029-21 - Skillings, Inc. - Supplement / Change Order 4DocuSign Envelope ID: A07E8730-561 C-4B24-A71 D-ABCFC54F578B
Page 1 of 8
CITY OF PORT ORCHARD
Authorization for Amendment No. 4
Date: May 14, 2024
Project: Bethel & Lincoln Intersection
Roundabout Design and
Right of Way Phase
Contract / Job # CO29-21
Consultant: Skillings, Inc.
5016 Lacy Blvd SE
Lacev WA 98516
This Amendment Authorizes the following changes to the contract: Increasing the amount of the
Agreement and Extending the duration of the agreement to June 30, 2026.
Agreement CO29-21. Section 3. Terms is amended to read: This Agreement shall commence on February 9, 2021
("Commencement Date") and shall terminate June 30, 2026 unless extended or terminated in writing as provided
herein.
Section 4 Compensation is amended to read: Time and Materials Not to Exceed. Compensation for these services
shall not exceed $832,252 (inclusive of all amounts paid prior to the execution of Amendment No. 4 to this
Agreement), without written authorization and will be based on the list of billing rates and reimbursable
expenses attached hereto as Exhibit A.
In all other respects the Underlying Agreement between the parties shall remain in full force and effect, amended
as set forth herein, but only as set forth herein.
Agreement History
Amount Sales Tax Total Date Appvd b
Original Agreement
$537,454.00
$537,454.00
09-Feb-21
Council
Amendment #1
$196,900.00
$196,900.00
25-Nov-21
Council
Amendment #2
$0.00
$0.00
15-Jun-22
PW Director
Amendment #3
$0.00
$0.00
07-Nov-23
PW Director
Amendment #4
$97,898.00
$97,898.00
14-May-24
Council
Total Agreement $832,252.00 $0.00 $832,252.00
1 have reviewed the Amendment information above and certifv that to the best of my knowledge
descriptions and co e true and accurate.
Consu to proval Signature
Patrick Skillings - Vice President
Printed Name & Title
Public Works Contracts Greater than $35,000: Change Orders that do not exceed
10%, with a maximum of $50,000, of either legally authorized budget limit or
contract amount established by City Council can be approved by the Public Works
Director. Total Contract Amount shall reset to reflect new Council -approved contract
totals authorized prior to the requested change order. $50,000-$100,000 require
Mayoral Approval. $100,000 and over require Council Approval
Public Works Contracts under $35,000, change orders that individually do not
exceed $7,500 with an aggregate cap of $10,000.
Public Works Contracts unbudgeted and under $7,500: All Change Orders that do
not exceed an aggregate cap of $7,500 (Excluding underlying value), provided there
are departmental funds available in the budget.
All Departments: Mayor approves any and all Change orders that do not exceed 10%
of either authorized budget limit or contract amount established by City Council.
With a maximum aggregate amount of $100,000. Total Contract Amount shall reset
to reflect new Council -approved contract totals authorized prior to the requested
change order. Any individual Change order that is over $100,000 requires Council
approval.
Public Works Director
Denis nRlIyan
Docu %Rt94y- a m e
Approved: F�b � Sl
Mayor
DocuSigned by:
Attest:`
City Clerk
May 14, 2024
Council Approval Date
DocuSign Envelope ID: A07E8730-561 C-41324-A71 D-ABCFC54F578B
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Amendment No. 4 to Contract No. 029-21
CITY OF PORT ORCHARD PROFESSIONAL SERVICES AGREEMENT WITH
Skillings, Inc
THIS AMENDMENT No. 4 to Contract No. 029-21 ("Amendment") is entered into between the City
of Port Orchard, a Washington municipal corporation ("City" or "Port Orchard") and Skillings, Inc., a
Washington corporation ("Consultant"). City and Consultant are each a "Party" and together
"Parties" to this Amendment.
