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007-24 - Ordinance - Public WorksDocuSign Envelope ID: 06FOF35C-6A08-4CB9-9626-96F594157E4E ORDINANCE NO. 007-24 AN ORDINANCE OF THE CITY OF PORT ORCHARD, WASHINGTON, TO AUTHORIZE NEW POSITIONS WITHIN THE PUBLIC WORKS DEPARTMENT TO ESTABLISH GENERAL QUALIFICATIONS AND DUTIES OF POSITIONS; PROVIDING FOR SEVERABILITY AND PUBLICATION; AND SETTING AN EFFECTIVE DATE. WHEREAS, the City of Port Orchard continues to see significant growth in population; and WHEREAS, the allocation of staff and associated resources to meet the demands for service and needs of the community is continually evaluated by the City for efficiency and best practices; and WHEREAS, the current management structure of the public works operations division is enhanced by the introduction of additional non -union supervisor positions; and WHEREAS, the City has successfully negotiated with Teamsters Local 589 representing the Public Works Employees to restructure the division; and WHEREAS, the restructure results in the creation of an Operations Supervisor and a Utility Supervisor; and WHEREAS, the restructure results in a title change for the current Coordinator positions to a title of Public Works Lead; and WHEREAS, the restructure results in a title change for the current Public Works Labor and Public Works Personnel positions to the titles of Maintenance Technician I and Maintenance Technician II respectively; and WHEREAS, the restructure results in the creation of additional Lead positions and a pay increase for employees in those positions; and WHEREAS, the restructure creates additional duties for the current Operations Manager resulting in a proposed title change to Operations and Utility Manager and a corresponding pay increase to reflect those additional duties; and WHEREAS, at the 2024 council retreat, the council discussed the reclassification of the current Public Works Office Assistant II to a position more reflective of the duties now performed; and WHEREAS, at the 2024 council retreat, the council discussed the addition on a full- time equivalent employee to best utilize the newly acquired asset management system; DocuSign Envelope ID: 06FOF35C-6A08-4CB9-9626-96F594157E4E Ordinance No. 007-24 Page 2of15 and WHEREAS, the City Council affirms the qualifications and duties of the existing positions of Electrician and Mechanic; and WHEREAS, Ordinance 008-20 delegates authority to the Mayor to establish and amend job descriptions provided they are consistent with the general qualification and duties assigned by the council; and WHEREAS, a statement of the general qualifications and duties of the new positions is attached hereto as Appendix A, and incorporated herein by reference; now, therefore, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. The City Council hereby authorizes the creation of the position of Asset Management Technician with qualifications and duties as generally provided for in Appendix A. SECTION 2. The City Council hereby authorizes the creation of the position of Lead Mechanic with qualifications and duties as generally provided for in Appendix A. SECTION 3. The City Council hereby authorizes the creation of the position of Maintenance Technician I with qualifications and duties as generally provided for in Appendix A. SECTION 4. The City Council hereby authorizes the creation of the position of Maintenance Technician II with qualifications and duties as generally provided for in Appendix A. SECTION S. The City Council hereby authorizes the creation of the position of Operations and Utility Manager with qualifications and duties as generally provided for in Appendix A. SECTION 6. The City Council hereby authorizes the creation of the position of Operations Supervisor with qualifications and duties as generally provided for in Appendix A. SECTION 7. The City Council hereby authorizes the creation of the position of Public Works Administrative Specialist with qualifications and duties as generally provided for in Appendix A. SECTION 8. The City Council hereby authorizes the creation of the position of Public Works Lead with qualifications and duties as generally provided for in Appendix A. SECTION 9. The City Council hereby authorizes the creation of the position of Utility DocuSign Envelope ID: 06FOF35C-6A08-4CB9-9626-96F594157E4E Ordinance No. 007-24 Page 3of15 Supervisor with qualifications and duties as generally provided for in Appendix A. SECTION 10. The City Council hereby affirms the creation of the position of Electrician with qualifications and duties as generally provided for in Appendix A. SECTION 11. The City Council hereby affirms the creation of the position of Mechanic with qualifications and duties as generally provided for in Appendix A. SECTION 12. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be unconstitutional or unlawful by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. SECTION 13. Publication. This Ordinance shall be published by an approved summary consisting of the title. SECTION 14. Effective Date. This Ordinance shall take effect and be in full force and effect five days after publication as provided by law, provided the position modifications herein shall occur on June 16, 2024. PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and attested by the Clerk in authentication of such passage this 28t" day of May 2024. A b .T;gned by: 6VA1 1 (IdLltt Brandy Wallace, MMC, City Clerk /_1»[i91y"_V1210110][1► E /DocuSigned by: Charlotte A. Archer, City Attorney PUBLISHED: May 31, 2024 EFFECTIVE DATE: June 5, 2024 DocuSigned by: �b PlM"Mt,SWA, Robert Putaansuu, Mayor F11DocuSigned by: l , 1mv- ' M50, spa Mark Trenary, Councilmember \ R irryrl,i, i °Goy p aR �_.''