009-24 - Resolution - Amendment No. 1 to C034-23 with 4LEAF, Inc.DocuSign Envelope ID: 17CC067E-270C-45F7-8EE7-ADAC736B808F
RESOLUTION NO. 009-24
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING
AMENDMENT NO. 1 TO CONTRACT NO. C034-23 WITH 4LEAF, INC. FOR BUILDING
DEPARTMENT PLAN REVIEW AND INSPECTION SERVICES AND AUTHORIZING THE
MAYOR OR DESIGNEE TO SIGN AMENDMENT NO. 1.
WHEREAS, the City identified the need for additional professional consultant services to support
the City's Building Department for plan review and inspection services due to an influx of submissions to
the Department; and
WHEREAS, the City Department of Community Development utilized the MRSC Professional
Services Rosters, main category Building Department Services and subcategory Building Inspection
Services, for qualified consultants to provide Building Plan Review and Inspection Services; and
WHEREAS, the City evaluated the statements of qualifications posted on the roster and selected
4LEAF, Inc. and the most highly qualified firm to provide these services; and
WHEREAS, the City Council approved a Consultant Services Agreement with 4LEAF, Inc., on
March 31, 2023, and finds it desires to extend said Agreement for an additional year and amend the
Agreement to authorize a not to exceed amount of $280,000; and
WHEREAS, the City Council finds that it is in the best interests of the residents of Port Orchard
to amend the Agreement with 4LEAF, Inc., as described herein and to authorize the Mayor to sign the
same; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS
FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above are hereby
adopted and incorporated as findings in support of this Resolution.
THAT: The City Council approves "Amendment No. 1 to Contract No. C034-023 City of Port
Orchard Professional Services Agreement with 4LEAF, Inc.," ("Amendment No. 1"), as set forth
in Exhibit 1 to this resolution, which is attached hereto and incorporated herein by this
reference and authorizes the Mayor or designee to execute Amendment No. 1.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by
the City Clerk in authentication of such passage on this 271h day of February 2024.
AouSigned by:
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Brandy Wallace, MMC, City Clerk
FDocuSigned by:
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Robert Putaansuu, Mayor
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DocuSign Envelope ID: 17CC067E-270C-45F7-8EE7-ADAC736B808F
Amendment No. 1 to Contract No. C034-23
CITY OF PORT ORCHARD PROFESSIONAL SERVICES AGREEMENT WITH
4LEAF, INC.
THIS AMENDMENT to Contract No. C034-23 ("Amendment") is made effective as
of the 171h day of April 2024, by and between the City of Port Orchard ("City"), a municipal
corporation, organized under the laws of the State of Washington, and 4LEAF, Inc., a corporation
organized under the laws of the State of California, located and doing business at 2126 Rheem Drive,
Pleasanton, CA, 94588 and 1201 Pacific Ave., Ste. 600, Tacoma, WA 98402 ("Consultant").
RECITALS:
A. The City and Consultant entered into an agreement on April 17, 2023, for the
purpose of Consultant providing on -call Plan Review and Building Inspection
Services ("Agreement") for one year with a not to exceed amount of $140,000.
B. The City finds the need for continued plan review and building inspection services
from Consultant, and therefore, desires to extend the contract term and increase the
not to exceed amount to $280,000 for the duration of the Agreement.
C. The parties desire to memorialize these changes and amend the Agreement.
FIRST AMENDMENT TO AGREEMENT:
In consideration of the mutual benefits accruing, the parties agree as follows:
1. Extension. The City hereby exercises the first one-year contract extension set forth in
Section 4.A, making the new expiration date April 17, 2025.
2. Amendment. Section 2 of the Agreement is hereby amended to read as follows:
2. Compensation.
The City shall pay the Consultant for services rendered according to the
rates and methods set forth below.
TIME AND MATERIALS NOT TO EXCEED. Compensation for
these services shall not exceed $ 280,000 without written authorization
and will be based on the list of billing rates and reimbursable expenses
attached hereto as Exhibit `B".
3. Amendment. Exhibit `B" to the Agreement and the rates set forth therein for services
are hereby amended as set forth in Exhibit `B-2" entitled "Fee Schedule FY 2024-2025 Fee
Schedule & Basis of Charges", which is attached to this Amendment and incorporated
DocuSign Envelope ID: 17CC067E-270C-45F7-8EE7-ADAC736B808F
herein by reference as if set forth in full. The effective date for the rates in Exhibit `B-2,"
shall be April 17, 2024.
4. Severability. The provisions of this Amendment are declared to be severable. If any
provision of this Amendment is, for any reason, held to be invalid or unconstitutional by a
court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the
validity or constitutionality of any other provision.
Entire Agreement. The written provisions and terms of this Amendment shall supersede
all prior verbal statements of any officer or other representative of the parties, and such
statements shall not be effective or be construed as entering into or forming a part of or
altering in any manner whatsoever, this Amendment. The entire agreement between the
Parties with respect to the subject matter hereunder is contained in the Agreement and
exhibits thereto any prior executed amendments and this Amendment. Should any language
in any of the Exhibits to the Agreement or prior amendments conflict with any language
contained in this Amendment, then this Amendment shall prevail. Except as modified by
this Amendment, all other provisions of the original Agreement and any amendments
thereto not inconsistent with this Amendment shall remain in full force and effect.
6. Effective date. This Amendment shall be effective as of April 17, 2024.
DATED this 27th day of February 2024.
