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Home My WebLink About05/28/2024 - Regular - MinutesDocuSign Envelope ID: F1EA7A83-E714-48AB-ABED-OB8B25BF94DF OR CHARD. City of Port Orchard Council Meeting Minutes Regular Meeting of May 28, 2024 1. CALL TO ORDER AND ROLL CALL Mayor Putaansuu called the meeting to order at 6:30 p.m. Roll call was taken by the City Clerk as follows: Mayor Pro-Tem Chang Present Councilmember Diener Present Councilmember Fenton Present Councilmember Morrissey Present Councilmember Rosapepe Present Councilmember Trenary Present Councilmember Worden Present Mayor Putaansuu Present Staff present: Public Works Director Ryan, Finance Director Crocker, HR Manager Lund, Police Chief Brown, City Attorney Archer, and Deputy City Clerk Floyd. Staff present via Zoom: City Clerk Wallace The meeting streamed live on YouTube. A. PLEDGE OF ALLEGIANCE (Time Stamp 00:28) Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. 2. APPROVAL OF AGENDA (Time Stamp: 00:49) MOTION: By Councilmember Rosapepe, seconded by Councilmember Trenary, to approve the agenda as published. The motion carried. 3. CITIZENS COMMENTS ON AGENDA ITEMS (Time Stamp: 01:20) There were no citizen comments. 4. CONSENT AGENDA (Time Stamp: 01:52) A. Approval of Voucher Nos. 87727 through 87742 and 87750 through 87765 including bank drafts in the amount of $309,615.56 and EFT's in the amount of $1,079,345.41 totaling $1,388,960.97. DocuSign Envelope ID: F1EA7A83-E714-48AB-ABED-OB8B25BF94DF B. Approval of Payroll Check Nos. 87743 through 87749 including bank drafts and EFT's in the amount of $ 268,758.49 and Direct Deposits in the amount of $264,650.49 totaling $533,408.98. C. Adoption of an Ordinance Amending the Chief of Police Employment Agreement to Extend the Term by 60 Days (Ordinance No. 009-24) D. Approval of a Special Event Street Closure: 27th Annual Cruisin' Sunday Car, Truck and Bike Show (Wallace) E. Approval of the May 14, 2024, City Council Regular Meeting Minutes MOTION: By Councilmember Diener, seconded by Councilmember Morrissey, to approve the Consent Agenda as presented. The motion carried. 5. PRESENTATION There were no presentations. 6. PUBLIC HEARING There were no public hearings. 7. BUSINESS ITEMS A. Adoption of an Ordinance Authorizing New Positions within the Public Works Department (Time Stamp 02:20) MOTION: By Councilmember Morrissey, seconded by Councilmember Fenton, to adopt an ordinance establishing new positions and setting general qualifications and duties for positions for the Public Works Department. The motion carried. (Ordinance No. 007-24) B. Approval of a Memorandum of Understanding Amending the Collective Bargaining Agreement with the Teamsters Representing Public Works Employees Regarding Organizational Structure and Personnel Changes (Time Stamp 09:31) MOTION: By Councilmember Trenary, seconded by Councilmember Rosapepe, to sign an MOU with the Teamsters representing the Public Works Employees memorializing organizational changes. The motion carried. (MOU to Contract No. 021-22) C. Adoption of an Ordinance Amending the 2023-2024 Biennial Budget, Exhibit A, for New Positions within the Public Works Department (Time Stamp 13:29) May 28, 2024, City Council Meeting Minutes Page 2of6 DocuSign Envelope ID: F1EA7A83-E714-48AB-ABED-OB8B25BF94DF MOTION: By Councilmember Fenton, seconded by Councilmember Diener, to adopt an ordinance amending the 2023-2024 Biennial Budget for the City of Port Orchard. The motion carried. (Ordinance No. 008-24) D. Approval of a Memorandum of Understanding with the Teamsters Representing Public Works Employees Regarding Global Positions Devices (Time Stamp 20:01) MOTION: By Councilmember Diener, seconded by Councilmember Rosapepe, to authorize the Mayor to sign an Agreement with the Teamsters representing the Public Works Employees regarding global positioning devices for City vehicles. The motion carried. (MOU to Contract No. 021-22) E. Adoption of a Resolution Approving a Small Works Contract with Specialized Pavement Marking, LLC for the 2024 City of Port Orchard Road Striping Project (Time Stamp 33:56) MOTION: By Councilmember Rosapepe, seconded by Councilmember Fenton, to adopt a resolution authorizing the Mayor to sign the contract with Specialized Pavement Marking, LLC for the 2024 City of Port Orchard Road Striping Project in the amount of $103,160.02. The motion carried. (Resolution No. 028-24 and Contract No. 046-24) F. Adoption of a Resolution Approving a Contract with Skillings, Inc. for Construction Support Services (Time Stamp 39:50) MOTION: By Councilmember Worden, seconded by Councilmember Rosapepe, to adopt a Resolution approving and authorizing the Mayor to execute an Agreement with Skillings, Inc. for Construction Phase Contract Administration and in an amount of $150,000 and documenting the Professional Services procurement procedures. The motion carried. (Resolution No. 029-24 and Contract No. 047-24) G. Approval of a Purchase and Sale Agreement for Kitsap County Tax Parcel No. 4650-015-006- 0007 for Additional Staffing Needs (Time Stamp 47:57) MOTION: By