12/17/2018 - MinutesUtility Committee Minutes
Meeting of December 17, 2018
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City of Port Orchard
Utility Committee
Meeting Minutes
December 17, 2018
Utility Committee Members Cindy Lucarelli, Fred Chang and Jay Rosapepe met on
December 17, 2018 at 9:30 a.m. at the Port Orchard City Hall - Room #306. Also
present: Public Works Director/City Engineer Mark Dorsey, Utility Manager Thomas
Hunter and Utility Customer Cecilia Adrian.
Foster Pilot Project Participation - Update: UM Hunter once again updated
Committee members on the current status of the Foster Pilot Project, being that the 2nd
meeting of the Joint Legislative Task Force just occurred on December 14, 2018. In
general summary, the Panel discussed the merits of the 5 Pilot Projects as well as any
status updates, as members continue to work towards the submission of a letter from
the Washington Student Achievement Council Policy Director and the AWC Government
Relations Advocate to the Water Resources Program Manager at the Department of
Ecology. To be continued.
Utility Billing Late Fees - Discussion: PWD Dorsey provided an update to
Committee members regarding the Loretta Investments, LLC utility billing issue, being
that a 10-month late fee payment plan has been agreed upon. With respects to the
Dwight Street Apartments, given the Adrian’s established utility payment history and
that the reason for the missing billing statement is unknown, Committee members
support Council waiving the late fee. The item will be added to the December 18, 2018
agenda for Council action.
Johnson Creek Estuary Water Quality Grant - Refusal: PWD Dorsey notified
Committee members that the City has turned down a Water Quality Grant opportunity
from the Department of Ecology for Johnson Creek (Port Orchard Boulevard.) The
reason being is timing, as the WSDOT/SR 166 Barrier Free Project needs to be further
scoped/defined before the City moves ahead with the related upstream culverts. No
further action required at this time.
2019-2024 NPDES Phase 2 Permit Modifications - Summary: PWD Dorsey and
UM Hunter provided Committee members with an overview of upcoming modifications
to the City’s Phase 2 NPDES Permit (2019-2024), to be adopted by June 30, 2019. In
general, the City’s ability to change any of the proposed modifications is non-existent,
as Ecology is stuck between the EPA/Sound Keepers Alliance and NPDES Permittees.
Additionally, the proposed modifications may require additional resources (to be
discussed as a function of the mid-budget review.) To be continued.
Utility Committee Minutes
Meeting of December 17, 2018
Page 2 of 2
Well No. 9 - Update: PWD Dorsey and UM Hunter updated Committee members on
the Well No. 9 Water Treatment Retrofit Construction Project and the Errors and
Omissions Demand Letter to Pace Engineers, Inc. as follows:
• JMG Constructors, LLC continues to make progress on the Project, with
completion and start-up scheduled for February 2019 and the system on-line in
March 2019. Treatment operations will be provided initially by current PW staff,
but when either Well #12 or Well #13 come online, a full time Water Treatment
Operator will be required by the Department of Health.
• As reported previously, the Demand Letter to Pace Engineers, Inc. was sent via
Certified Mail on August 17, 2018. The City Attorney is currently working with
Grey & Osborn to determine next steps.
To be Continued.
McCormick Pump Station #1 - Update: UM Hunter updated Committee members
on the current status of the McCormick Pump Station #1, being that the Interim
Improvements continue to operate effectively. The final facility redesign provided by
McCormick Communities has hit a fabrication snag and is still not approved. To be
continued.
McCormick Pump Station #2 - Update: PWD Dorsey updated Committee members
on the current status of the McCormick Pump Station #2, being that the final facility
redesign provided by the City is moving along nicely. In addition, the City is requesting
2019 Legislative support in the amount of $1M towards this $2.8M to $3.5M Project. To
be continued.
Well No. 13 - Update: PWD Dorsey updated Committee members on the current
status of the Project, whereby the site clearing/grading and well drilling contractors are
commencing their work and the remaining contracts for the associated Maple Street/
Well #6 Site Improvements are still forthcoming. The City continues to work with DOH,
now that the contract administration for the DWSRF Loan has been shifted from the
Department of Commerce to Health. To be continued.
Next Meeting(s): January 14, 2019 - 9:30 a.m. - City Hall (Room #306)
Next SAC Meeting(s): January 16, 2019 - 6:30 p.m. - COPO Council Conf. Room
Meeting adjourned at 10:45 a.m.
cc: Council, City Attorney, Mayor and Department Heads