038-24 - Resolution - Emergency Response Vehicle PurchaseDocusign Envelope ID: B8B95927-CF02-4FBA-B157-48347EF7F3FE
RESOLUTION NO. 038-24
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING
THE PURCHASE OF AN EMERGENCY RESPONSE VEHICLE FROM THE EQUIPMENT
RENTAL REVOLVING FUND 500 AND DOCUMENTING PROCUREMENT
PROCEDURES.
WHEREAS, one (1) emergency response vehicle must be replaced in 2024 as part of the
Equipment Rental and Revolving Fund 500 (ER&R) replacement process; and
WHEREAS, the City has an interlocal agreement with Arizona State Department of
Administration (ADA) (City Contract No. C115-22) which allows the City to utilize the contracts
procured by ADA for services and purchases, so long as the City confirms the contract complies
with all applicable statutory procurement requirements for the particular purchase or service,
per RCW 39.34.030; and
WHEREAS; consistent with City Contract No. C115-22 and the City's Procurement
Procedures Policies, adopted as Resolution No. 036-22, as amended, the City's Police
Department identified PFVT Motors, Inc., as an approved vendor for the emergency response
vehicles, awarded via ADA Contract No. CTR059322 (ADA Contract); and
WHEREAS, Staff reviewed the procurement process utilized by the ADA for the ADA
Contract, confirmed the procurement requirements were met, and obtained all necessary
documentation from DES and the vendor regarding procurement; and
WHEREAS, on June 27, 2024, staff requested and received a quote from PFVT Motors,
Inc., of $49,450.00 (applicable tax not included) for one (1) 2024 Ford Police Interceptor Utility.
The estimated tax of 9.3% ($4,645.35) will be paid upon licensing the vehicles in Washington
State; and
WHEREAS, on July 1, 2024, the City's Police Department completed the Interlocal
Agreement Purchase Checklist for the selected vendor and confirmed the quote was consistent
with the ADA Contract; and
WHEREAS, the 2023-2024 Biennial Budget includes $818,00 in Equipment Rental and
Revolving Fund 500 (ER&R) for the purchase of emergency response vehicles; and
WHEREAS, the City's Procurement Policies require City Council authorization for
purchasing budgeted items that cost $35,000 or more and for unbudgeted purchases; and
WHEREAS, the PFVT Motors, Inc., quote, attached as Exhibit A, is for the purchase of
ER&R Equipment in an amount that exceeds the $35,000 authorization limit; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State
Auditor's Office, wishes to document their selection/procurement process as described herein
for this purchase by Resolution; now, therefore,
Docusign Envelope ID: B8B95927-CF02-4FBA-B157-48347EF7F3FE
Resolution No. 038-24
Page 2 of 2
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
/_Filei US91TITI& l
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: The City Council approves the purchase from PFVT Motors, Inc., of one (1) Police
Interceptor Utility vehicles in the amount of $49,450.00 (applicable tax not included). The
Mayor or his designee is authorized to take all actions necessary to effectuate the
purchase, consistent with this authorization.
THAT: The Resolution shall take full force and effect upon passage and signatures
hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the City Clerk in authentication of such passage on this 9t" day of July 2024.
EDocuSigned by:
9abt*f �u�a�ain suu
Robert Putaansuu, Mayor
ATTEST:
Es
D��ocuSigned by:
40ASAb
Brandy Wallace, MMC, City Clerk
Docusign Envelope ID: B8B95927-CF02-4FBA-B157-48347EF7F3FE
PFVT MOTORS, LLC.
9130 W Bell Rd
Peoria AZ 85382
CLIFF KUJALA
Government Account Team
Direct: 623-239-0340
City of Port Orchard
Matt Brown
216 Prospect Street
Port Orchard WA 98366
mbrown@portorchardwa.gov
360-876-1700
❑ 18" H.D.STEEL WHEELS
L 255/60RI8A/S BSW
POLICE TIRES
❑ CLASS III HITCH RECEIVER
❑ DUAL EXHAUST SYSTEM
Li DUAL POWER MIRRORS
n FULL SIZE 18" SPARE WrrPMS
❑HEADLAMPS -AUTO, LED
LOW/HIGH INCLUDES FRONT
HOUSING (W/ LED WIG -WAG)
❑ KEY LOCKS (DR/PASS/LFTGT)
❑ PRIVACY GLASS 2ND/3RD ROW
EQU)PM ENT GROUP 500A
OPTIONAL EOUIPM£NTIOTHF R
6f1lAY7•aSERI1F
Drive one.
