12/08/2020 - Regular - PacketCity of Port Orchard Council Meeting Agenda
December 8, 2020
6:30 p.m.
Pursuant to the Governor’s “Stay Home - Stay Safe” Order, the City will take
actions on necessary and routine business items.
The City is prohibited from conducting meetings unless the meeting is NOT
conducted in-person and instead provides options for the public to attend through
telephone, internet or other means of remote access, and also provides the ability
for persons attending the meeting (not in-person) to hear each other at the same
time. Therefore;
Remote access only
Link: https://us02web.zoom.us/j/89563187841
Zoom Meeting ID: 895 6318 7841
Zoom Call-In: 1 253 215 8782
1.CALL TO ORDER
A.Pledge of Allegiance
2.APPROVAL OF AGENDA
3.CITIZENS COMMENTS
(Please limit your comments to 3 minutes for items listed on the Agenda and that are not for a
Public Hearing. When recognized by the Mayor, please state your name for the official record)
4.CONSENT AGENDA
(Approval of Consent Agenda passes all routine items listed below, which have been distributed
to each Councilmember for reading and study. Consent Agenda items are not considered
separately unless a Councilmember so requests. In the event of such a request, the item is
returned to Business Items.)
A.Approval of Vouchers and Electronic Payments
B.Approval of Payroll and Direct Deposits
C.Adoption of a Resolution Approving an Indemnification and Hold
Harmless Agreement with WINWARD McCormick, LLC for the
McCormick Lift Station No. 1 Connection Point Modifications (Dorsey)
Page 4
D.Approval of an Updated Memorandum of Understanding for the Kitsap
Critical Incident Response Team (M. Brown) Page 10
E.Approval of Amendment No. 2 to Contract No. 012-19 with Kitsap
County for the Provision of Juvenile Detention Facilities (M. Brown)
Page 33
F.Approval of Addendum No. 1 to Contract No. 045-20 with Kitsap
Community Resources-Housing Solutions Center for the Affordable and
Supportive Housing Grant Award (Crocker) Page 52
G.Approval of Amendment No. 3 to Contract No. 002-18 with Kitsap
County for Incarceration of City Prisoners (M. Brown) Page 71
Mayor:
Rob Putaansuu
Administrative Official
Councilmembers:
Bek Ashby
Finance Committee
Economic Development & Tourism Committee
Transportation Committee, Chair
KRCC/KRCC PlanPol-alt /KRCC TransPol
PSRC-alt/PSRC TransPOL-Alt/PRTPO
Shawn Cucciardi
Finance Committee
E/D & Tourism Committee, Chair
Kitsap Economic Development Alliance
Fred Chang
Economic Development & Tourism Committee
Land Use Committee
Jay Rosapepe (Mayor Pro-Tempore)
Utilities/Sewer Advisory Committee
Land Use Committee
Transportation Committee
Lodging Tax Advisory Committee, Chair
KRCC-alt
John Clauson
Finance Committee, Chair
Utilities/Sewer Advisory Committee
Kitsap Public Health District-alt
Cindy Lucarelli
Festival of Chimes & Lights Committee, Chair
Utilities/Sewer Advisory Committee, Chair
Kitsap Economic Development Alliance
Scott Diener
Land Use Committee, Chair
Transportation Committee
Department Directors:
Nicholas Bond, AICP
Development Director
Mark Dorsey, P.E.
Director of Public Works/City Engineer
Tim Drury
Municipal Court Judge
Noah Crocker, M.B.A.
Finance Director
Matt Brown
Police Chief
Brandy Rinearson, MMC, CPRO
City Clerk
Meeting Location:
Council Chambers, 3rd Floor
216 Prospect Street
Port Orchard, WA 98366
Contact us:
(360) 876-4407
cityhall@cityofportorchard.us
Please turn off cell phones during meeting and hold your questions for staff until the meeting has been adjourned.
The Council may consider other ordinances and matters not listed on the Agenda, unless specific notification period is required.
Meeting materials are available on the City’s website at: www.cityofportorchard.us or by contacting the City Clerk’s office at (360) 876-4407.
The City of Port Orchard does not discriminate on the basis of disability. Contact the City Clerk’s office should you need special accommodations.
December 8, 2020, Meeting Agenda Page 2 of 3
H. Approval of the November 17, 2020, Work Study Meeting Minutes Page 74
I. Approval of the November 24, 2020, Council Meeting Minutes Page 77
5. PRESENTATION
A. South Kitsap Community Events Center (Bond)
6. PUBLIC HEARING
A. Surplus of Proprietary Funds (Water, Sewer and Storm Drainage) Utility Equipment (Rinearson) Page 84
7. BUSINESS ITEMS
A. Continued: Approval of a Contract with South Kitsap Fire and Rescue to Share Funding for the
Community Health Navigator Position (Archer) Page 86
B. Adoption of a Resolution Honoring Deputy Chief of Police Dale Schuster (M. Brown) Page 97
C. Adoption of a Resolution Approving an Agreement with Oakridge Homes II, LTD for Payment in Lieu of
Construction Specific Performance (Bond) Page 100
D. Adoption of a Resolution Declaring Certain Proprietary Funds (Water, Sewer, Storm Drainage) Utility
Equipment as Surplus (Rinearson) Page 107
E. Adoption of a Resolution Ratifying Emergency Purchases of Supplies, Equipment and Services for
COVID-19 Relief Made During the Declared State of Emergency (Archer) Page 111
F. Approval of a Memorandum of Understanding with the Police Guild Representing Sergeants Regarding
the Promotion of Sergeant Donna Main out of the Bargaining Unit (Lund) Page 124
8. DISCUSSION ITEMS (No Action to be Taken)
A. Sewer CFC Credits (Bond)
9. REPORTS OF COUNCIL COMMITTEES
10. REPORT OF MAYOR
11. REPORT OF DEPARTMENT HEADS
12. CITIZEN COMMENTS
(Please limit your comments to 3 minutes for any items not up for Public Hearing. When recognized by the Mayor, please state
your name for the official record)
13. EXECUTIVE SESSION: Pursuant to RCW 42.30.110 (1)(i), the City Council WILL hold a 10-minute executive session regarding
existing litigation with possible action to be taken.
14. ADJOURNMENT
COMMITTEE MEETINGS Date & Time Location
Finance January 19, 2021; 5:00pm Remote Attendance
Economic Development and Tourism December 14, 2020; 9:30am – 2nd
Monday of each month
Remote Attendance
Utilities January 19, 2021; 5:00pm - 3rd Tuesday
of each month
Remote Attendance
Sewer Advisory TBD, 2021 Remote Attendance
Please turn off cell phones during meeting and hold your questions for staff until the meeting has been adjourned.
The Council may consider other ordinances and matters not listed on the Agenda, unless specific notification period is required.
Meeting materials are available on the City’s website at: www.cityofportorchard.us or by contacting the City Clerk’s office at (360) 876-4407.
The City of Port Orchard does not discriminate on the basis of disability. Contact the City Clerk’s office should you need special accommodations.
December 8, 2020, Meeting Agenda Page 3 of 3
Land Use December 9, 2020; 4:30pm Remote Attendance
Transportation January 26, 2021; 5:00pm; 4th Tuesday of
each month
Remote Attendance
Lodging Tax Advisory February, 2021 Remote Attendance
Festival of Chimes & Lights December 31, 2020; 3:30pm Remote Attendance
Outside Agency Committees Varies Varies
CITY COUNCIL GOOD OF THE ORDER
City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Consent Agenda 4C Meeting Date: December 8, 2020
Subject: Adoption of a Resolution Approving an Prepared by: Mark Dorsey, P.E.
Indemnification and Hold Harmless Public Works Director
Agreement with WINWARD McCormick, Atty Routing No.: Matter 9 – Public Works
LLC for the McCormick Lift Station No. 1 Atty Review Date: December 1, 2020
Connection Point Modifications
Summary: On May 20, 2020, during the McCormick Wood Sanitary Sewer Lift Station No. 1 Upgrade “Start-
Up”, the City of Port Orchard’s Public Works Department reported movement at the connection point to
the existing downstream force main system to both McCormick Communities, LLC and RV Associates, Inc.
As neither party anticipated this Condition and agree that the Condition was unforeseen, WINDWARD
McCormick LLC (aka McCormick Communities, LLC) is willing to remedy the Condition, provided that such
remedy does not create a new or expanded liability for WINDWARD McCormick, LLC. On November 24,
2020, in advance of initiating the design effort to remedy the Condition, WINDWARD McCormick, LLC
requested an Indemnification and Hold Harmless Agreement (“Agreement”) for the purpose of avoiding the
creation of new or expanded liability. Both the City’s Public Works Department and Legal Counsel have
determined that execution of said Agreement does not interfere with the prior April 17, 2018 McCormick
Woods Lift Station No. 1 and No. 2 Upgrade Agreement.
Relationship to Comprehensive Plan: Chapter 7 – Utilities
Recommendation: Staff recommends adoption of Resolution No. 060-20, thereby authorizing the Mayor
to execute an Indemnification and Hold Harmless Agreement with WINDWARD McCormick LLC (aka
McCormick Communities, LLC) for the McCormick Wood Sanitary Sewer Lift Station No. 1 Connection Point
Modifications.
Motion for Consideration: I move to adopt Resolution No. 060-20, thereby authorizing the Mayor to
execute an Indemnification and Hold Harmless Agreement with WINDWARD McCormick LLC (aka
McCormick Communities, LLC) for the McCormick Wood Sanitary Sewer Lift Station No. 1 Connection Point
Modifications.
Fiscal Impact: None
Alternatives: N/A
Attachments: Resolution No. 060-20 and Indemnification and Hold Harmless Agreement with
WINDWARD McCormick LLC.
Page 4 of 124
RESOLUTION NO. 060-20
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, AUTHORIZING
THE MAYOR TO EXECUTE AN INDEMNIFICATION AND HOLD HARMLESS
AGREEMENT WITH WINDWARD MCCORMICK, LLC FOR THE MCCORMICK
SANITARY SEWER LIFT STATION NO. 1 CONNECTION POINT MODIFICATIONS.
WHEREAS, on May 7, 2017 and in advance of an Agreement with McCormick
Communities, LLC, the City’s Public Works Department provided Design Guidelines to McCormick
Communities, LLC in order to provide the needed direction for commencement of the McCormick
Woods Sanitary Sewer Lift Station No. 1 Upgrade Design and Constructed Project by McCormick
Communities, LLC; and
WHEREAS, the Design Guidelines were prepared for the City by BHC Consultants, the
City’s Sanitary Sewer System Engineer. These Guidelines established basic modification design
guidelines and parameters to the existing Lift Station, such as Storage Capacity, Hydraulic
Pumping Capacity and Force Main Surge Analysis, but did not include analysis of the existing
downstream force main hydraulic conditions; and
WHEREAS, on April 17, 2018, the City of Port Orchard and McCormick Communities, LLC
entered into the McCormick Woods Lift Station No. 1 and No. 2 Upgrade Agreement
(“Agreement”), whereby McCormick Communities, LLC agreed to design and construct the
necessary upgrades to the McCormick Woods Sanitary Sewer Lift Station No. 1, pursuant to
specified terms and conditions; and
WHEREAS, on December 18, 2019, the First Amendment to the Agreement was executed;
and
WHEREAS, on February 28, 2020, prior to “Start-up”, the City’s Public Works Department
issued an Inspection Punch List for the McCormick Woods Sanitary Sewer Lift Station No. 1,
whereby groundwater intrusion issues were identified; and
WHEREAS, on May 20, 2020, the City’s Public Works Department reported movement at
the connection point to the existing downstream force main system during said “Start-up” and
notified the Contractor, RV Associates, Inc. and McCormick Communities, LLC of this condition;
and
WHEREAS, neither party anticipated this condition and agree that this Condition was
unforeseen; and
WHEREAS, to date, a letter of Substantial Completion has not been issued and the
Performance Bond has not yet been released; and
WHEREAS, WINDWARD McCormick, LLC (aka McCormick Communities, LLC) is willing to
remedy the Condition provided that such remedy does not create new or expanded liability for
Page 5 of 124
Resolution No. 060-20
Page 2 of 2
WINDWARD McCormick, LLC; and
WHEREAS, on November 24, 2020, in advance of the initiating the design effort to remedy
the movement at the connection point to the existing downstream force main, WINDWARD
McCormick, LLC requested an Indemnification and Hold Harmless Agreement for the purpose of
avoiding the creation of new or expanded liability beyond the lift station property; and
WHEREAS, the City’s Public Works Department and Legal Counsel have determined that
execution of the WINDWARD McCormick, LLC Indemnification and Hold Harmless Agreement
does not interfere with the previous Agreement and may be executed as requested; now,
therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS
FOLLOWS:
THAT: The Mayor is hereby authorized to execute the WINDWARD McCormick, LLC (aka
McCormick Communities, LLC) Indemnification and Hold Harmless Agreement for the
McCormick Woods Sanitary Sewer Lift Station No. 1 Connection Point Modifications in
substantially the form attached to this Resolution.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested
by the Clerk in authentication of such passage this 8th day of December 2020.
Robert Putaansuu, Mayor
ATTEST:
Brandy Rinearson, MMC, City Clerk
Page 6 of 124
Page 7 of 124
Page 8 of 124
Page 9 of 124
City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Consent Agenda 4D Meeting Date: December 8, 2020
Subject: Approval of an Updated Memorandum of Prepared by: M. Brown
Understanding for the Kitsap Critical Incident Police Chief
Response Team Atty Routing No.: N/A
Atty Review Date: N/A
Summary: The updated MOU reflects changes made to current agreement covering the management and
protocols of the Kitsap Critical Incident Response Team. This team in comprised of eight cooperative regional
agencies: Bainbridge Island Police Department, Bremerton Police Department, Kitsap County Sheriff’s Office,
Port Orchard Police Department, Poulsbo Police Department, Shelton Police Department, Suquamish Police
Department, and the Washington State Patrol. KCIRT is activated to pool resources when investigating in-
custody deaths and other critical incidents that may be beyond the capabilities of individual member
agencies.
The modifications to the agreement are in alignment with the state requirements for Independent
Investigation Teams under WAC 139-12-030, also known as the Law Enforcement Training and Community
Safety Act.
Recommendation: Staff recommends the Council approve the Mayor to sign the Memorandum of
Understanding for the Kitsap Critical Incident Response Team.
Relationship to Comprehensive Plan: N/A
Motion for consideration: I move to approve the Mayor to sign the Memorandum of Understanding for
the Kitsap Critical Incident Response Team.
Fiscal Impact: None.
Alternatives: Not authorize the MOU and provide additional guidance.
Attachments: KCIRT Memorandum of Understanding.
Page 10 of 124
Page 11 of 124
Page 12 of 124
Page 13 of 124
Page 14 of 124
Page 15 of 124
Page 16 of 124
Page 17 of 124
Page 18 of 124
Page 19 of 124
Page 20 of 124
Page 21 of 124
Page 22 of 124
Page 23 of 124
Page 24 of 124
Page 25 of 124
Page 26 of 124
Page 27 of 124
Page 28 of 124
Page 29 of 124
Page 30 of 124
Page 31 of 124
Page 32 of 124
City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Consent Agenda 4E Meeting Date: December 8, 2020
Subject: Approval of Amendment No. 2 to Contract Prepared by: Matt Brown
No. 012-19 with Kitsap County for the Chief of Police
Provision of Juvenile Detention Facilities Atty Routing No.: N/A
Atty Review Date: N/A
Summary: This is an updated contract between the City of Port Orchard and Kitsap County to provide for the
secure custody of juvenile criminal offenders.
Recommendation: Recommend the council to approve this contract.
Relationship to Comprehensive Plan: N/A
Motion for consideration: I move to approve the Mayor signing a contract between the City of Port
Orchard and Kitsap County to provide for the secure custody of juvenile criminal offenders.
Fiscal Impact: There is no additional fiscal impact.
Alternatives: Not approve the contract and lose the ability to house juvenile criminal offenders. Provide
additional guidance.
Attachments: Contract No. 012-19, Amendment No. 1, and KC-078-19A Second Contract Amendment.
Page 33 of 124
Page 1 of 1
KC-078-19-B/PO Contract No. 012-19
SECOND CONTRACT AMENDMENT
This Second Contract Amendment is entered into by Kitsap County, a municipal
corporation, having its principal offices at 614 Division Street, Port Orchard, Washington 98366,
hereinafter "County", and City of Port Orchard having its principal offices at 216 Prospect Street,
Port Orchard, Washington 98366, "City."
In consideration of the mutual benefits and covenants contained herein, the parties agree
that their Contract, numbered as Kitsap County Contract No. KC-078-19, and executed on
January 14, 2019, and amended on January 13, 2020, shall be amended as follows:
1. Term: The contract term shall extend to terminate on December 31, 2021.
If this Contract Amendment extends the expiration date of the Contract, then the City shall provide
an updated certificate of insurance evidencing that any required insurance coverages are in effect
through the new contract expiration date. The City shall submit the certificate of insurance to:
Kitsap County Risk Management Division, 614 Division Street, MS-7, Port Orchard, WA 98366.
Except as expressly provided in this Contract Amendment, all other terms and conditions of the
original Contract, and any subsequent amendments, addenda or modifications thereto, remain in
full force and effect.
This amendment shall be effective upon execution by the parties.
DATED this ___ day of ___________, 202_. DATED this ___ day of ___________, 2021.
CITY OF PORT ORCHARD BOARD OF COUNTY COMMISSIONERS
KITSAP COUNTY, WASHINGTON
___________________________________ ___________________________________
ROBERT B. PUTAANSUU, MAYOR ROBERT GELDER, CHAIR
___________________________________
ATTEST: EDWARD E. WOLFE, COMMISSIONER
___________________________________ ___________________________________
Brandy Rinearson, CITY CLERK CHARLOTTE GARRIDO, COMMISSIONER
ATTEST:
___________________________________
Dana Daniels, CLERK OF THE BOARD
Page 34 of 124
KC-078-1gA
FIRST CONTRACT AMENDMENT
This CONTRACT AMENDMENT is entered into by Kitsap County, a Washington
state political subdivision, having its principal offices at 614 Division Street, Port
Orchard, Washington 98366 ("County") and the City of Port Orchard, a municipal
corporation of Washington State ("City") having its principal offices al.216 Prospect
Street, Port Orchard, Washington 98366.
ln consideration of the mutual benefits and covenants contained herein, the parties
agree that their Contract, numbered as Kitsap County Contract No. KC-078-19, and
executed on January 14,2019, shall be amended as follov'rs:
1. Term: The contract term shall extend to terminate on December 31,2020
Except as expressly provided in this Contract Amendment, all other terms and conditions
of the original Contract, and any subsequent amendments, addenda, or modifications
thereto, remain in fullforce and effect.
This amendment shall be effective upon execution by the parties.
DArEDthir[-d-!r@ ,Yl. DATED this r3 dayf+uuaatl 2020.
CITY OF PORT ORCHARD
ROBERT B.
BOARD OF COUNTY GOMMISSIONERS
KITSAP COUNTY, WASHINGTON
a
ATTES
U, Mayor
nearson, city Glerk
, Chair
Commissioner
WOLFE,missioner
q
Daniels,of the Board
*
?
%
a
a
aTA€
o
a
a
a
a
Page 35 of 124
KC-079-19
AGREEMENT FORPROVISION OF JWENILE DETENTION FACILITIES
BETWEEN KITSAP COIJNTY A}-ID T}IE CITY OF PORT ORCHARD'
This AGREEMENT FOR TIIE PROYISION OF JWENILB DETENTION FACILITIES
(Agreeorenf') is entered into by and between Kitsap County (*County'), apolitical subdivision
of Washington State, and tre City of Port Orcharq a municipal corporation of Washington State
('City').
RECITALS
WIIEREAS, the County is authorized by law to operato the Kitsap County Juvenile Detention
Facility ('Detention Facility') to confrne juvenile offenders;
WHEREAS, the City does not possess suffrcient faoilities to confine juvenile offenders;
WHEREAS, the County has space available in its Detention Faciiity and is anrenable to making such
space available to confine the City's juvenile offenders, pr:rsuant to the laurful authority of the City,
for a raE of compensation as mutually agreed to by the parties; and
WHEREAS, the County and the City have detetmined that it would be mr:tually beneficial to the
parties to enter into this Agreement.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing recitals uhich are incorporated herein by
this reference, the parties agree as follows:
SECTION 1 DEFIMTIONS
1 ,1 "Admitted' or "Adrnission" of the Juvenile by Kitsap County will occur when the Detention
Iacility stalf has advised Crty's Representativettratthe Juvenilepresentedto the Detention
Facility for confinement has been accepted for admission by the Detention Faoility, the
booking process completed and Kitsap County has takenphysical contol of the Juvenile.
1.2 "Additional Health Care Services" means any medical, mental healttr, dental or other form
of health care and/or teatnent provided to a Juvenile not routinely provided by Kitsap
County's in-house health care provider in the Detention Facility, regardless of where such
services are provided including, without limitation" emergency medical sewices,
presctiptions, laboratory tests, medical imaging services, necessary durable medical
equipment, and any in-patient or out-patient treatment or refetral'
1.3 'Bed-Day" means any consecutive period of time exceedi.g 12 hours during which a
Juve,lrile is in the custody of the Kitsap County Juvenile Departuent Detention Facility,
which includes bookiag.
Page | 1
,
Page 36 of 124
1.4 'Booking" rneans the process in which the Juvenile's personal data is reoorded, the City's
Represe,lrtative confirms the Juvenile's identity and the lav-tful basis for confinement, and
any other scneening proc€ss routinely required by the Detention Facility prior to
Admission
1.5 "City Representative" means an authorized member of the City of Port Orchard Police
Departrnent or other authorized representative of the City.
1.6 'DetentionFacility" means Kitsap Cor:nty JuvenilE Department Detention Facility.
7.7 oDetention Manager" means the Manager of the Kitsap County Juvenile Detention Faciiity
or his&er designee.
1.8 'oGravely Disabled" means a person who, as a result of a mental disorder, is in danger of
serious physical harm resulting from a failure to provide for his/her essential human needs
of health or safety; or manifests severe deterioration in routine fimctioning evidenced by
repeated and escalating loss ofcognitive or volitional control over his/her actious and is
not receiving such care as is essential for his/her health or safety.
1.9 o'Juvenile" means a youth under the chronologrcal age of eighteen years of age arrested on
a Port Orchard warrant or by the Crty's law enforcement offioers for violation of a law for
urhich confi,nement of ajuvenile is lawful.
1.10 '?artial Bed-Day''means any oonsecutive period of time of 12 hours or less drring which
a Juvenile is in the custody of the Kitsap County Juvenile Detention Facility, which
includes Booking.
SECTION 2 SERVICES
Z.l This Agreement is limited to the detention ofjuveniles for offenses which are within the
jr:risdiction of, and charged within, the Port Orchard MuniciPal Court under RCW
13.040.030(lXeXut).
2,2 The County agrees to accept Juveniles for confinement in the Detention Facility and tlre
City agrees to compensate the Cor.rnty for such services as provided in this Agreement.
2.3 The County will provide the Juveniles confined in the Detention Facility with access to the
same education, medical, dental, and other services provided to other juveniles confined in
tle Detention Facility as required by law and County policy and procedures.
2.4 Juvenile Compliance. All Juveniles confined in the Detention Facility shall be subject to
and expected to cornply with all Detention Facility rules, including those related to
discipline, emergency, safety and sectuity rules.
2.5 Juve,lriles Exceedinq 18 vears. Upon the prior raritten request from the City, the Cormty
*uy *oti"oi to confine the Cit5/s Juveniles in the Detention Facility beyond the age of
Page l2
Page 37 of 124
18 years, but in no event older than 21 years of age.
2.6 Riehtof Refusal. The County at a1l tirnes and for all purposes rmder this Agreement retains
the absolute right in its sole disoretion to reject, limit, or revoke the aooeptance of any or
all Juvenile(s), or any other penlo& for confinement in the Detention Faciiity at any time
and for any reason whatsoever,
23 Non-Detention Services. Court senrices, probation services, or the like, shall continue to
be the sole responsibility of the City and are not subjeot to this Agree,ment.
SECTION 3 TERM
This Agree6ent shall commence on January l,2OL9 and terminate on December 31, 201.9, r-m1ess
terminated or extended. This Agreeme,lrt may be extended for additional consecutive one (1) year
periods at the mutual written agreement of the parties, not to exceed a total of Five (5) years.
Neither party has an obligation to extend this Agreement.
SECTION4 TERMINATION
This Agreement may be terminated by either party, at the mutral convenience of the party, upon
60 days prior written notice to the Contract Representative of the other party. The notice shall
identifu the specifio plan for accommodating the removal of the Juve,lriles affected by the
terminition. Inthe event of termination, the City shall at its own e4pense, tansport the Juveniles
from {he Detention Facility on or before the effective date of the termination.
SECTION 5 COMPENSATION AI{D BILLING
5.1 Bed-Day Rate/llousins. The City shall pay the County a basic fee of One Hundred Twenty-
Ftv" Dotl*r ($125.00) per bed-day for every Juvenile confined inthe Detention Facility.
S.Z Partial Bed-Day Rate. The City shail pay the County apartial bedday fee of $62.50 per
partial bed-day for every Juvenile confned in the Detention Facility.
