05/12/2020 - Regular - Packet
City of Port Orchard Council Meeting Agenda
May 12, 2020
6:30 p.m.
Pursuant to the Governor’s “Stay Home - Stay Safe” Order, the City will take
actions on necessary and routine business items.
The City is prohibited from conducting meetings unless the meeting is NOT
conducted in-person and instead provides options for the public to attend through
telephone access, internet or other means of remote access, and also provides the
ability for persons attending the meeting (not in-person) to hear each other at the
same time. Therefore;
Remote access only
Link: https://us02web.zoom.us/j/89446074002?pwd=eHRjK0hSbXBIRnhCV2N3cEpLdThoZz09
Zoom Meeting ID: 894 4607 4002
Password: 200567
Zoom Call-In: 1 253 215 8782
1. CALL TO ORDER
A. Pledge of Allegiance
2. APPROVAL OF AGENDA
3. CITIZENS COMMENTS
(Has been suspended until further notice. Written comments are welcomed and can be emailed
to cityclerk@cityofportorchard.us)
4. CONSENT AGENDA
(Approval of Consent Agenda passes all routine items listed below, which have been distributed
to each Councilmember for reading and study. Consent Agenda items are not considered
separately unless a Councilmember so requests. In the event of such a request, the item is
returned to Business Items.)
A. Approval of Vouchers and Electronic Payments
B. Approval of Payroll and Direct Deposits
C. Adoption of a Resolution Approving a Contract with National
Intergovernmental Purchasing Alliance Company, D/B/A Omnia Partners
(Dorsey) Page 3
D. Approval of an Easement with Puget Sound Energy, Inc. as Needed for
the Construction, Operation, Maintenance and Repair of Power Services
for the McCormick Woods Sewer Lift Station Improvements (Dorsey)
Page 11
5. PRESENTATION
6. PUBLIC HEARING
7. BUSINESS ITEMS
Mayor:
Rob Putaansuu
Administrative Official
Councilmembers:
Bek Ashby
Finance Committee
Economic Development & Tourism Committee
Transportation Committee
KRCC/KRCC PlanPol-alt /KRCC TransPol
PSRC-alt/PSRC TransPOL-Alt/PRTPO
Shawn Cucciardi
Finance Committee
E/D & Tourism Committee, Chair
Kitsap Economic Development Alliance
Fred Chang
Economic Development & Tourism Committee
Land Use Committee
Jay Rosapepe (Mayor Pro-Tempore)
Utilities/Sewer Advisory Committee
Land Use Committee
Transportation Committee
Lodging Tax Advisory Committee, Chair
KRCC-alt
John Clauson
Finance Committee
Utilities/Sewer Advisory Committee
Kitsap Public Health District-alt
Cindy Lucarelli
Festival of Chimes & Lights Committee, Chair
Utilities/Sewer Advisory Committee
Kitsap Economic Development Alliance
Scott Diener
Land Use Committee, Chair
Transportation Committee
Department Directors:
Nicholas Bond, AICP
Development Director
Mark Dorsey, P.E.
Director of Public Works/City Engineer
Tim Drury
Municipal Court Judge
Noah Crocker, M.B.A.
Finance Director
Matt Brown
Police Chief
Brandy Rinearson, MMC, CPRO
City Clerk
Contact us:
216 Prospect Street
Port Orchard, WA 98366
(360) 876-4407
Please turn off cell phones during meeting and hold your questions for staff until the meeting has been adjourned.
The Council may consider other ordinances and matters not listed on the Agenda, unless specific notification period is required.
Meeting materials are available on the City’s website at: www.cityofportorchard.us or by contacting the City Clerk’s office at (360) 876-4407.
The City of Port Orchard does not discriminate on the basis of disability. Contact the City Clerk’s office should you need special accommodations.
May 12, 2020, Meeting Agenda Page 2 of 2
A. Approval of Supplemental Agreement No. 1 with GeoEngineers, Inc. for the 2019-2020 Bay Street
Pedestrian Pathway NEPA Update (Dorsey) Page 17
B. Approval of the April 21, 2020, Council Work Study Session Meeting Minutes Page 27
C. Approval of the April 28, 2020, Council Meeting Minutes Page 33
8. DISCUSSION ITEMS (No Action to be Taken)
A. Transportation Impact Fee Study Update and Alternatives (Bond) Page 39
B. Cares Act Fund (Mayor)
9. REPORTS OF COUNCIL COMMITTEES
10. REPORT OF MAYOR
11. REPORT OF DEPARTMENT HEADS
12. CITIZEN COMMENTS
(Has been suspended until further notice. Written comments are welcomed and can be emailed to
cityclerk@cityofportorchard.us)
13. EXECUTIVE SESSION: Pursuant to RCW 42.30.110, the City Council WILL HOLD an executive session to discuss real estate
matter. The session duration will be announced prior to the executive session.
14. ADJOURNMENT
COMMITTEE MEETINGS Date & Time Location
Finance May 12, 2020; 5:30pm - 2nd Tuesday of each month Held Remotely
Economic Development and
Tourism
May 18, 2020; 9:30am Held Remotely
Utilities May 19, 2020; 5:00pm - 3rd Tuesday of each month Held Remotely
Sewer Advisory May 27, 2020; 6:30pm Held Remotely
Land Use June 1, 2020; 9:30am - 1st Monday of each month Held Remotely
Transportation May 26, 2020; 5:00pm - 4th Tuesday of each month Held Remotely
Lodging Tax Advisory October, 2020 City Hall
Festival of Chimes & Lights TBD; 3:30pm - 3rd Monday of each month City Hall
Outside Agency Committees Varies Varies
CITY COUNCIL GOOD OF THE ORDER
City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Consent Agenda 4C Meeting Date: May 12, 2020
Subject: Adoption of a Resolution Approving a Prepared by: Mark Dorsey, P.E.
Contract with National Intergovernmental Public Works Director
Purchasing Alliance Company, D/B/A Atty Routing No.: N/A
Omnia Partners Atty Review Date: N/A
Summary: City staff has determined a need to procure services through a cooperative purchasing company,
but the city does not currently have a valid Master Agreement with that company. The contracting party that
supplies fire alarm testing, emergency exit lighting inspection/testing, and fire extinguisher services has
favorable pricing based through this cooperative purchasing company. City staff have determined that it is in
the best interest to enter into an Agreement with the cooperative purchasing company, Omnia Partners,
Public Sector, and become a member in order to jointly make purchases with other participating public
entities.
Governor Inslee’s Proclamation 20-28: This item is [check all that apply]: COVID-19 related; necessary
and routine, for the following reasons: necessary for the procurement of public services related to the safety
of city owned assets and staff, and this is a routine purchase to preserve city owned assets and staff.
Recommendation: Staff recommends adoption of Resolution No. 014-20, thereby approving Contract 044-20
with National Intergovernmental Purchasing Alliance Company, D/B/A Omnia Partners.
Relationship to Comprehensive Plan: N/A
Motion for consideration: I move to adopt Resolution No. 014-20, thereby approving Contract No. C044-
20 with National Intergovernmental Purchasing Alliance Company, D/B/A Omnia Partners.
Fiscal Impact: None
Alternatives: Do not approve.
Attachments: Resolution and Ex. A: C044-20.
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RESOLUTION NO. 014-20
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON,
AUTHORIZING THE MAYOR TO EXECUTE AN INTERLOCAL
AGREEMENT WITH NATIONAL INTERGOVERNMENTAL
PURCHASING ALLIANCE COMPANY, D/B/A OMNIA PARTNERS.
WHEREAS, Chapter 39.34 RCW, the Interlocal Cooperation Act, authorizes the City of
Port Orchard to enter into an interlocal cooperation agreement with another agencies to
perform any governmental services, activity or undertaking which each contracting party is
authorized by law to perform, including cooperative governmental purchasing; and; and
WHEREAS, National Intergovernmental Purchasing Alliance Company, a Delaware
corporation d/b/a OMNIA Partners, Public Sector and/or Communities Program Management,
LLC, a California limited liability company, d/b/a U.S. Communities (collectively, “OMNIA
Partners, Public Sector”) is a national cooperative purchasing organization providing access to
contracts for its members through a Request for Proposal process conducted by a Principal
Procurement Agencies throughout the country; and
WHEREAS, to become a member and participate in this cooperative purchasing
organization, the City is required to execute a Master Intergovernmental Cooperative
Purchasing Agreement, akin to an interlocal agreement under Washington law, a copy of which
is attached hereto as “Exhibit A”, and incorporated herein by this reference; and
WHEREAS, the City Council has determined that the City is authorized to become a
member of OMNIA Partners, Public Sector to jointly make purchases with other participating
public entities in accordance with the Interlocal Cooperation Act, Ch. 39.34 RCW; and
WHEREAS, the City has determined that it is in its best interest to enter into the
Agreement and become a member of OMNIA Partners, Public Sector in order to jointly make
purchases with other participating public entities; NOW THEREFORE
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: The Mayor is authorized and directed to execute on behalf of the City of Port
Orchard the Master Intergovernmental Cooperative Purchasing Agreement attached as Exhibit
“A” with OMNIA Partners, Public Sector.
