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01/09/2024 - Regular - MinutesDocuSign Envelope ID: FOA7201 D-12AE-4F5A-8D6C-46E5F4BBE30D City of Port Orchard Council Meeting Minutes Regular Meeting of January 9, 2024 1. CALL TO ORDER AND ROLL CALL Mayor Putaansuu called the meeting to order at 6:30 p.m. Roll call was taken by the City Clerk as follows: Mayor Pro-Tem Trenary Present Councilmember Chang Present Councilmember Diener Present Councilmember Fenton Present Councilmember Morrissey Present Councilmember Rosapepe Present Councilmember Worden Present Mayor Putaansuu Present Staff present: Public Works Director Ryan, Finance Director Crocker, HR Manager Lund, City Attorney Archer, City Clerk Wallace, and Deputy City Clerk Floyd. The meeting streamed live on YouTube. A. PLEDGE OF ALLEGIANCE (Time Stamp 00:31) Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. 2. APPROVAL OF AGENDA (Time Stamp: 01:07) MOTION: By Councilmember Rosapepe, seconded by Councilmember Diener, to move Consent Agenda Item 4D, 'Adoption of a Resolution Approving the Purchase of Furniture for the 1st Floor from Opensquare for the City Hall Renovation' to Business Items. The motion carried. MOTION: By Councilmember Trenary, seconded by Councilmember Diener, to approve the agenda as amended. The motion carried. 3. CITIZENS COMMENTS (Time Stamp 02:39) DocuSign Envelope ID: FOA7201 D-12AE-4F5A-8D6C-46E5F4BBE30D There were no citizen comments. 4. CONSENT AGENDA (Time Stamp: 03:16) A. Approval of Voucher Nos. 87072 through 87129 and 87137 through 87168 including bank drafts in the amount of $497,887.86 and EFT's in the amount of $1,029,010.22 totaling $1,526,898.08. B. Approval of Payroll Check Nos. 87065 through 87071 and 87130 through 87136 including bank drafts and EFT's in the amount of $490,279.25 and Direct Deposits in the amount of $466,622.81 totaling $957,202.06. C. Authorizing an Agreement with CDW-G to Renew Microsoft Product Licenses (Contract No. 006- 24 and Purchase Order No. 002-24) MOTION: By Councilmember Morrissey, seconded by Councilmember Trenary, to approve the Consent Agenda as amended. The motion carried. 141111111111111111014*14ialLAI[Q L1l There were no presentations. [.14m '1I12114 : W-11:1 I ►10 There were no public hearings. VANH. 1111►M�i1111"kTi A. Appointing the Mayor Pro-Tempore for 2024 (Time Stamp 03:49) MOTION: By Councilmember Rosapepe, seconded by Councilmember Diener, to elect Councilmember Chang as the Mayor Pro-Tempore for 2024. The motion carried. Councilmember Trenary recused himself at 6:35 p.m. due to his work at Excel Business Systems, Inc. B. Adoption of a Resolution Approving a Contract with Excel Business Systems, Inc. for Admin/Finance, Court, Police and DCD Copy Machine Maintenance (Time Stamp 05:05) MOTION: By Councilmember Worden, seconded by Councilmember Rosapepe, to adopt a resolution and authorize the Mayor to execute a maintenance agreement with Excel Business Systems, Inc. for the four copiers, as presented. Councilmember Rosapepe pointed out a scrivener's error on the resolution as 'court' was spelled incorrectly. January 9, 2024, City Council Meeting Minutes Page 2 of 5 DocuSign Envelope ID: FOA7201D-12AE-4F5A-8D6C-46E5F4BBE30D The motion carried. (Resolution No. 001-24 and Contract Nos. 007-24, 009-27, 010-24 and 011-24) Councilmember Trenary returned to the meeting at 6:39 p.m. C. Approval of a Cybersecurity Grant Contract with the State of Washington — Emergency Management Division — Preparedness Grant Section (Time Stamp 10:10) MOTION: By Councilmember Diener, seconded by Councilmember Chang, to enter into an agreement with the State of Washington Emergency Management Division - Preparedness Grants Section, for a grant in the amount of $36,450.00. The motion carried. (Contract No. 008-24) D. Approval of the December 12, 2023, City Council Meeting Minutes (Time Stamp 14:53) MOTION: By Councilmember Chang, seconded by Councilmember Trenary, to approve the December 121" regular Council meeting minutes. The motion carried. Councilmember Worden abstained. E. Approval