5.3 Method of Billing. Cormty will invoice the City monthly for amouuts due the County
*der thtr Ag**""1for services provided in the previous month. Such fees shall be due
and payable by the City within thirty (30) days from the billing date. Account balanoes
ov"idrl 30 days or more will be subject to a service charge of 1% per month (L2% per
annuur). Should collection become necessary, the City shall be responsible for the payment
of all colleotion costs, including reasonable attorney fees, associated with the collection of
late pa5nnents.
5.4 Annual Increase. The bed-day and partial bed-day rate shall be inueased annually by one
h*dr"d p"r"ept (100o/o) of that percentage increase set forth in the All Urban Consu:ners
Index (CpI-q (t iAZ- f ig+=1 00) for tlre Seattie-Tacoma-Bremerton area as is qpecified by
the Bureau of Labor Statistics, United States Departnent of Labor for the prior 12-month
period ending in December; provided, however, tlre increase shall not be more than six
Page I 3
Page 38 of 124
percent (6%) of the amount for the prior year.
5.5 Other Costs. The City shall promptly pay all other costs, including those for Additional
Health Care Services to the Cormty orthird parties as provided herein.
SECTION 6 PRESENTATIONAND ADMISSION
5.1
6,2
6,3
6,4
6.5
PriolVerification. Prior to presenting a Juvenile for confnernent, the City's Representative
sfuall contact the Detention Facility and obtain verification from the Detention Manager tbat
the Detention Facility may Admit the Juvenile for confaernent and enswe the order
authorizing confine,ment contains a provision authorizing the Detention Manage,r to provide
emerge,rlcy medical tcafinent to the Jwenile, Prior verification does not guarantee
Adrnission by the Detention Facility.
Preseutation. When presenting a Juve,nile to the Cornrty for confi.nement the City
Represmtative shall remain at the Detention Facility with the fuvenile and comply with atl
reguirements of this Section and all Detention Faciiity procedrues and rules until the luvenile
has been admitted.
Prohibitions
A, Any Juvenile who is unconscious, under the influence of alcohol and/or drugs (as
detemrined by Kitsap County), or Gravely Disabled may not be Admitted into the
Detenfion Facility.
B. Any Juvenile with significant ir$wies, or who reports that hdshe is crmently
experiencrng significant medical or mental health issues, may be Admitted in the
Detention Facility only wtren the Juvenile has been medioally cleared for confined
Detention by a medical doctor, nurse practitioner, or other equivalent medical personnel,
and approved by Kitsap CoufY.
Certification The City is at all times solely responsible for detennining ttnt dl Juveniles
presented by City Representatives to the County for confinement are lawfirlly detained and
confine{ and certifies the same by the act of presenting the Juvenile fot confinement to
the Detention Facility. The City shall defend, indernnify and hold the Cowrty harrrless as
provided herein for any claim or action resulting from the detention of a Juvenile
vnongfully presented by the City, or its representative, to the County for confinement.
Intal.<e Assessment. When presenting a Juvenile to the Detention Facility for corfnement
the City's Representative shall provide the Detention Facility staffwiththe following:
A.Duration/Conditions -provide copies of all records in the possession pertaining to
the Juvenilens oonfnenoent, which includes without limitation, all relevant court
orders which identify the duration and other teims of confinernent.
PaSe l4
Page 39 of 124
B Emereency Medical Treafuent - ensure the order of oonfinement oontains
authorization for Director of Kitsap Corlrty Juvenile Deteotion Facility to provide
the Juvenile emergency medical teatnaent.
Intake Assssment - provide all inforrration requested on the Detention Facility
Intake Assessment attached hereto as Exhibit.d
Parental Consent Medical Treatment) - provide a signed copy of the Patental
Consent for Medical Treatnrelrt and a copy of any medical instraner coverage
informatioa for the Juvenile in the event the Juvenile requires medical freatnent
while in the Detention Facility. See Exhibit B - Parental Consent for Medical
Treatment. The CiE is and re,rnains responsible for obtaining all consents and
providing medical insurance coverage information.
Medicaltvlental Health Stahrs - provide a copy of the Juvenile's medical records
in the City's possession and advise the Detention Facility staff of all information
known about aJuve,lrile's medical and mental healt}r status (current andhistorical),
including the Jwenile' s psycho-sexual history.
Dnres/Alcohol - infomr the Deiention Facility staffof all information knoum about
the Juvenile's alcohol and drug usage (current and historical).
C.
D.
E.
F,
G
6.6
6,7
6.8
ADA Accommodations - inform the Detention Facility staff of any known
accommodation needs of the Juvenile consistent with the requirements of the
Americans with Disabilities Aot
H. Infonnation - provide all relevant information available regading the Juvenile and
such otler information/documentation routinely required by the Detention Facility.
Admission. The City's Reprresentative tansporting the Juvenile to the Deteniion Facility
shatl r"rnain at the Detention Facility with the Juvenile until advised by the Detention
Facility stalf that the peliminary portion of ttre booking procedure has been completed and
the Juvenile has been admitted into the Detention Facility.
Perspnal Property. Upon Admission of ttre Juvenile for confine,ment, Courty agrees to
"c".et
and store the Juvenile's personal belongings in an asrornrt not to exceed a day paok
or equivalent in volume. Any personal belongings exoeeding this amount will require
appoval from County. Any persoual property not removed from the Detention Facility by
thi Juvenile upon the Juvenile's release from the Detention Facility will be deemed to be
abandoned and automatically become the property of the Courty without tbe requirement
of flrttrer oor.rt aotion.
Notice. The Cormty will use reasonable efforts to advise tbe City if a Juvenile is being
a"tuinea by another law e,lrforceruent agency on a warrant issued by the City.
Page | 5
Page 40 of 124
SECTION 7 LEGAI REPRESENTATION- JWENILE
The City shall be responsible for responding to requests for legal assistance or legal representation
made by the Juvenile confined in the Detention Facility, The County will noti$ the City of any
requests for legal assistance or legal representation made by a Juvenile to a County dete'lrtion
officer.
SECTION 8 TRANISFERA}ID RELEASE
8.1 Release. The Juve,:rile may be released from confinement from the Detention Facility as
providedbelow,
Request bv Citv. The Juvenile may be released to the Crty's Representative upon
written direction or verified verbal direction from the Crty's Representative.
Court OrderlBail. The Juvenile may be released by valid cor:rt ordet ot posting of
bail.
Treatment, The Juvenile may be released due to medical, mental healtb, dental
treatuent or any other health care services not available within the Detention
Facility,
Emergency/Catastroohe. The Jnvenile may be released in the event of any
emergency or catastrophic condition occgrring that poses a reasonably imminsrt
danger to the safety of the Juvenile or Cormty personnel. The decision to.release or
t€move persons fiom the Dotention Facility will be at the sole discretion of the
Cormty. In zuch cases, the Cormty will provide the City reasonable notioe of the
rem.oval and shall exercise reasonable oare for the safekeeping and custody of the
Jwenile(s) so removed-
8.2 Resr:mption of Custody. The City shall be deemed to have resumed custody ofthe Juvenile
upon the Counfy's presentation of the Juvenilo to tle City, or upon the City's
Representative taking physical contol of the Juveniie.
SECTION 9 TRAI{SPORTATION AND SECURITY
9.1 Transportation. Unless otherwise agreed, the City shall be responsible for all transportation
of Juveniles, which includes ttre delivery and pickup ofthe Juveniles for all purposes under
this Agreement
9,2 Reloasq. A City Representative shall be prompfly available to pick up the Juvenile when
reieased from the Detention Facility, regardless of the basis of ttre release. Promptly
available means immediately available, and in no event longer than four (4) hours after the
City receives notice ftom the County of the Juvenile's release. Notice for this purpose lnay
be a written or oral notice from the Detention Facility to the City.
9.3 Reimbursemrent - Transoortation/Sesuritv. In the event that the County provides the
A.
B.
C.
D
Page I 6
Page 41 of 124
transportation, regardless of the reason, the City shall be required to reimburse the County
for alt costs of ftansportation and associated secruity incurred by the County to secrre
emerge,nt medical evaluations, emergency teafunent and to support the reasonabie necessary
operational needs of the Detention Facility. The cost for transportation and custodial security
time perfomred by Counfy staffshall be the lnternal Revenue Serryioe mileage rate in effect
at the time of the service perfonned and the ctrrrent cost to provide a detention ofEcer
(currently $40.14 per officer per hour).
SECTION 10 I{EATII CARE
i0.1 Sdges Provided,Upon County's Admission of the Juvenilg the County willprovide the
Juvenile at no additional chmge the routine medical seniioes that are readily available to other
detainees from the County's in-house third-party health care provider for which the health
care provider does not reuder a separate billing for providing such se,l:vioe to a detainee.
Services for which a separate billing is provided are oonsidened Additional Health Care
Services.
10.2 Reimbr:rsement. The City shail reimburse County for its proportion of all Additional Health
Cme Services and associated costs and expenses in providing such services to a Juvenile.
Reimbr.nsenrent shall be paid direcfly to the County or third parties, as directed by the
Comty.
10.3 Hospitalization In the event a luvenile is hospitalized, the County will advise the City. The
City's Representative will advise the County if the City will be providing the seoruity or
requests the Countyto do so. Ifthe City is to provide the custodial secrrity, the Juvenile shall
be released to the custody of the City. If the County agrces to provide the custodial security
for the Juvenile, the City shall be responsible for reimbursing the County for all costs
associated with ttre ftansportation and custodial security, as provided in Section 9.
10.4 Emergencv/Non-emersent Caxe (outside) Faoilitv - Notification. The County will use
reasonable efforts to noti$ ttre City withh four (4) business hours of transport (Monday-
Friday, 9am- 5pm) of emergent care for a Juvenile outside the Detention Facility. For non-
emergent care outside of the facility, the County will use reasonable efforts to notify the
City before noon on the next business day after the transport occurs. Lack of notice will not
relieve the City of its reimbursement obligations to Kitsap County.
10.5 No Waiver of Biglrt to Seek Reirnbrusement Nothing in this Agree,ment slrall be constued
to waive the rights of either party to seek reimburseme,nt for costs from the DeparEnent of
Social and Health Services, or from the Juvenile, his or her parent/guardian, or any other
reqp onsible third-party.
SECTION 11 INSI.JRANCE Ai{D INDEMNIFICATION
11.1 Insurenge. The County and City shafl maintai]t throughout the term of this Agreemeng
insuranoe adequate to protect both parties against claims that may arise as a result of the
performance of this Agreement. Such insrrance shall be placed with responsible irsurers,
self-insured, or carried through participation in an insuranoe pool at levels of coverage
Page | 7
Page 42 of 124
'],1.2
adequate to protect the County and the City against loss, and as ordinarily carried by
municipalities engaged in similar operations. Upon request of the other party, the Courty
and City shallprovide evide,nce of liability coverage.
lndemnificdion- The City agrees to defend, indemniff and hold hannless the Couuty, its
appoi"tra ana elected offi.cials, ernployees and age,nts from and against all liability,loss,
oost, a*rag" and expe,lrse whatsoever, including costs and atorney's fees in defe$e thereof
because of actions, claims or lawsuiB afleging damages sustained by any persou or properly
inclurling death atanytimercsultingthoeof arising from or allegedto have arissrfrom: i)
the City's perfomranoe under this Agreement or as a conseqlrence of any wrongful or
negligent acts or omission of the City, its appointed and elected offioials, employees and
ug*ts; ii) the wrongful detention of a Juvenile as aresult ofthe City's actioas or failure to
aoq and/or iii) failure or refusal to timely release a Juvenile as a result of the City's actions
or failure to act.
To the ortent ttrc claim, damages, Iosses and expenses are cause by iatentional acts of or by
the concugent negligence of IGtsap Cormty, its officers, agents, or errployees, the City's
indeurnification obligation hereunder shall be limited to the Crty's proportionate share of
liability as agreed to by the parties to this Agreement or determined by a court of competent
jurisdiotion.
Kitsap Cormty agrees to defen4 indemnifi and hold harmless the City, its appointed and
eleoted officials, employees and agents from and against all liability,loss, cost, damage and
e{pense including costs and attourey's fees in defense thereof because of actions, claims or
tawsuits alleeing damages sustained by any person or property includiag death at aay time
resulting Aereof, arising from, or alleged to have arisen from: i) Kitsap County's
perfornance r:nder this Agreement or as a conseqtrence of,anyvrongftl or negligent acts or
o*irrioo of Kitsap County, its appointed and elected ofEcials, empioyees and agents; ii)
wrongful detention of a Juve,lrile as aresult ofKitsap County's actions or failure to ac( and/or
iii) Kitsap County's failrre or refusal to timely release a Juvenile.
To the extent the stnim, damages, losses and oqpenses are caused by intentional aots of or by
the corpurreirt negligence of the City, its officers, aBmE, or employees, Kitsap Cornrty's
indeinnification obligation hereunder sbati be limited to Kitsap Cormty's proportionate share
of liability as agreed to by the parties to this Agree,ment or determined by a court of
compdent jruisdiction
Solely for the purposes of this indemdfication provision, the City expressly waives any
immrmity aerivea-tomTitle 51 (Iadushial lnsumace) of the Revised Code of Washinglon
or the City's eqgivalent thereof, and acknowledges that this waiver was mutually agreed
upon by the parties.
Obligationdl{otioe of Claim. Countywill provide the Citynotioe of the assertion of liability
@give rise to a Claim by County against the City basgd on the
iria"*r,ity oontainetl heriin. City shall promptly advise Cormty in vriting, which slrall in
no event exceed 14 calendar days from the notice date, whether City accepts or denies
tender of the claim. Cify shall reimburse County for all fee.s and oosts of defense whether
11.3
LL.4
I 1.5
1 1.6
11,8
Page I I
Page 43 of 124
incgrred before or after the notioe of claim. City shall keep County timely and fully
informed through all stages of the defense and prompfly respond to and comply with
County's r"qrr"str for information. The Cormty at all times reserves the right but irot the
obligation, to participate in the defense and such partioipatiou shall not constitute a waiver
of City's indemnity and defense obligations under the Contract.
SECTION 12 GOVERNING LAW
Goveming Ladvenue. The Agreement, and the luve,lrile(s) confined rmder fris Agreement, shall
be *"d. .*der, construed in accordance with, and govenred by the laws of the State of
Washington, without regard to conflicts of law or choioe of law provisions. Any action arising out
o! relatid to or in connection with this Agreement shatl be instih.lted and maintained only in a
court of competent jurisdiction in Kitsap County, Washington or as provided by RCW 36'01.050.
SECTION 13 CONTRACT REPRESENTATT\IES
Unless othervrrise provided herei:r, any required notice will be in writing and deemed given and
received either on the date personally served to the other party's Contaot Represeatative or on the
third day afrer the date of the poshnark of deposit by registered or certified fust class U.S. mail,
postage prepaid and properly addressed to the Contact Representative as follows:
County:Michael S. Merringer
Director
Kitsap Counfy Juvenile Departnent
Kitsap County Juvenile Service Center
1338 SW Old Clifton Road
Port Orchard, WA 98367
City:Geoffrey C.Marti
Chief of Police
Port Orchard Police DePartment
546 Bay Steet
Port Orchard, WA 98366
SECTION 14 NON-DISCRIMINATION
Ttre parties in the performance of this Agreement shall not disoriminate against any persor' on
the 6asis of race, color, creed, religion, national origin, age, sex, marital stahrs, ssrual
orientation, veteran status, disability, or other chcumstance prohibited by federal, state, or local
taw, and shall oomply withTitle vI ofthe civil Rights Act of 1964, P.L. 88 354 and A:nericans
with Disabilities Act of 1990.
SECTION 15 INDEPENDENT CONTRACTOR
For all purposes, each party will act in its individuat capacity and not as an agent, employee,
partner, joint venture, oiassociate of the other. An employee, agent, or subcontractor of one parly
ir,ar "oi
be deemed or construed to be the employee, agent or zubcontractor of the other for any
Page I 9
Page 44 of 124
purpose whatsoever including responsibility for any federal or state tarq industial insurance or
social secr:rity liability.
SECTION 17 ACCESS A].{D RECORDS
t7.l Access - Detention Faciliw. The City shall have the right 1e inspec! at mutrully agreeable
tim.., tln Detention Fasility in order to confirm the County maintains standards acceptable
to the City and that its detainees are teated apptopriateiy. The County a$ees to manage,
maintain and operate its Detention Facility consistent with applicable federal, state and
local laws.
17.2 Access to Juveniles. City law enforcement shall have the right to interview Juveniles at
any reasonable time within the Detention Facility and the option to we the Dete,:rtion
Facility interview ro oms.
17 .3 Records. The Cormty agrees to maintain a system of record keeping relative to the booking
,od
"orfio"ment
of each Juvenile consistent with the record keeping by the County for all
other detainees. The County will keep records of all medical, mental health or dental
services it provides to a Juvenile as required by law. The County agrees to share all
informatiop, including insurance information, regarding a Juvenile with the City as
authorized by law.
SECTiON 17 GENERAL PROVISIONS
17 ,l Force Maieure. Neither party shall be in default by reason of any failure in performance of
Anr eg."i*"ot if such failure arises out of causes beyond their reasonable control and
without the fault or negligenc,e of said parfy including acts of God, terrorism and other asts
of public enemy, war, epidemics or quarantine restictions.
17 ,Z No V/aiver. No waiver of any right under this Agreement shall be effective unless made in
*riting by * authorized representative of the parly to be bound thereby. Faiir.ue to insist
upon fuf performance on any occasion shall not constitute oonsent to or waiver of any
continuation of nonperforman@ or any later nonperformance; nor does payment of a
billing or continued perfonnance, after notice of a defioiency in performance, oonstitutes
acquiescenoe thereto'
t7.g Prioritv, The Dete,lrtion Facility polioies and rules shall apply for ali Puposes, unless they
*"fti"t with tle terms and oonditions of tlris Agreement. tn the event of corflict this
Agreement will control,
L7.4 Modification. No supplemen! modification, or amendment of any term of this Agreement
*iU ti deemed binding or effective unless in writing and signed by both parties.
L7.S Assisnment{Dplegation. Neither party may assign or delegate its rights, nor its
@s Agroement to a third party, without the p:ior wr-itten consent of
the other parfy. Any purported assigrunent or delegation in violation of the subsection is
void.
Page I 10
Page 45 of 124
17.6 Sevqpbilitv. The provisions of this Agreement are severable. Any term or condition of the
agee*""t or appiication thereof deemed to be illegal, invalid or unenforceable, in whole
oiil pa4 shall not affect any other term or condition of the Agreement and the parties'
rightJand obligations will be construed and enforced as if the Agreement did not contain
the particular provision.
17.7 Third Partv Beneficiarv. Nothing under this Agreement shall be construed to grve any
rights or be,nefits in the Agreement to anyone other than the County and the City, and all
duties and responsibilities undertaken pr:rsuant to this Agreement wiil be for the sole and
exclusive benefit of the County and the City, and not for the benefit of any other party.
17.8 No Waiver. Either parfy's failure to insist on strict performance of any term. or oondition
"f the Agf"ement shall not be deemed a waiver of that term or condition even if the party
accepting or acquiescing in the nonconforming performance lorows of the nahue of the
performance and fails to object to it.
17.g Entire Asreement. The parties acknowledge that this Agreement is the product of
n"goti"tion between the parties and represents the entire agreement of th9 parties with
respect to its subjeot matter. All previous agteements and representations, whether oral or
written, e.lrtered into prior to this Agreement are hereby revoked and superseded.
17.10 Provisions Required by Law. Each and every provision of law and any claus9 required by
1r* t" b. i, the Agreement shall be read and enforoed as thougb it were included herein
and if through mistake or otherwise any such provision is not inserted, or is not correctly
inserled, thJn upon the apptication of either party the Agreement shall forthwith be
physically amendedto make such insertion or corection.
17.11, Counterparts. This Agreement may be executed by tre parties in any number of separate
oognterpar6, each of which when executed and delivered shall be deemred an original and
all such counterparts shall together constitute one original document. AJl signatures need
not be on the same cor:uterPar['
17 .lZ Swvival. Those provisions of the Agreement that by their sense and purpose should srmrive
"*pi*tio" or tJnnination of the Agreeme,nt shall so survive such as referenoes to
compensation and indemnification. Those provisions include, but are not limited to,
Seotions 5 (Compensation and Biiline); 6 (Presentation and Adnaission); 9 (Transportation
and Security); tO Gfeam Care); 1l (ksruance and Indemnification); 12 (Goveming k*);
15 (Independent Contactor) and 17 (General Provisions).
17.13 Authorization. Any authorizations, actions required, or permitted to be 1+"o, and any
do"um"ot r"quircd or permitted to be executed r:nder this Agreement will be taken or
exeouted onty by u aUy authorized representative of the party. Each parfy wa:rants and
represe,lrts to thi other that the person siguing below has been properly authorized and
empowered to execute this Agreement on behalf of the Parly for whom they sign.
Page I 11
Page 46 of 124
Approved and executea tli, I l{ h
auv oM trl7y ?or I
CITY OF PORT ORCHARD
Robert B,Mayor
ATTEST:
Approved and executed this \q day of Jntroer s'{ 2019
,.,
ATTEST:
t
Daniels
Clerk of the Board
I
BOARD OF COTINTY COMMISSIONERS
KTTSAP COUNTY, WASIIINGTON
EDWARDE,Chair
CIIARTOTTE GARRIDO, Commissioner
Comsrissioner
Page I 12
a,
t
a
a
a
a
a
a
Page 47 of 124
EXIIIBTT A
DETENTION F"ACILITY INTAI(E ASSESSMENT
Page I 13
Page 48 of 124
INTAKE SCR NG FORM Time:
Exami ner's Observations
AgerJuvenlle Name:
Phone:Legal Guardian:
Address:
Ethnicity:JC$ #:POB:Sex:DOB:
Eyes:tttgti HainHgt:
1 Unconscious Yes No
z.Visible slglns of trauma or lllness requlring ernergency medical care
Descrlbe:
Yes No
3. Obvious fever, swollen glands, jaundice or of infeotion,Yes No
4.Evidence of cough, coughing up blood, weight loss or night sweats.
Describe:
Yes No
5.Pooi ihin condition, rash, vermin or needle marks.
Describe:
Yes No
6.mlnGalterlng drugs, includlng lnhalants (wtthtn
the past 6 hours).
Describe:
Yes No
7 drCwal, i.e. extreme perspiration, plnpoint puplls'
shakes, nausea, vomiting or cramplng.
Describe:
Yes No
8.suggesting or assault, i.e. withdrawn,or aggressive
behavior.
Yes No
Yes No9.medlcatlon or on medication:With you;
10.Vlsible signs deforrnity.Yes No
Yes Noltl.
Describe:
12,you a recent injury?Yes No
18,Under the care of a PhYsician?Yes No
Are you pregnant?Yes No14.
'l 5.Temperahrre:
Screening
-1-Updated 10/24/18
(
Descrlbe:
Describe:
Method of birth Control:
DO#
Page 49 of 124
EXTIIBIT B
PARENTAL CONSENT FOR MEDICAL TREATMENT
Page I 14
Page 50 of 124
KITSAP COUNTY JUVENILE DETENfiON CENTER
H&A.LTII SERVICES
Parrcntal Conse,nt for Medical Treatmont
I ,r pmenUlegal guardian of4i , dotrJreb! give nry comqont for the routine srd/or emogency medioal or
dontal carr and/or inimuni-tioos, as desned necessaryby the Hsalth Services etaffot the Dptention Spoclalist sEff.
-ln ffre event my child dovolops amcdical or dental proilbn befgnd $e capabilities of the KCJDF lIealth Senvices, I authorize 6e medical or
a*At Aoifity, itro mcdical or dmtal provider to udric,tr my ehild is rtfonad, to waluate and treat as indicahd"
+ rirrttt ir,rtir*ize &re medical or acirtal factlity; the medical or dental provido to rclease suoh infouration asmay be needed hr the
comlietion ofnospitat olaims, to auy imurer or to tte KCIDF and }loalth services for dre dotermlnation of follow-up tttaheffi' _ l:i.li" rg*, t" bo finurcially retpo*iUlu for any and all rnedical and denal carc, including presoiptions that may be nmcssary fot my- ohild.
-i t rttriuu6orize the Kclbf ri,rn, *dotho iir."tion of the Health Senvices staft to administerany appovod prcscription-or over'tho'
countel me.dications, to my chlld pursuant to thc prcscribed medical indicarions and directions on tte container'. All approved medications
gfuen rry ahild slratl be appropriately recordcd. -Ierirg*.y ,"dical cargiili bc priulaua at Kaiser Permanentg in Pot Orchard, at CHI Franciscan Hcalth Urgpnt Carc Clinic, Port Orchad.
th; ff;6"y Room, Hrrison trieai.at ccnter, Brcmerton, or the Emergency Room, Narral Hospital, Brcmerton, (dependent upon acutcness,
urgensy and eligibitity for carc), unless offrerwise spocified"
Our family physician is
in ordq'to plovide ernergencY and rnedical care for my child.possible, should be notified
This authorization is valid from this date of this authoriation until the minor has completed all detentiott time under this Cause
Nunber as mlnor has of eonsenl
(If possible, please attach a photocopy coupon or insurance
Parent / Guardian / Other Date Tirne
DO#
Date Tirne
VERBALComentVffi* by .palento'legal guardian ofaamedjuvenile
ferflr.;.dicar? aeti"r lotakP officer'
fryo Detentlon gffrcers' signatrres are required whcn reeelvlng verbrl medicrl consent)
if
Detention Offlcer #I
Detention Officsr #2
DO#-
DO#_
Date:
Date:
-
Group
Number
Contract
Number
Medical
Insurancs
*Notiff parentss
printed copE
Yes No
Yes
Yes
ls the chlld tn special educatlon or does the cirlld have an IEP (tndlvldual Education Plan) at sohool?
