as well as, all billing and shipping emails and mailing addresses to ensure your order can be
processed in a timely manner.
For orders that may be subject to taxes, please provide the end user's mailing address so the correct tax rate, if any, can be applied.
CONFIDENTIAL QUOTE DATE: 01/16/2024
1 La � i I rr n.: 1. A')C7'f17L