of the December 19, 2023, City Council Meeting Minutes (Time Stamp 17:10) MOTION: By Councilmember Diener, seconded by Councilmember Rosapepe, to approve the December 19, 2023, Council meeting minutes as presented. Councilmember Diener said he read the minutes and watched the recorded meeting and feels comfortable voting. The motion carried. Councilmember Worden abstained. F. Adoption of a Resolution Approving the Purchase of Furniture for the 1st Floor from Openscluare for the City Hall Renovation (Time Stamp 18:18) MOTION: By Councilmember Rosapepe, seconded by Councilmember Trenary, to approve a Resolution authorizing the purchase of furniture for the City Hall Renovations Project from vendor Openscluare. The motion carried. (Resolution No. 002-24 and Purchase Order No. 003-24) 8. DISCUSSION ITEMS (No Action to be Taken) January 9, 2024, City Council Meeting Minutes Page 3of5 DocuSign Envelope ID: FOA7201 D-12AE-4F5A-8D6C-46E5F4BBE30D A. Council Retreat Dates (Time Stamp: 31:44) After a brief discussion, Council and the Mayor agreed to hold the Council Retreat on Friday, April 12, 2024, at City Hall. B. Council Committee Assignments (Time Stamp: 44:06 and 1:30:05) After discussion and voting, the members of the 2024-2025 Council Committees are: • Economic Development and Tourism: Councilmembers Chang, Morrissey, and Fenton. • Lodging Tax Advisory: Councilmember Morrissey. • Utilities and Sewer Advisory Committee: Councilmembers Rosapepe, Fenton, and Worden. • Transportation: Councilmembers Diener, Trenary, and Fenton. • Finance: Councilmembers Chang, Trenary, and Morrissey. • Land Use: Councilmembers Diener, Rosapepe, and Worden. • Kitsap Regional Coordinating Council (KRCC): Councilmember Trenary. • Kitsap Regional Coordinating Council (KRCC) Alt: Councilmember Worden. • Kitsap Economic Development Alliance (KEDA): Councilmember Morrissey. • Kitsap Economic Development Alliance (KEDA) Alt: Councilmember Rosapepe. • Puget Sound Regional Council (PSRC) Alt: Councilmember Trenary. • Kitsap Public Health Board: Councilmember Diener. 9. REPORTS OF COUNCIL COMMITTEES No reports from Council Committees were heard. 10. REPORT OF THE MAYOR (Time Stamp: 1:34:55) The Mayor reported on the following: • Coffee with the Councilmembers and public outreach, marketing, and use of social media. • City's YouTube channel statistics. • Association of Washington Cities (AWC) Action Days conference is sold out. • Upcoming legislative dinner on January 151n • Read a portion of minutes from 95, 75, and 50 years ago. 11. REPORT OF DEPARTMENT HEADS (Time Stamp 1:25:40 and 1:53:12) Public Works Director Ryan reported on incoming inclement weather and the Pottery Non -Motorized Improvement project. Finance Director Crocker explained the voucher approval process for the new Councilmembers and an ordinance is coming before Council on January 23rd regarding updating the utility payment arrangement policies. City Attorney Archer gave an update on the Johnson v. City of Grants Pass case. January 9, 2024, City Council Meeting Minutes Page 4 of 5 DocuSign Envelope ID: FOA7201 D-12AE-4F5A-8D6C-46E5F4BBE30D City Clerk Wallace reported on a new software program for agenda management that the Clerk's office is currently working on. 12. CITIZEN COMMENTS (Time Stamp 2:01:44) There were no citizen comments. 13. EXECUTIVE SESSION No executive session was held. 14. CITY COUNCIL GOOD OF THE ORDER (Time Stamp: 2:01:59) Councilmember Rosapepe asked about online training courses with Association of Washington Cities AWC). HR Manager Lund said she will bring this forward at the next Council meeting on January 23rd 15. ADJOURNMENT (Time Stamp: 2:03:35) MOTION: By Councilmember Rosapepe, seconded by Councilmember Morrissey, to adjourn the meeting. The meeting adjourned at 8:35 p.m. No other action was taken. Audio/Visual was successful. DocuSigned by: E6e VAJAJ� 0Q V)- aaasasaaannna1aa Brandy Wallace, MMC, City Clerk DocuSigned by: jeab P4MA SWA, F�C�TfEA7e,_, Robert Putaansuu, Mayor January 9, 2024, City Council Meeting Minutes Page 5 of 5