-, `SEAT, LP ��`'TFOFbvAtiP" DocuSign Envelope ID: 06FOF35C-6A08-4CB9-9626-96F594157E4E Appendix A Proposed New Positions Position Asset Management Technician Department Public Works Mayor Job Function and Purpose The Asset Management Technician performs technical work collecting, inputting, maintaining and retrieving information in database software system to provide necessary information for the management, maintenance and upkeep of City infrastructure and assets. Manages data in a manner that allows for the production of technical reports, inspection schedules, graphs, maps and other information. General Function Position works independently using technology in support of infrastructure asset management. Collects asset management data, provides a full range of asset management support assignments both in the field and the office. Includes Verifies accuracy of records through direct observation, review of documents and coordination with other employees. Monitors and communicates timelines for the repair, maintenance and replacement of assets. Investigates and resolves system discrepancies. Minimum Qualifications Include* Associate's degree and one (1) year of experience in engineering, geography, utility management, project management or related field is required. Valid driver's license required upon hire. Out of state candidates are required to obtain a WA state driver's license in accordance with state law. Preferred qualifications include experience in municipal government and college level coursework in computer science, geography, geomatics, environmental science, urban planning, project management or related field. Ordinance 008-20 delegates authority to the Mayor to establish and amend job description as needed provided they are consistent with general qualifications and duties assigned by the City Council at the time the position is created by Council. DocuSign Envelope ID: 06FOF35C-6A08-4CB9-9626-96F594157E4E Appendix A Page 2 Position Lead Mechanic Department Public Works Major Job Function and Purpose The primary function of the position is to provide a lead role in planning, overseeing and performing the daily operations and maintenance of the City's mechanic shop. The position works daily with division and department management to plan, coordinate, and oversee work projects and assignments, providing education, support and mentorship of all employees within the division. General Function The Lead Mechanic performs all testing, routine preventative maintenance, and repair work on City vehicles, assist management in planning for and procuring necessary equipment, tools and vehicles, Ensures the efficient and effective use of equipment, materials and personnel to complete projects in a timely, equitable, and cost-effective manner. Keeps records of service completed on all City vehicles and maintenance equipment and performs Public Works activities as assigned. Minimum Qualifications Include* High school diploma/GED and five (5) years of mechanic experience are required. Valid driver's license required upon hire. Out of state candidates are required to obtain a WA state driver's license in accordance with state law. All City employees in positions requiring a CDL must successfully pass pre -employment -related Drug and Alcohol Testing as required by federal law. A valid first aid card or ability to obtain within 12 months of employment is required. A Class A commercial driver's license with tanker and air brake endorsements is required within 2 years of hire. Preferred qualifications include ASE Certified Master Automobile Technician Certification for automobile and light trucks or medium/heavy trucks, and Law Enforcement Vehicle Installation Technician certification. DocuSign Envelope ID: 06FOF35C-6A08-4CB9-9626-96F594157E4E Appendix A Page 3 Position Maintenance Technician I Department Public Works Major Job Function and Purpose This is an entry-level position that performs a range of supportive utility and maintenance duties as needed to keep the Public Works Department operating efficiently. General Function Under general direction of the Supervisor and Leads, this position performs meter reading; assists with landscape and building maintenance in municipal parks/facilities; and works with Public Works crews on field maintenance and operations in street rights -of -way. Minimum Qualifications Include* High School diploma or GED is required. Demonstrated proficiency in the use of hand tools, landscaping tools and equipment, and in the operation of light and heavy equipment is also required. Valid driver's license required upon hire. Out of state candidates are required to obtain a WA state driver's license in accordance with state law. Washington State Traffic Control Flagger's certification is required within six (6) months of employment. First Aid/CPR certification required