019-24 - Resolution - Purchase of FurnitureDocuSign Envelope ID: 225EAA05-7D67-47F6-836B-508AFA013721
RESOLUTION NO. 019-24
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING
THE PURCHASE OF FURNITURE FOR THE 2n' and 3rd FLOOR OF CITY HALL FROM
ONE WORKSPACE, FORMERLY OPENSQUARE FOR THE CITY HALL RENOVATION
PROJECT AND DOCUMENTING PROCUREMENT PROCEDURES.
WHEREAS, the Port Orchard City Hall facility was constructed in 1999, and through the
years, weather, normal wear and tear, and increased staffing have triggered a need to update
and renovate the building; and
WHEREAS, on December 19, 2023, Port Orchard City Council approved design services
for furniture in the newly renovated areas on the 15t 2nd and 3rd floors of City Hall; and
WHEREAS, the City is seeking to purchase furniture for the 2nd and 3rd floor in City Hall in
parallel to the structural renovation project currently underway; and
WHEREAS, as authorized by City Contract No. C075-14, the City is a member of the
purchasing cooperative Sourcewell, formally known as the National Joint Power Alliance (NJPA),
a Minnesota Public Agency; and
WHEREAS; consistent with City Contract No. C075-14 and the City's Procurement
Procedures Policies, adopted as Resolution No. 073-23, as amended, the City's Public Works
Department identified One Workspace, formerly Opensquare as an approved vendor for the
desired furniture purchase through Sourcewell Contract No. 091423-STI (Sourcewell Contract);
and
WHEREAS, staff reviewed the procurement process utilized by Sourcewell for the
Sourcewell Contract, confirmed the statutory procurement requirements were met, and
obtained all necessary documentation from Sourcewell and One Workspace regarding
procurement; and
WHEREAS, Public Works staff requested a quote for the purchase of furniture from One
Workspace and on March 22, 2024, received a quote from the vendor and confirmed that the
pricing was consistent with the Sourcewell Contract; and
WHEREAS, upon receipt of the quote, the City's Public Works Department completed
the Interlocal Agreement Purchase Checklist for the selected vendor and confirmed the quote
was consistent with the Sourcewell Contract; and
WHEREAS, the City's Procurement Policies require City Council authorization for
purchasing budgeted items that cost $35,000 or more and for unbudgeted purchases, and
because staff is phasing this project into multiple purchases the total cost will exceed $35,000;
and
DocuSign Envelope ID: 225EAA05-7D67-47F6-836B-508AFA013721
Resolution No. 019-24
Page 2 of 2
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State
Auditor's Office, wishes to document their selection/procurement process as described herein
for this purchase by Resolution; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: The City Council approves the purchase of furniture from One Workspace in an
amount not to exceed $43,590.42 (applicable tax included). The Mayor or his designee is
authorized to take all actions necessary to effectuate the purchase consistent with this
authorization.
THAT: The Resolution shall take full force and effect upon passage and signatures
hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the City Clerk in authentication of such passage on this 91" day of April 2024.
ATTEST:
DocuSigned by:
Brandy Wallace, MMC, City Clerk
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cuSigned by:
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Robert Putaansuu, Mayor
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