03/13/2015 - MinutesUtility Committee Minutes
Meeting of March 13, 2015
Page 1 of 2 City of Port Orchard
Utility Committee
Meeting Minutes
March 13, 2015
Utility Committee Members Rob Putaansuu, John Clauson and Cindy Lucarelli met on
March 13, 2015 at 7:30 a.m. at the Family Pancake House. Also present: Public Works
Director Mark Dorsey, Mayor Tim Matthes and city residents; Elissa Whittleton and Ann
Sevaaetasi.
Storm Drainage Utility Related Issues - Continued: PWD Dorsey once again
explained to Committee members the difference between stormwater runoff quality/
quantity mitigation requirements for ‘development approvals’ and the function of the
Storm Drainage Utility, and provided a brief overview of the related Memorandum to be
presented to the full Council at the March 17, 2015 Work Study Session. Committee
members generally agreed that the two items are unrelated. PWD Dorsey directed to
present the Memorandum to the full Council for continued discussion at the April 17,
2015 Work Study Session.
Well #10 Project Status – Update: PWD Dorsey once again updated Committee
members on the current Well #10 DWSRF funded project status as follows:
Manganese - Pilot Testing: BHC Consultants provided the City with (2) options
for the needed Manganese Treatment Pilot Testing; Vendor Option, whereby a
sole source vendor provides a study specific to their product ($8k) or Consultant
Option, whereby a more detailed study provides for a water specification that will
allow for multiple vendors to bid, based upon the criteria ($50k.) Public Works
to meet with City of Poulsbo staff to discuss, as they recently pursued the
Vendor option. BHC to confirm ‘sole source ability’ for DWSRF Loan. To be
continued.
Perry Avenue North: PWD Dorsey updated Committee members on recent
results of continued field investigations. Basically, adjoining property impact will
limit the City’s ability to make substantial road section improvements (curb,
gutter and sidewalk) once contemplated. BHC will continue to investigate all
options for roadway and storm drainage improvements, as well as Value
Engineer the project given recent water treatment needs not previously
anticipated. To be continued.
Water-Sewer Gap Analysis – Water Consumption Analysis: PWD Dorsey
presented the recently prepared KIA Water Consumption results, as a function of the
additional water/sewer gap analysis work requested by Council. The annual
consumption summary results identify ‘use rates’ between residential and commercial
accounts and is a viable metric in establishing policy drivers during the pending rate
Utility Committee Minutes
Meeting of March 13, 2015
Page 2 of 2
structure conversation. Katy Isaksen to attend the March 17, 2015 Utility Committee
Meeting to update Committee members on the Gap Analysis findings prior to the May
19, 2015 Work Study Session presentation and to determine who the 28 – 50k gal plus
annual users will be under the proposed tier restructure .
Well #9 Project Closeout – Update: PWD Dorsey again updated Committee
members on the current Well #9 project closeout status, that being the City continues
to work towards the presentation of a Demand Letter to PACE, through the assistance
of HDR Engineers. To be continued.
Annual Backflow Inspection/Testing – Discussion: Upon request, PWD Dorsey
presented a summary of the City’s current annual backflow device inspection/testing
inventory and associated costs. Please note, the City currently tests (18) city-owned
backflow devices annually (approximately $45 per device), but is also required to notify
and provide follow-up for over 400 devices (residential landscape irrigation and over
200 businesses) to provide private system test results for annual reporting by the City.
The City of Bremerton is considering “taking away the choice for the consumer for the
convenience of the city?” Committee members asked that City customers be polled to
see if they would be interested in volunteering to have their systems tested by the city
for a fee. To be continued.
Marina Restroom Modifications – Update: PWD Dorsey presented the revised
scope of work/bid results for the restroom/pump station security modifications. The
lone bid exceed $15k/. A SaniCan is currently in place to provide for a toilet whilst the
Marina Restroom/Pump Station access is closed. Committee members directed Staff to
take the Bid to the next Regular Council Meeting (March 24, 2015) for Action by full
Council (and/or discussion.)
Sroufe Street Tree Removal - Discussion: PWD Dorsey presented to Committee
members a Bid of over $13k to remove an existing Redwood tree along Sroufe Street
(between Tacoma and West) that is damaging the street and impairing an existing
water service and potentially the water main. PWD Dorsey was directed to look at
other alternatives, such as removing the main root that is causing the road damage and
threatening the water main and replacing the effected water service. A revised scope
and budget will be provided to Council as an agenda item in the near future.
Next Meeting(s): April 17, 2015 - 7:30 AM at the Family Pancake House
Next SAC Meeting(s): April 22, 2015 - 6:30 PM at SKWRF
Meeting adjourned at 8:48 a.m.
cc: Council, City Attorney, Mayor and Department Heads