within one (1) year of employment. Preferred qualifications include previous experience in parks maintenance and/or water utility maintenance. DocuSign Envelope ID: 06FOF35C-6A08-4CB9-9626-96F594157E4E Appendix A Page 4 Position Maintenance Technician II Department Public Works Major Job Function and Purpose This position coordinates and participates in the routine maintenance and construction of Public Works improvements for the City and assists management in planning new construction and maintenance projects. General Function Under the general direction of the Supervisor and Leads, this position 1 is responsible for the efficient and effective use of equipment, materials, and labor to complete maintenance and construction projects in a timely and cost-effective manner. Minimum Qualifications Include* High school diploma or GED is required. Three (3) years of experience at an equivalent level or as a truck driver, equipment operator, or supervisor in a work environment similar to a municipal public works department is required. Valid driver's license required upon hire. Out of state candidates are required to obtain a WA state driver's license in accordance with state law. Washington State Traffic Control Flagger's certification is required within six (6) months of hire. First Aid/CPR certification is required within one (1) year. Water Distribution Manager I/OIT certification is required within eighteen (18) months. Class A commercial driver's license with tanker and airbrake endorsements is required within two (2) years. DocuSign Envelope ID: 06FOF35C-6A08-4CB9-9626-96F594157E4E Appendix A Page 5 Position Operations and Utility Manager Department Public Works Major Job Function and Purpose This position is responsible for the management of the Public Works Department operations and utility maintenance and repair programs and compliance with federal, state and local utility rules and regulations. The position provides direction and support for the operational needs of personnel working on City infrastructure including streets, water, parks, facilities, electrical, vehicle and equipment repair, sanitary sewer, and stormwater. Position works closely with public safety and other City departments whose programs utilize the Public Works Department's resources. General Function The Manager assigns work through the supervisors, leads, and/or directly to employees. The Manager directs and coaches assigned employees to develop competence, expertise, accountability, and productivity; conducts performance reviews; makes effective decisions or recommendations on hiring, transfers, promotions, grievances, and discipline; develops Public Works operations service standards; promotes and updates safety practices relevant to the City; and evaluates customer service and resolves internal and external disputes. The employee manages regulatory permits, professional services, and construction contracts as assigned by the Public Works Director. This position supervises the ongoing maintenance and appearance of City properties and infrastructure to ensure that they are attractive, clean, safe, and suitable for use by the public. Minimum Qualifications Include* High school diploma/GED, eight (8) years of experience in utility, roadway construction, and facilities maintenance, and a valid driver's license are required. Demonstrated supervisory experience/skills are required. Cross Connection Control Specialist certifications from the Washington State Department of Health must be obtained within one (1) year of employment, Water Treatment Plant Operator I certification within two (2) years of employment, and Water Distribution Manager II certification within four (4) years of employment, subject to employer's discretion. Certifications are required to be maintained during employment. Valid driver's license required upon hire. Out of state candidates are required to obtain a WA state driver's license in accordance with state law. Preferred qualifications include a Bachelor's or Associate's degree in Construction Management and public sector work experience in public works and utilities. Any combination of experience and training that provides the desired skills and abilities may be considered. DocuSign Envelope ID: 06FOF35C-6A08-4CB9-9626-96F594157E4E Appendix A Page 6 Position Operations Supervisor Department Public Works Major Job Function and Purpose The Operations Supervisor oversees one or more assigned divisions of the Public Works Department and the personnel and equipment utilized in Public Works maintenance and operations. Works closely with public safety for purposes of event planning and street closures, serves as the department's safety coordinator, and functions as the liaison between Finance and the mechanics shop for purposes of Equipment Rental and Revolving Fund. General Function The Operations Supervisor ensures the completion of assigned work through delegation to the Leads and/or other employees within assigned areas; directs and coaches employees to develop competence, expertise, accountability, and productivity; conducts performance reviews and makes effective decisions or recommendations on hiring, transfers, promotions, grievances, and discipline in consultation with the Manager; and fills in for the Manager or Utility