RECITALS:
WHEREAS, on the 9th day of February 2021, the City executed a Professional Services Agreement
for Bethel & Lincoln Intersection Roundabout Design and Right of Way Phase (the Project) with the
Consultant ("Underlying Agreement"); and
WHEREAS, On November 25, 2021, Port Orchard City Council approved Amendment No. 1
increasing the amount of the Underlying Agreement; and
WHEREAS, on June 15, 2022, and November 7, 2023, consistent with delegated authority the
Public Works Director executed Amendments No. 2 and 3 to the Agreement, extending the term
of the Underlying Agreement; and
WHEREAS, continuing services for the Project are required by the City that will exceed the current
value and extend the duration of the Underlying Agreement; and
WHEREAS, the City and the Consultant have conferred and agreed to extend the duration of the
Agreement to June 30, 2026 and increase the "Time and Materials Not to Exceed" amount of the
Agreement from $734,354 to $832,252 in anticipation of the additional work; and
WHEREAS, the parties wish to memorialize their agreement and so modify the underlying
agreement;
NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between
the parties thereto as follows:
FOURTH AMENDMENT TO AGREEMENT:
1. Amendment.
a. Section 3 (Terms) of the Agreement is hereby amended to read as follows: This
Agreement shall commence on February 9, 2021 ("Commencement Date") and shall
terminate June 30, 2026 unless extended or terminated in writing as provided
herein.
Amendment No. 4 to Agreement between City of Port Orchard and Skillings, Inc
Contract No. 029-21
updated 4/2022 IBDR
DocuSign Envelope ID: A07E8730-561 C-41324-A71 D-ABCFC54F578B
Page 3 of 8
b. Section 4 (Compensation) is amended to read: Time and Materials Not to Exceed.
Compensation for these services shall not exceed $832,252 (inclusive of all amounts
paid prior to the execution of Amendment No. 4 to this Agreement), without
written authorization and will be based on the list of billing rates and reimbursable
expenses attached hereto as Exhibit A.
2. Severability. The provisions of this Amendment are declared to be severable. If any
provision of this Amendment is, for any reason, held to be invalid or unconstitutional by a court of
competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or
constitutionality of any other provision.
3. Entire Agreement. The written provisions and terms of this Amendment shall
supersede all prior verbal statements of any officer or other representative of the parties, and such
statements shall not be effective or be construed as entering into or forming a part of or altering
in any manner whatsoever, this Amendment. The entire agreement between the Parties with
respect to the subject matter hereunder is contained in the Agreement and exhibits thereto, any
prior executed amendments and this Amendment. Should any language in any of the Exhibits to
the Agreement or prior amendments conflict with any language contained in this Amendment,
then this Amendment shall prevail. Except as modified by this Amendment, all other provisions of
the original Agreement and any amendments thereto not inconsistent with this Amendment shall
remain in full force and effect.
4. Effective date. This Amendment shall be effective as of May 14, 2024.
DATED this 14th day of May, 2024.
CITY Of PRRT ORCHARD, WASHINGTON
F�Ocub P IN a&A S A,
Robert Putaansuu, Mayor
CONSULTANT
Signature
Patrick Skillinas - Vice President
ATTEST�AUTHENTICATED: Printed Name and Title
Docu igned by:
Brandy Wallace, MMC, City Clerk
APPR FAD AS TO FORM:
/ocu igned by:
Charlotte A. Archer, City Attorney
Amendment No. 4 to Agreement between City of Port Orchard and Skillings, Inc
Contract No. 029-21
updated 4/2022 IBDR
DocuSign Envelope ID: A07E8730-561 C-41B24-A71 D-ABCFC54F578B
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EXHIBIT A
SCOPE OF WORK
Prepared for:
CITY OF PORT ORCHARD
BETHEL & LINCOLN ROUNDABOUT SUPPLEMENT NO. 2
BETHEL LINCOLN LUND ROUNDABOUT DESIGN
MITCHELL ROUNDABOUT CONSTRUCTION SUPPORT
May 9, 2024
Introduction:
The following Scope of Work delineates supplemental tasks to be performed in addition to the original
agreement between Skillings, Inc. (Consultant) and the City of Port Orchard (City). The supplemental
tasks will consist of:
• Work to separate the Phase 2 Bethel & Lincoln roundabout project into a separate bid package
from the completed Phase 1 Mitchell & Lincoln mini roundabout.
• Provide construction support services during the construction of the Mitchell & Lincoln mini
roundabout.
Project Assumptions:
This scope of work is based on the following general assumptions:
• Services will be performed in accordance with WSDOT's LAG Manual and Construction Manual.
• The level of effort for a given work element is limited to the amount of labor and expenses
shown in the agreement.
• Out -of -scope services beyond these limits may be considered as Extra Work. Consultant will
notify City of out -of -scope services prior to starting the work.
