02/13/2015 - MinutesUtility Committee Minutes
Meeting of February 13, 2015
Page 1 of 3 City of Port Orchard
Utility Committee
Meeting Minutes
February 13, 2015
Utility Committee Members Rob Putaansuu, John Clauson and Cindy Lucarelli met on
February 13, 2015 at 7:30 a.m. at the Family Pancake House. Also present: Public
Works Director Mark Dorsey and city residents; Elissa Whittleton, Ann Sevaaetasi and
Charly Biford.
Regional Decant Facility – Added Discussion Item: PWD Dorsey presented a
summary email from Assistant City Engineer/Stormwater Manager Archer-Parsons to
Committee members describing the status of a recent grant award potential for the
construction phase of the City’s Regional Decant Facility project. The City scored 44th
out of 126 applicants submitted and could receive a $761,250.00 grant in 2016, with
the remaining required project cost of $253,750.00 coming from either the 2016 Storm
Drainage Utility Capital Improvement Fund or a Centennial Loan. Topic to be discussed
further in detail by Treasurer Martin at the May 2015 Work Study Session.
SKWRF Liability Insurance – Discussion: PWD Dorsey presented an email from
Treasurer Martin to Committee members describing a credit of $17,673.51 from the
City’s insurer, based upon the recent removal of SKWRF from the City’s liability
insurance. No further action required.
Storm Drainage Utility Related Issues: With the B&B Utility Billing issue resolved
and the Home Business issue to be resolved by code definition changes (scheduled for
the March 10, 2015 Regular Council Meeting), the remaining issue still at large concerns
the requested Commercial Credit. At the January 9, 2015 Utility Committee Meeting,
PWD Dorsey was directed to prepare a summary of commercial uses, whereby the
created Impervious Surface Unit (ISU) for various sized commercial developments
would be compared to associated traffic impacts (PM Peak) and presented as an Impact
Ratio. The summary table was presented to Committee members and discussed, with
the result being a predictable impact comparison; the larger the development, the more
impervious surface/stormwater runoff to be mitigated and more offsite traffic impacts to
be mitigated, so the Impact Ration between a large box retail store was no different
than a medium sized home building/material supply. In addition, PWD Dorsey again
explained the difference between water quality/quantity mitigation requirements for
development approvals and the Storm Drainage Utility function, which is not
interconnected. PWD Dorsey to prepare a memo for presentation at the April Work
Study Session describing the evolution of storm drainage mitigation requirements for
land development and the recent implementation of the Phase 2 NPDES Permit
requirements.
Utility Committee Minutes
Meeting of February 13, 2015
Page 2 of 3
Well #10 Project Status – Update: PWD Dorsey once again updated Committee
members on the current Well #10 DWSRF funded project status as follows:
DOC PSR#1: The City submitted Project Status Report #1 to the Department of
Commerce, along with all current loan documentation required. To be
continued.
321 Maple Street Acquisition: The final purchase and sale for this project related
property has closed and loan process documentation submitted. No further
action required.
Perry Avenue: PWD Dorsey discussed recent challenges encountered along the
Transmission Main alignment proposed at Perry Avenue, being the possible
existence of an abandoned water main in that location. The City will work with
the design team to pothole/identify the situation further. To be continued.
Well #9 Project Closeout – Update: PWD Dorsey again updated Committee
members on the current Well #9 project closeout status, that being the City continues
to work towards the presentation of a Demand Letter to PACE, through the assistance
of HDR Engineers. To be continued.
Cross Connection Control Program – Discussion: PWD Dorsey explained to
Committee members the current state of the City’s Cross Connection Control Program
and the need to update the existing Program. A draft for an updated Program has been
prepared. One component of the Program needing an update is the inclusion of the
Authority Having Jurisdiction (AHJ) for the water system beyond the point of service,
being the Building/Planning Department. Also, ILA’s need to be implemented for cross
control specialist assistance with neighboring Utility Districts located within City Limits.
To be continued.
Bremerton ILA – Wholesale Water Purchase Supply (Meter Purchase): PWD
Dorsey explained to Committee members that although the City of Bremerton wholesale
water purchase rate and minimum purchase quantity per year was a better value to the
City than the alternative options, the expense of the meter as required by the ILA was
an oversight and higher than anticipated. City of Port Orchard to purchase Sensus
Omni T2 meter and 520M Smart Point MXU.
Marina Restroom Closure - Update: PWD Dorsey advised Committee members that
a viable alternative to the access/security issues at the restroom has been determine,
whereby a separate entry to the pump station can be installed on the west side of the
building and the existing interior access walled-off. In the interim, a Sani-Can has been
placed in the near vicinity. PWD Dorsey to prepare a cost estimate and bring to the
Finance Committee.
Utility Committee Minutes
Meeting of February 13, 2015
Page 3 of 3
Senate Bill 5055 – Discussion: PWD Dorsey provided Committee members with a
Memorandum from Morris Law regarding Senate Bill 5055, which if passed would have
had a significant financial impact on the City’s sanitary sewer system. Fortunately, as
discussed in the follow-up email from Alex Soldano (GTH), the Senate Bill was replaced
by a compromise proposal (HB 2010/SB5871), whereby a City with a hook-up mandate
would be required to maintain an appeals process that allows owners of single family
homes to contest the decision to require them to hook up to sewer rather than
fix/maintain a septic system. To be continued.
Next Meeting(s): March 6, 2015 - 7:30 AM at the Family Pancake House
Next SAC Meeting(s): February 18, 2015 - 6:30 PM at WSUD
Meeting adjourned at 8:30 a.m.
cc: Council, City Attorney, Mayor and Department Heads