Supervisor as directed. Minimum Qualifications Include* High School Diploma or GED is required. Six (6) years of experience with municipal public works projects, field operations, roadway and utility construction, or any combination of the above experience, are required. Demonstrated supervisory experience/skills are required. Valid driver's license required upon hire. Out of state candidates are required to obtain a WA state driver's license in accordance with state law. First Aid Certification must be obtained within one (1) year of employment. Preferred qualifications include an Associate's Degree in Construction Management and public sector work experience in Public Works and utilities. DocuSign Envelope ID: 06FOF35C-6AO8-4CB9-9626-96F594157E4E Appendix A Page 7 Position Public Works Administrative Specialist Department Public Works Major Job Function and Purpose This position performs specialized technical and administrative work responsible for municipal utility and grant compliance including planning, implementation, tracking, and reporting. Research, evaluate and monitor changes in rules and regulations related to various department permits and projects. Interact with various local, state and federal agencies to ensure City compliance with applicable rules and regulations. General Function Coordinate with other City departments and personnel to ensure appropriate monitoring and data collection needed for compliance and reporting. Compile data and file reports in compliance with various utility and infrastructure permits. Prepare and maintain public outreach materials related to assigned programs. Provides administrative assistance and support for all department projects and programs. Minimum Qualifications Include* High School Diploma or GED and four (4) years of increasingly responsible administrative experience. Preferred qualifications include project management experience and previous administrative experience in municipal public works, utility compliance, engineering or related technical field. DocuSign Envelope ID: 06FOF35C-6A08-4CB9-9626-96F594157E4E Appendix A Page 8 Position Public Works Lead Department Public Works Major Job Function and Purpose The position provides a lead role in planning, overseeing, and performing the daily operations and maintenance of an assigned area of responsibility within the Public Works Department. Public Works Leads work daily with division and department management to plan, coordinate, and oversee work projects and assignments, providing education, support and mentorship of all employees within the division. General Function Monitor, coordinate and/or participate in a variety of skilled activities to maintain, repair, and construct public works improvements for the City; provide construction oversight for private development within the City for projects impacting the City's infrastructure; and assist management of the Public Works Department in preparing for new construction and maintenance projects as directed. Responsibilities include the efficient and effective use of equipment, materials, and appropriate assignment of personnel to complete maintenance and construction projects in a timely, equitable, and cost-effective manner. Minimum Qualifications Include* High school diploma or GED and approximately five (5) years of experience in any combination of construction, municipal work, public works, utility work, etc. are required. Valid driver's license and a driving record acceptable to the City's insurance carrier are required upon hire. Out of state candidates are required to obtain a WA state driver's license in accordance with state law. A Class A commercial driver's license with tanker and air brake endorsements is required within two years of hire.- All City employees in positions requiring a CDL must successfully pass pre -employment -related Drug and Alcohol Testing as required by federal law. Additional minimum requirements for assignment in the sewer utility: • Within 6 months of hire: Washington State Traffic Control Flagger's Certification • Within 12 months of hire: Certified Erosion and Sediment Control Lead, Washington Wastewater Collections Personnel Association (WWCPA) 2, and First Aid/CPR certifications. Additional minimum requirements for assignment in the water utility: • Upon hire: Water Distribution Manager I or OIT certification • Within 6 months of hire: Washington State Traffic Control Flagger's Certification and Cross Connection Specialist certification from the Washington State Department of Health • Within 12 months of hire: Water Distribution Manager 2 or OIT, Certified Erosion and Sediment Control Lead, and First Aid/CPR certifications. • Within 18 months of hire: Water Treatment Plant Operator 1 or OIT certification DocuSign Envelope ID: 06FOF35C-6AO8-4CB9-9626-96F594157E4E Appendix A Page 9 Additional minimum requirements for assignment in the stormwater utility: • Within 6 months of hire: Washington State Traffic Control Flagger's Certification • Within 12 months of hire: Certified Erosion and Sediment Control Lead, Municipal Stormwater Inspector, and First Aid/CPR certifications. • Within 18 months of hire: Washington State Department of Agriculture public pesticide applicators license. Additional minimum requirements for assignment