THAT: The City Clerk is authorized to make necessary clerical corrections to this
resolution including, but not limited to, the correction of scrivener’s errors, references,
resolution numbering, section/subsection numbers and any references thereto.
THAT: The City Clerk is instructed to publish this Agreement on the City’s website,
pursuant to RCW 39.34.040.
Page 5 of 46
Resolution No. 014-20
Page 2 of 2
THAT: This Resolution shall take effect and be in full force upon passage and signatures
hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested
by the Clerk in authentication of such passage this 12th day of May, 2020.
Robert Putaansuu, Mayor
ATTEST:
Brandy Rinearson, MMC, City Clerk
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City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Consent Agenda 4D Meeting Date: May 12, 2020
Subject: Approval of an Easement with Puget Sound Prepared by: Mark Dorsey, P.E.
Energy, Inc. as Needed for the Construction, Public Works Director
Operation, Maintenance and Repair of Power Atty Routing No.: N/A
Services for the McCormick Woods Sewer Atty Review Date: N/A
Lift Station Improvements
Summary: As a function of the City’s McCormick Woods Sanitary Sewer Lift Station Improvement Project,
Puget Sound Energy, Inc. (PSE) requires an easement area of 10-ft. in width along the proposed service line
to construct, operate, maintain and repair the upgraded power services for the Project (see sketch
attached.)
Governor Inslee’s Proclamation 20-28: This item is [check all that apply]: COVID-19 related; necessary
and routine, for the following reasons: This action supports the continuation of the previously determined
essential and critical sanitary sewer infrastructure improvement project.
Recommendation: Staff recommends that the City Council authorize the Mayor to execute an Easement
with Puget Sound Energy, Inc. for the construction, operation, maintenance and repair of the power
services needed for the McCormick Woods Sanitary Sewer Lift Station Improvement Project.
Relationship to Comprehensive Plan: Chapter 7 - Utilities
Motion for Consideration: I move to authorize the Mayor to execute an Easement with Puget Sound
Energy, Inc. for the construction, operation, maintenance and repair of the power services needed for
the McCormick Woods Sanitary Sewer Lift Station Improvement Project.
Fiscal Impact: The associated cost for the PSE services are already included within the capitalized costs
for the Project.
Alternatives: None.
Attachments: PSE Easement and Sketch.
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OH UG ELECTRIC 101128256 RW 117563 NOT- 11664090 CITY OF PORT ORCHARD Page 1 of 3
RETURN ADDRESS:
Puget Sound Energy, Inc.
Attn: ROW Department CEB
3130 S. 38th St.
Tacoma, WA 98409
EASEMENT
REFERENCE #:
GRANTOR (Owner): CITY OF PORT ORCHARD
GRANTEE (PSE): PUGET SOUND ENERGY, INC.
SHORT LEGAL: PTN S ½ SW 04-23N-01E W.M
ASSESSOR’S PROPERTY TAX PARCEL: 042301-3-004-2004
For and in consideration of good and valuable consideration, the receipt and sufficie ncy of which are acknowledged,
CITY OF PORT ORCHARD, a Washington municipal corporation (“Owner" herein), hereby grants and conveys to
PUGET SOUND ENERGY, INC., a Washington corporation ("PSE" herein), for the purposes described below, a
nonexclusive perpetual easement over, under, along across and through the following described real property (the
"Property" herein) in KITSAP County, Washington:
THAT PORTION OF THE SOUTH HALF OF THE SOUTHWEST QUARTER OF SECTION 4,
TOWNSHIP 23 NORTH, RANGE 1 EAST, W.M., IN KITSAP COUNTY, WASHINGTON,
DESCRIBED AS FOLLOWS: BEGINNING AT THE SECTION CORNER COMMON TO
SECTIONS 4, 5, 8 AND 9, TOWNSHIP 23 NORTH, RANGE 1 EAST, W.M.; THENCE
NORTH 87⁰00'18 WEST, ALONG THE SOUTH LINE OF SAID SECTION 5, A DISTANCE
OF 377.62 FEET TO AN INTERSECTION WITH THE CENTERLINE OF OLD CLIFTION
ROAD (FORMERLY ALDER ROAD) AND THE BEGINNING OF A 2865.00 FOOT RADIUS
CURVE, CONCAVE TO THE NORTHWEST, THE RADIUS POINT OF WHICH BEARS
NORTH 2⁰59'42 EAST; THENCE NORTHEASTERLY (COUNTERCLOCKWISE) ALONG
SAID CENTERLINE AND ALONG SAID CURVE, THROUGH A CENTRAL ANGLE OF
29⁰49'40, AN ARC DISTANCE OF 1491.50 FEET; THENCE NORTH 63⁰10'02 EAST,
ALONG SAID CNETERLINE, A DISTANCE OF 389.80 FEET TO THE TRUE POINT OF
BEGINNING; THENCE CONTINUING NORTH 63⁰10'02 EAST, ALONG SAID
CENTERLINE, A DISTANCE OF 163.00 FEET; THENCE NORTH 26⁰49'58 WEST A
DISTANCE OF 140.00 FEET; THENCE SOUTH 63⁰10'02 WEST A DISTANCE OF 163.00;
THENCE SOUTH 26⁰49'58 EAST A DISTANCE OF 140.00 FEET TO THE TRUE POINT OF
BEGINNING. EXCEPT THE SOUTHEASTERLY 30 FEET THEREOF FOR OLD CLIFTON
ROAD.
Except as may be otherwise set forth herein PSE's rights shall be exer cised upon that portion of the Property
("Easement Area" herein) described as follows:
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OH UG ELECTRIC 101128256 RW 117563 NOT- 11664090 CITY OF PORT ORCHARD Page 2 of 3
AN EASEMENT AREA TEN (10) FEET IN WIDTH HAVING FIVE (5) FEET OF SUCH
WIDTH ON EACH SIDE OF THE CENTERLINE OF GRANTEE’S FACILITIES LOCATED
AS CONSTRUCTED, TO BE CONSTRUCTED, EXTENDED OR RELOCATED LYING
WITHIN THE ABOVE DESCRIBED PROPERTY.
1. Purpose. PSE shall have the right to use the Easement Area to construct, operate, maintain, repair,
replace, improve, remove, upgrade and extend one or more utility systems for purposes of transmission, distribution
and sale of gas and electricity. Such systems may include, but are not limit ed to:
a. Overhead facilities. Poles and other support structures with crossarms, braces, guys and
anchors; electric distribution lines; fiber optic cable and other lines, cables and facilities for
communications; transformers, street lights, meters, fi xtures, attachments and any and all other
facilities or appurtenances necessary or convenient to any or all of the foregoing.
b. Underground facilities. Conduits, lines, cables, vaults, switches and transformers for electricity;
fiber optic cable and other lines, cables and facilities for communications; semi -buried or ground-
mounted facilities and pads, manholes, meters, fixtures, attachments and any and all other facilities or
appurtenances necessary or convenient to any or all of the foregoing.
Following the initial construction of all or a portion of its systems, PSE may, from time to time, construct
such additional facilities as it may require for such systems. PSE shall have the right of access to the Easement
Area over and across the Property to enable PSE to exercise its rights granted in this easement.
2. Easement Area Clearing and Maintenance. PSE shall have the right, but not the obligation to cut,
remove and dispose of any and all brush, trees or other vegetation in the Easement Area. PSE shall also have the
right, but not the obligation, to control, on a continuing basis and by any prudent and reasonable means, the
establishment and growth of brush, trees or other vegetation in the Easement Area.
3. Trees Outside Easement Area. PSE shall have the right to cut, trim remove and dispose of any trees
located on the Property outside the Easement Area that could, in PSE’s sole judgment, interfere with or create a
hazard to PSE’s systems. PSE shall, except in the event of an emergency, p rior to the exercise of such right,
identify such trees and make a reasonable effort to give Owner prior notice that such trees will be cut, trimmed,
removed or disposed. Owner shall be entitled to compensation for the actual market value of merchantable timber (if
any) cut and removed from the Property by PSE.
4. Restoration. Following initial installation, repair or extension of its facilities, PSE shall, to the extent
reasonably practicable, restore landscaping and surfaces and portions of the Proper ty affected by PSE’s work to the
condition existing immediately prior to such work. PSE shall use good faith efforts to perform its restoration
obligations under this paragraph as soon as reasonably possible after the completion of PSE’s work.
