08/23/2016 - MinutesUtility Committee Minutes
Meeting of August 23, 2016
Page 1 of 2 City of Port Orchard
Utility Committee
Meeting Minutes
August 23, 2016
Utility Committee Members Cindy Lucarelli, Fred Chang and Scott Diener met on August
23, 2016 at 6:00 p.m. at the Port Orchard City Hall – Room #306. Also present: Public
Works Director/City Engineer Mark Dorsey and Foreman/Water System Manager
Thomas Hunter.
Daycare Sewerage Fees - Discussion: PWD Dorsey presented to Committee
members, a request by Ms. Laura Kirkham to reconsider how small in-home daycares
are currently being billed for sewerage by the City, more specifically, for small in-home
daycares with 6 children or less. Currently, a day care facility with 6 children or less is
billed 2x the single family residential basic rate ($222) under Category #17. For a day
care facility with 7 to 25 children, a 50% surcharge ($111) is added. For more than 25
children, the facility is billed as a school under Category #6. As there have been other
inquiries similar to Ms. Kirkham’s in the past, the Utility Billing Department proposes the
following; bill small in-home daycare facilities with 6 children or less, the single family
residential basic rate ($111) and bill a day care facility with 7 to 25 children, the basic
rate ($111) plus the additional $222. Therefore, the 7 to 25 facility total of $333
remains the same and the 6 or less facility is reduced by half. Committee members
requested additional information; what is the rationale behind the current Category #17
billing structure and what additional tiers within Category #17 should be considered?
To be continued at Committee level.
Decant Facility – Update: PWD Dorsey updated Committee members on the
construction work-to-date at the City’s grant-funded Regional Decant Facility. In
general summary, the structure base (footings and slabs) have been placed, the off-site
structure fabrication is ongoing and overall site subgrade preparation is pending. PWD
Dorsey also discussed current change order status and the need to find a different
“aqua-loader” vendor. To be continued.
Draft Sewer/Water Capital Facility Charge Calculation - Discussion: As the
final piece to the City’s 2015/2016 Water/Sewer Gap Analysis and to be adopted with
the City’s Water/Sewer Elements of the Comprehensive Plan, PWD Dorsey and
Foreman/WSM Hunter provided Committee members with a copy of the Memorandum
(dated 8/1/2016) from Katy Isaksen & Associates regarding the City’s ‘Draft’ Sewer and
Water Capital Facilities Charge (CFC) Calculation. In general summary; 1) CFC’s are
paid by new or expanding customers, 2) Water CFC’s include a ‘fair share’ of existing
water facilities, inspection fees, connection fees and fee-in-lieu-of-assessment fees for
existing mains (when applicable) and 3) Sewer CFC’s include a connection fee to the
existing collection/conveyance system, inspection fee and the treatment facility fee.
The CFC Calculation Memo indicates that a substantial increase is needed for the City’s
Utility Committee Minutes
Meeting of August 23, 2016
Page 2 of 2
water/sewer facilities. Committee members have asked for a CFC comparison to other
local jurisdictions, to have Katy Isaksen present her materials at the September 19,
2016 meeting and to work with the KHBA before bringing this item to Work Study. To
be continued.
Well No. 9 Update – Discussion Cont’d.: PWD Dorsey and Foreman/WSM Hunter
updated Committee members on the 2016 Redesign effort by HDR Engineering for the
addition of a Manganese Treatment System to Well No. 9 in 2017. In general, HDR is
now 30% through the retrofit design effort, whereby the City has participated in semi-
monthly design coordination conference calls since May 2016. HDR developed the
outline and draft section necessary for the Department of Health (DOH) Design Report
submittal. Lighthouse has not yet commenced with the Errors and Omissions process
against the original Well No. 9 design consultant. To be continued.
Next Meeting(s): September 19, 2016 - 9:30 a.m. at the City Hall (Room #306)
Next SAC Meeting(s): October 19, 2016 - 6:30 p.m. at WSUD Conference Room
Meeting adjourned at 6:46 p.m.
cc: Council, City Attorney, Mayor and Department Heads