04/25/2016 - MinutesCity of Port Orchard
Council Finance Committee
A meeting of the Council Finance Committee was held at City Hall on April 25, 2016 at 7:30
a.m.
PRESENT: Chairman John Clauson, member Bek Ashby, and Council member Cindy Lucarelli,
Mayor Rob Putaansuu, Public Works Director Nick Bond, Clerk Brandy Rinearson, Treasurer
Allan Martin, and Citizen Nick Whittleton. Member Cucciardi was absent.
Finance Report
The Department of Revenue had not posted city sales tax collection information for the past
period prior to the meeting date. Mr. Martin will provide the committee the information via
email once it is available.
The Committee was briefed on upcoming budget amendments.
1. $5,000 from General Fund No. 001 for contract services for the 2016 Puget Sound
Regional Council and Kitsap Regional Community Council Countywide application
process
2. $40,000 from Real Estate Excise Tax Fund No 109 for additional funding for Phase 2 of
the DeKalb Pier Project.
3. $26,500 from Impact Fee Fund No. 111 for additional funding for McCormick Woods
Village Park phases 2 design, permitting, and preparation of construction documents.
4. $25,000 from Water Sewer Fund No. 401 for geotechnical engineering for Well No. 9.
5. $30,000 from General Fund No. 001 for wages and benefits, supplies, and hiring costs
associated with Information Technology Specialist.
6. $1,600 from Street Fund No 002 for Wages and Benefits associated with Information
Technology Specialist.
7. $5,500 from Water Sewer Fund No. 401 for Wages and Benefits associated with
Information Technology Specialist.
8. $1,600 from Storm Drainage Utility Fund No. 421 for Wages and Benefits associated
with Information Technology Specialist.
9. $15,000 from General Fund No. 001 for Department of Community Development
Administrative Assistant wages, benefits, and supplies.
10. $9,500 from Cumulative Reserve for Equipment Replacement for Honda Police Motor
cycle purchase and equipment upgrade.
11. $12,154 to General Fund No. 001 proceeds from Washington State Parks and Recreation
Marine Safety Boating Grant.
Treasurer Martin presented the costs and timeline options for the IT upgrade project with the
Personal Service Contract through Seitel. Katie Malik from Seitel Systems presented the firms
proposal to the Committee. The project timeline and major portions of the upgrade were
discussed. The firm will relay on city staff where available. Hardware purchases are outside of
the scope of service and the city will make purchases based upon Seitel specifications.
Seitel IT Projects Proposal – Personal Service Contract
Property Lease: Mayor Putaansuu provided an update on property next to Blackjack Creek and
adjacent to the Ford dealership. The city is researching a potential need for appraisal and will
bring the item back to the committee at a later time.
Administration
Correction Bed Days: The jail bill is a concern for the Mayor who would like to discuss the
potential for alternative sentencing. The Mayor offered to invite the Police Chief and Court
Administer to the next Finance Committee meeting to address his and the committees budgetary
concerns.
Budget Amendment Water Sewer Portable Generator Upgrade: Mark Dorsey explained the need
for a larger generator for emergency services. Originally a smaller unit was included in the
budget, since the city’s current Gradey-White brand older unit no longer has repair parts
available. Mr. Dorsey requested an additional $25,000 to the budget from the water sewer fund.
Clerk Rinearson addressed the need for Social Media Archiving regarding a police department
face book page. The police department is requesting a separate Facebook page to communicate
with citizens. Additional pages are at the desecration of the Mayor, but policy on archiving is an
issue. The Clerk’s office is requesting an amendment to the City’s current policy for original
content. The Clerk will research social media archiving programs. The Police Department
budget has available funding for purchase and implementation.
City Clerk
Department of Community Development Director Nick Bond discussed the Design Standards
Scope of Work. The Land Use Committee vetted design standards and scope of work and fees.
Land use proposed 7-12 month public process to gather citizen comment. A draft Scope of
Work from Makers Architecture and Urban was presented to the committee. The committee
members asked if the project could be split between 2016 – 2017 budget years and asked
Director Bond to inquire to this possibility. The outcome of the discussion was to send the item
to the full council for action.
Department of Community Development
The meeting was adjourned at 8:50 a.m.
Next meeting
May 24 , 2016 7:30 am Council Chambers meeting room