• The level of effort for various tasks are estimates and may vary. The Contract will be managed to
the Contract maximum, not the task level budgets.
• Construction contract duration for Phase 1 Mitchel Lincoln RAB of 70 working days.
• Bidding for Phase 2 Bethel Lund RAB is scheduled to occur by April of 2026.
WORK ELEMENTS
Task 201— Prepare Bethel Lincoln Lundberg Roundabout Bid Package
This task consists of revising the plans, specifications, and cost estimate to prepare a separate PS&E
package for the Bethel Lincoln Lundberg roundabout that can be advertised and awarded separately.
Assumptions:
• Engineer's Estimate of Probable Costs to Construct will be prepared using WSDOT Unit Bid Price
format.
• Special provisions will be prepared utilizing WSDOT specifications format.
• City will provide their "boiler plate" format for contract bid package.
Tasks:
Prepare plan sheets for roundabout as separate sheets.
Update Quantities Notebook.
Prepare Engineer's Estimate of Probable Costs to Construct for Mitchell & Lincoln.
Skillings, Inc. Page 1 of 5 Project 20155
City of Port Orchard
Bethel Lincoln Lund Roundabout Design
Mitchell Roundabout Construction Support
DocuSign Envelope ID: A07E8730-561 C-41B24-A71 D-ABCFC54F578B
Page 5 of 8
4. Prepare Contract Bid Package:
a. Front end documents, draft invitation to bid, proposal sheets.
b. GSPs and Special Provisions.
c. State prevailing wage documents.
5. Provide internal QA and QC and project coordination.
Deliverables:
• Contract Bid Package
• 100% Contract Bid Package.
• 100% Engineer's Estimate of Probable Cost to Construct.
• Final Quantity calculation notebook.
• One (1) electronic set of Final and Signed Complete Bid Package to City. All documents will be
submitted as PDF Files, CAD Files, Word Files (.docx), and estimate in Excel.
Task 202 — Geotechnical Services During Construction
Consultant will contract with Aspect Consulting (Aspect), Subconsultant, to provide geotechnical support
services during construction.
This task consists of the Consultant providing review and coordination with Aspect. Consultant will
complete the following tasks:
Tasks:
1. Consultant will provide coordination with Aspect.
2. Subconsultant will attend up to four part time site visits and/or construction meetings, to
include field reports.
3. Subconsultant will provide office review of submittals/RFIs.
4. Subconsultant will provide coordination and project/contract management.
Deliverables (Consultant):
• No specific deliverables. Field reports where applicable.
Task 203 — Illumination Services During Construction
Consultant will contract with Transportation Solutions Inc. (TSI), Subconsultant, to provide support
services related to illumination during construction. See attached Subconsultant scope of work.
This task consists of the Consultant providing review and coordination with TSI. Consultant will complete
the following tasks:
Tasks:
1. Consultant will provide coordination with TSI.
Deliverables (Consultant):
• No specific deliverables.
Skillings, Inc. Page 2 of 5 Project 20155
City of Port Orchard
Bethel Lincoln Lund Roundabout Design
Mitchell Roundabout Construction Support
DocuSign Envelope ID: A07E8730-561 C-41B24-A71 D-ABCFC54F578B
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Task 204 — Bid Support Services for Bethel Lincoln Lundberg Roundabout
Consultant will provide bid support consisting of attending the pre -bid meeting, reviewing Contractor's
questions, responding to RFIs, and preparing addendums.
Assumptions:
• City will provide overall construction administration, inspection, and management.
• Consultant will attend one pre -bid meeting (estimated at 2 hours per attendee).
• Consultant will review Contractor's questions and provide recommendations/comments
(estimated level of effort to not exceed 24 hours).
• Consultant will review and respond to Contractor's RFIs (estimated level of effort to not exceed
24 hours).
• Consultant will assist with the drafting, review, and responses to Addendums (estimated level of
effort to not exceed 40 hours).
Task Description:
1. Attend pre -bid meeting.
2. Review Contractor's questions and provide recommendations/comments.
3. Review and respond to Contractor's RFIs.
4. Prepare Addendums.
Deliverables:
• Pre -bid meeting notes.
• Contractor questions reviews and responses.
• Contractor RFI reviews and responses.
• Addendums.