Does fie child iecelve SSI (Supplemental Seafflty lncome)?
Does he Ghlld have a DDD (Dtulslon of Devetopmental Disabillties) Case Manager?
Caso Managers ramo:
Updated LOt2AllE -2-
HtppA riqhts notification is'ron.llne" on the Juvenlle Deoaltmenfs webpaoe or thev nrev request I
Are there any medioal problerns your child is being treated for?Yes No
lf yes, describe;
ls your child taking any medication?
lf yes, describe;
ls there any important information we should
lf yes, describe;
Does your child have any food/drug allergies
lf yes, describe;
l<now about your child?Yes No
or require any special needs while in detention?
Have visitation times and procedure been explained?
Has court time and/or pnobable cause weekend procedure been
explained?
No
No
Yes
Yes
Yes
No
No
No
l, 'I
Timp;
Tiile.i , ,, ,......,.
Page 51 of 124
City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Consent Agenda 4F Meeting Date: November 8, 2020
Subject: Approval of Addendum No. 1 to Contract Prepared by: Noah Crocker
No. 045-20 with Kitsap Community Finance Director
Resources-Housing Solutions Center for the Atty Routing No.: 366922-0007 - Finance
Affordable and Supportive Housing Grant Atty Review Date: November 2, 2020
Award
Summary: Consistent with Substitute House Bill 1406 (Chapter 338, Laws of 2019) (“SHB 1406”), the City
Council authorized the City to utilize a portion of the State’s existing sales tax for affordable or supportive
housing efforts. The City solicited proposals from potential partners to utilize these funds in an effective and
efficient manner. After a robust selection process, on April 28, 2020, the City Council authorized the Mayor
to execute an interagency agreement with Kitsap Community Resources-Housing Solutions Center for the use
of these funds to providing housing and rental assistance to unhoused or financially struggling residents of
the City. That agreement, Contract No. 045-20, expires on December 21, 2020, unless extended by the
Council.
The City and KCR desires to extend the agreement (and thereby the program) to December 31, 2021 as
allowed under the agreement. With the impact of COVID 19 and the federal funding which became available,
KCR elected to use the CARES Act funding first to fund their Housing solutions program. KCR anticipates there
will be a continued need for funding in 2021 and desires to use our local funding then through this contract
extension.
Recommendation: Staff recommends approving the amendment to extend the agreement with Kitsap
Community Resources-Housing Solutions Center to December 31, 2021.
Relationship to Comprehensive Plan: N/A
Motion for consideration: “I move to authorize the Mayor to execute Addendum No. 1 to the Contract No.
045-20 to extend the term of the agreement to December 31, 2021.”
Fiscal Impact: Revenue from the Affordable and Supporting Housing Sales Tax will be used to fund the grant.
Alternatives: Do not authorize an extension and provide alternative guidance.
Attachments: Amendment and Contract No. 045-20.
Page 52 of 124
Contract No. 045-20
Addendum No. 1
AFFORDABLE HOUSING SERVICES AGREEMENT
This Addendum No. 1 to the Affordable Housing Services Agreement (“Agreement”) is
entered into by and between Kitsap Community Resources, a Washington non-profit social
services agency (hereinafter “KCR”), and the City of Port Orchard, a Washington State municipal
corporation (hereinafter the “City” and collectively the “Parties”) is made effective upon mutual
execution.
WHEREAS, the parties executed the Agreement for the provision of affordable housing
services utilizing grant funding supplied by the City, and that Agreement was for an initial term
expiring on December 31, 2020; and
WHEREAS, consistent with Section 2 of the Agreement, the parties desire to extend the
Agreement for one additional year term by execution of an addendum to this Agreement;
NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by
and between the parties thereto as follows:
A. Section 2 of the Agreement is hereby amended to read as follows:
Duration. This Agreement will commence upon mutual execution of this
Agreement, and will expire on December 31, 2021 2020 unless terminated prior
to the expiration date by one of the Parties pursuant to this Agreement.
B. In all other respects, the Agreement between the parties shall remain in full force
and effect, amended as set forth herein, but only as set forth herein.
IN WITNESS WHEREOF, the parties have executed this Amendment on the day and
year set forth below.
CITY OF PORT ORCHARD,
WASHINGTON
By:_______________________
Rob Putaansuu, Mayor
Date:______________________
KITSAP COMMUNITY RESOURCES By:________________________________
Irmgard Davis, Executive Director
Date:_______________________________
ATTEST/AUTHENTICATED:
By:_______________________
Brandy Rinearson, MMC, City Clerk
Page 53 of 124
APPROVED AS TO FORM:
By:_______________________
Charlotte A. Archer, City Attorney
Page 54 of 124
AFFORDABLE HOUSING SERVICES AGREEMENT
This Affordable Housing Services Agreement ("Agreement") is entered into by and between
Kitsap Community Resources, a Washington non-profit social services agency (hereinafter
.'KCR"), and the City of Port Orchard, a Washington State municipal corporation (hereinafter the
ucity" and collectively the "Parties").
I. RECITALS
A. KCR is a non-profit social services agency organized and existing under the laws of the State
of Washington; and
B. The City of Port Orchard is a Washington municipal corporation organized and existing
under the Washington State Constitution and the laws of the State of Washington, and
particularly those set forth at RCW Title 35A; and
C. In the 2019 legislative session, the Washington state legislature passed SHB 1406 (codified at
RCW 82.14.540), which created a sales tax revenue sharing program that allows the City to
access a portion of state sales tax revenue (hereinafter, the "Funds") to make local
investments in affordable housing over a 20-year term; and
D. The City has taken the necessary steps to take advantage of this funding source to assist the
citizens of Port Orchard by investing in housing assistance programs serving those below the
60% median income level; and
E. After reviewing applications from entities capable of providing affordable housing assistance
to the residents of Port Orchard, KCR was selected to utilize the Funds to effectively provide
housing assistance for low-income residents of the City through its existing Housing
Solutions Center, and KCR has demonstrated capability to operate such a program
effectively; and
F. The City desires to engage the services of KCR to perform the public services described
herein and undertake the proposed program;
NOW, THEREFORE, in consideration of the foregoing, and in consideration of the premises,
terms and conditions set forth below, it is hereby agreed as follows:
II. AGREEMENT
1. Affordable Housing Services. The City desires to engage KCR-through its existing
Housing Solutions Center-to administer an affordable housing program for the City,
AFFORDABLE HOUSING SERVICES AGREEMENT Page 1 of8
Contract No. 045-20
Page 55 of 124
utilizing the Funds allocated to the City pursuant to SHB 1406 to assist citizens of Port
Orchard with rental assistance (the "Program").
A. KCR's Duties. KCR shall administer the Program, and in administering the
Program, KCR shall comply with all applicable state and local laws, and shall
exclusively utilize the Funds to provide rental assistance (or rental and utilities
assistance if utilities are included in the rent payment), to those Port Orchard
residents with an 0-60yo of the Area Median lncome (AMI). Such rental
assistance may only be provided for housing located within the City of Port
Orchard, and the maximum per-household cap for assistance under the Program is
Two Thousand Dollars ($2,000.00). KCR shall confirm with the City the amount
of funds available prior to awarding funds to an applicant. Additional parameters
for the Program are attached hereto as Exhibit A and incorporated herein by this
reference.
Ciw's Duties. On a monthly basis, the City may provide to KCR the Funds the
City receives. The City shall have no additional payment obligations to KCR, and
if the City receives no Funds in a particular month, KCR shall receive no Funds.
Payment by the Cify of the Funds under this Agreement shall occur as follows:
i. Upon identiffing a qualified applicant for rental assistanceo KCR shall
contact the City to request a statement identifuing the available Funds.
Contact may occur via e-mail or phone to the City's Finance Director (or
designee), and the statement may be provided via e-mail or letter.
ii. Upon receipt of the City's statement of available Funds, KCR shall issue
an invoice to the City, which may be transmitted via e-mail or mail. The
invoice shall not exceed the amount of available Funds.
iii. Upon receipt of an invoice, the City shall issue payment for the invoiced
amount, provided the invoiced amount shall not exceed the amount of
available Funds. The City shall have no obligation whatsoever to pay to
KCR an amount exceeding the available Funds.
iv. Of the Funds provided to KCR, KCR will be entitled to retain Eight and
Eight Tenths Percent (8.8%) of the Funds provided by the City to pay for
the administrative services associated with the Program.
2. Duration. This Agreement will commence upon mutual execution of this Agreement, and will
expire on December 31,2020 unless terminated prior to the expiration date by one of the
Parties pursuant to this Agreement; provided, the parties may extend the Agreement for one
additional year term by execution of an addendum to this Agreement.
B
AFFORDABLE HOUSING SERVICES AGREEMENT Page 2 of 8
Page 56 of 124
3. Termination. Either party may terminate this Agreement with or without cause upon thirty
(30) days' advance written notice to the other party. In the event of termination, KCR will
perform such additional work as is necessary for the orderly closing out of the Program, and
will be entitled to use any remaining Funds transmitted by the City for the month in which
the termination is effective to provide affordable housing assistance and reimbursement of
the actual costs associated with closing out the Program. Upon expiration of the Agreement,
all unused Funds shall be returned to the City.
4. Insurance.
The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may
arise from or in connection with the performance of the work hereunder by the
Consultant, its agents, representativeso or employees.
No Limitation. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the
coverage provided by such insurance, or otherwise limit the City's recourse to any
remedy available at law or in equity.
Minimum Scope of Insurance. Consultant shall obtain insurance of the types
described below:
Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office
(ISO) form CA 00 01, or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to provide contractual
liability coverage.
2. Commercial General Liability insurance shall be written on ISO
occurrence form CG 00 01, or a substitute form providing equivalent
liability coverage and shall cover liability arising from premises,
operations, independent contractors and personal injury and advertising
injury. The City shall be named by endorsement as an additional insured
under the Consultant's Commercial General Liability insurance policy
with respect to the work performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance
laws of the State of Washington.
4. Professional Liability insurance appropriate to the Consultant's profession
A
B
C
AFFORDABLE HOUSING SERVICES AGREEMENT Page 3 of8
Page 57 of 124
Minimum Amounts of Insurance. Consultant shall maintain the following
insurance limits:
1. Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no
less than $1,000,000 each occurrence, $2,000,000 general aggregate.
3. Employer's Liability each accident $1,000,000, Employer's Liability
Disease each employee $1,000,000, and Employer's Liability Disease -
Policy Limit $1,000,000.
4. Professional Liability insurance shall be written with limits no less than
$1,000,000 per claim and $1,000,000 policy aggregate limit.
Other Insurance Provisions. The insurance policies are to containo or be endorsed
to contain, the following provisions for Automobile Liability, Professional
Liability and Commercial General Liability insurance:
1. The Consultant's insurance coverage shall be primary insurance as respect
the City. Any insurance, self-insurance, or insurance pool coverage
maintained by the City shall be excess of the Consultant's insurance and
shall not contribute with it.
2. The City will not waive its right to subrogation against the Consultant. The
Consultant's insurance shall be endorsed acknowledging that the City will
not waive their right to subrogation. The Consultant's insurance shall be
endorse to waive the right of subrogation against the City, or any self-
insurance, or insurance pool coverage maintained by the City.
3. The Consultant's insurance shall be endorsed to state that coverage shall
not be cancelled by either party, except after thirty (30) days prior written
notice by certified mail, return receipt requested, has been given to the
City. If the General Liability coverage is written on a "claims made" basis,
then a minimum of a three (3) year extended reporting period shall be
included with the claims made policy, and proof of this extended reporting
period provided to the City.
4. If the Professional Liability Coverage is written on a occutrence form. If the
Professional Liability coverage is only available on a'oclaims made" basis,
then then a minimum of a three (3) year extended reporting period shall be
included with the claims made policy, and proof of this extended reporting
D.
E.
ATFORDABLE HOUSING SERVICES AGREEMENT Page 4 of8
Page 58 of 124
F
G
period provided to the City. If the Consultant is not able to purchase the
three (3) year extended reporting period endorsement then as an option the
Consultant shall agree that if the Consultant's firm is dissolved or merged,
then the Consultant shall purchase before the dissolution or merger of the
Consultant's company, the three (3) year extended reporting period
coverage for the Professional Liability coverage.
Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A:VII.
Verification of Coverage. Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including but not
necessarily limited to the additional insured endorsement, evidencing the
insurance requirements of the Consultant before commencement of the work.
5. Indemnification
B.
c.
Indemnification - Citv. The City does hereby agree to save harmless and defend
KCR from all claims and liability due to the negligent acts, errors, or omissions of
the City, its agents and/or employees, except for claims caused by the sole
negligence of KCR. Such indemnity will include, but not be limited to all out-of-
pocket expenses incurred by KCR, including attorney's fees, in the event the City
fails or refuses to accept the tender of any claims brought against KCR, the basis
for which are negligent acts, effors or omissions of the City, its agents and/or
employees.
Indemnification - KCR. KCR does hereby agree to save harmless and defend the
City from all claims and liability due to the negligent acts, errors or omissions of
KCR, its agents and/or employees, except for claims caused by the sole
negligence of the City. Such indemnity will include, but not be limited to, all out-
of-pocket expenses incurred by the City, including attomey's fees, in the event
KCR fails or refuses to accept the tender of any claims brought against the City,
the basis for which are negligent acts, elrors or omissions of KCR, its agents
and/or employees.
Should a court of competent jurisdiction determine that this Agreement is subject
to RCW 4.24.115, then, in the event of liability for damages arising out of bodily
injury to persons or damages to property caused by or resulting from the
concurrent negligence of KCR and the City, its officers, officials, employees, and
volunteers, KCR's liability, including the duty and cost to defend, hereunder shall
be only to the extent of the KCR's negligence.
A
AFFORDABLE HOUSING SERVICES AGREEMENT Page 5 of8
Page 59 of 124
D The foregoing indemnity is specifically and expressly intended to constitute a
waiver of each party's immunity under Washington's Industrial Insurance Act,
RCW Title 51, as respects the other party only, and only to the extent necessary to
provide the indemnified party with a full and complete indemnity of claims made
by the indemnitor's employees. The parties acknowledge that these provisions
were specifically negotiated and agreed upon by them.
6. Entire Agreement / Amendments. This Agreement, together with any attachments or
addenda, represents the entire and integrated Agreement between the Parties hereto, and
supersedes all prior negotiations, representations, or agreements, either written or oral. It is
mutually agreed and understood that no amendment of any of the terms of this Agreement
will be valid unless made by written instrument properly signed by both Parties.
7. Notices. Except as otherwise identified in this Agreement, any notices required to be given
by the City to KCR, or by KCR to the City, will be in writing and delivered to the Parties at
the following addresses :
KCR
John Koch, Director
Housing & Community Support Services
1201 Park Avenue
Bremerton, WA 98337
City of Port Orchard
Robert Putaansuuo Mayor
216 Prospect Street
Port Orchard, WA 98366
8. Compliance with Laws. KCR and the City will comply with all federal, state and local laws,
rules, regulations and ordinances applicable to the performance of this Agreement, including
without limitation all those pertaining to wages and hours, confidentiality, disabilities and
discrimination, including but not limited to the Americans with Disabilities Act and all
regulations interpreting or enforcing such Act.
9. Maintenance and Audit of Records. KCR will maintain books, records, documents and other
materials relevant to its performance under this Agreement, which sufficiently and accurately
reflect any and all direct and indirect costs and expenses incurred or paid in the course of
performing this Agreement. These records will be subject to inspection, review and audit by
the City, the Washington State Auditor's Office, and authorized federal agencies. Both
Parties will retain all such books, records, documents and other materials as required by the
Washington State Records Retention policy as established by the Secretary of State. In the
event the City receives a public records request for records pertaining to this Agreement
and/or the Program, KCR agrees to assist the City to meet the City's obligations under the
Public Records Act, Ch. 42.56 RCW, at KCR's sole cost.
10. Reporting. KCR will submit to the City on a quarterly basis a detailed accounting of the
costs of Program operations. KCR will assist the City by providing any information needed
AFFORDABLE HOUSING SERVICES AGREEMENT Page 6 of 8
Page 60 of 124
for the City to compile and submit the reports required to by the State of Washington under
RCW 82.14.s40(11).
1 l. Waiver Limited. A waiver of any term or condition of this Agreement must be in writing and
signed by the waiving Party.Any express or implied waiver of a term or condition of this
Agreement will apply only to the specific act, occurrence or omission and will not constitute
a waiver as to any other term or condition or future acto occurrence or omission.
12. Default / Dispute Resolution. If either KCR or the City fails to perform any act or obligation
required to be performed by it hereunder, the other party will deliver written notice of such
failure to the non-performing party. The non-performing party will have thirty (30) days after
its receip of such notice in which to correct its failure to perform the act or obligation at
issue, after which time it will be in default ("Default") under this Agreement; provided,
however, that if the non-performance is of a type that could not reasonably be cured within
said thirty (30) day period, then the non-performing party will not be in Default if it
commences cure within said thirty (30) day period and thereafter diligently pursues cure to
completion.
In the event a default continues and/or any dispute arises (for anything other than non-
payment) between the Parties, either party may request in writing that the issue be resolved
by mediation. If the parties are unable to resolve the dispute within ninety (90) days, then
either party will have the right to exercise any or all rights and remedies available to it in law
or equity. In any suit or action instituted to enforce any right granted in this Agreement, the
substantially prevailing party shall be entitled to recover its costs, disbursements, and
reasonable attorneys' fees from the other party .
13. Venue and Choice of Law. Any action at law, suit in equity, or other judicial proceedings for
the enforcement of this Agreement or any provision thereof will be instituted only in the
courts of the State of Washington, Kitsap County. It is mutually understood and agreed that
this Agreement shall be governed exclusively by the laws of the State of Washington, both as
to interpretation and performance.
14. Assignment and Subcontractine. KCR may not assign, transfer, delegate, subcontract or
encumber any rights, duties, or interests accruing from this Agreement without the express
prior written consent of the City, which consent may be withheld at the sole discretion of the
City.
15. Severability. If any term or provision of this Agreement should be held to be invalid or
unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality
will not affect the validity or constitutionality of any other term or provision of this
Agreement, and this Agreement will be construed in all respects as if such invalid or
otherwise unenforceable term or provision was omitted.
AFFORDABLE HOUSING SERVICES AGREEMENT Page 7 of8
Page 61 of 124
Page 62 of 124
EXHIBIT A
Statement of Work
The contract award will provide funds for the administration of the City of Port Orchards
Affordable Housing Program utilizing the Funds allocated to the City pursuant to SHB 1406 to
assist citizens of Port Orchard with rental assistance based on the following criteria:
o Must be a resident of the City of Port Orchard, WA
o Housing must be within the city limits of Port Orchard, WA
o Must be a Senior over the age of 62 or a Military Veteran
o lncome Verification (Household must be under 60% AMI
o Must have pay or vacate notice or homeless verification
o Must provide lease or sample lease if moving in
o Use the HUD definition of homelessness (Living ion street, shelter, car, place not meant
for habitation, or fleeing DV
Funds awarded can be used for the following:
o Rent or rent/utilities if utilities are included with rent
o Limited to no more than 52,000.00 per household
Kitsap Community Resources will maintain data in the HMIS system on this program and
provide quarterly reports to the City on the use of the funds and number of households served.
Page 63 of 124
us[mg Sslutt*ns Cerxter
of Kitsap il*unty
nNc
FullName:
{srrent Address {or Last Permanent Address if homeless}
Today's Date:
Street Address:City State:_ Zip Code:
Phsne #'1 Phone Email;
{HOMElCrrLlMEssAG{}iH()M[lcELLlMr.ssAGE]
List ALL household members below, starting with yourself as Head af Household
Fullf{ame
{Fint, Middle, last}Age Date af Blrth Social Securlty *
L
n?caj(?
Race
{W = White, 3:
8lack, A = Asian,
N: Native
American,
P - Pacific lslanden|
zl\t>tg
t!
NL
.eI
a
l!
=E
Orl
L\o. >t
Relationship To
You
SELF
Where did you stay last night? {Check ONE only}
il Non-housing {car. street, tent, etc.} il Emergency Shelter I Staying with Farnily I Staying with Friends
n Rental {apartment, house, etc.} il Hr:me you Own I Hotelor Moiel n Hospital [J Psychiatric Facility
l]5ubstanceAbuseFacilityilJailorPrisoni]TransitionalHousingl]0ther{please5pecify):-
How long have you stayed there?Monthly Rent Amount: $
lf less than 90 days, rarhere did ycu stay ths night before?
Were you referred to HSC by a school district; schocl eounselcr; andfor learning speelalist? fl Yes Ll lto
DidyoureceiveapaYorvacat€notice?ilYesiltlolfyE'howmuchdoyouowe?$-
Are you living on the streets, in an emergency shelter, or safe haven? fl Yes il No fl Don't Know
lf ygt what is the approxirnate date you started living cn the streets, in shelter, sr safe haven? J _J _
llow many tinnes have you lived on the streets, in shelter or safe hauen in the past three {31 ygars?
How many total rngnlbE have you lived on the streets, in shelter or safe haven in the past three {3} years?
Page 64 of 124
usIng SotutionE Certter
of Kitsap {*unty
Ooes your household have any of the following disabilities or bariers to housing? {Please answer ALL}
Physical Disability il Yes lI ttto il Don't Kncw
lf y*s, which household nnember{s}?Long'term physicaldisability? fl Yes I tto
Developmental Disability I ves tr No f] Don'r Know
If yes, which household member{s}? Does it limit your independence? I Yes il tto
Chronic Health Condition n ves I ttto I Don'i Know
lf yes, which household member{s}?Long-term Chronic llealth Condition? I Yes l-l tto
Mental Health lssue I Yes fi No il Don't Know
lf yes, which household member{s}?long-term mental health issue? [ Yes Il no
Substance Use lssue n Yes fl rvo fl Don't Know Please sheck one il Drug fl Alcohol t noth
long-term Substance Use lssue? [3 Yes I tttolf yes, which household member{s}?
Have you been a victim of domestic or intimate partner violence? [ Yes l] lto lf YfS, how long ago?
Are you Lr{rre.ntlv fleeing donrestic violence? n yes I trtc I Don't Know
List ALL household incsme helow, Please list each p-ersoil with incorne, each source of incgnlg, and the monthlv S amount,
Examples: Enployment, SSl, SSDi, Retirement, TANF, Unemplayment, Child Suppart, ett
Name Source of lncome Monthly Arnount
$
$
$
$
$
(
$Household Total:
Page 65 of 124
t{s[ng Ss[utisms (enter
nf Kit*ap f,*ua:ty
What Non-Cash Eenefits are your household currently receiving? {Check ALL that applyl
il t\tor\ir il sNsp {F00D sTAMps) Ll wrc il rRrur childcare
I other TANF Funded Services I Sectian s t] Temporary Rental Assistance
n Other iplease specify):_
X TANF Transportation
Check each Health lnsuranc€ type your household is receiving, and write the name{s} of who receives it. Please account for
ALf, household members,even those without health insurance. lf "Other", write the type of insurance in the parentheses.
n ruor covER[D [ [mployer Provided
n cosRR:[J MEnrcgtDlApple
il UfntCAnt: I Private lnsurance
n scHrp:I State Health lnsuranee for Adults
[] vg Medical: __* n other
lf your last permanent residenc€ was OUTSIDE Kitsap County, what is the main reason you came to Kitsap? {Check ONE only}
fl Returning to the Area f1 lo Help FamilylFriends I To Get Help From FamilylFriends n Better Cost of Living
il €mployment Opportunities il Education OBpCIrtufiities il ll'tllitary Connection I Offer of public Housing
[l Seeking MedieallReeovery Treatmeni il To Accers Social Services il Found Kitrap on lnternet
[JFleeingDomesticViolence[lAssignedbyD'o,C,[]other{speeifyi:
Were you contact*d by an Outreach Sperialist olrtside of this office? Yes / No
lf Yes, Where? [J FerryTerrninal ll Library l].lait il Drug Court tr KRc [1 Otympic College n Community [vent L] Other
Do you have any pets? [J Yes [ ruc lf so, how many?And what kind(s)?
lsanyoneinyourhouseholdpregnant?[YesnruolfYE.l,whenistheduedate?-
ls anyone in your hsusehsld a veteran, or the child or spouse sf a veteran? il Yes il Htc
Have you or any member of your household ever been convicted of a criminal offense? [ Yes l] ruo fl Don't Know
lf you checked "Yes", please explain:
Page 66 of 124
using Solutisns Center
of Kltsap County
(REQUIREDI: ln your own werds, what brought you into the Housing Solutions Center today?
I certify that I have provided the above information, which is accurate and true. I understand that I may be subject to eriminal prosecution if I
have knowingly provided false information. I aiss give my permission for this ag€ncy tc request/relsase necessary information that may
result in my receiving benefits and for reporting purpos€s. I understand that provision of my Social Security Number is necessary to avoid
duplicate assigtance benefit paynnents to the same applicant household and may also be used for incorne verification. I hereby authori:e
Housing Solutions Center of Kilsap County staff to use my Social 5ecurity Number for lho:e purposes only. I understand that Housing
Solutions Center of Kitsap County may request a \lfashington State background investigation before considering my application. By signing, I
grant permission for that investigation.
