02/22/2016 - MinutesUtility Committee Minutes
Meeting of February 22, 2016
Page 1 of 3 City of Port Orchard
Utility Committee
Meeting Minutes
February 22, 2016
Utility Committee Members Cindy Lucarelli, Fred Chang and Scott Diener met on
February 22, 2016 at 9:30 a.m. at the Port Orchard City Hall – Room #306. Also
present: Mayor Rob Putaansuu, Public Works Director Mark Dorsey, Water System
Manager Thomas Hunter and Citizens; Nick & Elissa Whittleton
Utility Committee Chair 2016 – Appointment: Cindy Lucarelli was appointed as
the Utility Committee Chair for 2016. No further action required at this time.
Utility Committee Meetings 2016 – Discussion: The Utility Committee has
established the 2016 Utility Committee Meeting recurrence schedule as the 3rd Monday
of each month, 9:30 a.m. in Room #306. No further action required at this time.
Melcher/Sroufe (Bradley) Drainage Complaint - Discussion: As directed by the
City Council at the February 9, 2016 Regular Meeting, PWD Dorsey provided Committee
members with a brief summary of the Public Works Department findings in this matter.
In general, this drainage issue is a civil matter between neighbors that share the
existing and established drainage course (swale) within their rear yards. This position
is supported by the Common Enemy Doctrine and the lack of a recorded easement
establishing a party responsible for drainage operations and maintenance of the
system. In review of this matter, it was found that a portion of the existing and
established drainage course was placed within a closed conveyance system and an
easement recorded in 1989, whereby the City was established as the responsible party
for maintenance of the closed (piped) conveyance only. PWD Dorsey to prepare a
response letter of the City’s findings to Bradley and all other affected parties.
Water System Overview – Presentation: Water System Manager Hunter provided
Committee members with the 2016 Water System Update, and generally discussed the
City’s aquifers, wells, reservoirs, water quality monitoring, water rights, recent GIS
upgrades, future needs and the system hydraulic model. No further action required at
this time. Additionally, PWD Dorsey addressed transparency concerns raised in
association with the Well No. 10 project and the City’s current due diligence concerning
the viability of the well and potential water source alternatives. To be continued.
Water/Sewer Concurrency – Discussion: WSM Hunter provided Committee
members with a brief overview of the City’s new Concurrency Management
Program/Capacity Reservation Certificate (CRC) Application for Water, Sanitary Sewer
and Transportation. The CRC process provides capacity predictability to the
development community, whilst establishing a method to measure the City’s ability to
Utility Committee Minutes
Meeting of February 22, 2016
Page 2 of 3
meet Level of Services (LOS) standards as required under GMA. No further action
required at this time.
City Hall (Well #3 & #4) Decommissioning – Update: WSM Hunter provided
Committee members with a summary of recent events associated with the Department
of Health (DOH) mandate to locate, disconnect and decommission Well(s) #3 and #4
from the City Hall Distilling Basin. After an in-depth investigation, it was determined
that Well #4 does not exist, that Well#3 is actually Well #2 and that Well #3 was
capped during the construction of the new City Hall in 2000. Given Well #2 was
recently disconnected from the distilling basin as requested, the City is scheduled to
meet with DOH to request that Well #2 continue to artesian flow as currently piped and
NOT be decommissioned, as this will be expensive, possibly damage the City Hall lower
parking lot and will not significantly alter the current discharge condition. To be
continued.
PSE Municipal Franchise Contract 2016 Renewal: PWD Dorsey informed
Committee members of the required Contract renewal with PSE, having last been
executed in 1986. PWD Dorsey to work with PSE, the City Clerk and the City Attorney
on contract renewal for 2016.
2016 Water/Sewer Comprehensive Plan: PWD Dorsey provided Committee
members with a summary of the current status of the Water, Sanitary Sewer, Storm
Drainage and Transportation Element updates required for the 2016 Comprehensive
Plan. WSM Hunter has been task with providing coordination oversight between the
Consultants and the Planning Department. Each Element requires Agency approvals
and Planning Commission review prior to being presented to the City Council for
adoption. To be continued.
Well No. 10 Update – Discussion Cont’d.: PWD Dorsey provided a brief update to
Committee members on this ongoing capital project, focusing on the activities discussed
in the Water System Overview presented above. In general, the Well No. 10 Project is
moving forward in areas of design not affected by the current well location and
production concerns, but the parallel due diligence process to ensure the long term
source viability of Well No. 10 is a priority and will be resolved in the near future. To be
continued.
Well No. 9 Update – Discussion Cont’d,: PWD Dorsey informed Committee
members of the upcoming 2016 Redesign effort by HDR Engineering, to add a
Manganese Treatment System to Well No. 9 in 2017. PWD Dorsey also advised
Committee members that the Errors and Omissions potential with the original Well No.
9 design consultant will commence again, now that the new City Attorney is in place.
To be continued.
Utility Committee Minutes
Meeting of February 22, 2016
Page 3 of 3
Next Meeting(s): March 21, 2016 - 9:30 a.m. at the City Hall (Room #306)
Next SAC Meeting(s): February 24, 2015 - 6:30 p.m. at City Hall (Council
Conference Room)
Meeting adjourned at 10:58 a.m.
cc: Council, City Attorney, Mayor and Department Heads