5. Owner's Use of Easement Area. Owner reserves the right to use the Easement Area for any purpose
not inconsistent with the rights herein granted, provided, however, Owner shall not excavate within or otherwise
change the grade of the Easement Area or construct or maintain any buildings or structures on the Easement Area
and Owner shall do no blasting within 300 feet of PSE's facilities without PSE's prior written consent.
6. Indemnity. PSE agrees to indemnify Owner from and against liability incurred by Owner as a result of
the negligence of PSE or its contractors in the exercise of the rights herein granted to PSE, but nothing herein shall
require PSE to indemnify Owner for that portion of any such liability attributable to the negligence of Owner or the
negligence of others.
7. Termination. The rights herein granted shall continue until such time as PSE terminates such right by
written instrument. If terminated any improvements remaining in the Easement Area shall become the property of
Owner. No termination shall be deemed to have occurred by PSE’s failure to install its systems on the Easement
Area.
8. Successors and Assigns. PSE shall have the right to assign, apportion or otherwise transfer any or all
of its rights, benefits, privileges and interests arising in and under this easement. Without limiting the generality of
the foregoing, the rights and obligations of the parties shall be binding upon their respective successors and assigns.
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OH UG ELECTRIC 101128256 RW 117563 NOT- 11664090 CITY OF PORT ORCHARD Page 3 of 3
DATED this _______ day of ________________________________, 20 .
OWNER: CITY OF PORT ORCHARD
BY: ___________________________________
Title: __________________________________
STATE OF WASHINGTON )
)SS
COUNTY OF )
On this _______ day of ________________________, 20 , before me, the undersigned, a Notary Public in
and for the State of Washington, duly commissioned and sworn, personally appeared
________________________________, to me known to be the person who signed
as______________________________ of CITY OF PORT ORCHARD, that executed the within and foregoing
instrument, and acknowledged said instrument to be (His/Her) free and voluntary act and deed and the free and
voluntary act and deed of CITY OF PORT ORCHARD for the uses and purposes therein mentioned ; and on oath
stated that (He/She) was authorized to execute the said instrument on behalf of sai d Municipal corporation.
IN WITNESS WHEREOF I have hereunto set my hand and official seal the day and year first above written.
_______________________________________
NOTARY PUBLIC in and for the State of Washington,
Residing at:
My Appointment Expires: __________________
Notary seal, text and all notations must not be placed within 1” margins
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City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Business Item 7A Meeting Date:
May 12, 2020
Subject: Approval of Supplemental Agreement Prepared by: Mark Dorsey, P.E.
No. 1 with GeoEngineers, Inc. for the Public Works Director
2019-2020 Bay Street Pedestrian Atty Routing No: N/A
Pathway NEPA Update Atty Review Date: N/A
Summary: On January 14, 2020, the Port Orchard City Council approved Contract No. C021-20 with
GeoEngineers, Inc. for the Bay Street Pedestrian Pathway Project NEPA Update, as required by WSDOT.
It has now been requested by WSDOT that a Corridor-Level Environmental Site Assessment and
Materials Discipline Report be prepared as well. GeoEngineers, Inc. has therefore provided
Supplemental Agreement No. 1 in the amount of $13,680.65, thereby bringing the contract total value
to $25,355.01.
Governor Inslee’s Proclamation 20-28: This item is [check all that apply]: COVID-19 related;
necessary and routine, for the following reasons: The continuation of this project task is necessary to
fulfill the city’s binding obligation to complete a federalized multi-modal infrastructure facility within the
required guidelines.
Relationship to Comprehensive Plan: Chapter 8 - Transportation
Recommendation: Staff recommends authorizing the Mayor to execute Supplemental Agreement No.
1 with GeoEngineers, Inc. for the continuation of the Bay Street Pedestrian Pathway Project 2019-2020
NEPA Update in the amount of $13,680.65.
Motion for Consideration: I move to authorize the Mayor to execute Supplemental Agreement No. 1
with GeoEngineers, Inc. for the continuation of the Bay Street Pedestrian Pathway Project 2019-2020
NEPA Update in the amount of $13,680.65.
Fiscal Impact: A budget amendment within the 2019 – 2020 Biennial Budget will be required.
Attachments: Supplemental Agreement No. 1 and City CO#1.
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Supplemental Agreement
Number
Organization and Address
Phone:
Original Agreement Number
Project Number Execution Date Completion Date
Project Title New Maximum Amount Payable
Description of Work
The Local Agency of
desires to supplement the agreement entered in to with
and executed on and identified as Agreement No.
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
I
Section 1, SCOPE OF WORK, is hereby changed to read:
II
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days
for completion of the work to read:
III
Section V, PAYMENT, shall be amended as follows:
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate
spaces below and return to this office for final action.
By: By:
Consultant Signature Approving Authority Signature
Date
DOT Form 140-063
Revised 09/2005 Page 19 of 46
Exhibit “A”
Summary of Payments
Basic
Agreement
Supplement #1 Total
Direct Salary Cost
Overhead
(Including Payroll Additives)
Direct Non-Salary Costs
Fixed Fee
Total
DOT Form 140-063
Revised 09/2005 Page 20 of 46
Exhibit A
Scope of Services
City of Port Orchard
Bay Street Pedestrian Pathway
NEPA Update Services
April 2020
Prepared by:
GeoEngineers, Inc
17425 NE Union Hill Rd Suite 250,
Redmond, WA 98052
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1101 Fawcett Avenue, Suite 200
Tacoma, Washington 98402
253.383.4940
April 16, 2020
City of Port Orchard
216 Prospect Street
Port Orchard, Washington
Attention: Mark Dorsey
Subject: Change Order for Bay Street Pathway NEPA Update
Bay Street Pedestrian Pathway Project
Port Orchard, Washington
File No. 12309-009-03
GeoEngineers, Inc. (GeoEngineers) is pleased to present this scope and budget for providing additional
National Environmental Policy Act (NEPA) and Hazardous Materials update support to the City of Port
Orchard (City). GeoEngineers has previously completed NEPA development and support for the Bay Street
Pedestrian Pathway Project. GeoEngineers is currently scoped to prepare a communications memorandum
and prepare an updated environmental justice letter to support the NEPA update. However, we understand
that the City received a letter from the Washington State Department of Transportation (WSDOT) that
identified specific comments related to the NEPA updated for the project and WSDOT has requested a
response letter. We additionally understand that an update is needed to the May 2011 Corridor-Level
Environmental Site Assessment in compliance with current WSDOT guidelines for Hazardous Materials
Discipline Reports. This change order is to address the preparation of the response letter.
SCOPE OF SERVICES
This scope and budget is a change order for additional work for the project. Tasks 1 and 2 are described
within the signed proposal dated December 20, 2019. Tasks 3 through 5 describe the additional work
requested.
Task 3 – Critical Areas Evaluation and Research
■ GeoEngineers will research existing mapped data sources for updated information in response to
some of the comments. For example, GeoEngineers will review mapped information regarding well
protection areas and floodplain base flood elevations.
■ GeoEngineers will coordinate with Washington Department of Fish and Wildlife (WDFW) for updated
information on bald eagle nests in the vicinity of the site.
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City of Port Orchard | April 16, 2020 Page 2
File No. 12309-009-03
■ GeoEngineers will conduct a brief survey for wetland and stream habitats within the project area.
It is anticipated that habitat conditions have not changed since the 2011 original NEPA site
investigation.
Task 4 – Right-Sized Hazardous Materials Report
GeoEngineers will prepare a Right-Sized Hazardous Materials (HazMat) Discipline Report, complete with
maps/figures, applicable data and photos, per the report guidance available on the HazMat website
http://www.wsdot.wa.gov/environment/technical/disciplines/hazardous-materials/investigation-
sampling-document. At this time, we anticipate that a letter report will be the appropriate level of report
consistent with the 2011 report. We will utilize the information from the previous 2011 report to the extent
practicable. The 2020 effort will include:
■ Review the results of a federal, state and local environmental database search provided by an
outside environmental data service for listing of information on confirmed and suspected
contaminated sites or nearby structures specified by ASTM International (ASTM). The evaluation
will focus on sites that are within ¼ mile from the alignment. Local geology and hydrogeology will
be considered. The database search will also be evaluated to identify Washington State
Department of Ecology (Ecology) files that may need to be reviewed for updated information.
■ Review Ecology files regarding listed properties of potential environmental concern relative to the
alignment.
■ Conduct a visual reconnaissance from public access areas and from the public right-of-way along
the project corridor.
■ Prepare a letter report summarizing the findings. One round of review and comment of the draft
report is assumed.
Task 5 - Response Letter
■ GeoEngineers will prepare a response letter to the February 3, 2020 comment letter from SHERS
Law Firm.