Applicant Signature
HSC Representstive Signcture gEfe_
Page 67 of 124
Kitsap Client Belease of lnformation and lnformed Consent Form
Washington State Homeless Management hformation System {HM15}
Kitsap HMIS Collaborative Agencies
This agency participates in the l/rlashington State Homeless Management lnfarmation System {HMls} by collecting
information, over tirne, about the characteristics and seruice needs of people fucing homel€ssness. fCW 43.l8SC.1gO
and RCtll t$t.185C.030
r To provide the most €ffectlv€ services in moving people from homelessness to permanent housing, we need an atcurate
count of all people experiencing hofielessness in Washington State. ln orde r to insure that clients are not count€d twice, we
need to collect four pieces of personal infsrmetion. Specifically, we need: name, blrth date, race/ethnicity. you may also
choose to provide yaur social security number. However, slgning this form does not require you to do so. your infor;.nation
will be stored in our database for 7 years after the last date of servlee. lfyou have questions about collection of data or your
rights regardin8 your personally identifuing information, coiltact the HMls sy5tem Administrator at: {350} 7?s-30?s
r We use strlct security pollcles designed to protect your privacy. Our computer system is highly secure and uses up-to-date
protection features such as daia encryption, passwords, and two-factsr authentication required for each system user. There is
a small risk of a sacurity breach, and sorneone might obtain and use your infirmation inapproprlately. lf you ever suspect the
data in HMIS has been misused, immedlat*ly contact the HM15 System Administrator at: {360} ZZS4AZ|
r The data ysu provide rnay be combined with date frorn the Washington State Department ol Social and Health Services iDSHS)
and Fducation Research and Data Center for the purpose of further analysis. Youf name anC p*.h3:Lidentffuine information will
not be included in anv rerorts or nublications. only a llmited number of staff rnembers, whc have slgned confidentiality
agreements, will be able to see thls infsrmaiion. Your iniormetion will not be lsed to deterrnine eliglblllty for DSHS programs,
Washingtcn State HMIS sy$ten admlnlstratcrs have full aceess to all information in HMIS. Thls includes the Department of
Comm€fce staff, designated fiMlS sysiem administrators. and the software vendor.
r By slSnlng this forrn, you acknowledge and allow Department of eommeree staff to obtain addltlonal records of inforrnation
from other state agencies wlth whlch there is a data sharlng agrgement {DSA} *n lile between Commerce and the other
ageney, Our D$A guldes data transfer and storage security protocols. lf DSA$ are in place, Commerce is authorized by you to
obtair, add to HMIS, and use for evaluation purposes any other data you have provided to other Washington state agencles.
' Y$ur dec-r;ion to mrtlcipgtejilie,l.lMls wi! not qffefl the oqalily sr_sqantrtv Ef services vou are elieihlg toGseive frsm this
ageney, and will not be used to deny outreaeh, assistance. shelter or housing, Hswever, lf you rio choose to participate,
services ln the region may lmprove if we have aciurat€ information abcut homeless individual: and the services they need.
Furthermore, some funders MAY require that you consent to pravlde your personally identifying infornatisn ln llMlS in order
for you to r€c€ive services from that funding source.
I underfind the above stat€mentt ddd ctni€nt lo the lndusiorr of personally identllying inforrnatlon in HMIS Bbout ma and any dep€nd€nts
llsted below, and aulhor&e informrticn {olleded to be shared wllh pattner agendes, toth state agencier and organirarlons th31 parlicipaie inlie Kitsrp fiMl$ Collsboritlve. I {ndentand that my personally ldentifing lnformatlon will nqt he made publlc and wil} only be ueed wlth
ttrict confidentiallty- I also underrtand $at I m|y wlthdrar* my cons€nt at any tlme by llllng a '€llent Revocation ol Consent, form with this
agency. I {nderstand that I may obtain a copy ol rny rigned coasent ism from this fuency (induding lorm: signed electronlcally}.
li4tORTAlrJT: Do not .tltsr persrnally identlfYlns informatlon into HMIS for dlents urhs are: 1f in DV agerriec or; Zl ctrrenlly lleelng cr ln
danger fiom a domestlc vlolenc€, dating dolence, sexual assauh or stalklng rltuadon;3) are belng served in a program that requires di.Josure
of HlVlAlDg stalus {i.e.; }IOPWA}; ar 4f under 13 wtth no pareni or guardian avalleble to cons€nt to €nter the minods infcnraiior in HMIS,lf thls applies to you, SIOF:anddp twtEisnthk farUt.
Dependent{s} First & Last Name{s}i--
Client Name:Date of Birth:
Signatare: Date: _
, HM|S#
NNCStaff Name:Signature:Agency:
Reviss.i fr/2{} I :l
Page 68 of 124
g"u s i n s 5o I uti f,?il,fi?*,*i
CONSENT TO SHARE INFONMATION WTTH PART}TERSHIT' AGHNCTSS
rLIASE &EAD THF. FOTLOWING CAREFUILY
The FIOU$ING SOLUTIOI{S CENTER {HSC), administered. by KITSAP COMMUNITY
RESURCES (KCR), is requesting yorlr permission to share your confidential information ard
recordg in crder to provide you wtth outreach gervices that are provicled by other programs and
agency.
You are not required tcr give y$ur coruent to share this confidential anrl personal inforrnatioru
If you dc agree to share your confideniiai irdormation and personal tccords, this informatien
will be shared with parbrering agencies in the communily antl only un a need*lo-know basis.
The sale purpose of rcvcaling this infarmation will be to enable &e HSC staff, under the
administration of Kitsap CarnrnuniSr Resources, to provide yau with appropriate external and
intema.l services.
If you dr: not consent to share your confidcntial iRfi:rmation and records, those recorris will
only be shared to the extent ailowed by statc anrl federal liw.
Your eligibility to participate in HK pr$gtarns does not depend on your agreement to share
your confidential inJon:ration and personal records with outside agencies.
lf you choose not to share your ccrnJidential information and personai rec*rds, including your
SCIcial Security Number, you may not be eligible for further services that require irrter-ageney
cooperation.
The information disclosed tcr the HSC parhrering agencies will notbe further re-clisclosed by
those agencies withoutyour specific authorization and further censent"
I agSee thata photocopy of this authorization firay be used for the purpose $tated above.
Signnhrte Date
ffi"ffi-
Page 69 of 124
$.* ri ns Scl uti f,?:,g??j,$t Homeless Grant Funding Application
Hcad of Household ONLY:
First Name :l,ast Name:Dale
Any tamilv member over thr: agc- of 60?
An-v lamily member under lhe age of 5?
Any fanrily member rrregnant?
In the last year have you:
YES NO
Been released from an inpatient chemical deperrdency program? What Facility?
When?
Been released fi'om an inpatient mental health facility? What l;acility?
When?
Used crisis service, including crisis cenlers or suicide prevention hotlines?
Are you currently?
YES NO
Are ycu currently enrolled in an outpatient ch*mical dependency prograrn'l What
fhcilitv?
Are you currently receiving treatment f"or a serious mental illness?
Drinking or using drugs ailer cornpleting a treatmenl program?
Experiencing violence or tbar for your sati:t-v in your househc'ld?
Ei&cled br- a develor:mental or learning disability?
Receiving lreatment fbr a chr:onir: medical condition?
ll'yes, what is the conrJition?
Having experienced any em*tional, physical, ps_vcholi:gical. sexual or cther ty'pe of
atruse nr lrauma which you have not sought help fbr, andlor which has causecl
homelessness?
Flave a permanent rrhysical disability that lirnits mobiliqr?
Have you:
YES NO
Been cclnvicted of a fblony in lhe past 3 years?
Ever been homeless lor a -vear or more or been hrimeless fur 3 or mors times?
lf you do not receive assistanre today and are homeless, where will you sleep tonight?
Select one, if you know:
Emergency shelter
ln a vehicle
Site withaut water or electricitv
With sorneone who is abusing ms or anr:ther rnember af my lamily
Monthly Househald Income
Page 70 of 124
City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Consent Agenda 4G Meeting Date: December 8, 2020
Subject: Approval of Amendment No. 3 to Contract Prepared by: Matt Brown
No. 002-18 with Kitsap County for Chief of Police
Incarceration of City Prisoners Atty Routing No.: N/A
Atty Review Date: N/A
Summary: In 2017, the City entered into an agreement with Kitsap County for the incarceration of City
prisoners for the calendar year 2018. This agreement was extended through the end of the 2019 calendar
year by the First Amendment to that agreement, and again through the end of the 2020 calendar year by the
Second Amendment. The parties are proposing a Third Amendment to the agreement to further extend it
through the 2021 calendar year and to provide for an increase in the daily rate to be paid and other minor
amendments.
Recommendation: Recommend the City Council approve the Second Amendment to the City’s prisoner
incarceration agreement with Kitsap County as presented.
Relationship to Comprehensive Plan: N/A
Motion for consideration: I move to authorize the Mayor to sign the Third Amendment to the prisoner
incarceration agreement between the City of Port Orchard and Kitsap County as presented to continue
providing for the custody of the City’s adult prisoners.
Fiscal Impact: The daily base rate has been raised to $157.05 for each 24-hour period, or portion thereof; this
new rate has been factored into the 2020-2021 budget.
Alternatives: Not approve the Third Amendment to the agreement and lose the ability to provide secure
custody for the City’s adult prisoners or propose revisions to the Third Amendment.
Attachment: Third Amendment Kitsap County and City of Port Orchard Agreement for Incarceration of City
Prisoners.
Page 71 of 124
1
KC-249-17-C
THIRD AMENDMENT
KITSAP COUNTY AND CITY OF PORT ORCHARD
AGREEMENT FOR INCARCERATION OF CITY PRISONERS
This Third Amendment to the Kitsap County and City of Port Orchard Agreement for
Incarceration of City Prisoners (“Third Amendment”) is made between Kitsap County, a
Washington state municipal corporation ("County"), and the City of Port Orchard, a
Washington state municipal corporation ("Contract Agency").
In consideration of the mutual benefits and covenants contained herein, the parties agree
that Kitsap County Contract No. KC-249-17 (“Agreement”), shall be amended as follows:
1. Subsection 6 (a) (Base Rate for House) is amended to change the base rate to
$157.05 for each inmate for a 24-hour period, or portion thereof.
2. Section 22 (Duration) is amended and replaced with the following:
The Agreement shall be effective January 1, 2021 through December 31, 2021, unless
terminated or extended by agreement of the parties. Nothing in this Agreement shall
be construed to make it necessary for the Contract Agency to continuously house
prisoners with the County.
3. Effective Date. The effective date of this Third Amendment is January 1, 2021.
4. Insurance. If this Third Amendment extends the expiration date of the Agreement,
then the Contract Agency shall provide an updated certificate of insurance and
endorsement evidencing that any required insurance coverages are in effect through
the new contract expiration date. The Contract Agency shall submit the certificate of
insurance to: Kitsap County Risk Management Division, 614 Division Street, MS-7,
Port Orchard, Washington 98366.
5. Terms Unchanged. Except as expressly provided in this Third Amendment, all other
terms and conditions of the Agreement, and any subsequent amendments, addenda,
or modifications thereto remain in full force and effect.
6. Counterparts. This Third Amendment may be executed in several counterparts, each
of which will be deemed an original, but all of which together will constitution one and
the same agreement.
7. Authorizations. The signatories to this Third Amendment represent that they have
been appropriately authorized to enter into this Third Amendment on behalf of the
Party for whom they sign, and that no further action or approvals are necessary before
its execution.
Page 72 of 124
2
DATED this day of , 2020
DATED this day of , 2020
CITY OF PORT ORCHARD KITSAP COUNTY SHERIFF’S OFFICE
_______________________________ _______________________________
Robert Putaansuu, Mayor Gary Simpson, Sheriff
ATTEST:
_______________________________
Brandy Rinearson, City Clerk
BOARD OF COUNTY COMMISSIONERS
KITSAP COUNTY, WASHINGTON
DATED this day of , 2020
_______________________________
CHARLOTTE GARRIDO, Chair
_______________________________
ROBERT GELDER, Commissioner
_______________________________
EDWARD E. WOLFE, Commissioner
ATTEST:
_______________________________
Dana Daniels, Clerk of the Board
Page 73 of 124
City of Port Orchard Council and Planning Commissioners
Council Meeting Minutes
Work Study Session Meeting of November 17, 2020
CALL TO ORDER AND ROLL CALL
Mayor Pro-Tem Rosapepe called the meeting to order at 6:30 p.m.
Roll call was taken by the City Clerk as follows:
Councilmember Ashby Present via Remote Access
Councilmember Chang Present via Remote Access
Councilmember Clauson Present via Remote Access
Councilmember Cucciardi Present via Remote Access
Councilmember Diener Present via Remote Access
Councilmember Lucarelli Present via Remote Access
Mayor Pro-Tem Rosapepe Present via Remote Access
Mayor Putaansuu Absent
Staff present via Remote Access: Community Development Director Bond, Public Works Director
Dorsey, Stormwater Program Manager Holt, Finance Director Crocker, City Attorney Archer and City
Clerk Rinearson.
Mayor Pro-Tem Rosapepe said Pursuant to the Governor’s “Stay Home - Stay Safe” Order, the City
will conduct the meeting through Zoom.
Pledge of Allegiance
Mayor Pro-Tem Rosapepe led the audience and Council in the Pledge of Allegiance.
1. Draft Downtown and County Campus Subarea Plan
Community Development Director Bond introduced Mitch Ptacek with GGLO who will provide a
presentation on the draft Downtown and County Campus Subarea Plan. Additionally, Council needs
to consider if the City should pursue designation of a combined Downtown and County Campus
Regional Center.
Mr. Ptacek spoke to the presentation which included the study area, urban countywide growth
centers framework, existing conditions, history of Port Orchard, existing built form and context,
recent achievement and current planning, previous planning efforts, existing land use and zoning,
circulation, access and parking, utilities and capital facilities, environment and open spaces, market
conditions assessment, economic profile, development pipeline, exiting buildable lands, market yield
assessment, baseline assessment, goals, vision and alternatives.
Page 74 of 124
Minutes of November 17, 2020
Page 2 of 3
Discussion was held regarding the expansion of the County campus, activity units, regional centers,
traffic impact fees, parking, PSRC [Puget Sound Regional Council] Vision 2050 requirements, public
process and comments, and questioning if this is a good time to receive public input due to the
current situations.
Council Direction: No direction was given.
2. Stormwater Presentation
Stormwater Program Manager Holt gave a presentation which included 2019 permit highlights,
infrastructure status and comprehensive planning, capital improvement program, and looking ahead
through 2024.
Discussion was held regarding use of drones and project priorities.
Council Direction: No direction was given.
3. Building Board of Appeals
Development Director Bond explained every year, the Mayor has to appoint Building Board of
Appeals members; however the board has not met or been asked to hear an appeal since he
[Development Director Bond] has been with the City. We do not have any procedures set up so if
they had to meet, we would need to improvise. He has been working with Mike Barth of Code Pros
to review the 2018 building code updates and through his review he suggested that we consider
moving away from the building board of appeals which has never met and towards a hearing
examiner appeal process. We have open positions to fill on the building board of appeals and would
like to receive council direction on whether they would support moving towards a hearing examiner
appeal process.
Council Direction: Council is supportive of this change and recommended that we bring forward an
ordinance as time allows.
NEW: GOOD OF THE ORDER
In response to Councilmember Diener’s question about the roundabout at Old Clifton/Anderson Hill
road, Community Development Director Bond said there is an annexation provision for taking right-
of-way that is in the County and annexing into the City without going to the Boundary Review Board.
We passed our ordinance that would annex that property in July, but it also required the County to
take action, which they did and approved it a week ago. We now need to record the ordinance to
make the annexation of the right-of-way effective which removes one more barrier from
constructing the roundabout.
Page 75 of 124
Minutes of November 17, 2020
Page 3 of 3
ADJOURNMENT
The meeting adjourned at 7:54 p.m. No other action was taken. Audio/Visual was successful;
however, due to weather conditions, some audio cannot be heard.
Brandy Rinearson, MMC, City Clerk Jay Rosapepe, Mayor Pro-Tem
Page 76 of 124
City of Port Orchard
Council Meeting Minutes
Regular Meeting of November 24, 2020
1. CALL TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 6:30 p.m.
Roll call was taken by the Deputy City Clerk as follows:
Councilmember Ashby Present via Remote Access
Councilmember Chang Present via Remote Access
Councilmember Clauson Present via Remote Access
Councilmember Cucciardi Present via Remote Access
Councilmember Diener Present via Remote Access
Councilmember Lucarelli Present via Remote Access
Mayor Pro-Tem Rosapepe Present via Remote Access
Mayor Putaansuu Present via Remote Access
Staff present via Remote Access: Finance Director Crocker, Community Development Director Bond,
Public Works Director Dorsey, HR Coordinator Lund, Police Chief Brown, City Attorney Archer, and
Deputy City Clerk Floyd.
Mayor Putaansuu stated pursuant to the Governor’s Stay at Home, Stay Safe order, the City Council
will be conducting the meeting via Zoom this evening.
A. PLEDGE OF ALLEGIANCE
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
2. APPROVAL OF AGENDA
MOTION: By Councilmember Clauson, seconded by Councilmember Lucarelli, to approve the agenda
as published.
The motion carried.
3. CITIZENS COMMENTS
There were no citizen comments.
Page 77 of 124
Minutes of November 24, 2020
Page 2 of 7
4. CONSENT AGENDA
A. Approval of Voucher Nos. 80899 through 80987, including bank drafts in the amount of
$4,280,597.75 and EFT’s in the amount of $15,213.17 totaling $4,295,810.92.
B. Approval of Payroll Check Nos. 0 through 0 including bank drafts and EFT’s in the amount of $0;
and Direct Deposits in the amount of $0 totaling $0.
C. Adoption of a Resolution Supporting the DWSRF 2020 Construction Loan Application for the
Development of Well #11 in the McCormick Woods Water System (Resolution No. 056-20)
D. Acceptance of a Grant from Association of Washington Cities (AWC-RMSA) for a Stop Loss
Prevention Grant
E. Acceptance of a Grant from Kitsap Bank for the Chimes and Lights Event
F. Excusal of Councilmember Diener from the November 10, 2020, City Council Meeting
MOTION: By Councilmember Cucciardi, seconded by Councilmember Diener, to approve the consent
agenda as published.
The motion carried.
5. PRESENTATION
A. South Kitsap Community Center Update
Steve Rice and Lorie Limson Cook with Rice Fergus Miller provided a presentation which included
schedule and progress to date, public outreach results, final 3 site options, 3 site and building
concepts, and the next steps.
B. 2021 Legislative Agenda
Josh Weiss with Gordon Thomas Honeywell Governmental Affairs provided a presentation which
included looking ahead to 2021, budget challenges and opportunities, local government priorities,
proposed legislative agenda with capital and transportation requests, and the next steps.
6. PUBLIC HEARING
A. Final Public Hearing on Proposed 2021/2022 Final Biennial Budget
Finance Director Crocker spoke to and provided a presentation on the proposed 2021/2022 biennial
budget.
Mayor Putaansuu opened the public hearing, and there being no testimony, closed the public hearing
at 7:55 p.m.
B. Ordinance Amending Port Orchard Municipal Code Chapter 2.20 to Establish Planning
Commission Positions, Terms, Term Ending Dates and Meeting Requirements
Page 78 of 124
Minutes of November 24, 2020
Page 3 of 7
Community Development Director Bond spoke to the Planning Commission and amendments to the
municipal code.
Mayor Putaansuu opened the public hearing, and there being no testimony, closed the public hearing
at 7:58 p.m.
7. BUSINESS ITEMS
A. Adoption of an Ordinance Authorizing Positions of Building Official, Community Health
Navigator, Human Resources Manager, and Information Technology Support Specialist
MOTION: By Councilmember Clauson, seconded by Councilmember Rosapepe, to adopt an
Ordinance authorizing the creation of four new positions, Building Official, Community Health
Navigator, Human Resources Manager and Information Technology Support Specialist, and
authorizing the Mayor to develop job descriptions consistent with the attached general qualifications
and duties.
The motion carried.
(Ordinance No. 034-20)
B. Adoption of Adoption of an Ordinance Adopting the 2021/2022 Biennial Budget
MOTION: By Councilmember Clauson, seconded by Councilmember Ashby, to adopt an Ordinance,
adopting the 2021 – 2022 Biennial Budget and 2021 Salary Schedule.
The motion carried.
(Ordinance No. 035-20)
C. Adoption of an Ordinance Amending Port Orchard Municipal Code Chapter 2.20 to Establish
Planning Commission Positions, Terms, Term Ending Dates and Meeting Requirements
MOTION: By Councilmember Chang, seconded by Councilmember Rosapepe, to adopt an Ordinance
amending POMC Chapter 2.20, to revise the Planning Commission positions, terms, term ending
dates, and meeting requirements.
The motion carried.
(Ordinance No. 036-20)
D. Adoption of a Resolution Documenting the Membership of the City Planning Commission by
Positions and Term Expiration Dates
MOTION: By Councilmember Rosapepe, seconded by Councilmember Lucarelli, to adopt a
Resolution documenting the seven current members of the Planning Commission, along with their
position assignments and term expiration dates.
Page 79 of 124
Minutes of November 24, 2020
Page 4 of 7
The motion carried.
(Resolution No. 057-20)
E. Adoption of a Resolution Adopting the 2021 Legislative Agenda
MOTION: By Councilmember Clauson, seconded by Councilmember Ashby, to adopt a Resolution,
thereby approving the 2021 Legislative Agenda, as presented.
The motion carried.
(Resolution No. 058-20)
F. Adoption of a Resolution Approving a Contract with AtWork! Commercial Enterprise, LLC for
2021 Tremont Landscaping
MOTION: By Councilmember Lucarelli, seconded by Councilmember Clauson, to adopt Resolution
No. 051-20, authorizing the Mayor to execute Contract No. C002-21 with AtWork! Commercial
Enterprise LLC for 2021 Tremont Landscaping Maintenance Services in the amount of $24,939.20.
The motion carried.
(Resolution No. 051-20 and Contract No. 002-21)
G. Continued: Approval of a Contract with South Kitsap Fire and Rescue to Share Funding for the
Community Health Navigator Position
City Attorney Archer noted modifications are needed to the contract and job description. Moving the
item to the next council meeting agenda for discussion and consideration.
H. Approval of a Contract with Gordon Thomas Honeywell-Governmental Affairs for Lobbying
Services
MOTION: By Councilmember Cucciardi, seconded by Councilmember Lucarelli, to approve the
contract and authorize the Mayor to execute an agreement for lobbying services with Gordon
Thomas Honeywell-Governmental Affairs for the period of January 1, 2021 through December 31,
2022, as presented.
The motion carried.
(Contract No. 005-21)
I. Approval of a Contract with Kitsap County Prosecuting Attorney for Prosecution of Municipal
Criminal Complaints and Civil Infractions
MOTION: By Councilmember Clauson, seconded by Councilmember Rosapepe, to approve a contract
and authorize the Mayor to sign the Legal Services Agreement with Kitsap County for Prosecution
Page 80 of 124
Minutes of November 24, 2020
Page 5 of 7
Services.
The motion carried.
(Amendment No. 1 to Contract No. 009-19)
J. Approval of a Contract with the City of Bremerton to Confirm the Service Areas for the City of
Bremerton and the City of Port Orchard Water Systems
MOTION: By Councilmember Diener, seconded by Councilmember Lucarelli, to authorize the Mayor
to execute a Service Area Agreement with the City of Bremerton confirming the existing Service Areas
for the City of Port Orchard and the City of Bremerton drinking water systems.
The motion carried.
(Contract No. 089-20)
K. Approval of Memorandums of Understanding with the Police Guild Representing Patrol and
with the Police Guild Representing Sergeants to Extend Previous MOU’s Related to Hours of
Work
MOTION: By Councilmember Cucciardi, seconded by Councilmember Diener, to authorize the Mayor
to sign a Memorandum of Understanding with the Police Guild representing Patrol Officer and a
Memorandum of Understanding with the Police Guild representing Sergeants to extend the previous
MOU related to hours of work, to December 31, 2021.
The motion carried.
(MOU #3 to Contract No. 046-19 (Patrol) and MOU #2 to Contract No. 047-19 (Sergeants))
L. Approval of the November 10, 2020, City Council Meeting Minutes
MOTION: By Councilmember Ashby, seconded by Councilmember Cucciardi, to approve the Council
meeting minutes of November 10th as presented.
Councilmember Rosapepe pointed out a scrivener’s error under Executive Session to change
‘announced to action will be taken’ to ‘announced no action will be taken’.
The motion carried. Councilmember Diener abstained.
8. CITIZEN COMMENTS
Alan Futterman with the Bremerton West Sound Symphony said one thing lacking in Port Orchard is
a public place for concerts and encouraged the council and Rice Fergus Miller to consider space for
this in the Community Events Center.
Page 81 of 124
Minutes of November 24, 2020
Page 6 of 7
9. DISCUSSION ITEMS (No Action to be Taken)
There were no discussion items.
10. REPORTS OF COUNCIL COMMITTEES
Councilmember Clauson reported on the November 23rd Finance Committee meeting. The next
meeting is scheduled for January 19th.
Councilmember Cucciardi reported the Economic and Development Tourism Committee is scheduled
to meet December 14th.
Councilmember Lucarelli reported on the November 17th Utilities Committee. The next meeting is
scheduled for January 19th. She also reported on the downtown tree decorating contest and Festival
of Chimes and Lights.
Councilmember Diener reported the Land Use Committee is scheduled to meet December 9th.