in streets: • Within 6 months of hire: Washington State Traffic Control Flagger's Certification • Within 12 months of hire: International Municipal Signal Association (IMSA) level 1 certification for Signs and Markings and First Aid/CPR certification • Within 18 months of hire: Washington State Certification for Pesticide/SPI for right of way Additional minimum requirements for assignment in parks/facilities: • Within 12 months of hire: Washington State Department of Agriculture public pesticide applicators license • Within 18 months of hire: Certified Playground Safety Inspector and First Aid/CPR certifications DocuSign Envelope ID: 06FOF35C-6A08-4CB9-9626-96F594157E4E Appendix A Page 10 Position Utilit Supervisor Department Public Works Major Job Function and Purpose This position plans, organizes, directs, and manages the City's water, sanitary sewer, and stormwater utilities; administers the department's environmental reporting and compliance through coordination with other Public Works, Engineering, and Utilities staff; and participates in research and long-range planning activities related to water, water rights, sanitary sewer, stormwater, and infrastructure needs. General Function The Utility Supervisor ensures the completion of assigned work through delegation to the Leads and/or other employees within assigned areas; directs and coaches employees to develop competence, expertise, accountability, and productivity; conducts performance reviews and makes effective decisions or recommendations on hiring, transfers, promotions, grievances, and discipline in consultation with the Manager; and fills in for the Manager or Operations Supervisor as directed. Minimum Qualifications Include* High school diploma/GED; six (6) years of experience as a water system operator in a work environment similar to a municipal public works department; demonstrated supervisory skills; and certification as a Water Distribution Manager II, Water Treatment Plant Operator 1, and Cross Connection Control Specialist from the Washington State Department of Health are required. Certifications are required to be maintained during employment. Valid driver's license required upon hire. Out of state candidates are required to obtain a WA state driver's license in accordance with state law. Preferred qualifications include certification as a Water Distribution Manager III and education or training in environmental science, water resources, and/or project management. DocuSign Envelope ID: 06FOF35C-6AO8-4CB9-9626-96F594157E4E Appendix A Page 11 Review and Affirmation of Existing Positions Position Electrician Department Public Works Major Job Function and Purpose The position assesses and repairs electrical and mechanical components for the City's facilities, infrastructure, and utility controls, and coordinates and/or participates in the routine maintenance and construction of public works improvements for the City. The Electrician will also assist other City personnel in planning new construction and maintenance projects. General Function The Electrician plans, designs, installs, maintains, and repairs electrical distribution systems, industrial controls, process controls, motor controls and motor control systems, pump controls, generators, and boilers. This position maintains and repairs electrical distribution for facilities, water pumping stations, sewer lift stations, odor control stations, SCADA communications, security systems, parks, facilities, street lighting, and assists with troubleshooting City vehicles. Minimum Qualifications Include* High School Diploma/GED, five (5) years of previous experience at an equivalent level, Journeyman Electrician 01 License, and a valid Washington State driver's license are required. Class B commercial endorsement with tanker and air brake endorsements is preferred. DocuSign Envelope ID: 06FOF35C-6A08-4CB9-9626-96F594157E4E Appendix A Page 12 Position Mechanic Department Public Works Major Job Function and Purpose The primary function of the Mechanic is to perform the preventative maintenance necessary to avoid costly breakdowns to the City's vehicles, facilities, and maintenance equipment and ensuring their readiness and overall reliability for use during day to day and emergency response operations. General Function Under general direction from the Supervisor and Lead Mechanic, the Mechanic performs all testing, routine preventative maintenance, and repair work on City vehicles. Keeps records of service completed on all City vehicles and maintenance equipment and performs Public Works activities as assigned. Minimum Qualifications Include* High school diploma/GED and five (5) years of mechanic experience are required. Valid driver's license required upon hire. Out of state candidates are required to obtain a WA state driver's license in accordance with state law. Must be able to provide own tools up to 1 inch. A valid first aid card or ability to obtain within one (1) year of employment is required. Preferred qualifications include ASE and EVT certifications and Class "A" commercial driver's license with tanker and airbrake endorsements. * All position descriptions allow the hiring manager to consider any combination of experience and training that provides the desired skills, knowledge and abilities.