■ As part of this task we will include information from Task 3 (described above) and include
responses to comments on aesthetic and visual impacts, environmental site assessment, wetland
and stream data, bald eagle nests and working in floodplains.
Assumptions
For the purposes of this scope, the following assumptions have been made:
■ The site visit will be completed in one day and the City will provide us with access to the site.
■ The City will address stormwater and parking comments.
■ There will be one round of revisions of the draft documents before the document is finalized.
■ GeoEngineers will not submit permits and permitting fees are not included within this scope and
budget.
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City of Port Orchard | April 16, 2020 Page 3
File No. 12309-009-03
TERMS, FEE ESTIMATE AND SCHEDULE
The estimated total cost for Tasks 3 through 5, described above, is $13,680.65. The estimated budgets
for the tasks are described in the attached spreadsheet. We propose to conduct our services on a time-
and-expense basis in accordance with the terms in the Local Agency Guidelines agreement and our
approved WSDOT overhead rate.
There are no intended third-party beneficiaries arising from the services described in this proposal and no
party other than the party executing this proposal shall have the right to legally rely on the product of our
services without prior written permission of GeoEngineers.
This proposal is valid for a period of 60 days commencing from the first date listed above and subject to
renegotiation by GeoEngineers, Inc., after the expiration date.
We appreciate the opportunity to submit our proposed scope of services and look forward to working with
you on this project. We will not proceed with any modification to our scope or fee estimate without first
contacting you and receiving your prior authorization. If you have any questions regarding the scope of
services, please do not hesitate to call us at 253.383.4940.
Sincerely,
GeoEngineers, Inc.
Jennifer L. Dadisman, PWS Joseph O. Callaghan, MS, PWS
Biologist Principal Fisheries Biologist
JLD:JOC:tlm
Attachments:
Exhibit G-1. Subconsultant Fee Determination – Summary Sheet
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Exhibit G-1
Subconsultant Fee Determination - Summary Sheet
Project Name Bay Street Pedestrian Pathway Project Start Date
Client Name City of Port Orchard
Task Description: End Date
Subconsultant Fee Determination
Subconsultant: Project # 12309-009-03
Classification Man Hours Dollars
Rate
Principal 7 x $78.14 =$546.98
Senior Scientist 1 2 x $45.45 =$90.90
Project Scientist 76 x $39.38 =$2,992.88
Administrator 3 6 x $41.61 =$249.66
0 x =$0.00
0 x =$0.00
0 x =$0.00
0 x =$0.00
Total Hours 91
Total DSC =$3,880.42
% Increase % of Work
Escalation for '11 0 0 =$0.00
Escalated Total $0.00
Overhead (OH Cost -- including Salary Additives)
OH Rate x DSC of 211.31% x $3,880.42 =$8,199.72
Fixed Fee (FF):
FF Rate x DSC of 30.00%x $3,880.42 =$1,164.13
Reimbursables
Itemized Quantity Units Rate
Mileage 68 each @ $0.535 =$36.38
Meals and Lodging 0 each @ $100.00 =$0.00
Reproduction and Printing 0 copies @ $0.10 =$0.00
Field Equipment Rental 0 each @ =$0.00
EDR 1 Est @ $400.00 =$400.00
0 Est @ =$0.00
0 each @ =$0.00
Reimbursables Total $436.38
Grand Total $13,680.65
4/16/2020
Page 25 of 46
CITY OF PORT ORCHARD
Authorization for Change Order No. 1
Date: MAY 2020 Contractor: GEOENGINEERS, lNC.
Project:
Contract I lob#
BAY STREET PEDESTRIAN
PATHWAY - NEPA UPDATE
REDMOND, WA 98052
THIS CHANGE ORDER AUTHORIZES THE ADDITIONAL WORK: AS REQUIRED BY WSDOT FOR THE NEPA
UPDATE, ADDITIONAL CORRIDOR-LEVEL ENVIRONMENTAL SITE ASSESSMENTS FOR A HAZARDOUS
MATERTALS DESCTPLTNE REPORT, ESTTMATED AT A VALUE OF S13,680.55.
I have reviewed the Change Order information above and certify that to the best of my knowledge descriptions and
costs are true and accurate.
\
Co lSignature P u b I it\Morks'Ffrr6ctor / City E n gi n ee r
MARK R. DORSEY, P.E.Joseoh O. Callaohan. Princi pal
17425 NE UNION HILL RD. SUITE 250
co2L-20
Amount
Contract History
Sales Tax Total Date Appvd by
Original Contract Stt,ot+.Eo I ncl uded Stt,olq.go 13-Feb-20 COUNCI L
Change Order 1 513,680.65 lncluded $13,680.65 L2-May-2O COUNCI L
Total Contract Szs,3ss.ot
Printed Name & Title
Change Orders that do not exceed 10%, with a maximum of
550,000, of either legally authorized budget limit or contract
amount established by City Council can be approved by the Public
Works Director.
Change Orders that do not exceed 10%, with a maximum of
S100,000, of either legally authorized budget limit or contract
amount established by City Council are to be approved by the
Mayor.
Change Orders over 5100,000 or exceed a total of 10% require
Council Action.
Printed Name
Approved
Attest
Mayor Pro Tempore
City Clerk
Council Approval Date
C:\Users\tmorrislAppData\Local\Mitrosoft\Wndows\lNetCache\Content.Outlook\MV3\ /643\ AGeo Change Order #1_BSPP NEPA Update.doc
Page 1
Page 26 of 46
City of Port Orchard
Council Meeting Minutes
Work Study Session Meeting of April 21, 2020
CALL TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 6:30 p.m.
Roll call was taken by the City Clerk as follows:
Councilmember Ashby Present via Remote Access
Councilmember Chang Present via Remote Access
Councilmember Clauson Present via Remote Access
Councilmember Cucciardi Present via Remote Access
Councilmember Diener Absent
Councilmember Lucarelli Present via Remote Access
Mayor Pro-Tem Rosapepe Present via Remote Access
Mayor Putaansuu Present via Remote Access
Staff present via Remote Access: Public Works Director Dorsey, Finance Director Crocker, Community
Development Director Bond, Police Chief Brown, HR Coordinator Lund, City Attorney Archer and City
Clerk Rinearson.
Mayor Putaansuu stated Pursuant to the Governor’s “Stay Home - Stay Safe” Order, the City will take
actions on necessary and routine business items. The City is prohibited from conducting meetings
unless the meeting is NOT conducted in-person and instead provides options for the public to attend
through telephone access, internet or other means of remote access, and also provides the ability
for persons attending the meeting (not in-person) to hear each other at the same time.
Pledge of Allegiance
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
1. Continuity of Operations (COOP) & Continuity of Government (COG) Plan
Mayor Putaansuu said there were 3 redlines that were sent out today and asked if anyone had any
questions or concerns.
Councilmember Ashby asked about adding language for working remotely.
Police Chief Brown said we could, but there is plenty of flexibility in the plan as it stands right now.
Page 27 of 46
Minutes of April 21, 2020
Page 2 of 5
Mayor, Council, and staff discussed the plan including the Governor’s orders, OPMA [Open Public
Meetings Act], and language of the plan.
Mayor Putaansuu noted this is going before Council at next week’s meeting.
Council Direction: No direction was given.
2. Affordable Housing: ILA with Kitsap Community Resources
Mayor Putaansuu noted we received money last month and Finance Director Crocker has been
working with Kitsap Community Resources [KCR] on House Bill 1406 dollars.
Finance Director Crocker said we have been working with Council and KCR to develop this contract
and present to Council to ideally have it signed next week. He pointed out on the contract the duties
and responsibilities of KCR and the City, and noted we want to lay out a clear process for
administering the program and providing the funds for KCR to administer.
Public Works Director Dorsey and Police Chief Brown left the meeting at 7:39 p.m.
Mayor, Council, and staff discussed the contract including termination and renewal dates, provisions
regarding City residents, and statement of work language.
Mayor Putaansuu noted this is going before Council at next week’s meeting.
Council Direction: No direction was given.
3. Utility Late Fees and Penalties
Mayor Putaansuu said with the emergency order, Council ratified shut offs and since then, the
Governor has issued an order related to fees and penalties related to water utilities, but it is silent
to sewer utilities. The City has one bill for both [water and sewer].
Finance Director Crocker explained they started drafting this language to waive penalties under the
declared emergency. This week, we received information on the Governor’s new proclamation
ordering all penalties and late fees to be waived for water utilities dating back to March 23. With
clarity from legal counsel, we are going to have to credit some utility accounts that were penalized
during that time. We are anticipating a couple issues on our administrative side and wanted to check
with Council on the policy direction we need to take. We believe Council will want to us to extend
this waiver of late fees and penalties to all our customers, which would include sewer and storm in
support of the intent of the Governor’s order.
