08/18/2020 - Regular - Packet
Please turn off cell phones during meeting and hold your questions for staff until the meeting has been adjourned
Meeting materials are available on the City’s website: www.cityofportorchard.us or by contacting the City Clerk’s Office, 360.876.4407
The City of Port Orchard does not discriminate on the basis of disability. Contact the City Clerk’s office should you need special accommodations.
City of Port Orchard Council Meeting Agenda
August 18, 2020
6:30 p.m.
Pursuant to the Governor’s “Stay Home - Stay Safe” Order, the City will take
actions on necessary and routine business items.
The City is prohibited from conducting meetings unless the meeting is NOT
conducted in-person and instead provides options for the public to attend through
telephone, internet or other means of remote access, and also provides the ability
for persons attending the meeting (not in-person) to hear each other at the same
time. Therefore;
Remote access only
Link: https://us02web.zoom.us/j/86041923962
Zoom Meeting ID: 860 4192 3962
Zoom Call-In: 1 253 215 8782
1. CALL TO ORDER
A. Pledge of Allegiance
2. APPROVAL OF AGENDA
3. CITIZENS COMMENTS
(Please limit your comments to 3 minutes for items listed on the Agenda and that are not for a
Public Hearing. When recognized by the Mayor, please state your name for the official record)
4. CONSENT AGENDA
(Approval of Consent Agenda passes all routine items listed below, which have been distributed
to each Councilmember for reading and study. Consent Agenda items are not considered
separately unless a Councilmember so requests. In the event of such a request, the item is
returned to Business Items.)
A. Approval of Vouchers and Electronic Payments
B. Approval of Payroll and Direct Deposits
5. PRESENTATION
6. PUBLIC HEARING
A. Update to the City’s Development Fees Resolution (Bond) Page 3
7. BUSINESS ITEMS
A. Adoption of an Ordinance Accepting Three Benches Donated from
Rotary Club of South Kitsap for Additional Seating Along the Waterfront
(Crocker) Page 5
B. Adoption of an Ordinance Adopting a New Section 2.02.070 of the Port
Orchard Municipal Code (POMC) Authorizing Adoption and Updates to
Certain Fees by Resolution (Bond) Page 9
Mayor:
Rob Putaansuu
Administrative Official
Councilmembers:
Bek Ashby
Finance Committee
Economic Development & Tourism Committee
Transportation Committee, Chair
KRCC/KRCC PlanPol-alt /KRCC TransPol
PSRC-alt/PSRC TransPOL-Alt/PRTPO
Shawn Cucciardi
Finance Committee
E/D & Tourism Committee, Chair
Kitsap Economic Development Alliance
Fred Chang
Economic Development & Tourism Committee
Land Use Committee
Jay Rosapepe (Mayor Pro-Tempore)
Utilities/Sewer Advisory Committee
Land Use Committee
Transportation Committee
Lodging Tax Advisory Committee, Chair
KRCC-alt
John Clauson
Finance Committee, Chair
Utilities/Sewer Advisory Committee
Kitsap Public Health District-alt
Cindy Lucarelli
Festival of Chimes & Lights Committee, Chair
Utilities/Sewer Advisory Committee, Chair
Kitsap Economic Development Alliance
Scott Diener
Land Use Committee, Chair
Transportation Committee
Department Directors:
Nicholas Bond, AICP
Development Director
Mark Dorsey, P.E.
Director of Public Works/City Engineer
Tim Drury
Municipal Court Judge
Noah Crocker, M.B.A.
Finance Director
Matt Brown
Police Chief
Brandy Rinearson, MMC, CPRO
City Clerk
Meeting Location:
Council Chambers, 3rd Floor
216 Prospect Street
Port Orchard, WA 98366
Contact us:
(360) 876-4407
cityhall@cityofportorchard.us
Please turn off cell phones during meeting and hold your questions for staff until the meeting has been adjourned.
The Council may consider other ordinances and matters not listed on the Agenda, unless specific notification period is required.
Meeting materials are available on the City’s website at: www.cityofportorchard.us or by contacting the City Clerk’s office at (360) 876-4407.