Councilmember Ashby reported on the November 24th Transportation committee meeting. The next
meeting is scheduled for January 26th. She also reported on the KRCC [Kitsap Regional Coordinating
Council].
11. REPORT OF MAYOR
The Mayor reported on the following:
• Facebook boosts for the City’s website.
Mayor Putaansuu and Councilmembers briefly discussed the possibility of using Facebook boosts.
12. REPORT OF DEPARTMENT HEADS
Deputy City Clerk Floyd reported on the City’s Facebook boost options.
Finance Director Crocker thanked council for their help on the budget process.
Police Chief Brown thanked the City Attorney and council for their patience with the Navigator
program.
13. CITIZEN COMMENTS
There were no citizen comments.
14. EXECUTIVE SESSION
Page 82 of 124
Minutes of November 24, 2020
Page 7 of 7
There was no executive session.
15. ADJOURNMENT
The meeting adjourned at 9:10 p.m. No other action was taken. Audio/Visual was successful.
Brandy Rinearson, MMC, City Clerk Robert Putaansuu, Mayor
Page 83 of 124
City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Public Hearing 6A Meeting Date: December 8, 2020
Subject: Surplus of Proprietary Funds (Water, Sewer Prepared by: Brandy Rinearson, MMC
and Storm Drainage) Utility Equipment City Clerk
Atty Routing No.: N/A
Atty Review Date: N/A
Summary: Pursuant to RCW 35.94.040, whenever the City Council determines that equipment originally
acquired for public utility purposes is surplus to the City’s needs and is not required for providing continued
public utility service, the City Council may, by a resolution and after a public hearing, cause such equipment
to be leased, sold, or otherwise conveyed. City staff has determined that the equipment described on the
attached Exhibit “B” no longer serves a purpose for the City and is no longer required for providing
continued public utility service. Therefore, City staff requests that the City Council declare the listed items
of utility equipment to be surplus to the needs of the City. A Resolution is under Business Items for action.
Recommendation: Open the Public Hearing to take public comment.
Relationship to Comprehensive Plan: N/A
Fiscal Impact: Any funds from the sale of the equipment will be returned to the appropriate
enterprises Water, Sewer, Storm Drainage fund balances.
Attachment: Attachment “B”.
Page 84 of 124
Attachment B - Enterprise
Year Description Custody Notes original
value
Est. Value
99001A 14 #37 FLAIL MOWER ATTACHMENT SN# PM53560 storm 7772.05 0
99023 17 IPHONE 6S #353800088439019 storm 597.84 0
na Air compressor - McCormick Woods #1 lift station sewer 0
na generator - Goldenpond lift station sewer 0
na generator- McCormick Woods Lift station 2 sewer 0
Page 85 of 124
City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Business Item 7A Meeting Date: December 8, 2020
Subject: Approval of a Contract with South Kitsap Fire Prepared by: Matt Brown
and Rescue to Share Funding for the Community Police Chief
Health Navigator Position Atty Routing No.: 366922.0012 - PD
Atty Review Date: November 30, 2020
Summary: The police department is recommending a new FTE position within the department to serve as a
Community Health Navigator. The position is included in the 2021-2022 budget for approval by the Council as part
of the overall biennial budget. The intent of the ILA is to have the process established for implementation
immediately at the beginning of 2021.
The Community Health Navigator will be an adaption of the current Navigator position that is supplied via a
contract with the City of Poulsbo. The new Navigator position will continue its work with the police department
and be assigned half-time to the fire department.
The Navigator will engage with individuals identified by first responders as needing intervention and connect them
to resources and social services. The Navigator will also facilitate individuals across all involved systems of care.
The goal of the program will also be to improve coordination with first responders and service providers such as
mental health and chemical dependency counselors, housing providers, and other regional services. The goal is to
reduce the use of emergency services by guiding individuals to necessary resources that may provide longer term
assistance.
This contract covers the cost-sharing for this City-position with South Kitsap Fire and Rescue, who will pay 50% of
the Navigator’s salary to the City and utilize the Navigator’s services 50% (measured on an annual basis). This
contract provides the framework for South Kitsap Fire and Rescue’s utilization of the City’s employee.
Recommendation: Staff recommends the Council approve the ILA between the City of Port Orchard and South
Kitsap Fire Rescue to share funding for the Community Health Navigator position.
Relationship to Comprehensive Plan: N/A
Motion for consideration: I move to authorize the Mayor to execute the interlocal agreement between the City
of Port Orchard and South Kitsap Fire Rescue to share funding for the Community Health Navigator position.
Fiscal Impact: $65,000 annually.
Alternatives: Not approve the ILA and provide additional guidance.
Attachments: ILA between City of Port Orchard and South Kitsap Fire Rescue and job description.
Page 86 of 124
INTERLOCAL AGREEMENT BETWEEN THE CITY OF PORT ORCHARD
AND KITSAP COUNTY FIRE PROTECTION DISTRICT NO. 7 (SOUTH KITSAP FIRE
AND RESCUE) REGARDING THE COMMUNITY HEALTH NAVIGATOR
THIS AGREEMENT (“Agreement”) is entered into between the City of Port Orchard (“the
City”) and Kitsap County Fire Protection District No. 7, South Kitsap Fire and Rescue (“the
District”) (individually a “Party” and collectively the “Parties”), under the authority of the
Interlocal Cooperation Act, RCW 39.34, for the purposes set forth herein.
WHEREAS, the City and the District believe there is a need for a Community Health
Navigator in South Kitsap; and
WHEREAS, many individuals in the South Kitsap community rely on emergency services
(police and fire) for low acuity calls that could be handled or resolved by alternative resources if
those individuals were aware of available alternative resources; and
WHEREAS, Community Health Navigators build effective working relationships with
individuals after they have been in contact with First Responders, by providing support, education
and assistance to those individuals to help them navigate the complex health care system and by
informing those individuals of the resources available to them; and
WHEREAS, the City and District believe that if individuals in the South Kitsap community
had a resource such as a Community Health Navigator, low acuity calls would be reduced, thus
allowing First Responders to better respond to life-threatening emergencies; and
WHEREAS, the City and the District desire to cooperate and utilize a Community
Navigator that serves the City’s Police Department and the District; and
WHEREAS, the Parties desire to share the costs for the new Community Health Navigator
and have come to a mutual understanding as to their responsibilities and wish to set forth that
understanding in writing; NOW, THEREFORE,
THE PARTIES HERETO AGREE AS FOLLOWS:
1. PURPOSE OF AGREEMENT. The purpose of this Agreement is to set forth the
mutual understanding of the Parties as to their respective obligations relating to a Community
Health Navigator.
Page 87 of 124
Page 2 of 6
2. DUTIES AND RESPONSIBILITIES OF THE CITY.
2.1. The Parties agree that the City will be responsible for hiring an individual who will
be a new Community Health Navigator to perform services for both the City and
the District in accordance with this Agreement. The City may suspend provision
of these services whenever the position is vacant.
2.2. The City agrees that this individual’s sole responsibility shall be as the new
Community Health Navigator. The Community Health Navigator’s
responsibilities are more fully described in the job description attached hereto as
Exhibit A.
2.3. The Community Health Navigator shall be an employee of the City at all times,
and as such, the City shall retain all rights, duties and obligations as an employer
and shall be responsible for all compensation, benefits and resources associated
with the employment of that individual.
2.4. The City shall be responsible for the oversight of the Community Health Navigator
and shall supervise that individual’s daily activities. The Community Health
Navigator is subject to all City administrative policies and is terminable at the
City’s discretion.
2.5. The City agrees that the Community Health Navigator is available to perform the
duties identified on Exhibit A for the District as a Community Health Navigator
50% of the Navigator’s time, on an annual basis. The Parties acknowledge,
however, that the number of hours worked for the District per week may fluctuate
depending on the Navigator’s workload.
2.6. The City shall sign and abide by the terms of a Business Associate Agreement to
allow the Parties to share HIPAA protected information.
2.7. The City will provide monthly reports to the District regarding the work performed
by the Community Health Navigator on behalf of the District. The Parties will
mutually agree as to the form and content of the report.
3. DUTIES AND RESPONSIBILITIES OF THE DISTRICT.
3.1. The District agrees to pay for fifty percent (50%) of those costs associated with the
total cost of compensation for the individual hired by the City as the new
Community Health Navigator. This amount shall not exceed $65,000.00 annually,
provided after the first year the cap may increase to reflect the CPI adjustment if
requested by the City. In the event that this Agreement is terminated early, the
District shall only be responsible for its pro-rated share of the cost of the
Community Health Navigator.
3.2. The District shall provide transportation for the Community Health Navigator for
work performed by the Community Health Navigator on behalf of the District,
where travel is necessary in the discretion of the District.
3.3. The District shall provide annual HIPAA training for the Community Health
Navigator.
Page 88 of 124
Page 3 of 6
4. DURATION OF AGREEMENT. This Agreement shall take effect upon the date
it is (1) executed fully by both Parties and (2) either filed with the County Auditor or posted on at
least one of the Parties’ websites in accordance with Section 16 below (“Effective Date”). This
Agreement shall remain in full force and effect for three (3) years starting on the Effective Date,
unless or until earlier terminated as provided for in Section 5.
5. TERMINATION. Either Party may terminate this Agreement at any time by
giving the other Party ninety (90) days advance written notice of the intent to terminate;
PROVIDED that the provisions of Paragraphs 6 and 8 shall survive the termination of this
Agreement.
6. INSURANCE/MUTUAL INDEMNIFICATION. Each Party shall carry
appropriate liability and property damage insurance to cover any loss occasioned by the negligent
actions of the acting Party during the performance of any obligation pursuant to this Agreement,
in the types of coverage and amounts as follows:
• Commercial General Liability in an amount not less than one million dollars
($1,000,000) per occurrence and two million dollars ($1,000,000) aggregate.
• Automobile Liability in an amount not less than one million dollars ($1,000,000)
per occurrence.
• A Certificate of Insurance for worker’s compensation coverage.
The insurance requirements herein shall be deemed satisfied by evidence of a Party’s membership
in a self-insurance pool. Failure on the part of any Party to maintain the insurance as required shall
constitute a material breach of this agreement.
Each Party also agrees to indemnify, defend and hold harmless the other Party and its
elected and appointed officials, officers, employees and agents, from and against all claims, losses,
damages, suits and expenses, including reasonable attorneys’ fees and costs, to the extent they
arise out of, or result from, the negligence or willful misconduct of the indemnitor or its elected or
appointed officials, officers, employees or agents in the performance of this Agreement, provided
the District shall indemnify and hold harmless the City for fifty percent (50%) of any settlement
amount, damages, losses, costs, penalties and fees, including attorney fees, of any nature or kind
arising out of the acts or omissions of the Community Health Navigator while performing duties
on behalf of the District. Solely for purposes of this indemnification provision, each Party waives
the immunity it would otherwise enjoy under RCW Title 51 (Industrial Insurance) and
acknowledges that this waiver was mutually negotiated by the Parties.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
Page 89 of 124
Page 4 of 6
damages to property caused by or resulting from the concurrent negligence of the District and the
City, their officers, officials, employees, and volunteers, the City’s and/or District’s liability
hereunder shall be only to the extent of the City’s and/or District’s negligence.
7. PAYMENT. The District shall pay its portion of the cost associated with the
Community Health Navigator within 30 days of issuance of an invoice by the City. An invoice
will be issued on the anniversary date of execution of this Agreement by the City annually for the
duration of the Agreement. The City will provide a pro-rated reduction in costs for any period
during which the provision of services are suspended due to a vacancy of the position.
8. REVIEW MEETINGS. Every three months, and more often if deemed necessary,
the Parties shall meet to discuss and review the work being performed by the Community Health
Navigator, review successes and failures and determine whether any changes need to be made to
this Agreement or the scope of services thereunder. The Community Health Navigator shall
remain an employee of the City at all times, and the City shall retain the right and duty to supervise
and direct the Community Health Navigator at all times.
9. NO JOINT ENTITY, RECORDS, OR PROPERTY. No joint entity or
enterprise is created by this Agreement and no property will be acquired by the Parties under this
Agreement. Each Party will retain independent title to any property acquired by that Party and
used in the performance of the duties and responsibilities provided herein. As the Navigator is an
employee of the City, all records created, used, or maintained by the Navigator shall be the
property of the City. If either party receives a request for records created, used or maintained by
the Navigator under the terms of this Agreement, the party shall provide notice to the other party
of the request within five (5) business days of receipt of the request.
10. ADMINISTRATION. This Agreement shall be administered by the City’s Mayor
and the District’s Fire Chief.
11. NOTICE. Any notices to be given under this Agreement shall be delivered in
person or mailed to the Parties at the following addresses:
To the City: Mayor Rob Putaansuu
City of Port Orchard
216 Prospect St.
Port Orchard, WA 98366
To the District: Chief Jeff Faucett
Kitsap County Fire Protection District No. 7 (SKFR)
1974 Fircrest Dr SE
Port Orchard, WA 98366
Page 90 of 124
Page 5 of 6
or to such other persons or addresses as may be provided, from time to time, by the Parties.
Notices given by mail shall be deemed received three (3) days after the same are placed in the U.S.
Mail, postage prepaid, addressed as provided in this section.
12. SEVERABILITY. In the event that any section, sentence, clause, or paragraph of
this Agreement is held to be invalid by any court of competent jurisdiction, the remainder of this
Agreement shall not be affected and shall remain in full force and effect.
13. NO WAIVER. Any Party’s failure to insist upon strict performance of another
Party’s covenants or agreements, or to exercise any rights, shall not be deemed a waiver or
relinquishment by such Party, and such covenants, agreements and rights shall continue in full
force and effect.
14. INTEGRATED AGREEMENT. This Agreement constitutes the entire
agreement and understanding between the Parties regarding the subject matter hereof and may be
modified only by a written instrument signed by both Parties hereto, and duly authorized by the
governing body for each Party. There are no other verbal or other agreements that modify or affect
this Agreement.
15. COOPERATION / DISPUTES. The Parties shall strive to cooperate with one
another in all reasonable respects and at all reasonable times so the terms and spirit of this
Agreement may be fully implemented for the benefit of both Parties and their constituents. If a
dispute cannot be cooperatively resolved, this Agreement shall be deemed to be made and
construed in accordance with the laws of the State of Washington, and jurisdiction and venue for
any action arising out of this Agreement shall be in Kitsap County, Washington.
16. FILING OF AGREEMENT. Parties shall file a certified copy of this Agreement
with the Kitsap County Auditor or, alternatively, post the Agreement on each Party’s website
before the Agreement becomes effective, as required by RCW 39.34.040.
17. REASONABLE INTERPRETATION. For the reason that both Parties hereto
have had ample opportunity to provide input for the preparation of this Agreement, it shall not be
interpreted in favor of or against either Party. Rather, it shall be provided with a reasonable
interpretation to the end that its terms and intent may be fully and reasonably implemented.
Page 91 of 124
Page 6 of 6
CITY OF PORT ORCHARD KITSAP COUNTY FIRE PROTECTION
DISTRICT NO. 7 (SKFR)
Mayor, Rob Putaansuu Chairman Gerald Preuss
Date: Date:
ATTEST/AUTHENTICATED: APPROVED AS TO FORM:
City Clerk, Brandy Rinearson Attorney for the District
APPROVED AS TO FORM:
Charlotte Archer, City Attorney
Page 92 of 124
JOB DESCRIPTION: Community Health Navigator – November 2020 PAGE 1 OF 4
CCIITTYY OOFF PPOORRTT OORRCCHHAARRDD
JOB DESCRIPTION
Job Title Community Health Navigator FLSA Non-exempt
Department Police Department Civil Service Yes
Reports To Chief of Police Union Teamster
Revisions November 2020 Work hours Full-time
Major Function and Purpose
The Community Health Navigator assists members of the South Kitsap County
community with connection to treatment, resources, and services during and
after contact with first responders. The purpose is to increase the overall health
and well-being of the community by providing individuals with resources that do
not require an emergency service response.
General Function
Under general supervision and direction from the supervisor, the Community
Health Navigator will coordinate with emergency services (fire, EMS, law
enforcement), accompany First Responders in the field, and coordinate with
agencies after field events to connect individuals in need to services, resources,
and treatment.
Supervision Responsibilities
This is a non-supervisory position.
Job Duties and Responsibilities
This job description reflects general details as necessary to describe the principal
functions of this job, the level of knowledge and skill typically required, and the
scope of responsibility, but should not be considered an all-inclusive listing of work
requirements. Individuals may perform other duties as assigned, including working
in other functional areas to cover absences or relief, to equalize peak work periods,
or to otherwise balance the workload.
• Engage with individuals identified by First Responders as needing
intervention and connect them to resources and social services; facilitate
services for individuals across all involved systems of care.
• Improve coordination between First Responders and service providers such
Designated Crisis Responders (DCR), mental health and chemical
dependency counselors, housing providers, etc.
• Assist First Responders with information pertaining to community resources.
Page 93 of 124
JOB DESCRIPTION: Community Health Navigator – November 2020 PAGE 2 OF 4
• Work with community members to identify people in need, caregivers,
service providers, prosecutors, defense attorneys, and court personnel to
share resource information.
• Maintain records in the prescribed manner and monitor for compliance
with established standards.
• Provide client-level and system-wide troubleshooting and advocacy.
• Provide information and referrals.
• Conduct training of First Responders on topics related to behavioral and
community health.
• Reliable and regular attendance is required.
• Other duties as assigned.
Community Health Navigators do not provide assessments, case management, or
clinical services.
Knowledge, Skills and Abilities
While requirements may be representative of minimum levels of knowledge, skills,
and abilities, to perform this job successfully, the incumbent will possess the abilities
or aptitudes to perform each duty proficiently.
Knowledge of:
• Abnormal human behaviors and clinical interventions.
• Availability of community systems and resources.
• Judicial procedures, sentencing implications, and the Correction’s
environment.
• Importance of natural support systems.
• Related state and federal mandates including those related to privacy and
confidentiality.
Ability to:
• Establish and maintain rapport with adults and children experiencing
symptoms of mental illness and chemical dependency to determine
appropriate services and/or referrals.
• Communicate effectively with people regardless of age, sex,
socioeconomic or cultural background.
• Express ideas and recommendations clearly and effectively both orally and
in writing.
• Follow oral and written instructions.
• Gather pertinent data.
• Establish and maintain effective work relationship with staff of local
hospitals, community organizations, providers, and the public.
• Work effectively in team environments.
• Exercise initiative and judgment and make decisions within the scope of
assigned authority.
Page 94 of 124
JOB DESCRIPTION: Community Health Navigator – November 2020 PAGE 3 OF 4
• Read, interpret, and apply work-related laws, rules, and other regulations.
• Maintain detailed records and prepare clear and concise written reports.
• Meet defined productivity expectations.
• Use computer effectively.
Contacts and Relationships
A Community Health Navigator will have daily contact with employees of the City
and with the citizens of the community. In addition, he/she will be expected to
present him/herself in a manner creditable to the City in all contacts with any
individual, agency, court, or jurisdiction with which he/she may come in contact.
Working Conditions
The physical demands described here are representative of those that must be
met by an employee to successfully perform the essential functions of this job.
Alongside designated First Responders, work is performed both in an office setting
and in the community. The Community Health Navigator will be required to
occasionally perform normal duties in inclement or severe weather conditions.
The employee may have exposure to hazards such as chemicals, insect stings,
and temperature extremes. The employee may also have exposure to blood and
communicable disease. A Community Health Navigator may expect to
encounter hostile or violent individuals and may be subject to verbal and/or
physical attack or assault from such individuals or may have gunfire directed at
him/her. Tasks may require the employee to wear protective clothing or
equipment. Work is performed with considerable independence.
A Community Health Navigator shall serve a probationary period as established
by the City of Port Orchard Civil Service Rules and Regulations.
Physical Requirements
Work is performed both in an office setting and in the field alongside First
Responders. Must have visual acuity. Must be able to hear, understand, and
operate a two-way radio communication device.
The Community Health Navigator may encounter emergency situations that may
require rapid evacuation of an area to avoid personal injury or assist another
individual and must therefore have the physical ability to walk and run.
Minimum Requirements
A Bachelor’s degree in Social Work, Psychology, or related field; plus five (5) years’
experience in working with acutely and severely mentally ill individuals; OR any
equivalent combination of training and/or experience that provides the required
knowledge and abilities.
Page 95 of 124
JOB DESCRIPTION: Community Health Navigator – November 2020 PAGE 4 OF 4
Must possess a valid Washington state driver’s license and maintain a driving
record acceptable to the City's insurance carrier. Must pass a comprehensive
background check.
Any combination of experience and training that provides the desired skills,
knowledge and abilities may be considered.
Requirements outlined in this job description may be subject to modification to
reasonably accommodate individuals with disabilities who are otherwise qualified
for employment in this position. However, some requirements may exclude
individuals who pose a direct threat or significant risk to the health and safety of
themselves or other employees.
This job description does not constitute an employment agreement between the
Employer and employee and is subject to change as the needs of the Employer
and requirements of the job change.
Page 96 of 124
City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Business Item 7B Meeting Date: December 8, 2020
Subject: Adoption of a Resolution Honoring Deputy Prepared by: Matt Brown
Chief of Police Dale Schuster Chief of Police
Atty Routing No.: N/A
Atty Review Date: N/A
Summary: On September 25, 1985, Dale Schuster began a long and successful career serving the citizens of
the city of Port Orchard as a peace officer. His work ethic and attention to detail were recognized by co-
workers, supervisors, elected officials, and citizens resulting in his promotion to Detective, Sergeant, and
eventually Deputy Chief of Police for the city. His 35-year municipal law enforcement career resulted in a
strengthened Police Department known for its community commitment and his personnel file is brimming
with commendations, recognitions, and letters of praise for jobs well done.
Deputy Chief Schuster’s unwavering professionalism, positive attitude and strong personal work ethic will
live on through those he mentored and he has earned the admiration and respect of our community for his
many years of dedicated service to the City of Port Orchard and justly deserves the very best in the years
ahead.
Relationship to Comprehensive Plan: N/A
Recommendation: Staff recommends adopting a resolution honoring Deputy Chief of Police Dale Schuster as
presented.
Motion for consideration: I move to adopt a resolution, honoring Deputy Chief of Police Dale Schuster as
presented.
Fiscal Impact: N/A
Alternatives: N/A
Attachment: Resolution.
Page 97 of 124
RESOLUTION NO. ____
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, HONORING
DEPUTY CHIEF OF POLICE DALE GEORGE SCHUSTER, JR., FOR THIRTY-FIVE
YEARS OF DEDICATED SERVICE TO THE CITY OF PORT ORCHARD
WHEREAS, on September 25th, 1985, Dale Schuster began a long and successful career
serving the Citizens of the City of Port Orchard as a peace officer; and
WHEREAS, Deputy Chief Schuster’s work ethic and attention to detail were recognized
by co-workers, supervisors, elected officials, and citizens resulting in his promotion to
Detective, Sergeant, and eventually Deputy Chief of Police for the City of Port Orchard; and
WHEREAS, Deputy Chief Schuster’s 35 year municipal law enforcement career resulted
in a strengthened Police Department known for its community commitment; and
WHEREAS, his personnel file is brimming with commendations, recognitions, and letters
of praise for jobs well done; and
WHEREAS, Deputy Chief Schuster’s unwavering professionalism, positive attitude and
strong personal work ethic will live on through those he mentored; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: Dale George Schuster, Jr., has earned the admiration and respect of our
community for his many years of dedicated service to the City of Port Orchard
and justly deserves the very best in the years ahead.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor,
Councilmembers, and attested by the City Clerk in authentication of such passage this 8th day of
December 2020.
Rob Putaansuu, Mayor Bek Ashby, Councilmember
Fred Chang, Councilmember John Clauson, Councilmember
Page 98 of 124
Resolution No. ____
Page 2 of 2
Shawn Cucciardi, Councilmember Scott Diener, Councilmember
Cindy Lucarelli, Councilmember Jay Rosapepe, Councilmember
ATTEST:
Brandy Rinearson, MMC, City Clerk
Page 99 of 124
City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Business Item 7C Meeting Date: December 8, 2020
Subject: Adoption of a Resolution Approving an Prepared by: Nicholas Bond, AICP
Agreement with Oakridge Homes II, LTD for DCD Director
Payment in Lieu of Construction Specific Atty Routing No.: N/A
Performance Atty Review Date: N/A
Summary: The conditions of approval for the Blueberry Ridge subdivision obligate the owner, Oakridge
Homes II, LTD (“Oakridge”) to construct a temporary signal at the intersection of SE Blueberry Road and
Bethel Road SE, as a condition prior to final plat approval. Due to transportation improvements made in this
areas since the Blueberry Ridge plat was approved in 2007, the City has determined that that there no
longer exists a need for a temporary signal at the intersection of SE Blueberry Road and Bethel
Road SE, and prefers that a traffic roundabout be constructed at Blueberry and Bethel as the long-
term transportation solution for this intersection.
POMC 20.98.030 and RCW 58.17.130 provide that the City may deem a condition of the preliminary plat
satisfied where the applicant posts adequate security commensurate with 150% of the city engineer’s
estimated cost of the improvement. Oakridge and the City have agreed that Oakridge will deposit
$234,232.50 (150% of the estimated cost to construct a temporary signal), and the City will use the funds
toward the planning, design, permitting and/or construction of a permanent transportation solution at the
Bethel/Blueberry intersection.
Relationship to Comprehensive Plan: N/A
Recommendation: Staff recommends that the City Council adopt the attached Resolution, authorizing the
Mayor to execute the attached Agreement with Oakridge Homes II, LTD, for Payment in Lieu of Construction
Specific Performance.
