05/15/2017 - MinutesUtility Committee Minutes
Meeting of May 15, 2017
Page 1 of 2 City of Port Orchard
Utility Committee
Meeting Minutes
May 15, 2017
Utility Committee Members Cindy Lucarelli, Scott Diener and Fred Chang met on May
15, 2017 at 9:39 a.m. at the Port Orchard City Hall – Room #306. Also present: Mayor
Rob Putaansuu, Public Works Director/City Engineer Mark Dorsey and Water System
Manager Thomas Hunter.
Touch-Read Water Meters - Discussion: PWD Dorsey and WSM Hunter provided
Committee members with a response to Mayor Putaansuu’s inquiry into the rate at
which current manual water meters are being converted to touch-read water meters,
within the City’s Retail Water Service Area. In general, of the +/- 3000 water meters,
there are approximately 700 conversions still to be made. It should be noted, given the
20-year life of a touch-read water meter, conversions should continue to be staggered
since future replacements should be staggered. Public Works to look into an increase
of the conversion rate. To be continued.
2017 City Hall Boiler/HVAC - Update: PWD Dorsey reminded Committee members
of the recent Boiler Assessment by Hermanson, whereby the City’s two (2) boilers have
been assessed to have approximately 15 to 20-years of life remaining. The current
Pacific Air Control Contract provides for termination given 30-day notification. Public
Works to issue a Request for Proposal (RFP) for the City’s HVAC System as follows;
Schedule A – Current System Repairs and Upgrades, Schedule B – System Operations &
Maintenance and Schedule C – System On-Call Repairs.
2017 Bay Street – Street Lighting & Marquee - Update: PWD Dorsey advised
Committee members of an upcoming meeting that has been scheduled with Puget
Sound Energy (PSE) and PSE/Intolight on May 22, 2017 at 1:00 to discuss 1) the need
for an updated Bay Street – Street Lighting Plan, 2) the potential of a new Bay Street
Schedule 74 and 3) a potential Schedule 74 along the Bay Ford frontage. Please note:
the Bay Street – Street Lighting Plan includes Marquee discussions. To be continued.
Waste Management - Updates: PWD provided Committee members with recent
Waste Management-related updates, being 1) a request for comments on the Draft
Kitsap County Solid & Hazardous Waste Management Plan and 2) Collection Change
notice. No further action required.
McCormick W/S Special Purpose District - Update: PWD Dorsey and WSM
Hunter provided Committee members with an update on the McCormick Communities
Special Purpose District Agreement for Water/Sanitary Sewer Facility Upgrades. In
general, a Draft Agreement has now been prepared by McCormick Communities and is
currently being reviewed by City Staff and the City Attorney. To be continued.
Utility Committee Minutes
Meeting of May 15, 2017
Page 2 of 2
Well No. 8 - Update: PWD Dorsey provided Committee members with an update on
the Well #8 pump replacement project which was awarded to Holt Services on May 23,
2017. A change of condition (Change Order No. 1 at $18,036.23) is needed, due to the
discovery of the existing 6-inch pump discharge pipe failure. Change Order No. 1 must
go to City Council for approval given that the amount exceeds both the Public Works
Director and the Mayor Change Order Authority, based upon percentage. PWD Dorsey
to bring CO#1 to the May 23, 2017 Council Meeting for approval.
Well No. 9 Retrofit/2017 CACM - Update: PWD Dorsey updated Committee
Members on the Well #9 Retrofit CACM selection process, being that the City will no
longer seek CACM via consultant selection. Rather, new Assistant City Engineer Mikle
Pleasants will provide the CACM services, whilst HDR (current Engineer of Record) will
provide Engineering Support Services only. PWD Dorsey to bring the HDR Engineering
Support Professional Services Contract to the May 23, 2017 Council Meeting for
approval.
Well No. 13 - Update: PWD Dorsey provided Committee members with a copy of the
official and fully executed DWSRF #DM13-952-185 Contract Amendment and Change in
Scope of Work. This Project is now officially the Well #13 Project. To be continued.
Next Meeting(s): June 19, 2017 - 9:30 a.m. - City Hall (Room #306)
Next SAC Meeting(s): June 21, 2017 - 6:30 p.m. – SKWRF Conference Room
Meeting adjourned at 10:19 a.m.
cc: Council, City Attorney, Mayor and Department Heads