Councilmember Chang, seconded by Councilmember Trenary, to authorize the Mayor to execute the Purchase and Sale Agreement and all documents necessary to effectuate the purchase of Tax Parcel number 4650-015-006-0007, to authorize $10,000 in earnest money, and to ratify all actions taken prior to this authorization but consistent therewith. May 28, 2024, City Council Meeting Minutes Page 3of6 DocuSign Envelope ID: F1 EA7A83-E714-48AB-ABED-OB8B25BF94DF The motion carried. (Contract No. 048-24) H. Approval of Amendment No. No. 5 to Contract No. 048-23 with Lincoln Construction, Inc. for the City Hall Renovation Project (Time Stamp 57:44) MOTION: By Councilmember Diener, seconded by Councilmember Rosapepe, to authorize the Mayor to execute Change Order No. 5 to Contract No. 048-23 with Lincoln Construction, Inc. for the City Hall Renovations Project to add an amount of $136,783.49 for a new contract total of $9,375,578.74 (applicable tax included). The motion carried. I. Adoption of a Resolution Approving an Easement for Puget Sound Energy for Commercial Electric Facilities Work for the McCormick Woods Well 11 Site (Time Stamp: 1:11:00) MOTION: By Councilmember Worden, seconded by Councilmember Fenton, to adopt a resolution authorizing the grant of an easement to PSE for work associated with the McCormick Woods -Well No. 11 Site Improvement Project. The motion carried. (Resolution No. 030-24) J. Approval of the April 23, 2024, City Council Meeting Minutes (Time Stamp 1:14:17) MOTION: By Councilmember Rosapepe, seconded by Councilmember Trenary, to approve the April 23rd meeting minutes as presented. The motion carried. Councilmember Worden abstained. 8. DISCUSSION ITEMS (No Action to be Taken) A. City Council Guiding Principles (Time Stamp 1:15:13) This is a continuation of a discussion from the May 14th City Council meeting. Council, Mayor, and staff discussed updating the City Council Guiding Principles and agreed upon the following: • Are we raising the bar in all of our actions? • Are we honoring the past, but not living in the past? • Are we building positive connections with our community and outside partners? • Is the decision -making process building a diverse, equitable, and inclusive community? May 28, 2024, City Council Meeting Minutes Page 4 of 6 DocuSign Envelope ID: F1 EA7A83-E714-48AB-ABED-OB8B25BF94DF 9. REPORTS OF COUNCIL COMMITTEES (Time Stamp 1:19:46) Councilmember Rosapepe reported the tour scheduled for Friday, May 31St for the Economic Development and Tourism Committee has been cancelled. He also reported on the May 22nd Land Use Committee meeting. Mayor Putaansuu reported on the KRCC [Kitsap Regional Coordinating Council] Transportation Advisory Committee. 10. REPORT OF THE MAYOR (Time Stamp 1:25:21) The Mayor reported on the following: • Updates of City Hall construction, staff and Council meetings. • No June Work Study meeting. • Association of Washington Cities updates. • Tribal land acknowledgement. • Department of Natural Resources lease and Community Events Center. • Kitsap Transit Origin and Destination Survey. • Letter received from the South Kitsap School District asking to bring back the school resource officer. • Rental assistance. 11. REPORT OF DEPARTMENT HEADS (Time Stamp 1:49:55) Public Works Director Ryan thanked everyone for their help and support with the public works department reorganization. Finance Director Crocker said the Finance Committee needs to figure out a date for the next meeting. FIR Manager Lund echoed what Public Works Director Ryan said. City Attorney Archer reported on lease pricing with DNR regarding the Community Events Center. Police Chief Brown reported on hiring and employment. 12. CITIZEN COMMENTS ON ANY ITEM (Time Stamp 1:55:50) There were no citizen comments. 13. CITY COUNCIL GOOD OF THE ORDER (Time Stamp 1:56:13) Council briefly discussed Coffee with the Council and Councilmember attendance. Mayor Putaansuu briefly discussed the City's membership with the Farmer's Market. May 28, 2024, City Council Meeting Minutes Page 5 of 6 DocuSign Envelope ID: F1 EA7A83-E714-48AB-ABED-OB8B25BF94DF Councilmember Morrissey thanked the Mayor and Police Chief for participating in the Seagull Calling Contest and noted Councilmember Fenton was the winner of the Seagull Calling Contest. Councilmember Fenton mentioned the downtown Mosquito Fleet Fest went very well. Councilmember Rosapepe spoke to the weekend events downtown, Lady Washington, and asked Council to consider how they gather information and questions from the public to send out for responses, and asked Council to avoid talking over each other during council meetings. 14. EXECUTION SESSION No executive session was held. 15. ADJOURNMENT MOTION: By Councilmember Rosapepe, seconded by Councilmember Morrissey, to adjourn the meeting. The motion carried. The meeting adjourned at 8:36 p.m. No other action was taken. Audio/Visual was successful. Brandy Wallace, MMC, City Clerk DocuSigned by: 3B96492E3F5847D... Robert Putaansuu, Mayor �\lyl Vlll 11 111 fl!/ wt.�• 2 0 SEAL urpinnni �� May 28, 2024, City Council Meeting Minutes Page 6 of 6