END SCOPE OF WORK
Prepared by: Ian Lee, PE 05/09/2024
Reviewed by: Patrick E. Skillings, PMP 05/09/2024
Skillings, Inc. Page 3 of 5 Project 20155
City of Port Orchard
Bethel Lincoln Lund Roundabout Design
Mitchell Roundabout Construction Support
DocuSign Envelope ID: A07E8730-561 C-41324-A71 D-ABCFC54F578B
Page 7 of 8
EXHIBIT B-1
CONSULTANT COST COMPUTATION — MAN-HOURS
PROJECT NO 20155
CITY OF PORT ORCHARD
O
BETHEL & LINCOLN ROUNDABOUT SUPPLEMENT NO. 2
0
O
BETHEL LINCOLN LUND ROUNDABOUT DESIGN
m
m
m
m
M
MITCHELL ROUNDABOUT CONSTRUCTION SUPPORT
-1
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x
v
m
L)
Z
Z
n
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Z
Z
>
m
Z
m
m
m
D
O
z
TASK #
TASK DESCRIPTION
PREPARE BETHEL LINCOLN LUNDBERG
201
ROUNDABOUT BID PACKAGE
Prepare plan sheets for roundabout as separate
1
sheets.
4
40
120
120
2
Update Quantities Notebook.
4
16
Prepare Engineer's Estimate of Probable Cost to
3
Construct for Mitchell & Lincoln.
4
8
4
Prepare Contract Bid Package:
Front end documents, draft invitation to bid, proposal
a
sheets.
2
12
b
GSPs and Special Provisions.
8
24
c
State prevailing wage documents.
2
5
Provide internal QA/QC and project coordination.
4
10
202
GEOTECHNICAL SERVICES DURING CONSTRUCTION
1
Consultant will provide coordination with Aspect.
2
4
2
Subconsultant will attend up to four part time site
2
visits and/or construction meetings, to include field
reports.
Subconsultant will provide office review of
3
submittals/RFIs.
Subconsultant will provide coordination and
4
project/contract management.
203
ILLUMINATION SERVICES DURING CONSTRUCTION
1
Consultant will provide coordination with TSI.
2
4
2
204
CONSTRUCTION SUPPORT SERVICES
1
Attend pre -bid meeting.
2
Review Contractor's questions and provide
2
recommendations/comments.
g
16
3
Review and respond to Contractor's RFIs.
8
16
4
Prepare Addendums.
16
24
HOURS PER DISCIPLINE
12
110
238
120
4
Skillings, Inc. Page 4 of 5 Project 20155
City of Port Orchard
Bethel Lincoln Lund Roundabout Design
Mitchell Roundabout Construction Support
DocuSign Envelope ID: A07E8730-561 C-41324-A71 D-ABCFC54F578B
Page 8 of 8
EXHIBIT B-2
CONSULTANT COST COMPUTATION — SUMMARY
NEGOTIATED HOURLY RATE (NHR):
Man
Classification
Hours X
Rate =
Cost
PROJECT MANAGER
12 x
$242.54 =
$2,910.43
PROJECT ENGINEER
110 X
$216.52 =
$23,817.21
ENGINEER
238 X
$144.35 =
$34,354.51
TECHNICIAN
120 x
$140.99 =
$16,918.78
PROJECT ADMINISTRATOR
4 X
$130.92 =
$523.68
Total Hours =
484
Total NHR =
$78,524.60
REIMBURSABLES:
Mileage
0 X
$0.670 =
$0.00
Miscellaneous Expenses
$0.00 X
10% _
$0.00
Total Expenses=
$0.00
SUBCONSULTANT COST (See Exhibit E):
TSI
$9,923.00 X
0% _
$9,923.00
Aspect, Inc.
$9,450.00 0
0% _
$9,450.00
Total Subconsultants =
$19,373.00
SUB -TOTAL (NHR + REIMBURSABLES + SUBCONSULTANTS):
Sub Total =
$97,897.60
MANAGEMENT RESERVE FUND:
SUB TOTAL =
$97,897.60 x
=
MRF =
$0.00
GRAND TOTAL
G RAND TOTAL =
$97,898
PREPARED BY:
Ian Lee, PE
DATE:
5/9/2024
REVIEWED BY:
Patrick E. Skillings, PMP
DATE:
5/9/2024
Skillings, Inc. Page 5 of 5 Project 20155
City of Port Orchard
Bethel Lincoln Lund Roundabout Design
Mitchell Roundabout Construction Support