Page 28 of 46
Minutes of April 21, 2020
Page 3 of 5
Mayor, Council and staff discussed the waiver including mandatory and strongly recommended
language in the Governor’s order, modifications to the existing language, deferred payment plans
and payment arrangements, waiver criteria, accounting system capabilities, and water leak language.
Mayor Putaansuu noted this is going before Council at next week’s meeting.
Council Direction: No direction was given.
4. Downtown/County Campus Subarea Plan and Planned Action EIS
Mayor Putaansuu said this was a major expenditure that was not initially in the biennial budget. We
added it to the budget, and it warrants more conversation to make sure this is still a major priority
for us. $50,000 is funded by a Commerce grant which is supposed to be completed by a certain date
and then we get reimbursed. We have some flexibility in the deliverables, but we must get most of
this work done before the deadline, which is next year.
Community Development Director Bond noted the deadline on our deliverables right now is April 1,
2021. The money must be spent by the end of June in that fiscal year, and Commerce said they are
flexible within the fiscal year as long as the money is spent before the end of the year. We have two
deliverables, the sub area plan and the planned action EIS.
Mayor, Council and staff discussed timeframes, PSRC [Puget Sound Regional Council] deadline to
apply for a regional center designation, public outreach and draft survey, modifications to the scope
of work, what things will look like 6 months to a year from now, grants for Kitsap Transit, not putting
this project on hold, community center and Public Facilities District [PFD].
Council had no objections moving forward with the project.
Council Direction: No direction was given.
5. Job Description Authority Ordinance
HR Coordinator Lund has heard conflicting reports on how job descriptions get to Council. Without
a doubt, only the Council has the authority to create a position and establish the salary, but within
the job description staff is requesting Council to officially delegate that authority to the Mayor in the
same manner the Council has delegated authority to the Mayor regarding changing Personnel
Policies and reporting back to the Council. Any job description changes that are made, the Mayor
would then report to Council.
Mayor, Council and staff discussed the ordinance, job procurement, and job descriptions.
Page 29 of 46
Minutes of April 21, 2020
Page 4 of 5
Council Direction: No direction was given.
Mayor Putaansuu noted this is going before Council at next week’s meeting.
GOOD OF THE ORDER
Councilmember Lucarelli said the Festival of Chimes and Lights is a community gathering and she is
not sure if we will have the funds. She asked for direction on how to proceed.
Councilmember Ashby asked when will the City decide about festivals, like the Seagull Calling
Contest. Will we continue to allow these events?
Mayor Putaansuu responded he had conversations with a few event organizers. With the farmer’s
market, we are not the ones telling them no. They must present us with a plan that shows they are
complying with the Governor’s Order. We do not know what that will be like in a few months from
now. Some people will not be comfortable attending these events. Everyone must use caution.
Councilmember Cucciardi urged Councilmember Lucarelli to press forward and create contingency
plans.
In response to Councilmember Lucarelli, Finance Director Crocker responded we assumed all
allocated 2020 budgeted expenses would be spent.
Mayor, Council, and staff discussed the future of the economy, open and closed businesses, and sales
tax.
Mayor Putaansuu reported on an AWC [Association of Washington Cities] meeting regarding the
Governor’s Order and current and future situations, letter from the City to the Governor regarding
construction, communications specialist and press release, neighborhood parks to be open, sewer
and water infrastructure improvements, and security improvements at City Hall.
After a brief discussion, Council agreed for the Economic Development and Tourism Committee to
meet on Monday May 18, 2020.
City Attorney Archer said at the next Council meeting, there is a contract Council has not yet seen.
We will try and get it to you in advance of the meeting. The contract is for a labor attorney for
collective bargaining.
Councilmember Rosapepe brought up continual social distancing until a vaccine is created.
Something we may need to think about long term in the City.
Page 30 of 46
Minutes of April 21, 2020
Page 5 of 5
ADJOURNMENT
The meeting adjourned at 7:38 p.m. No other action was taken. Audio/Visual was successful.
Brandy Rinearson, MMC, City Clerk Robert Putaansuu, Mayor
Page 31 of 46
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Page 32 of 46
City of Port Orchard
Council Meeting Minutes
Regular Meeting of April 28, 2020
1. CALL TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 6:30 p.m.
Roll call was taken by the City Clerk as follows:
Councilmember Ashby Present via Remote Access
Councilmember Chang Present via Remote Access
Councilmember Clauson Present via Remote Access
Councilmember Cucciardi Present via Remote Access
Councilmember Diener Present via Remote Access
Councilmember Lucarelli Absent
Mayor Pro-Tem Rosapepe Present via Remote Access
Mayor Putaansuu Present via Remote Access
Staff present via Remote Access: Public Works Director Dorsey, Finance Director Crocker, Community
Development Director Bond, HR Coordinator Lund, City Attorney Archer, Police Chief Brown, and City
Clerk Rinearson.
Mayor Putaansuu stated pursuant to the Governor’s “Stay Home - Stay Safe” Order, the City will take
actions on necessary and routine business items. The City is prohibited from conducting meetings
unless the meeting is not conducted in-person and instead provides options for the public to attend
through telephone access, internet or other means of remote access, and also provides the ability
for persons attending the meeting (not in-person) to hear each other at the same time.
A. PLEDGE OF ALLEGIANCE
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
2. APPROVAL OF AGENDA
MOTION: By Councilmember Diener, seconded by Councilmember Ashby, to approve the agenda as
presented.
The motion carried.
3. CITIZENS COMMENTS
There were no citizen comments.
Page 33 of 46
Minutes of April 28, 2020
Page 2 of 5
4. CONSENT AGENDA
A. Approval of Voucher Nos. 79416 through 79505, including bank drafts in the amount of
$636,903.58 and EFT’s in the amount of $150.03 totaling $637,053.61.
B. Approval of Payroll Check Nos. 0 through 0, including bank drafts and EFT’s in the amount of $0;
and Direct Deposits in the amount of $171,831.71 totaling $171,831.71.
C. Adoption of an Ordinance Delegating Authority to the Mayor to Create and Revise Job
Descriptions for Positions Authorized by the City Council (Ordinance No. 008-20)
D. Approval of an Interlocal Agreement with Kitsap Community Resources-Housing Solutions Center
for the Affordable and Supportive Housing Grant Award (Contract No. 045-20)
E. Approval to Excuse Councilmember Lucarelli from the April 14, 2020, City Council Meeting
MOTION: By Councilmember Rosapepe, seconded by Councilmember Cucciardi, to approve the
consent agenda as presented.
The motion carried.
5. PRESENTATION
There were no presentations.
6. PUBLIC HEARING
There were no public hearings.
7. BUSINESS ITEMS
A. Adoption of an Ordinance Delegating Authority to the Finance Director to Waive Late Fees,
Penalties and Make Payment Arrangements as Applicable
MOTION: By Councilmember Lucarelli, seconded by Councilmember Rosapepe, to adopt an ordinance
delegating authority to the Finance director to waive late fees, penalties and make payment
arrangements as applicable in the attached ordinance.
The motion carried.
(Ordinance No. 009-20)
B. Adoption of an Ordinance Reclassifying the Property Located at 2843 Harold Drive SE from
Commercial Mixed Use to Business Professional Mixed Use
MOTION: By Councilmember Ashby, seconded by Councilmember Rosapepe, to adopt an ordinance,
as presented, granting approval of the site-specific rezone from Commercial Mixed Use to Business
Professional Mixed Use for the property addressed as 2843 Harold Drive SE.
Page 34 of 46
Minutes of April 28, 2020
Page 3 of 5
The motion carried.
(Ordinance No. 010-20)
C. Adoption of an Interim Ordinance Temporarily Suspending Approval and Permit Expiration and
Tolling Procedural Deadlines for Processing Land Use Applications
MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to adopt an interim
emergency ordinance, as presented, temporarily suspending approval and permit expiration and
tolling procedural deadlines for processing land use applications.
The motion carried.
(Ordinance No. 011-20)
D. Adoption of a Resolution Approving a Contract with American West Construction, LLC for the
2020 Library Water Damage and Roof Repair
MOTION: By Councilmember Diener, seconded by Councilmember Clauson, to adopt Resolution No.
012-20, thereby approving Contract No. C041-20 with American West Construction, LLC for the 2020
Library Water Damage and Roof Repair Contract in the amount not to exceed $61,952.70 (applicable
sales tax included).
The motion carried.
(Resolution No. 012-20 and Contract No. 041-20)
E. Adoption of a Resolution Adopting the Continuity of Operations/ Continuity of Government
(COOP/COG) Plan
MOTION: By Councilmember Cucciardi, seconded by Councilmember Clauson, to adopt a Resolution
adopting the Continuity of Operations / Continuity of Government Plan.
The motion carried.
