044-24 - Resolution - Automatic Door Solutions ContractDocusign Envelope ID: 747D9E36-B02F-4887-B74A-846D55AB0848
RESOLUTION NO. 044-24
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING A SMALL
WORKS CONTRACT WITH AUTOMATIC DOOR SOLUTIONS, LLC FOR THE INSTALLATION
OF POWERED ADA ACCESSIBLE DOOR OPENERS/CLOSERS FOR THE CITY HALL 2ND
FLOOR RESTROOMS AND DOCUMENTING PROCUREMENT PROCEDURES.
WHEREAS, the City Public Works Department determined that there was a need for ADA
accessible buttons to open and close the 2nd floor restroom doors; and
WHEREAS, the City is a member of the Municipal Research and Services Center of
Washington (MRSC) Small Public Works Roster program, and MRSC solicited on behalf of
participating local government agencies, including the City, within Washington State for the
2024 MRSC Small Public Works Roster; and
WHEREAS, on June 12, 2024, pursuant to RCW 39.04.155 and the City's Procurement
Policies, adopted as Resolution No. 073-23, as amended, the City's Public Works Department
identified qualified contractors for this project by establishing a roster of qualified companies
from the 2024 MRSC Small Works Roster for the Main Category — Facility Construction, Repair
and Maintenance and Sub -Category — Accessibility (ADA) Service/Repair/Remodels, a copy of
which is attached hereto as Exhibit A and incorporated herein by this reference; and
WHEREAS, on June 18, 2024, and pursuant to State law and the City's Procurement
Policies, the City's Public Works Department issued an email Invitation to Bid for the City Hall
ADA Access Work (the "Project") to the forty-one (41) qualified contractors on the selected
roster; and
WHEREAS, by the July 11, 2024, 2:OOpm deadline, the City received three (3) bids, and
staff reviewed the bids and determined that Automatic Door Solutions, LLC submitted the
apparent lowest qualified bid for the Project; and
WHEREAS, the Public Works Department reviewed all submitted materials and verified
that the bidding requirements for this public work have been followed, and on July 15, 2024,
the City's Public Works staff completed the MRSC Mandatory Bidder Responsibility Checklist;
and
WHEREAS, after reviewing the proposal and verifying the contractor's information,
Public Works Staff and determined that Automatic Door Solutions, LLC bid of 13,243.88
(applicable tax included) was the lowest, qualified, responsive and responsible bidder for the
Project; and
WHEREAS, the City's Procurement Policies require City Council authorization for
purchasing budgeted items that cost $35,000 or more, and for unbudgeted purchases; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State
Auditor's Office, wishes to document their selection/procurement process as described herein
for this purchase by Resolution; now, therefore,
Docusign Envelope ID: 747D9E36-B02F-4887-B74A-846D55AB0848
Resolution No. 044-24
Page 2 of 2
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: The City Council authorizes the Mayor to execute a Contract, in a form acceptable
to the City Attorney, with Automatic Door Solutions, LLC in an amount not to exceed
$13,243.88 (applicable tax included). The Mayor or his designee is authorized to take all
actions necessary to effectuate the purchase consistent with this authorization.
THAT: The Resolution shall take full force and effect upon passage and signatures
hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the City Clerk in authentication of such passage on this 13t" day of August 2024.
ATTEST:
Signed by:
F�DOcu U-118
JAUAtt
Brandy Wallace, MMC, City Clerk
FSigned by:
1 PlM"M-SWA,
E3F384�B...
Robert Putaansuu, Mayor
,5y'1Jj 4101! I I ill
_ . Opb
SEA •
'. Lo �a
�'''J/41OF WiA;�,����,