The City of Port Orchard does not discriminate on the basis of disability. Contact the City Clerk’s office should you need special accommodations
August 18, 2020, Meeting Agenda Page 2 of 2
C.Adoption of a Resolution Updating the Fee Schedules for the Departments of Community Development
and Public Works (Bond) Page 12
D.Adoption of a Resolution Approving a Contract with Pape and Sons Construction for the Maple Avenue
Water Main Project (Dorsey) Page 72
E.Approval of Amendment No. 1 to Contract No. 039-18, with BHC Consultants, LLC for the Well No. 13
Project (Dorsey) Page 100
F.Approval of Change Order No. 3 to Contract No. 077-18, with Schneider Equipment, Inc. for the Well
No. 13 Drilling Project (Dorsey) Page 154
8.DISCUSSION ITEMS (No Action to be Taken)
A.Sewer Facility Charge Cashflow (Crocker)
B.Lodging Tax Funding Allocations for 2021 (Rinearson) Page 156
9.REPORTS OF COUNCIL COMMITTEES
10.REPORT OF MAYOR
11.REPORT OF DEPARTMENT HEADS
12.CITIZEN COMMENTS
(Please limit your comments to 3 minutes for any items not up for Public Hearing. When recognized by the Mayor, please state
your name for the official record)
13.EXECUTIVE SESSION: Pursuant to RCW 42.30.110, the City Council may hold an executive session. The topic(s) and the
session duration will be announced prior to the executive session.
14.ADJOURNMENT
COMMITTEE MEETINGS Location
Finance Remote Access
Economic Development and Tourism Remote Access
Utilities Remote Access
Sewer Advisory TBD
Land Use Remote Access
Transportation Remote Access
Lodging Tax Advisory TBD
Festival of Chimes & Lights Remote Access
Outside Agency Committees
Date & Time
September 8, 2020; 5:00pm - 2nd
Tuesday of each month
September 14, 2020; 9:30am -
2nd Monday of each month
September 15, 2020; 5:00pm -
3rd Tuesday of each month
September 16, 2020; 6:30pm
August 31, 2020; 9:30am
August 17, 2020; 9:30am
October, 2020
August 24, 2020; 3:30pm - 3rd
Monday of each month
Varies Varies
CITY COUNCIL GOOD OF THE ORDER
City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Public Hearing 6A Meeting Date: August 18, 2020
Subject: Update to the City’s Development Fees Prepared by: Nicholas Bond, AICP
Resolution DCD Director
Atty Routing No.: N/A
Atty Review Date: N/A
Issue: The Departments of Community Development and Public Works have been working on an update to
the City’s fee resolution. The draft fee resolution makes several changes to fees and fee policies from the
current fee resolution, 046-18.
The major revisions are as follows:
• Repeals Res. No. 019-08 Hearing Examiner Fees, and moves the relevant sections of the repealed
resolution to a new Section G., Hearing Examiner Fees and Table 25.
• Adopts the most recent building valuation table. The City’s building permit fees are based on project
valuation as determined by the ICC building valuation tables. The City is currently relying on the
February 2018 building valuation table and proposes to adopt the February 2020 building valuation
table. This change has the effect of increasing per square foot building value which is used to
calculate building permit fees. For instance, the per square footage construction value for category
VB R-3 residential one and two-family construction will change from $118.45 to $122.46 per square
foot. This means that a 2,000 square foot SFR that had a valuation of $236,900 will now have a
valuation of $244,920. This valuation is plugged into the fee calculation formula found in Exhibit A
Table 1 to determine building permit and plan review fees.
• Clarifies fees and language related to plan review fees, estimating construction value, applying
reinspection fees, charging for a stop work order, and minimum fee for work without a permit.
• Adds fees for new processes adopted by code and removes fees no longer used.
• Changes fees for work in the right of way to static fees, and establishes two fee tiers depending on the
type of use.
• Establishes fee for inspections by Public Works when conducted outside of normal business hours.
• Minor edits to match wording in the resolution with wording in code.
• Renumbers tables.
• Moves Table 14 Books/Maps/Optical Discs/Other from Section C., Planning and Land Use to a new
Section H., Table 26 Other (fees apply to more than just Planning and Land Use).
• Consolidates all appeal fees in Section F., Appeal Fees Table 24.
• Addresses rounding of area calculations and valuations throughout the fee resolution.
• Adds a fee for Notary services.
Page 3 of 157
Public Hearing 6A
Page 2 of 2
On August 11, 2020, this topic was discussed at City Council Finance Committee meeting. The Finance
Committee reviewed the updated draft fee resolution and recommended that the City Council hold a
public hearing on the draft at the August 18, 2020 regular Council meeting.
Recommendation: Staff recommends that the Mayor open the public hearing to take public testimony
on the updated fee resolution.
Attachments: Documents attached to Business Item 7C
Page 4 of 157
City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Business Item 7A Meeting Date: August 18, 2020
Subject: Adoption of an Ordinance Accepting Three Prepared by: Noah Crocker
Benches Donated from Rotary Club of South Finance Director
Kitsap for Additional Seating Along the Atty Routing No.: N/A
Waterfront Atty Review Date: N/A
Summary: Per RCW 35.21.100, the City Council may accept donations of money or property by ordinance,
and to acquiesce to any lawful terms or conditions imposed by the donor for the use of the money or
property in the ordinance. Similarly, per Port Orchard Municipal Code 3.90.030, all monetary and
nonmonetary donations with a current value greater than $5,000 must be approved by the city council prior
to acceptance.
