041-24 - Resolution - Storm Pond MowerDocusign Envelope ID: 747D9E36-B02F-4887-B74A-846D55AB0848
RESOLUTION NO. 041-24
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON,
APPROVING THE PURCHASE OF A STORM WATER POND MOWER FOR
THE EQUIPMENT RENTAL REVOLVING FUND 500 AND DOCUMENTING
PROCUREMENT PROCEDURES.
WHEREAS, the City requires a mower that can safely traverse the slopes of the City's
storm water ponds and has identified a mower that meets the City's needs; and
WHEREAS; the City's Public Works Department received a Capacity Grant from the
Washington State Department of Ecology that will fund the purchase of a new mower that
meets the City's needs and specifications; and
WHEREAS, the City has an interlocal agreement with purchasing cooperative Sourcewell
(City Contract No. C075-14) which allows the City to utilize the contracts procured by
Sourcewell for services and purchases, so long as the City confirms the contract complies with
all applicable statutory procurement requirements for the purchase or service, per RCW
39.34.030; and
WHEREAS, pursuant to the City's fleet standardization policies, staff identified a mower
manufactured by The Toro Company as the desired equipment for purchase to meet the City's
needs and specifications; and
WHEREAS, consistent with City Contract No. C075-14 and the City's Procurement
Procedures Policies, adopted as Resolution No. 073-23, as amended, the City's Public Works
Department identified Turf Star Western as an authorized dealer of The Toro Company and as
an approved vendor for the desired equipment, awarded via Sourcewell Contract No. 031121-
TTC-2; and
WHEREAS, Staff reviewed the procurement process utilized by Sourcewell for this
contract to confirm the procurement requirements were met and obtained necessary
documentation from Sourcewell and the vendor to confirm statutory procurement
requirements were met; and
WHEREAS, on May 13, 2024, pursuant to the City's Procurement Procedures Policies
Public Works staff requested and received a quote from Turf Star Western of $47,500.00 (plus
applicable tax) for a total purchase price of $51,917.50; and
WHEREAS, on July 22, 2024, the City's Public Works Department completed the
Interlocal Agreement Purchase Checklist for the selected vendor and confirmed the quoted
price was consistent with Sourcewell Contract No. 031121-TTC-2; and
WHEREAS, the 2023-2024 Biennial Budget includes $130,000 in Equipment Rental and
Revolving Fund 500 (ER&R) for the purchase of the Storm Pond Slope Mower, respectively; and
Docusign Envelope ID: 747D9E36-B02F-4887-B74A-846D55AB0848
Resolution No. 041-24
Page 2 of 2
WHEREAS, the City's Procurement Policies require City Council authorization for
purchasing items costing $35,000 or more; and
WHEREAS, the Turf Star Western quote, attached as Exhibit A, is for the purchase of
ER&R Equipment in an amount that exceeds the $35,000 authorization limit; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State
Auditor's Office, wishes to document their selection/procurement process as described herein
for this purchase by Resolution; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: The City Council approves the purchase from Turf Star Western in the amount of
$51,917.50 (applicable tax included). The Mayor or his designee is authorized to take all
actions necessary to effectuate the purchase consistent with this authorization.
THAT: The Resolution shall take full force and effect upon passage and signatures
hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the City Clerk in authentication of such passage on this 131" day of August 2024.
Signed by:
96 PlM"6�&A-SWA,
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Robert Putaansuu, Mayor
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DocuSigned by:
dRA SASdRRflf1(1d1R
Brandy Wallace, MMC, City Clerk
Docusign Envelope ID: 747D9E36-B02F-4887-B74A-846D55AB0848
EXHIBIT A
TURF S.
W F .ST
Quotation for City of Port Orchard
Prepared For: Jon Hubbard a 0002222
City of Port Orchard
216 Prospect Street Sales Person: Alex Hedlund
Port Orchard WA 98366-5326 alex.hedlund@turfstar.com
United States of America
Date: May 13, 2024
Quote No: Q002222
Sourcewell Member Pricing #26305 Sourcewell Contract 031121-TTC-2
Summary
Configuration Name Qty Unit Price Sub Total Sales Tax Total
39.51225: KN 4520N KubotaWG972 ER 1 $47,500.00 $47,500.00 $4,417.50 $51,917.50
Totals 47,500.00 4,417.50 51,917.50
Docusign Envelope ID: 747D9E36-B02F-4887-B74A-846D55AB0848
Model
Product Description
39.51225
KN 4520N KubotaWG972 EFI
39.55118
HQ, HQ682 Mower,Tough Cut
70.8226
Kit, Hydraulic Flip UpHQ682
39.55401
KJ KJ520 Broom
70.8211
Kit 12V Actuator KJ(70.8192)
70.4161
12V Front Kit
70.4169
Kit Canopy
70.4067
Kit, Duals Field Trax
70.4140
Kit Slope Indicator
15.0042-
Reseal, 5 Gallon Pail
05
FSD1
Setup
FSD2
Delivery
Date: May 13, 2024
Quotation for City of Port Orchard
Quote No: Q002222
Configuration Product Details
39.51225: KN 4520N KubotaWG972 EFI
Qty
Unit Price
Extended
Sales Tax
Total
1
$31,004.00
$31,004.00
$2,883.37
$33,887.37
1
$4,669.00
$4,669.00
$434.22
$5,103.22
1
$506.00
$506.00
$47.06
$553.06
1
$5,704.00
$5,704.00
$530.47
$6,234.47
1
$377.20
$377.20
$35.08
$412.28
1
$354.20
$354.20
$32.94
$387.14
1
$993.60
$993.60
$92.40
$1,086.00
1
$1,481.20
$1,481.20
$137.75
$1,618.95
1
$400.20
$400.20
$37.22
$437.42
1
$183.68
$183.68
$17.08
$200.76
1
$913.46
$913.46
$84.95
$998.41
1
$913.46
$913.46
$84.95
$998.41
Totals:
$51,917.5
4,417.50 51,917.50
Docusign Envelope ID: 747D9E36-B02F-4887-B74A-846D55AB0848
TURF STAR Date: May 13, 2024
WESTEIW
4 c Quotation for City of Port Orchard
Quote No: Q002222
Standard Terms and Conditions:
Prices including all finance options are subject to change based on Turf Star Western's receiopt of product and estimated
shipments. Currently, product availability is a minimum of 6-18 months. Your Final Price will be determined at the time of
shipment. Delivery is FOB point of origina unless otherwise stated.
Office Locations:
Northern California:
3928 N. Blattela Lane
Fresno, CA 93727
11373 Sunrise Gold Circle
Rancho Cordova, CA 95742
outhern California:
79-893 Country Club Drive
Bermuda Dunes, CA 92203
955 Beacon Street
Brea, CA 92821
2255 Meyers Avenue
Escondido, CA 92029
(800) 585-8001
C : \ WARNING:
Pacific Northwest:
1750 Industrial Dr. NE
Salem, OR 97301
5869 South 194th
Kent, WA 98032
2824 East Garland
Spokane, WA 99207
Cancer and Reproductive Harm - http://www.P65Warnings.ca.gov
For more information, please visit https://www.ttcoCAProp65.com
CALIFORNIA SPARK ARRESTER WARNING:
Operation of this equipment in the State of California may create sparks that can start fires around dry vegetation
A spark arrestor may be required.
The operator should contact local fire agenecies for laws or regulations relating to fire prevention requirements