CITY OF PORT ORCHARD, CONSULTANT
WASHINGTON
DocuSigned by:
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Robert Putaansuu, Mayor
Signature
ATTEST/AUTHENTICATED: Printed Name and Title
DocuSigned by:
Brandy Wallace, MMC, City Clerk
APPROVED AS TO FORM:
DocuSigned by:
Charlotte . Archer, City Attorney
DocuSign Envelope ID: 17CC067E-270C-45F7-8EE7-ADAC736B808F
4LEAF, INC.
CONSTRUCTION MANAGEMENT • PLAN CHECK
INSPECTION • PLANNING • CODE ENFORCEMENT
FEE SCHEDULE
FY2024-2025 FEE SCHEDULE & BASIS OF CHARGES
For the City of Port Orchard
All Rates are Subject to Basis of Charges
Plan Review Percentage: 70% Fee includes:
(Inclusive of all disciplines except Fire and Civil, which are ➢ Initial review and two (2) rechecks.
billed on an hourly basis.) Hourly charges apply after three (3) or
Hourly Plan Review: $115 Non -Structural Review more rechecks.
$150 Structural Review ➢ Shipping, courier, and electronic
service.
Building
Chief Building Official.......................................................................................................................
$145/hour
Structural Plan Review Engineer......................................................................................................
$150/hour
Non -Structural Plans Examiner........................................................................................................
$115/hour
Senior Combination Building Inspector (Building Inspector III) .......................................................
$115/hour
Commercial Building Inspector (Building Inspector 11)....................................................................
$100/hour
Residential Building Inspector (Building Inspector 1)........................................................................
$95/hour
Senior Electrical Inspector (Building Inspector III)...........................................................................
$115/hour
Electrical Inspector (Building II)........................................................................................................
$100/hour
Electrical Inspector (Building 1).........................................................................................................
$95/hour
PermitManager................................................................................................................................
$95/hour
Senior Permit Technician..................................................................................................................
$85/hour
PermitTechnician.............................................................................................................................
$70/hour
Clerk / Administrator........................................................................................................................
$64/hour
Civil Plan Review (Grading, Improvement Plans).............................................................................
$165/hour
Inspector of Record..........................................................................................................................
$160/hour
GoFormz Software.................................................................................................................$50/user
monthly
Code Enforcement
Code Enforcement Director.............................................................................................................. $160/hour
Code Enforcement Manager............................................................................................................ $145/hour
Code Enforcement Senior Officer..................................................................................................... $115/hour
Code Enforcement Officer II............................................................................................................. $105/hour
Code Enforcement Officer I.............................................................................................................. $95/hour
Code Enforcement Officer................................................................................................................ $85/hour
Fire
Fire Protection Engineer(FPE).......................................................................................................... $225/hour
FirePrevention Officer..................................................................................................................... $155/hour
City of Port Orchard Page 1
Fee Schedule February 8, 2024
DocuSign Envelope ID: 17CC067E-270C-45F7-8EE7-ADAC736B808F
4LEAF, INC.
CONSTRUCTION MANAGEMENT • PLAN CHECK
INSPECTION • PLANNING • CODE ENFORCEMENT
Fire Plans Examiner
Fire Inspector II.......
Fire Inspector I........
Project Management
Project Manager...........
Principal -in -Charge .......
Planning
Housing Policy Director .......
Planning Director .................
Principal/Planning Manager
Senior Planner .....................
Associate Planner ................
Assistant Planner .................
Planning Technician .............
.............................................................................................. $148/hour
.............................................................................................. $110/hour
.............................................................................................. $99/hour
............................................................................................ $175/hour
............................................................................................ $225/hour
.............................................................................................. $210/hour
.............................................................................................. $175/hour
.............................................................................................. $155/hour
.............................................................................................. $145/hour
.............................................................................................. $125/hour
.............................................................................................. $110/hour
.............................................................................................. $90/hour
EneineerinL-. Public Works. Inspection & Construction Management Wrevailine- Waee
Civil Plan Review (Grading, Improvement Plans)............................................................................. $165/hour
TrafficEngineer................................................................................................................................. $175/hour
Construction Manager...................................................................................................................... $165/hour
Public Works Inspector (Regular Time)............................................................................................ $130/hour
BASIS OF CHARGES
• Rates are inclusive of "tools of the trade" such as forms, telephones, and consumables.
• All invoicing will be submitted monthly.
• Staff Augmentation work (excluding plan review) is subject to 4-hour minimum charges unless stated
otherwise. Services billed in 4-hour increments.
• Most plan reviews will be done in 10 business days or less and 5 business days or less for re -checks. This
is not inclusive of holidays or the day of the pick-up of plans.
• Expedited reviews will be billed at 1.5x the plan review fee listed in the fee schedule. Return time will be
within seven (7) days of receipt of the plans from the City.
• Plan review of deferred submittals & revisions will be billed at the hourly rates listed.
• All plan review services will be subject to a $265.00 minimum fee if percentage -based fee or 2-hour
minimum charge if hourly rates apply.
• Larger complex plan reviews can be negotiated to achieve the best possible pricing.
• All plan review services will be subject to 2-hour minimum fee.
• All plan review services are billed on a percentage basis and includes the initial review and 2 rechecks.
- Plan reviews will be billed on an hourly basis only after the initial review and 2 rechecks unless
otherwise agreed upon on a case -by -case basis.
- Fire and Civil Reviews are billed on an hourly basis and are not included in our plan review percentage.
• Mileage driven during the course of Inspections will be charged at cost plus 20%.
City of Port Orchard Page 2
Fee Schedule February 8, 2024