Address:Invoice
Same
POLICE INTERCEPTOR
2024 UTILITY AWD EXTERIOR
119" WHEELBASE AGATE BLACK METALLIC
3,3LTI-VCT V6 FFV ENGINE INTERIOR
10-SPEED AUTO TRANSMISSION EBONY CLOTH FRTNINYL REAR
❑ 35/30/35 SPLIT VINYL REAR
Li A/C W/AUTOMATIC CLIMATE
CONTROL, DUAL ZONE
❑ BLACK VINYL FLOOR COVERING
❑ CERTIFIED SPEEDOMETER
u CLOTH BUCKET FRONT SEATS
n CONSOLE MOUNTING PLATE
❑ ENGINE HOUR / IDLE METER
u HTD SANITIZATION SOLUTION
n PWR DR SEAT/6-WAY/M LUMBAR
❑ RED/WHITE TASK LIGHTING
❑ SEATBACK INTRUSION PLATES
u TILT/TELESCOPING STEERING
WHL W/ 4 CONFIGURABLE
LATCHING SWITCHES
a3L TI-VCT V6 FFV ENGINE - 2,830.00
10-SPEEDAUTO TRANSMISSION NO CHARGE
HID PLUNG W/R HNDL INOPERABLE 160,00
CARGO DOME LAMP-RED/WHITE 50.00
H8 AGM BATTERY 110.00
REAR CAMERA ON DEMAND 230.00
50 STATE EMISSIONS NO CHARGE
COURTESY LAMP DISABLE 25.00
POLICE ENGINE IDLE FEATURE 260.00
SPOT LAMP LED DR - WHELEN 420.00
KEYLESS ENTRY - 4 FOBS 340.00
4G LTE WI-FI HOTSPOT CREDIT - 20.00
WIRING GRILL/LAMP/SIREN/SPKRS 50,00
NOISE SUPPRESSION BOND STRAPS 100.00
OBD-II SPLIT CONNECTOR 55.00
SIDE MARKER LIGHTS SKULL CAPS 290.00
Customer raapoftNbfe for regisbatian and sales tax in home state.
CTRO69322-1 Phase 2 Pr cIng
VIN Quoted
1FM5K8AB4RGA75685
u UNIVERSAL TOP TRAY
FUNCTIONAL
Li AM/FM/MP3/BLUETOOTH & USB
n COLUMN MOUNTED SHIFTER
❑ ENGINE OIL COOLER
❑ FULL-TIME ALL WHEEL DRIVE
SYSTEM
n HEAVY DUTY SUSPENSION
❑ HEAVY-DUTY 80-AMP BATTERY
u INTERIORTRUNK/LIFTGATE
RELEASE
❑ POLICE BRAKES: 4 WHL DISC
W/ ABS & TRACTION CONTROL
u POWER STEERING W/EPAS
n REAR VIEW CAMERA
❑ TRANSMISSION OIL COOLER
Quote
Date 6/27/2024
Valid Until
7/2/2024
Contract
CTRO59392-1 Phase 2
PO
Lead Time J
In Stack
Delivery
Systems for Public Safety
Lakewood WA
TRANSMISSION-IO-SPEED AUT(
SAFETY/SECURITY
L 75 MPH REAR -CRASH TESTED
r ADVANCETRAC- WITH RSC®
E AIRBAGS - FRONT AND SIDE
E AIRBAGS - SAFETY CANOPY
L SOS POST CRASH ALERT SYS
F TIRE PRESSURE MONITOR SYS
WARRANTY
L 3 YR/36K MILE BUMPER -TO -
BUMPER WARRANTY
E 5 YR/100K MILE POWERTRAIN
CARE EXTENDED SERVICE PLAN
(ZERO DEDUCTIBLE)
POL WIRE HARNESS CONNECTOR KIT 185,00
.POLICE WIRING KIT REAR
.POLICE WIRING KIT FRONT
PERIMETER ALERT 675.00
REAR DR HNDLAND LOCKS INOPR NO CHARGE
DEFLECTOR PLATE 335.00
PRE -COLLISION ASSIST 145.00
REAR CONSOLE MOUNTING PLATE 45.00
REAR TAILLAMP HOUSING 60.00
REAR VIEW MIRROR W/REAR CAMERA NO CHARGE
FLEX -FUEL CAPABILITY
FRONT LICENSE PLATE BRACKET NO CHARGE P
47.165.00
OPTIONS / OTHER $ 685.00
FORD DESTINATION AND DELIVERY $ 1,595.00
Subtotal
MSO/ODO
Trade In
Extended Warranty
Freight
Flooring
Sales Tax 0.00%
Tire Tax 5
Total Per Unit less Trade -In
Quantity of Units
Sale Total
$ 49,445,00
$
$
$
$
$
$ -
$ 5.00
$ 49,450.00
'• t r
Above information is not an invoice and only an estimate ofsgrvimsjgoodr. described above Quote subject to change
Please confirm your acceptance of this quote by signing this document, and returning your- .
PO. t Jr
T.d
If you have any questions concerning this quote, contact Cliff Kujala
Thank you for your business!
9130 W Bell Road, Peoria AZ 85382
623-239-0340 - cliff.kujala@governmentautosales.com
6/27/2024 11:33:23