(Resolution No. 013-20)
F. Approval of a Contract with Summit Law for Legal Services in the Area of Labor Negotiations
and Relations
MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to authorize the mayor
to execute an agreement with Summit Law to provide labor law services as needed.
The motion carried.
(Contract No. 046-20)
Page 35 of 46
Minutes of April 28, 2020
Page 4 of 5
G. Approval of an Addendum to Real Property Lease Agreement No. 042-15, with the South Kitsap
Western Little League to Lease Givens Field No. 1, No. 2, and No. 3
MOTION: By Councilmember Lucarelli, seconded by Councilmember Rosapepe, to authorize the
Mayor to execute an Addendum to Lease agreement no. 042-15 with the South Kitsap Western Little
League, thereby leasing Givens Fields No. 1, No. 2, and No. 3 for an one (1) year term, with automatic
renewals outlined in the contract as presented.
The motion carried.
H. Approval of an Addendum to Real Property Lease Agreement No.043-15, with the South Kitsap
Pee Wee Association to Lease Givens Field No. 1 and No. 2 and the Basement of the Active Club
Building
MOTION: By Councilmember Diener, seconded by Councilmember Clauson, to authorize the Mayor
to execute an Addendum to Lease agreement no. 043-15 with the South Kitsap Pee Wee Association,
thereby leasing Fields No. 1 and No. 2, and the basement of the Active Club Building for a one (1)
year term, with automatic renewals outlined in the contract as presented.
The motion carried.
I. Approval of the April 14, 2020, Council Meeting Minutes
MOTION: By Councilmember Clauson, seconded by Councilmember Cucciardi, to approve the
minutes of April 14th as distributed.
The motion carried. Councilmember Lucarelli abstained.
8. DISCUSSION ITEMS (No Action to be Taken)
There were no discussion items.
9. REPORTS OF COUNCIL COMMITTEES
Mayor Putaansuu reported the Finance Committee is meeting the second Tuesday of next month
[May 12th]. The Economic Development and Tourism Committee is scheduled to meet May 18th. The
Utilities committee is scheduled to meet May 19th. The Sewer Advisory Committee is scheduled to
meet May 27th. The Land Use Committee is scheduled to meet June 1st.
Councilmember Ashby reported on the April 28th Transportation Committee meeting.
Mayor Putaansuu reported on today’s Department of Emergency Management meeting.
Page 36 of 46
Minutes of April 28, 2020
Page 5 of 5
10. REPORT OF MAYOR
The Mayor reported on the following:
• Letter from Kitsap Home Builder’s Association;
• Weekly reports to employees and city staff updates;
• Kitsap Public Health meetings and festivals;
• Fireworks show fee refund;
• Extended foot ferry service;
• Parks and recreation spaces to be re-opened;
• Cares Act;
• Roundabout press release; and
• Sales at local businesses.
11. REPORT OF DEPARTMENT HEADS
Community Development Director Bond reported on the first public hearing with the Hearing
Examiner on Zoom, and complaints related to beekeeping in a residential neighborhood.
Police Chief Brown reported they have been doing EOC [Emergency Operation Command] every
week, working with DEM [Department of Emergency Management], and service calls.
12. CITIZEN COMMENTS
The City received a letter from citizen Mark Morgan regarding regulating the keeping of beehives on
properties within City limits.
13. ADJOURNMENT
The meeting adjourned at 7:31 p.m. No other action was taken. Audio/Visual was successful.
Brandy Rinearson, MMC, City Clerk Robert Putaansuu, Mayor
Page 37 of 46
This Page Intentionally Left Blank
Page 38 of 46
City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No. Discussion Item 8A Meeting Date: May 12, 2020
Subject Transportation Impact Fee Study Update and Prepared by: Nick Bond, AICP
Alternatives DCD Director
Atty Routing No: N/A
Atty Review Date: N/A
Summary: In late 2019, the City began work on an update to its traffic impact fee (TIF) calculation and
study. It is recommended that the City update this body of work every 3-5 years. The current TIF was
adopted in 2015 and requires an update at this time. The TIF update is tied to our ongoing negotiations
with McCormick Communities, regarding an update to their development agreement for transportation.
In these negotiations, both parties are working to replace the existing transportation development
agreement with a new agreement, and to establish one citywide TIF rather than the current complicated
system which involves accounting for McCormick and citywide transportation impact fees separately.
Adopting a single citywide TIF and adopting an amendment to the existing transportation agreement
requires that these two efforts move forward together. At this time, the City Council should review the TIF
calculation and the projects that form the basis of the calculation, so that negotiations with McCormick
Communities on a transportation agreement can move to the next phase.
Background: When setting the TIF in 2015, the City Council learned that the per peak p.m. trip impact fee
amount (currently $2,552) is derived by estimating growth’s share of a list of transportation capacity
projects, and dividing that amount by the estimated number of new peak p.m. trips forecast over a 20-
year period. The Council also learned that impact fees received could only be spent on projects that are
included in the TIF calculation. Because the growth forecast is incorporated into the City’s Comprehensive
Plan, the primary way to adjust the TIF amount is to either add or subtract projects from the impact fee
calculation study. Adjusting growth’s share of a project can also cause the fee to increase or decrease, but
the growth share needs to be based on real data, in this case our transportation model.
In 2015, the TIF study initially identified a fee amount that was more than $4,000 per peak p.m. trip. At
the time, building activity was not fully recovered to pre-recession levels and the Council sought to adopt a
fee that was more in line with other neighboring jurisdictions. As such, several projects were removed
from the TIF study or were scaled down in scope to bring the fee down to $2,552.
Alternatives: The attached TIF study is based on our currently adopted Transportation Improvement
Program. It includes 3 alternatives, color coded green, yellow, and red. The green alternative is very
similar in the project list and fee amount that we have today (adjusted for inflation and with updated
project cost estimates) and would cost $3,209 per peak pm trip. The yellow alternative adds the following
projects and would increase the fee to $4,333 per peak pm trip:
Page 39 of 46
Staff Report 8A
Page 2 of 2
2.02/2.03 Sedgwick West (between SR-16 and Sidney Road SW)
2.04E Bethel Corridor phase 5 (Lund to Mile Hill)
2.19 New Collector (Part of Bethel Sedgwick Plan)
It should be noted that the City has been receiving numerous complaints about traffic related to the
Sedgwick West project (near Lowe’s). Finally, the red alternative adds the yellow alternative projects
above, as well as the following, and would bring the fee to $4,952 per peak pm trip:
2.01 Sidney Ave widening (Tremont South to Fireweed)
2.06 Pottery Ave widening (Tremont to Melcher)
2.09 Melcher Street widening (Pottery to Sherman)
2.10 Fireweed Road Widening (Sidney Ave to South Flower Ave)
2.12 Sherman Ave Widening (Fireweed to SR-16)
2.17 Geiger Road Widening (Sedgwick to Blueberry)
2.18 Salmon Berry Road Widening (Ramsay to Bethel)
2.20 Old Clifton Road – Complete Street
Several of the above projects from the red alternative are the source of public complaints, especially
Sidney Ave and Fireweed.
Governor Inslee’s Proclamation 20-28: This item is necessary and routine because the of the time
sensitive nature of the study (impact fee calculations should be updated every 3-5 years) and the
relationship between this study and litigation which was settled with a commitment to negotiating
new development agreements that depend on completion of this work.
Recommendation: Discuss and provide direction on the three alternatives, or, on some hybrid
alternative.
Fiscal Impact: Traffic impact fees are a significant source of transportation funding for the City and will
help pay to construct the projected listed in the attached study.