Motion for consideration: “I move to adopt a Resolution authorizing the Mayor to execute an Agreement
with Oakridge Homes II, LTD, for Payment in Lieu of Construction Specific Performance.”
Fiscal Impact: The City will receive $234,232.50 toward planning, design, permitting and/or construction of
a permanent transportation solution at the Bethel Road SE/SE Blueberry Road intersection.
Alternatives: Do not approve the Resolution; revise the Resolution.
Attachments: Resolution; Agreement.
Page 100 of 124
RESOLUTION NO. ____
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING
AN AGREEMENT WITH OAKRIDGE HOMES II, LTD FOR PAYMENT IN LIEU OF
CONSTRUCTION SPECIFIC PERFORMANCE TO MEET A CONDITION OF
APPROVAL FOR THE BLUEBERRY RIDGE SUDIVISION.
WHEREAS, Capstone Homes applied for and Kitsap County issued preliminary plat
approval for the Blueberry Ridge subdivision in 2007; and
WHEREAS, the City of Port Orchard (“City”) annexed the Blueberry Ridge property and
the nearby area shortly after preliminary plat approval; and
WHEREAS, Oakridge Homes II, LTD (“Oakridge”) purchased the property and Project
permit approvals from Capstone Homes in 2015; and
WHEREAS, the Kitsap County Hearing Examiner’s decision obligates Oakridge to construct
a “temporary signal at the intersection of SE Blueberry Road and Bethel Road SE” as a condition
prior to final plat approval (condition 45); and
WHEREAS, pursuant to Port Orchard Municipal Code (“POMC”) 20.98.030 and RCW
58.17.130 the City may alternatively, at its sole discretion, deem a condition of the preliminary
plat satisfied where the applicant posts adequate security commensurate with 150% of the city
engineer’s estimated cost of the improvement; and
WHEREAS, the City has determined that there no longer exists a need for a temporary
signal at the intersection of SE Blueberry Road and Bethel Road SE, and prefers that a traffic
roundabout be constructed at Blueberry and Bethel as the long-term transportation solution for
this intersection; and
WHEREAS, Oakridge agrees to post financial security funds in lieu of constructing a
temporary signal, and agrees to authorize the City to utilize those funds on a traffic roundabout
at the Bethel/Blueberry intersection, as provided in the attached Agreement; and
WHEREAS, the City Council finds that the factors set out in POMC 20.98.030 are met by
permitting Oakridge to post a financial security in lieu of constructing a temporary signal, as a
temporary signal is less beneficial to the public health and safety than a traffic roundabout, and
there are no adverse consequences to the public from allowing Oakridge to begin construction
prior to the completion of a traffic improvement at the Bethel/Blueberry intersection; now,
therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above are
hereby adopted and incorporated as findings in support of this Resolution. Page 101 of 124
Resolution No. ___
Page 2 of 6
THAT: The City Council approves and authorizes the Mayor to execute the Agreement with
Oakridge Homes II, LTD for payment of financial security funds consistent with POMC
20.98.030 in lieu of construction specific performance, and to take all actions necessary to
effectuate the Agreement.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested
by the City Clerk in authentication of such passage on this 8th day of December 2020.
____________________________________
Robert Putaansuu, Mayor
ATTEST:
___________________________________
Brandy Rinearson, MMC, City Clerk
ATTACHMENT: Agreement – Payment in Lieu of Construction Specific Performance
Page 102 of 124
PAYMENT IN LIEU OF CONSTRUCTION SPECIFIC PERFORMANCE
THIS AGREEMENT ("Agreement") is made this -11_ day of 1/PV , 2020
between the City of Port Orchard, a municipal corporation ("City"), and Oakridge Homes II,
LTD, a Washington corporation ("Oakridge"), for the purposes set forth herein.
I. RECITALS
1.1 Capstone Homes applied for and Kitsap County issued preliminary plat approval
for the Blueberry Ridge subdivision (the "Project") in 2007; and
1.2 The City of Port Orchard annexed this property and the Project area shortly after
preliminary plat approval; and
1.3 Oakridge purchased the property and Project permit approvals from Capstone
Homes in 2015; and
1.4 The Kitsap County Hearing Examiner's decision obligates Oakridge to construct a
"temporary signal at the intersection of SE Blueberry Road and Bethel Road SE" as a condition
prior to final plat approval ( condition 45); and
1.5 Alternatively, pursuant to Port Orchard Municipal Code ("POMC") 20.98.030 and
RCW 58.17.130 the City may, at its sole discretion, deem a condition of the preliminary plat
satisfied where the applicant posts adequate security commiserate with 150% of the city
engineer's estimated cost of the improvement; and
1.6 In 2018, after preliminary plat approval, the City completed the Bethel Sedgwick
Corridor Study and identified the need for a roundabout at the intersection of SE Blueberry Road
and Bethel Road SE (the "Blueberry Bethel Roundabout"); and
1.7 The Blueberry Bethel Roundabout is part of the City's Bethel Corridor Project, at
Phase 1, and is adopted by reference in the City's Comprehensive Plan and is listed in the City's
Transportation Improvement Program; and
1.8 Temporary tum lane improvements were installed in Bethel Road SE at SE
Blueberry Road (condition 58), but a temporary signal has not been built (condition 45); and
1.9 The City will be designing the Bethel Corridor Project, Phase 1, including the
Blueberry Bethel Roundabout, in 2021, consistent with the City's Transportation Improvement
Program (TIP) and Comprehensive Plan; and
1.10 To that end, the City has been collecting impact fees toward the Bethel Corridor
Project; and
1.11 The City, in 2020, has applied for two grants to facilitate construction and right of
way acquisition for construction of the Bethel Corridor Project, Phase 1, including the Blueberry
Bethel Roundabout; and
358303/001/344903.01 -1-
Page 103 of 124
1.12 T he C ity 's elig ib ility to receiv e g ran t fu nd in g is b o lstered w h en p riv ate d ev elo p er
c o n t ribu tio n s are in clu d ed in th e C ity 's m atch fo r th e gra n t req uest; an d
1.13 T h e C ity beli eves th ere no lo n g er ex ists a n eed fo r a tem po rary sig n al at th e
B eth el R oad SE at SE B lu eb erry R o ad in tersectio n , an d p refe rs th e B lu eb erry B ethel R ound ab o u t
as a lo n g -term tr an sp o rt atio n so lutio n fo r thi s in tersectio n ; and
1.14 A cco rd in g ly , in lieu of co n stru ctin g a tem p o rary sig n al at an estim ated co st o f
ap p ro x im ately $15 6 ,15 5 as a co n d itio n fo r fi nal p lat ap p ro val, O akr id g e d esires to p o st fi n an cial
secur ity an d O akr idg e d esires to au tho ri ze th e C ity to u tili ze tho se fun d s o n th e p erm anen t
tr an sp o rt atio n so lu tio n fo r th e B ethel R o ad S E at SE Bl ueberry R o ad intersectio n ; an d
1.15 P ur su an t to P O M C 20 .98 .0 3 0 , th e C ity C o un cil h as d etermined th at th e criteria set
ou t in P O M C 20 .9 8.0 3 0 (2) w ere m et an d th at th e p o stin g o f fi n ancial secu rity in lieu of
co n stru ctio n o f th e im p ro vem en t is ap p ro p riate fo r th is p roject, su bject to a reserv atio n of th e
C ity 's ab ility to fl ex th e fu n d s fo r a perm an en t tran sp o rtatio n so lu tion fo r th e B eth el Ro ad SE at
SE B lu eb erry R o ad in tersectio n ; and
N O W , T H E REF O RE , in co n sideratio n of th e m u tu al coven an ts an d co n d itio n s h erein
co n tain ed , th e p art ies h ereto ag ree as set fo rt h ab o v e an d as fo ll o w s:
II . P ERF O RMA N CE O B LI GA TI O N S
2 .1 O akridge shall dep o sit cash fu n d s in th e am oun t o f T w o H un dred T hi rt y -fo ur
D o ll ars an d F ifty C en ts ($2 34 ,2 32 .5 0 ) w ith th e C ity of P o rt O rch ar d w ith in 90 d ay s of ex ecu tio n
of th is A g reem en t ("F un d s").
2 .2 O akr id g e au th o rizes an d d irects th e C ity to u tilize th e F un d s to w ard s p lann ing ,
d esig n , perm itt in g an d/o r co n stru ctio n o f a p erm an ent tran sp o rta tio n so lu tion at th e B eth el R o ad
SE at SE Bl u eb erry R o ad in tersectio n , at th e C ity 's so le d irection reg ard in g tim in g , as refe ren ced
ab o ve.
2 .3 T h e C ity ag rees to accep t th e F un d s as fi n an cial secur ity in lieu of co n stru ctio n of
th e tem po ra ry sign al requ ired as a co n d itio n o f th e p relim in ary p lat ap p ro v al fo r th e Bl ueb erry
Ri d g e subd iv isio n . U p on receip t of th e F un d s, th e con d it io n is deem ed fu lfi ll ed and th e C ity
shall p ro v id e O akr idg e w ith fo rm al wr itt en n otice of satisfa ctio n . O akr idg e sh all rem ain
o b li g ated to p erfo rm and co m p ly w it h all oth er ob lig atio n s an d co n d itio n s req u ired by th e C ity
fo r th e Bl u eb erry Ri d g e sub d iv isio n an d thi s A g reem en t sh all n o t reliev e O akr id g e of tho se
ob ligatio n s and co n d itio n s.
2.4 O akr id g e ackn o w led g es an d accep ts th at th e C ity m ay u tilize th e F un d s fo r th e
p u rp o ses d escrib ed h erein at any tim e aft er th e F un d s ar e d ep o sited w ith th e C ity , at th e C ity 's
so le d iscretio n , an d O akri dg e affi rm ativ ely d iscl aim s an y in terest in th e F u n d s.
III . G E N E RA L PROVISIONS
358303/001/344903.01 -2-
Page 104 of 124
3 .1 This A greem ent shall be govern ed by and construed in accordance w ith the law s
of the State of W ashington. V enue fo r an y action arisin g out of or relating to this A greem ent
shall lie in K itsap C oun ty Superior C ourt .
3.2 This A greem ent shall be deem ed effective upon m utu al execution an d appro val
by the Port O rchard C ity C ouncil, which appro val shall be attached hereto an d adopted herein by
th is r e fe r e n c e . T h is Ag r e e m e n t s h a ll r e m a in in fu ll fo rce and effect fo r a period of one (1) year
a ft e r th e C ity 's r ec e ip t o f th e F un d s a n d iss u a n c e o f fo r m a l wr itt e n n o tice fr o m th e C ity releasing
O akr id g e fr om fu rt h e r o bligation.
3 .3 T he parties shall execute and deliver such furt her instru m ents and docum ents, and
ta k e s u c h o ther furt her actions, as m ay be reasonably necessary to carry out the intent and
p r o v is io n s o f thi s Ag r e e m e n t.
3 .4 This Agreement embodies and constitutes the entire understanding between the
parties hereto with respect to the transactions contemplated herein, and all prior or
contemporaneous agreements, understandings, representations and statements, oral or written,
are merged into this Agreement.
CITY OF PORT ORCHARD
("City")
By _
Its _
OAKRIDGE HOMES II, LTD
("Oakridge")
By ~ c>a IC.n cY~ J"'Mt.e J
~ #'
358303/001/344903 .01 -3-
Page 105 of 124
ST A TE O F W A SH IN G T O N )
) ss:
C O UN T Y O F __ )
I cert ify that I kn ow or have satisfa ctory ev id en ce that ;:re-ff- ~0 ~ is
the person who appeared before me, and said person acknowledged that ~ signed this
instrument, on oath stated that he was authorized to execu% the instrument, and acknowledged it
as the U \ u.,, p \2 61 OP'f\T of C)A\L e..u;!{:,~ \~)M.E::, to be the free and voluntary
act of such entity for the uses and purposes mentioned in the instrument.
DATED: \ \- ·-i- zo2c)
~L-~--
NAME: k A·Cua, ""- f, le?/2::
(Print Name)
Notary Public in and for the State of Washington.
Commission Expires: tc) -7 ~ 2-c) 2 ?
STATE OF WASHINGTON
COUNTY OF ----
)
) ss:
)
I certify that I know or have satisfactory evidence that is
the person who appeared before me, and said person acknowledged that __ signed this
instrument, on oath stated that he/she was authorized to execute the instrument, and
acknowledged it as the of Frank Freeze, Inc. to be the free and
voluntary act of such entity for the uses and purposes mentioned in the instrument.
DATED: ---------------
NAME:
(Print Name)
Notary Public in and for the State of Washington.
Commission Expires: _
STATE OF WASHINGTON )
358303/001/344903.0l -4-
Page 106 of 124
City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Business Item 7D Meeting Date: December 8, 2020
Subject: Adoption of a Resolution Declaring Certain Prepared by: Brandy Rinearson
Proprietary Funds (Water, Sewer, Storm City Clerk
Drainage) Utility Equipment as Surplus Atty Routing No.: N/A
Atty Review Date: N/A
Summary: Assets of the City that are no longer useable, are no longer of value to the City, or are surplus to
the City’s needs may be disposed of pursuant to the provisions of POMC 1.30.020 upon a declaration by the
City Council that such assets are surplus to the needs of the City. Personal property that City staff has
determined to be surplus to the needs of the City is described on Attachment “A”. RCW 35.94.040 requires a
public hearing prior to disposal of equipment originally acquired for public utility purposes. The Proprietary
Funds (Water, Sewer, Storm Drainage) equipment that City staff has determined to be surplus to the needs of
the City is described on Attachment "B". A Public Hearing was previously held for the disposition of the
Proprietary Funds (Water, Sewer and Storm Drainage Utility equipment described on Attachment “B”.
Proceeds from the sale of surplus property are deposited into the Fund that owned the equipment or
personal property. When disposal is to the general public through direct sale, sealed bid or auction, final
determination of value shall be the highest responsible bid or offer. The City may transfer a surplus asset to
another public agency upon written request and a determination that it is in the public interest.
Recommendation: Staff recommends adoption of a Resolution, declaring certain personal property and
utility equipment to be surplus to the needs of the City and directing its disposition.
Relationship to Comprehensive Plan: N/A
Motion for consideration: I move to adopt a Resolution, declaring certain equipment surplus and authorizing
its disposition.
Fiscal Impact: Money received from the disposition of surplus equipment and personal property is
deposited in the Fund of ownership.
Alternatives: Do not find some or all of the personal property or utility equipment to be surplus and
provide City staff with direction.
Attachments: Resolution and Attachments “A” & “B”.
Page 107 of 124
RESOLUTION NO. ______
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, DECLARING CERTAIN
PERSONAL PROPERTY AND WATER SEWER UTILITY AND STORM DRAINAGE UTILITY
EQUIPMENT AS SURPLUS TO THE NEEDS OF THE CITY AND AUTHORIZING THE
DISPOSITION THEREOF.
WHEREAS, certain personal property owned by various Funds of the City of Port Orchard has
become surplus to the needs of the City; and
WHEREAS, certain Water Sewer Utility and Storm Drainage Utility equipment owned by the
City of Port Orchard has become surplus to the needs of the City Utilities; and
WHEREAS, as required by RCW 35.94.040, the City Council held a public hearing on
December 8, 2020 before determining that such utility equipment is surplus to the City's needs and
is not required for providing continued public utility service; and
WHEREAS, the City Council has determined that the present fair market value of the
personal property and utility equipment items is as set forth in Attachments "A" and "B" hereto;
and
WHEREAS, the City Council has, pursuant to the requirements of POMC 1.30.020,
considered the possible future requirements of the City, the present value of the personal
property and utility equipment, the likelihood of locating a buyer, possible intergovernmental
cooperation, and the general welfare of the citizens of Port Orchard in determining whether it is
in the best interests of the City to dispose of such personal property and utility equipment; and
WHEREAS, the City Council desires to dispose of said personal property and utility
equipment in the best interests of the City, now, therefore;
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS
FOLLOWS:
THAT: The personal property described on Attachment "A" and Water Sewer Utility and
Storm Drainage Utility equipment described on Attachment "B" are declared as surplus to
the needs of the City. Staff is instructed to dispose of the listed property and equipment
items pursuant to the requirements of POMC 1.30.020(4) and POMC 1.30.030.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by the
City Clerk in authentication of such passage this 8th day of December 2020.
Robert Putaansuu, Mayor
ATTEST:
Brandy Rinearson, MMC, City Clerk
Page 108 of 124
Attachment A - Governmental
Year Description Custody Orig Value Est Value
110066 99 PRINTER, HP LSR JT 4050TN S#USQA030889 IT $1,593.28 0.00
110199 06 Zebra ID Card Printer P330i IT $1,800.00 0.00
110205 07 HP Compaq laptop2, 6515b,s/n CNU730187Q IT $927.84 0.00
110240 09GT HP OJ Pro 8500 Printer DOJByrne JAG #DJ BX 0532 IT $369.98 0.00
110242 10GT Dell Optiplex GX780 #BF4TFK1 Police Grant DOJ Recovery Act Byrne JAG 2009.SB B9 2220
IT
$1,336.51 0.00
110250 10GT HP P3015 Printer VNBC4P1BV Police Grant DOJ Recovery Act Byrne JAG 2009.SB B9 2220
IT
$867.70 0.00
110256 11 Dell Optiplex 790 2400 Processor (3.1 GHz, 6M) D2VJGQ1 IT $1,266.27 0.00
110280 13 Dell Optiplex 7010 8KTH7Y1 IT $839.00 0.00
110281 13 Dell Optiplex 7010 8KVF7Y1 IT $839.00 0.00
110282 13 Dell Optiplex 7010 8KVG7Y1 IT $839.00 0.00
110284 13 Dell Optiplex 7010 8KVH7Y1 IT $839.01 0.00
110291 14 Dell optiplex 7010 H39JDZ1 IT $889.70 0.00
110293 14 Dell optiplex 7010 H38GDZ1 IT $889.70 0.00
110295 14 Dell optiplex 7010 H38CDZ1 IT $889.70 0.00
110298 14 Dell optiplex 7010 H39CDZ1 IT $889.70 0.00
110301 14 Dell optiplex 7010 H38HDZ1 IT $889.70 0.00
110305 14 Dell optiplex 7010 H37GDZ1 IT $889.70 0.00
110306 14 Dell optiplex 7010 H38DDZ1 IT $889.70 0.00
110307 14 Dell optiplex 7010 H3BDDZ1 IT $889.70 0.00
110315 14 Dell Optiplex 7010 9KJ8K02 IT $915.11 0.00
110316 14 Dell Optiplex 7010 9KJ9K02 IT $915.11 0.00
110318 14 Dell Optiplex 7010 9KK6K02 IT $915.11 0.00
110330 15 Opti plex 7020 ( Asst storm)IT $1,344.64 0.00
110340 15 Panasonic Laptop #5ftsa04288 3G IT $2,014.07 0.00
110343 15 Optiplex 7440 6P2X082 IT $963.40 0.00
110346 15 Optiplex 7440 6P3P082 IT $963.40 0.00
110354 16 OptiPlex 7440 CG8T382 IT $1,010.91 0.00
110356 16 OptiPlex 7440 CG9T382 IT $1,010.91 0.00
110359 16 OptiPlex 7440 CG9R382 IT $1,010.91 0.00
110361 16 OptiPlex 7440 CG9N382 IT $1,010.91 0.00
800113 12 FS90 loop trimmer sn#287403406 Parks $304.58 0.00
800112 12 Stihl Backpack blower sn#292695456 Parks $542.95 0.00
500324 04 Ballistic Shield - Intruder with Light - #2035WL (Serial #0401int36)pd $2,166.95 0.00
500399 Zebra P330I printer S#P336007242 pd $1,200.00 0.00
500465 13 Ballistic Shield-Intruder w/ light #2035WL Serial #0401INT34 pd $2,166.95 0.00
500466 13 Ballistic Shield-Intruder w/ light #2035WL Serial #050-1IN7_pd $2,166.95 0.00
500575 13 Ballistic Shield pd $2,280.17 0.00
500576 13 Ballistic Shield pd $2,280.16 0.00
300069 LEVEL BERGER M#2M14584 W/ WOOD BOX pw shop $2,000.00 0.00
500399 Zebra P3301 printer S3 P336007242 pd $1,200.00 0.00
200156-01 Chevy Blazer pw shop $25,419.32 1.00
800131 17 Honda Push Mower parks $794.61 0.00
700003 16 iPhone SE s/n DX3S6T7UH2XG DCD $489.14 0.00
500348 06 Chevy Impala Vin #2G1WS551669347603 PD $26,664 1.00
500351 07 Chevy Impala Vin# 2G1WS5R679297437 PD $28,155 1.00
Page 109 of 124
Attachment B - Enterprise
Year Description Custody Notes original
value
Est. Value
99001A 14 #37 FLAIL MOWER ATTACHMENT SN# PM53560 storm 7772.05 0
99023 17 IPHONE 6S #353800088439019 storm 597.84 0
na Air compressor - McCormick Woods #1 lift station sewer 0
na generator - Goldenpond lift station sewer 0
na generator- McCormick Woods Lift station 2 sewer 0
Page 110 of 124
City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Business Item 7E Meeting Date: December 8, 2020
Subject: Adoption of a Resolution Ratifying Emergency Prepared by: Charlotte Archer
Purchases of Supplies, Equipment and Services City Attorney
for COVID-19 Relief Made During the Declared Atty Routing No.: 366922.0007 – Finance
State of Emergency Atty Review Date: N/A
Summary: On March 16, 2020, the Mayor issued a Proclamation of Local Emergency (the “Proclamation”) for
the City of Port Orchard due to the spread of the novel coronavirus known as COVID-19, pursuant RCW
35A.34.140, RCW 38.52.070(2), and RCW 39.04.280. The Proclamation authorizes department directors, at
the direction of the Mayor, to take actions necessary to mitigate and continue to operate, including modified
work schedules, reassignment of personnel, and to waive the competitive bidding and public notice
requirements for the procurement of goods and services necessary to prepare for, prevent and respond to
this emergency. The Council ratified that Proclamation by motion. Due to a continued state of emergency,
the Mayor extended the Proclamation of Emergency on June 16, 2020 and again on September 13, 2020, and
the extended proclamations were ratified by the Council on July 14, 2020, and September 22, 2020,
respectively. The extended proclamation currently expires at 11:59pm on December 31, 2020.
The Mayor has been reporting to the Council throughout the emergency as to the measures taken by staff to
protect the public health, safety and welfare. Some of those measures include the procurement of goods and
services necessary to combat the pandemic, including the purchase and installation of protective barriers and
expanded cubicles to protect employees. Under normal circumstances, some of these purchases and services
would require a competitive bidding process and, for some, pre-approval by the City Council, depending on
the amount expended or the type of expenditure (i.e., public works purchase, etc.). Under a declared state of
emergency, standard procurement procedures for emergency, necessary purchases and services are waived
and staff is authorized to make purchases in an expedient manner so as to quickly respond to the emergency
conditions. By this Resolution, staff seeks the ratification of all purchases made and services received that
were necessary and responsive to the emergency condition. Note: some of the items on Exhibit A are within
the pre-existing delegated authority but were included so that Council could have a complete picture of the
COVID-19 purchases.
Recommendation: Staff requests ratification of the COVID-19 purchases made during the declared
proclamation of emergency.
Relationship to Comprehensive Plan: N/A
Motion for consideration: “I move to adopt a Resolution thereby ratifying the procurement of
emergency goods and services during the declared state of emergency due to the COVID-19 pandemic.”
Page 111 of 124
Staff Report 7E
Page 2 of 2
Fiscal Impact: The purchases and services procured total $124,672.99 (in supplies) and $74,052 (in
service).
Alternatives: Do not adopt resolution and provide alternative direction.
Attachments: Resolution and Exhibit A (Project Activity vs. Budget Report for COVID19).
Page 112 of 124
RESOLUTION NO. ______
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON,
RATIFYING EMERGENCY PURCHASES DURING DECLARED STATE OF
EMERGENCY DUE TO COVID-19 PANDEMIC.
WHEREAS, on February 29, 2020, the Governor of Washington proclaimed a state of
emergency for all counties in the state of Washington due to the spread of a novel coronavirus
now known as COVID-19; and
WHEREAS, on March 11, 2020, the World Health Organization declared that the spread of
COVID-19 had resulted in a global pandemic, and shortly thereafter the Center for Disease
Control classified COVID-19 as endemic to the United States; and
WHEREAS, consistent with guidance from international, national, state, and local
health officials, on March 16, 2020, the Mayor of Port Orchard issued a Proclamation of Local
Emergency, and that proclamation was ratified by the City Council; and
WHEREAS, due to a continued state of emergency, the Mayor extended the
Proclamation of Emergency on June 16, 2020 and again on September 13, 2020, and the
extended proclamations were ratified by the City Council on July 14, 2020, and September 22,
2020, respectively; and
WHEREAS, during the state of emergency the City of Port Orchard has spent significant
financial resources to combat and respond to COVID-19 for its employees, citizens and
businesses, and many of those purchases were made on an urgent basis to address time-
sensitive needs due to the emergency; and
WHEREAS, consistent with RCW 35A.34.140, RCW 38.52.070(2) and RCW 39.04.280,
during the state of emergency, the competitive bidding and public notice requirements for
procurement of necessary goods and services related to the emergency are suspended, and
department directors, at the direction of the Mayor, procured necessary goods and services to
prepare for, prevent and respond to this emergency; and
WHEREAS, Council now desires to ratify those procurements as consistent with the
aforementioned authority and necessary to redress the COVID-19 pubic health emergency; now,
therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: The recitals set forth above are hereby adopted and incorporated as findings in
support of this Resolution.
