06/12/2017 - Minutes
City of Port Orchard
Economic Development and Tourism Committee
Meeting Minutes
Monday, June 12, 2017
Committee Members Present: Council Members Bek Ashby (Chair), Fred Chang, Clancy Donlin
City Officials and Staff: City Clerk Brandy Rinearson, Community Development Director Nick Bond, Associate Planner Jim Fisk.
Guests: Dave Jeffcoat The meeting was called to order by Chair Ashby at 9:00 a.m. City Clerk Rinearson said the meeting attendees should be aware that the public can submit a public records request for any records created during a public meeting, regardless of whether the records were created on a City communication device or a personal communication device. If personal communication devices (such as a cell phone or an iPad) are used during the Economic Development committee meeting, or any other public meeting, this could result in a public records request which could require records from the device to be downloaded and provided to the City. The City would then determine which records may be related to City business conducted at the meeting, and therefore are disclosable, and which records are personal and not subject to disclosure. If the person requesting public records does not agree that certain records are personal and have been correctly withheld from public disclosure, he or she can request Superior Court to issue an injunction to compel production of those records. Meeting attendees should therefore understand that any use of a personal communication device during a public meeting could result in a requirement to turn over records created on that device during that meeting, for City review and potential public disclosure.
1. Discussion: City Trademark Use (Rinearson): Rinearson summarized the development of the City’s trademark and use policy for the City logo. At this time, the trademark is applicable only to marketing materials, jewelry and sign advertising because of the City’s previous use of its logo for those purposes, but this will be expanded as the City uses the logo on more items. Rinearson said that the policy and use application will be made available to LTAC and to groups with approved downtown events, and will be noted in their contracts with the City. Chair Ashby recommended that the committee forward a recommendation to Council to adopt a flat fee requirement for processing a logo use application, instead of receiving royalties from a manufacturer or merchandiser, as the flat fee will be simpler for the City’s finance department to oversee and collect. This item will be forwarded to Council for discussion at its July work-study meeting.
2. Discussion: Draft Sign Code (Bond): Development Director Bond gave a summary of the draft sign code’s development and public review process, and clarified several items for the Committee. The code subjects that received the most discussion by the City’s sign committee and the Planning Commission were temporary signs (e.g., feather signs, A-board signs) and restriction of digital and electronic signs on residential properties. Two people provided positive comments at the Planning Commission hearing on June 6, and the Planning Commission recommended approval of the Sign Code. Ashby said that she would support greater restriction on the number and location of feather signs that can be approved along busy streets with a high probability of traffic distraction, such as Bay St, Tremont St and Sedgwick Rd. Ashby noted that more specific sign regulations for individual areas could be considered during development of the City’s subarea plans later in 2017. Bond will take the sign code to the City Council for discussion at the June 20 work-study meeting, with potential changes as recommended by the Committee and by Planning Commissioner Stephanie Bailey. Ashby adjourned the meeting at 10:00 am. Audio/visual recording was successful.
Next Meeting/Location: The next EDT meeting will be on July 10, 2017, at 9:00 a.m. in the Council Chambers.