Attachments: TIF Study
Page 40 of 46
id ID Project Name Cost
Estimate ($)
Local
Share ($)
Growth
Share (%)
Growth
Share ($)
1 DA Glenwood Connector Roadway 2,000,000 2,000,000 100%2,000,000
2 1.1 Tremont St Widening CN Phase 23,600,000 7,570,000 24%1,851,656
4 1.3 Bethel/Sedgwick Corridor Ph. 1 Design 1,177,000 1,177,000 24%285,249
5 1.4 Anderson Hill/Old Clifton Rd Intersection Impr.2,351,000 940,000 81%763,699
6 1.5A Old Clifton Rd Design 303,000 303,000 100%303,000
8 1.5C Old Clifton Rd Design - Campus Pkwy Intersection 2,000,000 2,000,000 100%2,000,000
10 1.7 Vallair Ct Connector 2,426,000 1,213,000 8%93,910
12 2.01 Sidney Ave Widening 12,736,000 6,368,000 48%3,054,041
13 2.02 Sedgwick Rd West Design/ROW 1,402,000 701,000 100%701,000
14 2.03 Sedgwick Rd West Constr.4,207,000 2,104,000 100%2,103,500
15 2.04A Bethel/Sedgwick Corridor Ph. 1 ROW/Constr.11,528,000 5,764,000 24%1,396,922
16 2.04B Bethel/Sedgwick Corridor Ph. 2 17,188,000 5,156,000 28%1,438,364
17 2.04C Bethel/Sedgwick Corridor Ph. 3 6,003,000 1,801,000 5%96,048
18 2.04D Bethel/Sedgwick Corridor Ph. 4 9,016,000 4,508,000 45%2,031,252
19 2.04E Bethel/Sedgwick Corridor Ph. 5 10,863,000 5,432,000 100%5,431,500
20 2.05 Sidney Rd Widening 7,595,000 3,798,000 66%2,518,750
21 2.06 Pottery Ave Widening 1,941,000 971,000 28%269,583
22 2.07 Old Clifton Rd Shoulder & Ped. Impr.2,426,000 2,426,000 100%2,426,000
23 2.08 Old Clifton Rd & McCormick Woods Dr Intersection Impr 1,213,000 1,213,000 66%799,492
24 2.09 Melcher St Widening 728,000 364,000 7%24,570
25 2.10 Fireweed Rd Widening 455,000 228,000 5%11,375
27 2.12 Sherman Ave Widening 637,000 319,000 5%15,925
28 2.13 Tremont St Widening Ph. 2 - PO Blvd 10,376,000 5,188,000 100%5,188,000
29 2.14 Pottery Ave Widening 5,094,000 2,547,000 16%403,168
30 2.15 Old Clifton & Berry Lk Rd Intersection Impr.0 0 100%0
32 2.16 Blueberry Rd Widening 728,000 364,000 22%78,260
33 2.17 Geiger Rd Widening 455,000 228,000 5%11,375
34 2.18 Salmonberry Rd Widening 273,000 137,000 21%27,983
35 2.19 New Collector 455,000 228,000 11%24,952
36 2.20 Old Clifton Rd - Complete Streets 2,123,000 1,062,000 100%1,061,500
Total 141,299,000 66,110,000 55%36,411,074
Total Project Cost $141,299,000
Local Share (Development + City) (%)47%
Growth/Development Share ($)$36,411,074
2019-2040 PM Peak Hour Trip Growth (vph)7,352
2020 Transportation Impact Fee Rate ($/trip)$4,952
Remaining Unfunded Commitment ($)$29,698,926
Annual Funding Commitment ($/yr)$1,484,946
City of Port Orchard
DRAFT Transportation Impact Fee Rate Calculation - 2020 Update
Page 41 of 46
id ID Project Name Cost
Estimate ($)
Local
Share ($)
Growth
Share (%)
Growth
Share ($)
1 DA Glenwood Connector Roadway 2,000,000 2,000,000 100%2,000,000
2 1.1 Tremont St Widening CN Phase 23,600,000 7,570,000 24%1,851,656
4 1.3 Bethel/Sedgwick Corridor Ph. 1 Design 1,177,000 1,177,000 24%285,249
5 1.4 Anderson Hill/Old Clifton Rd Intersection Impr.2,351,000 940,000 81%763,699
6 1.5A Old Clifton Rd Design 303,000 303,000 100%303,000
8 1.5C Old Clifton Rd Design - Campus Pkwy Intersection 2,000,000 2,000,000 100%2,000,000
10 1.7 Vallair Ct Connector 2,426,000 1,213,000 8%93,910
12
13 2.02 Sedgwick Rd West Design/ROW 1,402,000 701,000 100%701,000
14 2.03 Sedgwick Rd West Constr.4,207,000 2,104,000 100%2,103,500
15 2.04A Bethel/Sedgwick Corridor Ph. 1 ROW/Constr.11,528,000 5,764,000 24%1,396,922
16 2.04B Bethel/Sedgwick Corridor Ph. 2 17,188,000 5,156,000 28%1,438,364
17 2.04C Bethel/Sedgwick Corridor Ph. 3 6,003,000 1,801,000 5%96,048
18 2.04D Bethel/Sedgwick Corridor Ph. 4 9,016,000 4,508,000 45%2,031,252
19 2.04E Bethel/Sedgwick Corridor Ph. 5 10,863,000 5,432,000 100%5,431,500
20 2.05 Sidney Rd Widening 7,595,000 3,798,000 66%2,518,750
21
22 2.07 Old Clifton Rd Shoulder & Ped. Impr.2,426,000 2,426,000 100%2,426,000
23 2.08 Old Clifton Rd & McCormick Woods Dr Intersection Impr 1,213,000 1,213,000 66%799,492
24
25
27
28 2.13 Tremont St Widening Ph. 2 - PO Blvd 10,376,000 5,188,000 100%5,188,000
29 2.14 Pottery Ave Widening 5,094,000 2,547,000 16%403,168
30
32
33
34
35 2.19 New Collector 455,000 228,000 11%24,952
36
Total 121,223,000 56,069,000 57%31,856,462
Total Project Cost $121,223,000
Local Share (Development + City) (%)46%
Growth/Development Share ($)$31,856,462
2019-2040 PM Peak Hour Trip Growth (vph)7,352
2020 Transportation Impact Fee Rate ($/trip)$4,333
Remaining Unfunded Commitment ($)$24,212,538
Annual Funding Commitment ($/yr)$1,210,627
City of Port Orchard
DRAFT Transportation Impact Fee Rate Calculation - 2020 Update
Page 42 of 46
id ID Project Name Cost
Estimate ($)
Local
Share ($)
Growth
Share (%)
Growth
Share ($)
1 DA Glenwood Connector Roadway 2,000,000 2,000,000 100%2,000,000
2 1.1 Tremont St Widening CN Phase 23,600,000 7,570,000 24%1,851,656
4 1.3 Bethel/Sedgwick Corridor Ph. 1 Design 1,177,000 1,177,000 24%285,249
5 1.4 Anderson Hill/Old Clifton Rd Intersection Impr.2,351,000 940,000 81%763,699
6 1.5A Old Clifton Rd Design 303,000 303,000 100%303,000
8 1.5C Old Clifton Rd Design - Campus Pkwy Intersection 2,000,000 2,000,000 100%2,000,000
10 1.7 Vallair Ct Connector 2,426,000 1,213,000 8%93,910
12
13
14
15 2.04A Bethel/Sedgwick Corridor Ph. 1 ROW/Constr.11,528,000 5,764,000 24%1,396,922
16 2.04B Bethel/Sedgwick Corridor Ph. 2 17,188,000 5,156,000 28%1,438,364
17 2.04C Bethel/Sedgwick Corridor Ph. 3 6,003,000 1,801,000 5%96,048
18 2.04D Bethel/Sedgwick Corridor Ph. 4 9,016,000 4,508,000 45%2,031,252
19
20 2.05 Sidney Rd Widening 7,595,000 3,798,000 66%2,518,750
21
22 2.07 Old Clifton Rd Shoulder & Ped. Impr.2,426,000 2,426,000 100%2,426,000
23 2.08 Old Clifton Rd & McCormick Woods Dr Intersection Impr 1,213,000 1,213,000 66%799,492
24
25
27
28 2.13 Tremont St Widening Ph. 2 - PO Blvd 10,376,000 5,188,000 100%5,188,000
29 2.14 Pottery Ave Widening 5,094,000 2,547,000 16%403,168
30
32
33
34
35
36
Total 104,296,000 47,604,000 50%23,595,510
Total Project Cost $104,296,000
Local Share (Development + City) (%)46%
Growth/Development Share ($)$23,595,510
2019-2040 PM Peak Hour Trip Growth (vph)7,352
2020 Transportation Impact Fee Rate ($/trip)$3,209
Remaining Unfunded Commitment ($)$24,008,490
Annual Funding Commitment ($/yr)$1,200,425
City of Port Orchard
DRAFT Transportation Impact Fee Rate Calculation - 2020 Update
Page 43 of 46
$589
$700
$948
$1,244
$1,497
$1,558
$1,603
$1,687
$1,875
$2,013
$2,025
$2,111
$2,149
$2,153
$2,400
$2,407
$2,453
$2,491
$2,500
$2,632
$2,665
$2,731
$2,959
$3,024
$3,163
$3,199
$3,213
$3,239
$3,257
$3,333
$3,355
$3,398
$3,508
$3,523
$3,524
$3,683
$3,705
$3,736
$3,815
$3,822
$3,900
$3,985
$3,986
$3,995
$3,999
$4,190
$4,211
$4,287
$4,350
$4,363
$4,413
$4,461
$4,479
$4,500
$4,518
$4,895
$5,020
$5,100
$5,293
$5,397
$5,573
$5,974
$6,074
$6,249
$6,300
$6,413
$6,475
$7,141
$7,224
$7,357
$7,397
$7,406
$7,561
$7,820
$7,944
$8,756
$8,882
$9,600
$11,630
$14,064
$0 $2,000 $4,000 $6,000 $8,000 $10,000 $12,000 $14,000 $16,000
Oak Harbor
Kitsap County
Burien
Tukwila
Yelm
Blaine
Snohomish
Bainbridge Island
Mukilteo
Lacey
Bellingham
Lynden
Orting
Vancouver
Everett
Sedro Wooley
Snohomish County
Sequim
Granite Falls
Sumner
Burlington
Anacortes
Thurston County
Battleground
Ferndale
University Place
Olympia
Enumclaw
Lake Stevens
Clark County
Arlington
Washougal
SeaTac
Stanwood
Monroe
Ridgefield
Tumwater
Shelton
Kirkland
Port Orchard
Mill Creek
Mount Lake Terrace
Maple Valley
Bonney Lake
Federal Way
Milton
Woodinville
Mercer Island
Sultan
W WA Average TIF*
Edgewood
Covington
Pierce County
Puyallup
Kent
Auburn
Gig Harbor
Mount Vernon
Bellevue
Poulsbo
Des Moines
Camas
Buckley
Edmonds
Marysville
Fife
Newcastle
Carnation
Shoreline
Redmond
Shoreline
Bothell
La Center
Renton
Lynnwood
Duvall
Issaquah
Kenmore
North Bend
Sammamish
Chart TitleComparison of 2019-2020 TIF Base Rates in 74 Cities and 5 Counties in Western Washington
With Bellingham and Whatcom County Cities Highlighted for Emphasis
[Based on information available. Average includes both Cities and Counties. See TIF rate table on next page for additional details.]