Page 113 of 124
Resolution No. _______
Page 2 of 2
THAT: The City Council hereby ratifies the emergency procurement of the good and
services identified on Exhibit A hereto as consistent with the authority set out herein,
and necessary to serve the public purposes of preparing for, preventing and responding
to the COVID-19 pandemic. The Council hereby ratifies and affirms any act consistent
with the authority set herein and prior to the effective date of this Resolution.
THAT: This Resolution shall be take full force and effect upon passage and signatures
hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested
by the City Clerk in authentication of such passage this 8th day of December 2020.
Robert Putaansuu, Mayor
ATTEST:
Brandy Rinearson, MMC, City Clerk
Page 114 of 124
Page 1 of 1211/16/2020 11:11:23 AM
Project Activity vs Budget Report
City of Port Orchard By Project Number
Date Range: 01/01/2020 - 11/16/2020
COVID19 Corona Virus 19 Fin Adm, Court, PD, DCD, PW Trans, Water, Sewer, Storm, Public S…Active Project
Project Number Project Name Group Type Status
Expenses
Account NameAccount Key Total Activity
Beginning
Balance
Ending
Balance
Date Range
Budget
Budget
RemainingTotal Budget
124,672.99COVID19-30 Supplies 0.00 124,672.99175,000.00 50,327.01175,000.00
ActivityDescriptionPost DateGL Account Number GL Account Name Vendor Name Item Number
Page 115 of 124
Date Range: 01/01/2020 - 11/16/2020Project Activity vs Budget Report
Page 2 of 1211/16/2020 11:11:23 AM
4.12Lowes-Gloves & Lysol Wipes I#14467 - Storm03/06/2020***NO GL ACCOUNT***
93.18US Bank Corp Pmt Sys - Hand Sanitizer I#030620-5203/06/2020***NO GL ACCOUNT***
4.14Lowes-Gloves & Lysol Wipes I#14467 - Street03/06/2020***NO GL ACCOUNT***
4.14Lowes-Gloves & Lysol Wipes I#14467 - Water03/06/2020***NO GL ACCOUNT***
4.14Lowes-Gloves & Lysol Wipes I#14467 - Sewer03/06/2020***NO GL ACCOUNT***
2.45Walmart-Hand Soap I#0086103/19/2020***NO GL ACCOUNT***
29.96National Safety, Inc.-Masks I#0574620-in Street03/25/2020***NO GL ACCOUNT***
67.42Waxie Supplies- Healthguards/seatcovers I#7901183103/25/2020***NO GL ACCOUNT***
153.29Amazon- MS Surface Dock I#1VDW10494ML03/25/2020***NO GL ACCOUNT***
29.96National Safety, Inc.-Masks I#0574620-in - Water03/25/2020***NO GL ACCOUNT***
29.96National Safety, Inc.-Masks I#0574620-in - Sewer03/25/2020***NO GL ACCOUNT***
29.97National Safety, Inc.-Masks I#0574620-in - Storm03/25/2020***NO GL ACCOUNT***
175.13CDW Govt Inc-Surface Pro Dockng Sta-I#XK55748903/31/2020***NO GL ACCOUNT***
32.92National Safety, Inc.-Gloves I#0575189-in - Street04/02/2020***NO GL ACCOUNT***
32.91National Safety, Inc.-Gloves I#0575189-in - Storm04/02/2020***NO GL ACCOUNT***
32.92National Safety, Inc.-Gloves I#0575189-in - Sewer04/02/2020***NO GL ACCOUNT***
32.92National Safety, Inc.-Gloves I#0575189-in - Water04/02/2020***NO GL ACCOUNT***
1,096.33CDW Govrnmnt-surface laptop#031619194157 I#XLK411104/03/2020***NO GL ACCOUNT***
131.79Amazon- CH Facemasks & wipes I#1NQK-1LDY-DYCD04/06/2020***NO GL ACCOUNT***
97.65COVID 19 hand sanitizerSupplies - PD Admin 04/14/2020001.03.521.10.30 040720-26US Bank Corporate Payment Syst…
10.73COVID 19 spray bottles for hand santizerSupplies - PD Admin 04/14/2020001.03.521.10.30 040720-27US Bank Corporate Payment Syst…
227.27COVID 19 protective eyewareSupplies - Patrol 04/14/2020001.03.521.22.30 040720-24US Bank Corporate Payment Syst…
32.92COVID 19 safety suppliesSupplies - General Services 04/14/2020002.05.543.30.30 0575189-INNational Safety Inc.
32.91COVID 19 safety suppliesSupplies-Storm Drain GenAdm 04/14/2020421.05.531.10.30 0575189-INNational Safety Inc.
4.49shop supplies -bottles for hand sanitizer covidSupplies - General Services 04/20/2020002.05.543.30.30 09921Walmart Community Brc
4.49shop supplies -bottles for hand sanitizer covidSupplies - Administration 04/20/2020411.05.534.10.30 09921Walmart Community Brc
4.49shop supplies -bottles for hand sanitizer covidSupplies-Storm Drain GenAdm 04/20/2020421.05.531.10.30 09921Walmart Community Brc
4.50shop supplies -bottles for hand sanitizer covidSupplies - Administration 04/20/2020431.05.535.10.30 09921Walmart Community Brc
544.25COVID 19 emotional survial for law enforcementSupplies - PD Admin 04/21/2020001.03.521.10.30 1L4V-9DD9-NMNTAmazon Capital Services, Inc
19.55office suppliesSupplies - Financial Services 04/28/2020001.01.514.23.30 3444726834Staples Advantage
62.78CH hand sanitizer-COVIDSupplies - Facilities 04/28/2020001.05.518.30.30 16KG-4N1X-97XDAmazon Capital Services, Inc
140.14CH hand sanitizer-CovidSupplies - Facilities 04/28/2020001.05.518.30.30 79091433Waxie Sanitary Supply
17.42CH cleaning supplies-CovidSupplies - Facilities 04/28/2020001.05.518.30.30 3444726841Staples Advantage
19.55office suppliesSupplies - Record Srv 04/28/2020001.07.514.30.30 3444726834Staples Advantage
108.46safety supplies-hand sanitizer covidSupplies - General Services 04/28/2020002.05.543.30.30 0576333-INNational Safety Inc.
108.46safety supplies-hand sanitizer covidSupplies - Administration 04/28/2020411.05.534.10.30 0576333-INNational Safety Inc.
108.46safety supplies-hand sanitizer covidSupplies-Storm Drain GenAdm 04/28/2020421.05.531.10.30 0576333-INNational Safety Inc.
108.44safety supplies-hand sanitizer covidSupplies - Administration 04/28/2020431.05.535.10.30 0576333-INNational Safety Inc.
61.68Office suppliesSupplies - PD Admin 05/05/2020001.03.521.10.30 14517195Office Depot, Inc.
10.54Office suppliesSupplies - Build Insp.05/05/2020001.04.524.20.30 14517195Office Depot, Inc.
31.64Office suppliesSupplies - Planning 05/05/2020001.04.558.60.30 14517195Office Depot, Inc.
Page 116 of 124
Date Range: 01/01/2020 - 11/16/2020Project Activity vs Budget Report
Page 3 of 1211/16/2020 11:11:23 AM
131.79COVID 19 CH face masks & wet wipesSupplies - Facilities 05/05/2020001.05.518.30.30 1nQK-1LDY-DYCDAmazon Capital Services, Inc
23.16DCD masks, gloves COVID 19Supplies - Build Insp.05/11/2020001.04.524.20.30 17FY-FRWR-1HQGAmazon Capital Services, Inc
69.47DCD masks, gloves COVID 19Supplies - Planning 05/11/2020001.04.558.60.30 17FY-FRWR-1HQGAmazon Capital Services, Inc
31.03hand sanitzerSupplies - Build Insp.05/12/2020001.04.524.20.30 1020132-0Chuckals, Inc
93.10hand sanitzerServices- Planning 05/12/2020001.04.558.60.40 1020132-0Chuckals, Inc
95.49cleaning supplies-purell space saverSupplies - Facilities 05/12/2020001.05.518.30.30 79131109Waxie Sanitary Supply
41.94safety supplies-face masksSupplies - General Services 05/12/2020002.05.543.30.30 0578061-INNational Safety Inc.
41.94safety supplies-face masksSupplies - Administration 05/12/2020411.05.534.10.30 0578061-INNational Safety Inc.
41.94safety supplies-face masksSupplies-Storm Drain GenAdm 05/12/2020421.05.531.10.30 0578061-INNational Safety Inc.
41.93safety supplies-face masksSupplies - Administration 05/12/2020431.05.535.10.30 0578061-INNational Safety Inc.
17.43wireless mouse COVID19Supplies - PD Admin 05/19/2020001.03.521.10.30 050620-24US Bank Corporate Payment Syst…
295.00infectious disease control shieldsSupplies - Patrol 05/19/2020001.03.521.22.30 050620-23US Bank Corporate Payment Syst…
498.45recon face masks COVID19Supplies - Patrol 05/19/2020001.03.521.22.30 050620-33US Bank Corporate Payment Syst…
26.5504/20 combinded excise tax formSupplies - Patrol 05/19/2020001.03.521.22.30 051320WA State Department of Revenue
32.67dropbox for permit centerSupplies - Build Insp.05/19/2020001.04.524.20.30 050620-03US Bank Corporate Payment Syst…
14.16building inspector glovesSupplies - Build Insp.05/19/2020001.04.524.20.30 050620-02US Bank Corporate Payment Syst…
23.93building inspector masksSupplies - Build Insp.05/19/2020001.04.524.20.30 050620-01US Bank Corporate Payment Syst…
98.00dropbox for permit centerSupplies - Planning 05/19/2020001.04.558.60.30 050620-03US Bank Corporate Payment Syst…
112.36CH supplies covid 19Supplies - Facilities 05/19/2020001.05.518.30.30 01082Lowes Business Credit
458.32CH film masked shields for countersSupplies - Facilities 05/19/2020001.05.518.30.30 BF1033843Professional Plastics
599.94thermometers 6Supplies - Facilities 05/19/2020001.05.518.30.30 050620-20US Bank Corporate Payment Syst…
98.09forehead thermometer covid19Supplies - Facilities 05/19/2020001.05.518.30.30 1R6R-DNLT-6WJ4Amazon Capital Services, Inc
188.00cleaner-COVID19Supplies - Facilities 05/19/2020001.05.518.30.30 050620-37US Bank Corporate Payment Syst…
132.18disposable face masks & glovesSupplies - Facilities 05/19/2020001.05.518.30.30 1GTP-JMN3-33DTAmazon Capital Services, Inc
189.85disposable apronsSupplies - Parks 05/19/2020001.05.576.80.30 79144587Waxie Sanitary Supply
82.25Safety training-covid 19 requirementsServices-Training 05/19/2020002.05.543.31.40 14726DKAmerican Council Employee Safety…
82.25Safety training-covid 19 requirementsServices - Administration 05/19/2020411.05.534.10.40 14726DKAmerican Council Employee Safety…
82.25Safety training-covid 19 requirementsServices -Storm Drain GenAdm 05/19/2020421.05.531.10.40 14726DKAmerican Council Employee Safety…
82.25Safety training-covid 19 requirementsServices - Administration 05/19/2020431.05.535.10.40 14726DKAmerican Council Employee Safety…
115.80camera PW313 for covid19Supplies - IT Services 05/26/2020001.01.518.88.30 XTZ5466CDW Government, Inc
1,103.07surface laptop 3 #023135701557 covid 19Supplies - IT Services 05/26/2020001.01.518.88.30 XTD5514CDW Government, Inc
17.43DCD supplies for sneeze guards covid19Supplies - Facilities 05/26/2020001.05.518.30.30 220092Scott Mclendons Hardware, Inc
31.13CH sneeze guards covid 19Supplies - Facilities 05/26/2020001.05.518.30.30 220018Scott Mclendons Hardware, Inc
327.81sanitizer sprayer covid 19Supplies - Facilities 05/26/2020001.05.518.30.30 7057-6Sherwin Williams Co
19.30CH supplies covid19Supplies - Facilities 05/26/2020001.05.518.30.30 01937Lowes Business Credit
163.90sanitizer sprayer covid 19Supplies - Parks 05/26/2020001.05.576.80.30 7057-6Sherwin Williams Co
39.34sanitizer sprayer covid 19Supplies -Facilities 05/26/2020002.05.543.50.30 7057-6Sherwin Williams Co
42.62sanitizer sprayer covid 19Supplies - Administration 05/26/2020411.05.534.10.30 7057-6Sherwin Williams Co
39.34sanitizer sprayer covid 19Supplies-Storm Drain GenAdm 05/26/2020421.05.531.10.30 7057-6Sherwin Williams Co
42.61sanitizer sprayer covid 19Supplies - Administration 05/26/2020431.05.535.10.30 7057-6Sherwin Williams Co
1,798.5010 docking stations covid19Supplies - IT Services 06/09/2020001.01.518.88.30 XWG8735CDW Government, Inc
183.88docking station for Lang covid 19Supplies - IT Services 06/09/2020001.01.518.88.30 14QG-Q697-JRCRAmazon Capital Services, Inc
Page 117 of 124
Date Range: 01/01/2020 - 11/16/2020Project Activity vs Budget Report
Page 4 of 1211/16/2020 11:11:23 AM
1,657.50masks-covid 19Supplies - PD Admin 06/09/2020001.03.521.10.30 1Q96-XVF6-C71MAmazon Capital Services, Inc
396.14gowns & masks for fingerprinting covid19Supplies - PD Admin 06/09/2020001.03.521.10.30 1734-CC7H-R9M9Amazon Capital Services, Inc
326.90masks-covid19Supplies - Facilities 06/09/2020001.05.518.30.30 13PC-66FM-KHVLAmazon Capital Services, Inc
981.006 hand sanitizer dispensers- covid 19Supplies - Facilities 06/09/2020001.05.518.30.30 1HT3-DRVD-3GDLAmazon Capital Services, Inc
86.33gloves-covid 19Supplies - Facilities 06/09/2020001.05.518.30.30 134P-F79Q-FCM3Amazon Capital Services, Inc
4.28safety supplies-refill hand sanatizers covid19Supplies - General Services 06/09/2020002.05.543.30.30 01711Walmart Community Brc
4.28safety supplies-refill hand sanatizers covid19Supplies - Administration 06/09/2020411.05.534.10.30 01711Walmart Community Brc
25.04Deline-hand sanitizer & masksSupplies - Administration 06/09/2020411.05.534.10.30 220579Scott Mclendons Hardware, Inc
4.28safety supplies-refill hand sanatizers covid19Supplies-Storm Drain GenAdm 06/09/2020421.05.531.10.30 01711Walmart Community Brc
4.27safety supplies-refill hand sanatizers covid19Supplies - Administration 06/09/2020431.05.535.10.30 01711Walmart Community Brc
4,163.99COVID19 teleworking equipmentSupplies - IT Services 06/16/2020001.01.518.88.30 XZS3841CDW Government, Inc
13,036.2910 laptops for teleworking covid 19Supplies - IT Services 06/23/2020001.01.518.88.30 XVP6135CDW Government, Inc
5,308.57monitors for teleworkingSupplies - IT Services 06/23/2020001.01.518.88.30 XZV2433CDW Government, Inc
177.69court disinfectant wipes covid19Supplies - Court 06/23/2020001.02.512.50.30 0016030-INCoastal Custodial Inc
326.99sprayer fogger disinfection machine covid19Supplies - PD Admin 06/23/2020001.03.521.10.30 1GCR-G493-K17QAmazon Capital Services, Inc
263.26hand sanitizer caseSupplies - PD Admin 06/23/2020001.03.521.10.30 060820-15US Bank Corporate Payment Syst…
97.83hand sanitizerSupplies - PD Admin 06/23/2020001.03.521.10.30 060820-17US Bank Corporate Payment Syst…
56.12spray part for covid19Supplies - Facilities 06/23/2020001.05.518.30.30 7676-3Sherwin Williams Co
651.40face masksSupplies - Facilities 06/23/2020001.05.518.30.30 1WXQ-7Q1W-MFQNAmazon Capital Services, Inc
73.08hand sanitizerSupplies - PD Admin 06/30/2020001.03.521.10.30 1CFG-C7LR-3QDTAmazon Capital Services, Inc
45.75Screen CleanersSupplies - PD Admin 06/30/2020001.03.521.10.30 1YGY-NXFG-93D3Amazon Capital Services, Inc
47.74screen cleanersSupplies - PD Admin 06/30/2020001.03.521.10.30 1VMX-VL99-KR73Amazon Capital Services, Inc
207.05disenfecting wipes -5 covid 19Supplies - Financial Services 07/07/2020001.01.514.23.30 1JLQ-XQQC-61NWAmazon Capital Services, Inc
2,607.262 surface laptops 3 -teleworking equipmentSupplies - IT Services 07/07/2020001.01.518.88.30 ZFB1655CDW Government, Inc
217.92face masks -10 boxesSupplies - Facilities 07/07/2020001.05.518.30.30 1NQ1-RT4Y-CWMWAmazon Capital Services, Inc
247.98hand sanitizersSupplies - Facilities 07/07/2020001.05.518.30.30 1NQ1-RT4Y-CWMWAmazon Capital Services, Inc
70.24CH supplies-court officesSupplies - Facilities 07/07/2020001.05.518.30.30 221281Scott Mclendons Hardware, Inc
97.97court offices-materials covid19Supplies - Facilities 07/07/2020001.05.518.30.30 220994Scott Mclendons Hardware, Inc
12.63CH supplies-covid 19Supplies - Facilities 07/07/2020001.05.518.30.30 03727Lowes Business Credit
126.86safety supplies-gloves, coveralls, anti fog, covidSupplies - General Services 07/07/2020002.05.543.30.30 0582918-INNational Safety Inc.
126.86safety supplies-gloves, coveralls, anti fog, covidSupplies - Administration 07/07/2020411.05.534.10.30 0582918-INNational Safety Inc.
126.86safety supplies-gloves, coveralls, anti fog, covidSupplies-Storm Drain GenAdm 07/07/2020421.05.531.10.30 0582918-INNational Safety Inc.
126.86safety supplies-gloves, coveralls, anti fog, covidSupplies - Administration 07/07/2020431.05.535.10.30 0582918-INNational Safety Inc.
46.75disinfectant PD vehicles -covid19Supplies - Patrol 07/14/2020001.03.521.22.30 221245Scott Mclendons Hardware, Inc
1.42DCD -masks covid 19Supplies - Build Insp.07/14/2020001.04.524.20.30 1X11-T4JX-TTCNAmazon Capital Services, Inc
4.25DCD -masks covid 19Supplies - Planning 07/14/2020001.04.558.60.30 1X11-T4JX-TTCNAmazon Capital Services, Inc
50.16touch free dispensers & soapSupplies - Facilities 07/14/2020001.05.518.30.30 79259438Waxie Sanitary Supply
35.94CH supplies-covid 19Supplies - Facilities 07/14/2020001.05.518.30.30 221286Scott Mclendons Hardware, Inc
13.06CH supplies-mounting tape covidSupplies - Facilities 07/14/2020001.05.518.30.30 221296Scott Mclendons Hardware, Inc
690.00face masks -covid 19Services- Facilities 07/14/2020001.05.518.30.40 5119Kitsap Transit
7.29shop supplies-paper towelsSupplies - General Services 07/14/2020002.05.543.30.30 79263049Waxie Sanitary Supply
7.29shop supplies-paper towelsSupplies - Administration 07/14/2020411.05.534.10.30 79263049Waxie Sanitary Supply
Page 118 of 124
Date Range: 01/01/2020 - 11/16/2020Project Activity vs Budget Report
Page 5 of 1211/16/2020 11:11:23 AM
7.29shop supplies-paper towelsSupplies-Storm Drain GenAdm 07/14/2020421.05.531.10.30 79263049Waxie Sanitary Supply
7.30shop supplies-paper towelsSupplies - Administration 07/14/2020431.05.535.10.30 79263049Waxie Sanitary Supply
61.76CH materials for cubicles-covidSupplies - Facilities 07/21/2020001.05.518.30.30 01803Lowes Business Credit
10,829.15council chamber video suppliesSupplies - IT Services 07/28/2020001.01.518.88.30 ZHQ3642CDW Government, Inc
4,087.50council chamber video station & suppliesSupplies - IT Services 07/28/2020001.01.518.88.30 ZGT7203CDW Government, Inc
7,760.80council chamber video camerasSupplies - IT Services 07/28/2020001.01.518.88.30 ZKX9441CDW Government, Inc
119.90council chamber video mountSupplies - IT Services 07/28/2020001.01.518.88.30 ZHX3880CDW Government, Inc
7.36DCD disenfectiant wipes -covidSupplies - Build Insp.07/28/2020001.04.524.20.30 3450847393Staples Advantage
22.06DCD disenfectiant wipes -covidSupplies - Planning 07/28/2020001.04.558.60.30 3450847393Staples Advantage
401.03social distancing stickers covidSupplies - Facilities 07/28/2020001.05.518.30.30 4473Fine Arts Litho Inc
6,540.00council chamber video screenCapital Outlay-Engineering/Faci…07/28/2020001.05.594.18.60 ZHQ3642CDW Government, Inc
90.68IT supplies-displayport adaptorsSupplies - IT Services 08/04/2020001.01.518.88.30 ZMQ5537CDW Government, Inc
66.66CH supplies- purell ltx foam covidSupplies - Facilities 08/04/2020001.05.518.30.30 79336635Waxie Sanitary Supply
327.00jvc2-stage tripod covidSupplies - IT Services 08/11/2020001.01.518.88.30 ZNL5055CDW Government, Inc
-183.88IT supplies-docking station covidSupplies - IT Services 08/11/2020001.01.518.88.30 1C73-D961-DC6CAmazon Capital Services, Inc
185.00disposable face masks-covidSupplies - Facilities 08/11/2020001.05.518.30.30 1GJT-13LQ-HJHXAmazon Capital Services, Inc
8.70Fournier-hand sanitizer covidSupplies - Roadway 08/11/2020002.05.542.30.30 221956Scott Mclendons Hardware, Inc
1,953.282 scanners finance - covidSupplies - Financial Services 08/18/2020001.01.514.23.30 174N-YTFC-KJ3TAmazon Capital Services, Inc
30.62hand sanitizers covidSupplies - Financial Services 08/18/2020001.01.514.23.30 14PR-3YGG-7GMQAmazon Capital Services, Inc
272.50wall mount camera council chambers covidSupplies - IT Services 08/18/2020001.01.518.88.30 ZRB5696CDW Government, Inc
1,034.71IT equipment teleworking covidSupplies - IT Services 08/18/2020001.01.518.88.30 ZQW9674CDW Government, Inc
976.641 scanners HR - covidSupplies - IT Services 08/18/2020001.01.518.88.30 174N-YTFC-KJ3TAmazon Capital Services, Inc
270.32PD cubicle return covidSupplies - PD Admin 08/18/2020001.03.521.10.30 00015942Ducky's Office Furniture
4,314.29PD cubiclesSupplies - PD Admin 08/18/2020001.03.521.10.30 00015940Ducky's Office Furniture
8.59Officer Brandon reimburse disinfectant suppliesSupplies - Investigation 08/18/2020001.03.521.21.30 021920Andrew Brandon
23.697/20 Combined Excise Tax FormSupplies - PD Admin 08/25/2020001.03.521.10.30 081920WA State Department of Revenue
62.107/20 Combined Excise Tax FormSupplies - Facilities 08/25/2020001.05.518.30.30 081920WA State Department of Revenue
1,940.20Newtek video camera covidSupplies - IT Services 09/01/2020001.01.518.88.30 ZTH8244CDW Government, Inc
406.62Kramer Wall Mount F/PTZ Camera covidSupplies - IT Services 09/08/2020001.01.518.88.30 ZVV4393CDW Government, Inc
558.89CH sneeze guards covidSupplies - Facilities 09/08/2020001.05.518.30.30 BF1036128Professional Plastics
66.66CH soap covidSupplies - Facilities 09/08/2020001.05.518.30.30 79373684Waxie Sanitary Supply
2,018.49IT supplies-surface laptop & equipmentSupplies - IT Services 09/15/2020001.01.518.88.30 ZZD7130CDW Government, Inc
51.22CH Sani Cloth disposable wipes covidSupplies - Facilities 09/15/2020001.05.518.30.30 1LX6-YQ19-NFKXAmazon Capital Services, Inc
17.95SSL certificate for laserfiche public portalCapital Outlay-Engineering/Faci…09/22/2020001.05.594.18.60 090720-11US Bank Corporate Payment Syst…
264.33IT supplies-video conf camera shelf covidSupplies - IT Services 10/06/2020001.01.518.88.30 1848503CDW Government, Inc
27.26sneezeguards materials covidSupplies - Facilities 10/06/2020001.05.518.30.30 01712834Pacific Welding Supplies LLC
359.40CH disposable mask covidSupplies - Facilities 10/06/2020001.05.518.30.30 1499-LWQY-CMT7Amazon Capital Services, Inc
368.33CH disposable gloves covidSupplies - Facilities 10/06/2020001.05.518.30.30 1WXF-HPWP-XV44Amazon Capital Services, Inc
109.92CH sneezeguard materials COVIDSupplies - Facilities 10/06/2020001.05.518.30.30 01709346Pacific Welding Supplies LLC
67.95Protective kit-covidSupplies - PD Admin 10/13/2020001.03.521.10.30 887281000Grainger
6,322.41Sprayers 5 and solution -covidSupplies - Facilities 10/13/2020001.05.518.30.30 1MYK-LJQ9-CJ6KAmazon Capital Services, Inc
114.59CH cleaning supplies wipes, mask, disinfectantSupplies - Facilities 10/13/2020001.05.518.30.30 223398Scott Mclendons Hardware, Inc
Page 119 of 124
Date Range: 01/01/2020 - 11/16/2020Project Activity vs Budget Report
Page 6 of 1211/16/2020 11:11:23 AM
74.83Personal protective equipment covidSupplies - PD Admin 10/20/2020001.03.521.10.30 100620-25US Bank Corporate Payment Syst…
317.71IT supplies-monitors displayport adaptors 28Supplies - IT Services 10/27/2020001.01.518.88.30 2651120CDW Government, Inc
4,211.76IT supplies-monitors 28Supplies - IT Services 10/27/2020001.01.518.88.30 2651120CDW Government, Inc
595.35IT supplie-Chambers A/V HDMI connectionsSupplies - IT Services 10/27/2020001.01.518.88.30 2888078CDW Government, Inc
2,463.12IT supplies-docking stations 14 covidSupplies - IT Services 10/27/2020001.01.518.88.30 2634742CDW Government, Inc
16,846.91IT supplies-surface laptops 12 covidSupplies - IT Services 10/27/2020001.01.518.88.30 2634742CDW Government, Inc
119.90IT supplies-2 keyboardsSupplies - IT Services 10/27/2020001.01.518.88.30 2651120CDW Government, Inc
3,314.10PD cubiclesSupplies - PD Admin 10/27/2020001.03.521.10.30 00016698Ducky's Office Furniture
8.25PW shop office supplies-disinfectant wipesSupplies - General Services 10/27/2020002.05.543.30.30 3458540869Staples Advantage
8.25PW shop office supplies-disinfectant wipesSupplies - General Services 10/27/2020002.05.543.30.30 3458540867Staples Advantage
8.83PW shop office supplies-disinfectant wipesSupplies - General Services 10/27/2020002.05.543.30.30 3458540868Staples Advantage
8.25PW shop office supplies-disinfectant wipesSupplies - Administration 10/27/2020411.05.534.10.30 3458540867Staples Advantage
8.83PW shop office supplies-disinfectant wipesSupplies - Administration 10/27/2020411.05.534.10.30 3458540868Staples Advantage
8.25PW shop office supplies-disinfectant wipesSupplies - Administration 10/27/2020411.05.534.10.30 3458540869Staples Advantage
8.83PW shop office supplies-disinfectant wipesSupplies-Storm Drain GenAdm 10/27/2020421.05.531.10.30 3458540868Staples Advantage
8.25PW shop office supplies-disinfectant wipesSupplies-Storm Drain GenAdm 10/27/2020421.05.531.10.30 3458540869Staples Advantage
8.25PW shop office supplies-disinfectant wipesSupplies-Storm Drain GenAdm 10/27/2020421.05.531.10.30 3458540867Staples Advantage
8.26PW shop office supplies-disinfectant wipesSupplies - Administration 10/27/2020431.05.535.10.30 3458540869Staples Advantage
8.82PW shop office supplies-disinfectant wipesSupplies - Administration 10/27/2020431.05.535.10.30 3458540868Staples Advantage
8.26PW shop office supplies-disinfectant wipesSupplies - Administration 10/27/2020431.05.535.10.30 3458540867Staples Advantage
16.87Office supplies-PD cubicles covidSupplies - PD Admin 11/03/2020001.03.521.10.30 1M3H-PQ1T-KRTNAmazon Capital Services, Inc
17.47PD protective kit-covidSupplies - PD Admin 11/10/2020001.03.521.10.30 9668805329Grainger
20.97PD protective kit-covidSupplies - PD Admin 11/10/2020001.03.521.10.30 9664532141Grainger
52.92CH hand soap & clorox wipes covidSupplies - Facilities 11/10/2020001.05.518.30.30 79571544Waxie Sanitary Supply
264.76CH facemasks & cleaner covidSupplies - Facilities 11/10/2020001.05.518.30.30 1D6G-HLT1-3XDKAmazon Capital Services, Inc
70.60Council chamber tv mount, cable & stud finderSupplies - Facilities 11/10/2020001.05.518.30.30 08924Walmart Community Brc
15.25Battery for hand sanitizer station CH covidSupplies - Facilities 11/10/2020001.05.518.30.30 223492Scott Mclendons Hardware, Inc
53.84PW shop office supplies-web cams zoom meeting coviSupplies - General Services 11/10/2020002.05.543.30.30 14V7-KDPF-JY6WAmazon Capital Services, Inc
3.05PW shop supplies-clorox wipesSupplies - General Services 11/10/2020002.05.543.30.30 224084Scott Mclendons Hardware, Inc
3.05PW shop supplies-clorox wipesSupplies - Administration 11/10/2020411.05.534.10.30 224084Scott Mclendons Hardware, Inc
53.84PW shop office supplies-web cams zoom meeting coviSupplies - Administration 11/10/2020411.05.534.10.30 14V7-KDPF-JY6WAmazon Capital Services, Inc
53.84PW shop office supplies-web cams zoom meeting coviSupplies-Storm Drain GenAdm 11/10/2020421.05.531.10.30 14V7-KDPF-JY6WAmazon Capital Services, Inc
3.05PW shop supplies-clorox wipesSupplies-Storm Drain GenAdm 11/10/2020421.05.531.10.30 224084Scott Mclendons Hardware, Inc
3.04PW shop supplies-clorox wipesSupplies - Administration 11/10/2020431.05.535.10.30 224084Scott Mclendons Hardware, Inc
53.86PW shop office supplies-web cams zoom meeting coviSupplies - Administration 11/10/2020431.05.535.10.30 14V7-KDPF-JY6WAmazon Capital Services, Inc
Account NameAccount Key Total Activity
Beginning
Balance
Ending
Balance
Date Range
Budget
Budget
RemainingTotal Budget
74,052.88COVID19-40 Services 0.00 74,052.88110,635.00 36,582.12110,635.00
ActivityDescriptionPost DateGL Account Number GL Account Name Vendor Name Item Number
82.25A.C.E.S, Inc- training-CoronaVirus symptoms-Street03/31/2020***NO GL ACCOUNT***
82.25A.C.E.S, Inc- training-CoronaVirus symptoms-Sewer03/31/2020***NO GL ACCOUNT***
Page 120 of 124
Date Range: 01/01/2020 - 11/16/2020Project Activity vs Budget Report
Page 7 of 1211/16/2020 11:11:23 AM
82.25A.C.E.S, Inc- training-CoronaVirus symptoms-Storm03/31/2020***NO GL ACCOUNT***
82.25A.C.E.S, Inc- training-CoronaVirus symptoms-Water03/31/2020***NO GL ACCOUNT***
16.33US Bank Corp-Zoom Video -#040720-04 - Mayor04/07/2020***NO GL ACCOUNT***
16.33US Bank Corp-Zoom Video -#040720-12 - Fin04/07/2020***NO GL ACCOUNT***
16.33US Bank Corp-Zoom Video -#040720-22 - PD04/07/2020***NO GL ACCOUNT***
5.55US Bank Corp-Zoom Video -#040720-20 - Water04/07/2020***NO GL ACCOUNT***
5.39US Bank Corp-Zoom Video -#040720-20 - Sewer04/07/2020***NO GL ACCOUNT***
5.39US Bank Corp-Zoom Video -#040720-20 - Storm04/07/2020***NO GL ACCOUNT***
16.33US Bank Corp-Zoom Video- I#040720-01 - DCD04/07/2020***NO GL ACCOUNT***
16.334/20 IT zoom video conference subscriptonServices - IT Services 05/19/2020001.01.518.88.40 050620-17US Bank Corporate Payment Syst…
104.35teams 1 yr subscription-video conferencesServices - IT Services 05/19/2020001.01.518.88.40 050620-13US Bank Corporate Payment Syst…
112.14POMC updates ord 002-20 PD chapterServices- PD Admin 05/19/2020001.03.521.10.40 66684Code Publishing Co Inc
16.33PD zoom video conference subscriptionServices- PD Admin 05/19/2020001.03.521.10.40 050620-28US Bank Corporate Payment Syst…
16.334/20 DCD zoom subscriptionServices- Planning 05/19/2020001.04.558.60.40 050620-04US Bank Corporate Payment Syst…
257.94POMC updates ord005-05,-007-20council meetingsServices- Official Pub. Srv 05/19/2020001.07.511.30.40 66684Code Publishing Co Inc
16.334/20 mayors zoom video subsriptionServices- Exec Admin 05/19/2020001.07.513.10.40 050620-10US Bank Corporate Payment Syst…
3,094.004/20 legal servicesExternal Legal Services-Advice 05/19/2020001.07.515.41.40 042420Inslee, Best, Doezie& Ryder, P.S.
42.99POMC updates ord 004-20 w/s declaring emergencServices - Administration 05/19/2020411.05.534.10.40 66684Code Publishing Co Inc
42.99POMC updates ord 004-20 w/s declaring emergencServices - Administration 05/19/2020431.05.535.10.40 66684Code Publishing Co Inc
11.76adv ord-008-20personnel delgating authority mayorServices- Official Pub. Srv 05/26/2020001.07.511.30.40 POI897664Sound Publishing, Inc.
11.76adv ord 011-20 covid pandemicServices- Official Pub. Srv 05/26/2020001.07.511.30.40 POI897668Sound Publishing, Inc.
82.25Safety Training COVID 19 Phase 1 directiveServices-Training 05/26/2020002.05.543.31.40 14734DKAmerican Council Employee Safety…
82.25Safety Training COVID 19 Phase 1 directiveServices - Administration 05/26/2020411.05.534.10.40 14734DKAmerican Council Employee Safety…
3.88adv ord 009-20 amending waiver authorityServices - Administration 05/26/2020411.05.534.10.40 POI897666Sound Publishing, Inc.
82.25Safety Training COVID 19 Phase 1 directiveServices -Storm Drain GenAdm 05/26/2020421.05.531.10.40 14734DKAmerican Council Employee Safety…
4.00adv ord 009-20 amending waiver authorityServices -Storm Drain GenAdm 05/26/2020421.05.531.10.40 POI897666Sound Publishing, Inc.
3.88adv ord 009-20 amending waiver authorityServices - Administration 05/26/2020431.05.535.10.40 POI897666Sound Publishing, Inc.
82.25Safety Training COVID 19 Phase 1 directiveServices - Administration 05/26/2020431.05.535.10.40 14734DKAmerican Council Employee Safety…
676.00PD OSHA questionnair reviewServices- Disaster Preparedness 06/02/2020001.03.525.60.40 OMBI APR19Doctor's Clinic Corporation
50.00refund special event app feeVendor Permits 06/09/2020001.00.321.99.02 052920Run Amok Racing, Inc
65.00PO chamber refund special event app & vendor licenVendor Permits 06/09/2020001.00.321.99.02 052920Port Orchard Chamber Of Comme…
210.00refund special event app & multi vendor licenseVendor Permits 06/09/2020001.00.321.99.02 052620Fathoms O' Fun
126.36adv ord 007-20 council meeting attendanceServices- Planning 06/09/2020001.04.558.60.40 0003310936Kitsap Sun
11.76adv ord 007-20 council meeting attendanceServices- Official Pub. Srv 06/09/2020001.07.511.30.40 POI896724Sound Publishing, Inc.
156.96POMC updates -ord 005-007 covid 19Services- Official Pub. Srv 06/09/2020001.07.511.30.40 66800Code Publishing Co Inc
26.16POMC updates - 004-20 w/s emergency covid19Services - Administration 06/09/2020411.05.534.10.40 66800Code Publishing Co Inc
26.16POMC updates - 004-20 w/s emergency covid19Services - Administration 06/09/2020431.05.535.10.40 66800Code Publishing Co Inc
22.00waplera webinar behind masksServices - Personnel Srv 06/23/2020001.01.518.10.40 060820-09US Bank Corporate Payment Syst…
16.335/20 Finance zoom video subscriptionServices - IT Services 06/23/2020001.01.518.88.40 060820-08US Bank Corporate Payment Syst…
16.335/20 court zoom video conference subscriptionServices - Court 06/23/2020001.02.512.50.40 060820-14US Bank Corporate Payment Syst…
16.335/20 PD zoom video conference subscriptionServices- PD Admin 06/23/2020001.03.521.10.40 060820-16US Bank Corporate Payment Syst…
16.335/20 DCD zoom video conference subscriptionServices- Planning 06/23/2020001.04.558.60.40 060820-01US Bank Corporate Payment Syst…
Page 121 of 124
Date Range: 01/01/2020 - 11/16/2020Project Activity vs Budget Report
Page 8 of 1211/16/2020 11:11:23 AM
16.335/20 Mayor zoom video conference subscriptionServices- Exec Admin 06/23/2020001.07.513.10.40 060820-03US Bank Corporate Payment Syst…
16.335/20 Clerks zoom video conference subscriptionServices - Record Srv 06/23/2020001.07.514.30.40 060820-04US Bank Corporate Payment Syst…
16.336/20 J Brown zoom video subscriptionServices - Administration 06/23/2020411.05.534.10.40 060820-25US Bank Corporate Payment Syst…
16.335/20 J Brown zoom video subscriptionServices - Administration 06/23/2020411.05.534.10.40 060820-20US Bank Corporate Payment Syst…
111.560004190078 ad planning commission special meetingServices- Planning 06/30/2020001.04.558.60.40 0003356257Kitsap Sun
72.80POMC update 009-20 utilities waiver authorityServices - Administration 06/30/2020411.05.534.10.40 66937Code Publishing Co Inc
75.02POMC update 009-20 utilities waiver authorityServices -Storm Drain GenAdm 06/30/2020421.05.531.10.40 66937Code Publishing Co Inc
72.80POMC update 009-20 utilities waiver authorityServices - Administration 06/30/2020431.05.535.10.40 66937Code Publishing Co Inc
9.36adv ord011-20 interim permit approvalServices- Planning 07/07/2020001.04.558.60.40 POI900134Sound Publishing, Inc.
2,500.21C015-20 5/20 legalExternal Legal Services-Advice 07/14/2020001.07.515.41.40 052920Inslee, Best, Doezie& Ryder, P.S.
809.50C015-20 5/20 legalExternal Legal Services-Advice 07/14/2020001.07.515.41.40 063020Inslee, Best, Doezie& Ryder, P.S.
16.33Finance 6/20 zoom meeting covidServices - IT Services 07/21/2020001.01.518.88.40 070620-06US Bank Corporate Payment Syst…
16.33Court 6/20 zoom meeting covidServices - Court 07/21/2020001.02.512.50.40 070620-11US Bank Corporate Payment Syst…
16.33Police 6/20 zoom meeting covidServices- PD Admin 07/21/2020001.03.521.10.40 070620-15US Bank Corporate Payment Syst…
16.33DCD 6/20 zoom meeting covidServices- Planning 07/21/2020001.04.558.60.40 070620-01US Bank Corporate Payment Syst…
16.33Mayor 6/20 zoom meeting covidServices- Exec Admin 07/21/2020001.07.513.10.40 070620-03US Bank Corporate Payment Syst…
16.33Clerk 6/20 zoom meeting covidServices - Record Srv 07/21/2020001.07.514.30.40 070620-04US Bank Corporate Payment Syst…
16.33Brown, Jacki 6/20 zoom meeting covidServices - Administration 07/21/2020411.05.534.10.40 070620-27US Bank Corporate Payment Syst…
80.00Fathoms refund fall follies event app covidVendor Permits 08/04/2020001.00.321.99.02 072220Fathoms O' Fun
180.00National night out planning cancelled covidServices- Crime Preven.08/04/2020001.03.521.30.40 072120Amy Coull
24.00C015-20 DCD 6/20 legalExternal Legal Services-Advice 08/04/2020001.07.515.41.40 259662Inslee, Best, Doezie& Ryder, P.S.
149.00C015-20 human resource 6/20 legalExternal Legal Services-Advice 08/04/2020001.07.515.41.40 259660Inslee, Best, Doezie& Ryder, P.S.
672.00C015-20 finance 6/20 legalExternal Legal Services-Advice 08/04/2020001.07.515.41.40 259659Inslee, Best, Doezie& Ryder, P.S.
24.00C015-20 clerk 6/20 legalExternal Legal Services-Advice 08/04/2020001.07.515.41.40 259657Inslee, Best, Doezie& Ryder, P.S.
-180.00Amy Coull ReversalServices- Crime Preven.08/06/2020001.03.521.30.40 072120-RAmy Coull
180.00reissue national night out planing cancelled covidServices- Crime Preven.08/11/2020001.03.521.30.40 072120Coull Events
895.90DCD cubiclesServices- Build Insp.08/11/2020001.04.524.20.40 1027059-0Chuckals, Inc
2,687.71DCD cubiclesServices- Planning 08/11/2020001.04.558.60.40 1027059-0Chuckals, Inc
65.00Fathoms refund wheels on waterfront special eventVendor Permits 08/18/2020001.00.321.99.02 080620Fathoms O' Fun
164.840004309483 adv ord019-20 video council meetingsServices- Official Pub. Srv 08/18/2020001.07.511.30.40 0003440821Kitsap Sun
114.520004296561 adv PH POMC update stay home stay safeServices - Record Srv 08/18/2020001.07.514.30.40 0003440821Kitsap Sun
16.337/20 finance zoom meeting subscriptionServices - IT Services 08/25/2020001.01.518.88.40 080620-10US Bank Corporate Payment Syst…
16.337/20 court zoom meeting subscriptionServices - Court 08/25/2020001.02.512.50.40 080620-14US Bank Corporate Payment Syst…
16.337/20 PD zoom meeting subscriptionServices- PD Admin 08/25/2020001.03.521.10.40 080620-18US Bank Corporate Payment Syst…
16.337/20 DCD zoom meetingServices- Planning 08/25/2020001.04.558.60.40 080620-03US Bank Corporate Payment Syst…
16.337/20 mayor zoom meeting subscriptionServices- Exec Admin 08/25/2020001.07.513.10.40 080620-08US Bank Corporate Payment Syst…
16.337/20 Clerk zoom meeting subscriptionServices - Record Srv 08/25/2020001.07.514.30.40 080620-07US Bank Corporate Payment Syst…
16.337/20 J Brown zoom meetingServices - Administration 08/25/2020411.05.534.10.40 080620-25US Bank Corporate Payment Syst…
17.27POMC updates -009-20 utilities waiver authorityServices - Administration 09/01/2020411.05.534.10.40 67521Code Publishing Co Inc
17.79POMC updates -009-20 utilities waiver authorityServices -Storm Drain GenAdm 09/01/2020421.05.531.10.40 67521Code Publishing Co Inc
17.26POMC updates -009-20 utilities waiver authorityServices - Administration 09/01/2020431.05.535.10.40 67521Code Publishing Co Inc
50.00Refund CF Hero 5k special event processing feeVendor Permits 09/22/2020001.00.321.99.02 083120South Kitsap High School DECA
Page 122 of 124
Date Range: 01/01/2020 - 11/16/2020Project Activity vs Budget Report
Page 9 of 1211/16/2020 11:11:23 AM
16.348/20 HR zoom video conference meetingServices - Personnel Srv 09/22/2020001.01.518.10.40 090720-10US Bank Corporate Payment Syst…
16.348/20 Finance zoom video conference meetingServices - IT Services 09/22/2020001.01.518.88.40 090720-10US Bank Corporate Payment Syst…
0.538/20 Finance zoom video conference meetingServices - IT Services 09/22/2020001.01.518.88.40 090720-09US Bank Corporate Payment Syst…
16.338/20 Court zoom video conference meetingServices - Court 09/22/2020001.02.512.50.40 090720-15US Bank Corporate Payment Syst…
16.338/20 PD zoom video conference meetingServices- PD Admin 09/22/2020001.03.521.10.40 090720-20US Bank Corporate Payment Syst…
16.338/20 DCD zoom video conference meetingServices- Planning 09/22/2020001.04.558.60.40 090720-02US Bank Corporate Payment Syst…
16.338/20 Mayor zoom video confernce meetingServices- Exec Admin 09/22/2020001.07.513.10.40 090720-06US Bank Corporate Payment Syst…
16.338/20 Admin zoom video conference meetingServices - Record Srv 09/22/2020001.07.514.30.40 090720-05US Bank Corporate Payment Syst…
16.338/20 Brown,J zoom video conference meetingServices - Administration 09/22/2020411.05.534.10.40 090720-25US Bank Corporate Payment Syst…
448.008/20 legalExternal Legal Services-Advice 09/29/2020001.07.515.41.40 260814Inslee, Best, Doezie& Ryder, P.S.
408.008/20 legalExternal Legal Services-Advice 09/29/2020001.07.515.41.40 260813Inslee, Best, Doezie& Ryder, P.S.
1,585.508/20 legalExternal Legal Services-Advice 09/29/2020001.07.515.41.40 260816Inslee, Best, Doezie& Ryder, P.S.
92.54POMC updates -ord 019-20 video conferencingServices - Record Srv 10/06/2020001.07.514.30.40 67710Code Publishing Co Inc
16.349/20 Finance & HR zoom meetingServices - Personnel Srv 10/20/2020001.01.518.10.40 100620-11US Bank Corporate Payment Syst…
16.349/20 Finance & HR zoom meetingServices - IT Services 10/20/2020001.01.518.88.40 100620-11US Bank Corporate Payment Syst…
16.339/20 court zoom meetingServices - Court 10/20/2020001.02.512.50.40 100620-14US Bank Corporate Payment Syst…
16.339/20 PD zoom meetingServices- PD Admin 10/20/2020001.03.521.10.40 100620-23US Bank Corporate Payment Syst…
85.36#0004376900 PH planning commission stay home orderServices- Planning 10/20/2020001.04.558.60.40 0003522423Kitsap Sun
16.339/20 DCD zoom meetingServices- Planning 10/20/2020001.04.558.60.40 100620-03US Bank Corporate Payment Syst…
129.32#0004386231 adv NH City's house keeping amendmentServices- Planning 10/20/2020001.04.558.60.40 0003522423Kitsap Sun
16.339/20 mayor zoom meetingServices- Exec Admin 10/20/2020001.07.513.10.40 100620-09US Bank Corporate Payment Syst…
16.339/20 Clerks zoom meetingServices - Record Srv 10/20/2020001.07.514.30.40 100620-06US Bank Corporate Payment Syst…
16.339/20 J Brown zoom meetingServices - Administration 10/20/2020411.05.534.10.40 100620-33US Bank Corporate Payment Syst…
37.78#0004375672 PH title 13 public utilitiesServices - Distribution 10/20/2020411.05.534.20.40 0003522423Kitsap Sun
37.78#0004375672 PH title 13 public utilitiesServices - Collections 10/20/2020431.05.535.20.40 0003522423Kitsap Sun
10,602.49PW shop cubicles-covidServices - Facilities 10/27/2020002.05.543.50.40 26677Workpointe
10,602.49PW shop cubicles-covidServices - Administration 10/27/2020411.05.534.10.40 26677Workpointe
10,602.49PW shop cubicles-covidServices -Storm Drain GenAdm 10/27/2020421.05.531.10.40 26677Workpointe
10,602.49PW shop cubicles-covidServices - Administration 10/27/2020431.05.535.10.40 26677Workpointe
13,521.93Finance cubicles covidServices - Financial Services 11/10/2020001.01.514.23.40 1027858-0Chuckals, Inc
Page 123 of 124
City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Business Item 7F Meeting Date: December 8, 2020
Subject: Approval of a Memorandum of Prepared by: D. Lund
Understanding with the Police Guild HR Manager
Representing Sergeants Regarding the Atty Routing No.: 366922.008 – HR
Promotion of Sergeant Donna Main out Atty Review Date: December 2, 2020
of the Bargaining Unit
Summary: Earlier this year, long time City employee and current Deputy Police Chief Dale Schuster
announced his retirement, effective December 31, 2020. On August 14, 2020, Police Chief Matt Brown
extended to Sergeant Donna Main a conditional job offer for the position of Deputy Chief.
The current collective bargaining agreement (CBA) between the City and the Guild representing
Sergeant employees addresses the handling of accrued leaves when an employee separates from City
service. It is silent, however, as to the treatment of leave when an employee promotes out of the
bargaining unit. Therefore, the City and the Guild entered into negotiations to address the handling of
Ms. Main’s accrued leave banks relating to sick leave, holiday leave and vacation leave upon her
departure from the bargaining unit. The treatment of each type of leave is addressed in the proposed
Memorandum of Understanding (MOU).
Recommendation: Staff recommends the City Council approve the proposed MOU to provide for the
treatment of accrued leave for Ms. Donna Main upon her promotion to the position of Deputy Chief.
Relationship to Comprehensive Plan: N/A
Motion for consideration: “I move to authorize the Mayor to sign a Memorandum of
Understanding with the Police Guild representing Sergeants relating to the treatment of accrued
leaves upon the promotion of Donna Main out of the bargaining unit and into the position of
Deputy Chief.”
Fiscal Impact: N/A
Alternatives: Do not approve the MOU and provide alternative guidance.
Attachments: The MOU under consideration tonight is not a public document until approved by
Council and signed by the parties; it is, therefore, not attached.
Page 124 of 124