Data compiled Nov.2019 by Chris Comeau, AICP-CTP, Transportation Planner, Bellingham Public Works ccomeau@cob.org or (360) 778-7946
Cost Per P.M. Peak Hour (4:00 -6:00pm) Vehicle or Person Trip
Page 44 of 46
2019 2019-20 Urban Center 2019 2019-20 Urban Center
City Population Base Rate Incentive City Population Base Rate Incentive
Mill Creek 20,590 $3,900
Anacortes 1 17,610 $2,731 Milton 7,930 $4,190
Arlington 19,740 $3,355 Monroe 19,250 $3,524
Auburn2 81,720 $4,895 Yes Mount Vernon 35,740 $5,100
Bainbridge Island 24,520 $1,687 Mount Lake Terrace 21,590 $3,985
Battleground3 21,520 $3,024 Mukilteo 21,350 $1,875
Bellevue 145,300 $5,293 Newcastle 12,450 $6,475
Bellingham4 90,110 $2,025 Yes North Bend20 6,965 $11,630
Blaine5 5,425 $1,558 Oak Harbor21 22,970 $589
Bonney Lake 21,060 $3,995 Olympia22 52,770 $3,213 Yes
Bothell 46,750 $7,406 Orting 8,380 $2,149
Buckley 4,885 $6,074 Port Orchard 14,390 $3,822
Burien6 52,000 $948 Poulsbo23 11,180 $5,397
Burlington 9,140 $2,665 Puyallup 41,570 $4,500
Camas7 24,090 $5,974 Redmond24 65,860 $7,357
Carnation 2,220 $7,141 Renton 104,700 $7,820
Covington 20,280 $4,461 Ridgefield25 8,895 $3,683
Des Moines 31,580 $5,573 Sammamish26 64,410 $14,064
Duvall 7,840 $8,756 SeaTac 29,180 $3,508
Edgewood 11,390 $4,413 Sedro Wooley 27 11,690 $2,407 Yes
Edmonds 42,170 $6,249 Sequim 7,695 $2,491 Yes
Enumclaw 12,200 $3,239 Shelton 10,220 $3,736
Everett 111,800 $2,400 Shoreline 56,370 $7,224
Federal Way 8 97,840 $3,999 Snohomish 10,200 $1,603
Ferndale9 14,300 $3,163 Yes Stanwood 7,020 $3,523
Fife10 10,140 $6,413 Sultan 5,180 $4,350
Gig Harbor 10,770 $5,020 Sumner28 10,120 $2,632
Granite Falls 3,900 $2,500 Tukwila29 20,930 $1,244
Issaquah11 37,590 $8,882 Tumwater 24,060 $3,705
Kenmore12 23,320 $9,600 University Place 33,060 $3,199
Kent13 129,800 $4,518 Yes Vancouver30 185,300 $2,153
Kirkland14 89,940 $3,815 Washougal 16,500 $3,398
La Center15 3,405 $7,561 Woodinville31 12,410 $4,211
Lacey 51,270 $2,013 Yelm 9,135 $1,497
Lake Stevens 16 33,080 $3,257 County Population Base Rate
Lynden17 14,470 $2,111 Clark County 32 488,500 $3,333
Lynnwood18 39,600 $7,944 Yes Kitsap County 270,100 $700
Maple Valley 19 26,180 $3,986 Pierce County 33 888,300 $4,479
Marysville 67,820 $6,300 Snohomish County 818,700 $2,453
Mercer Island 24,470 $4,287 Thurston County 34 285,800 $2,959
3. Battle Ground uses an ADT-based TIF system; SFD = 9.57 trips x $316
14. Kirkland TIF rates are based on person trips; similar to Kenmore and Bellingham
23. Poulsbo uses an ADT-based TIF system; SFD = 9.57 trips x $564
25. Ridgefield uses an ADT-based TIF system
28. Sumner uses a 3-zone TIF system; District 1 $1,814; District 2 $2,891; District 3 $3,191; Average = $2,632
32. Clark County has a four zone TIF system, similar to City of Vancouver, based on ADT; Average $3,333
33. Pierce County uses a 4-zone TIF system; Average $4,479
27. Sedro-Woolley uses a 2-zone TIF system; $2,407 Non-CBD; $1,341 in CBD
29. Tukwila = 4-zone TIF system: Average =$1,244
30. Vancouver uses 3-zone ADT-based TIF system; Columbia $163; Pacific $290; Cascade $223; Average = $225 x 9.57 = $2,153 / SFD
31. Woodinville uses an ADT-based TIF system SFD = 9.57 x $440
34. Thurston County uses a 6-zone TIF system; Average = $2,959
20. North Bend is similar to Sammamish in that most development is residential with little to no pass-by, diverted link trips.
21. Oak Harbor uses a very old TIF system.
22. Olympia TIF allows up to 20% reduction in downtown for accepted TDM performance measures.
24. Redmond uses "Person Trips/Mobility Units" for Concurrency and TIF
26. Sammamish has highest TIF ($14,707) in all of Washington due to primarily residential development with little to no pass-by, diverted link trips.
15. La Center allows TIF to be deferred to occupancy by requiring lien on property.
16. Lake Stevens uses a 3-zone TIF system; average - $3,257
17. Lynden TIF allows up to 50% reduction in industrial areas where there is a significant chance that grants can be obtained.
18. Lynnwood has two TIF zones and reduces TIF by 15% (per ITE) in portion of City Center.
19. Maple Valley fee per 2013 rate schedule (R-13-909 Jan 28, 2013)
9. Ferndale uses 3-zone TIF system. $3,059 citywide; $3,826 for 443-acre "Main Street" Planned Action; $2,604 downtown Ferndale.
10. Fife uses a VMT-based TIF system adjusted from ITE ADT rates.
11. Issaquah created development incentive in which the first 10,000 SF of commercial TIF paid from other public funding sources (per WA State law).
12. Kenmore TIF rates based on person trips similar to Bellingham and Kirkland.
13. Kent TIF rates are based on 30% of maximum TIF rate $13,614 from Rate Study (May 2010) and downtown Kent rate memorandum.
4. Bellingham TIF = Person trips; alutomatic 22% to 30% Urban Village TIF reduction with voluntary TDM measures up to 50% UV TIF reduction.
5. The City of Blaine future pm peak hour vehicle trip rate is currently being evaluated.
6. Burien limited improvement project costs to keep rates low. TIF was adopted in 2009.
7. Camas uses a 2-zone TIF system; North = $8,653; South = $3,294; Average = $5,974.
8. Federal Way charges 3% non-refundable admin. fee + base rate + 3-yr WSDOT construction cost index. SF fee = City 2014 rate schedule summary
Data compiled November 2019 from public web sites, telephone calls, and email inquiries by
2. Auburn adopted rates August 1, 2013.
2020 Transportation Impact Fee Comparison: 74 Cities + 5 Counties in Western Washington
1. Anacortes has a very old TIF system, which is being updated, and new TIF rates of $3,000 anticipated in 2018.
Chris Comeau, AICP-CTP, Transportation Planner, Bellingham Public Works ccomeau@cob.org or (360) 778-7946
Notes: All data above and below obtained from public web sites, telephone calls, and emails
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