The Rotary Club of South Kitsap desires to donate three benches valued at approximately $9,336 to the City
for the purposes of adding seating along the waterfront pathway.
The City desires to receive the benches and will be using staff time to install.
Recommendation: Staff recommends the Council adopt the ordinance accepting the donation of the three
benches valued at an estimated amount of $9,336 from the Rotary Club of South Kitsap for the purposes of
adding seating along the waterfront pathway. Additionally, staff acknowledges and supports the use of City
staff to install the benches as appropriate.
Relationship to Comprehensive Plan: N/A
Motion for consideration: I move to adopt an Ordinance accepting a donation of the three benches valued
at an estimated amount of $9,336 from the Rotary Club of South Kitsap and the use of City Staff resources to
install the donation for the purposes of adding seating along the waterfront pathway.
Fiscal Impact: N/A
Alternatives: Do not approve ordinance and provide alternative guidance.
Attachments: Ordinance.
Page 5 of 157
ORDINANCE NO. ___
AN ORDINANCE OF THE CITY OF PORT ORCHARD, WASHINGTON,
ACCEPTING A DONATION OF VALUE $9,336 FROM ROTARY CLUB
OF SOUTH KITSAP FOR THREE BENCHES; ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, RCW 35.21.100 authorizes the City Council to accept donations by ordinance
and to execute any lawful terms or conditions associated therewith; and
WHEREAS, Rotary Club of South Kitsap desires to donate three benches worth and
estimated value of $9,336 to the City for the purposes of providing additional seating along the
waterfront pathway; and
WHEREAS, the Council desires to accept the donation, and accepts the terms and
conditions he has placed on the City’s use of the donation; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, DO ORDAIN AS
FOLLOWS:
SECTION 1. Findings and Recitals. The recitals set forth above are hereby adopted and
incorporated as findings in support of this Ordinance.
SECTION 2. Acceptance of Donation. The City Council hereby accepts the donation of
the three benches valued at an estimated amount of $9,336 from the Rotary Club of South Kitsap
for the purpose of adding seating along the waterfront pathway. The Mayor is instructed to take
all necessary actions consistent with this acceptance.
SECTION 3. Corrections. Upon the approval of the city attorney, the city clerk and/or
code publisher is authorized to make any necessary technical corrections to this ordinance,
including but not limited to the correction of scrivener’s/clerical errors, references, ordinance
numbering, section/subsection numbers, and any reference thereto.
SECTION 4. Severability. If any section, subsection, paragraph, sentence, clause, or
phrase of this ordinance is declared unconstitutional or invalid for any reason, such decision shall
not affect the validity of the remaining parts of this ordinance.
SECTION 5. Effective Date. This ordinance shall be published in the official newspaper of
the city and shall take full force and effect five (5) days after the date of publication. A summary
of this ordinance in the form of the ordinance title may be published in lieu of publishing the
ordinance in its entirety.
Page 6 of 157
Ordinance No. _______
Page 2 of 2
PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and
attested by the City Clerk in authentication of such passage this 18th day of August 2020.
Robert Putaansuu, Mayor
ATTEST:
Brandy Rinearson, MMC, City Clerk
APPROVED AS TO FORM: SPONSORED BY:
Charlotte A. Archer, City Attorney John Clauson, Councilmember
PUBLISHED:
EFFECTIVE DATE:
Page 7 of 157
Rotary Club of South Kitsap
“Service Above Self”
Club Est. 1996
August 11, 2020
To whom it may concern.
The Rotary Club of South Kitsap is donating 3 park benches to be
placed onto the Port Orchard waterfront pathway by the City.
The cost of these park benches is $ 9,336.22 including taxes.
Respectfully,
Mark Trenary
Lead of this project
Past President South Kitsap Rotary Club.
Page 8 of 157
City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Business Item 7B Meeting Date: August 18, 2020
Subject: Adoption of an Ordinance Adopting a New Prepared by: Nicholas Bond, AICP
Section 2.02.070 POMC Authorizing DCD Director
Adoption and Updates to Certain Fees by Atty Routing No.: N/A
Resolution Atty Review Date: N/A
Issue: The Departments of Community Development and Public Works have presented an update to the
City’s existing fee resolution, to be adopted at the August 18, 2020 City Council meeting. Historically, this fee
resolution has been periodically updated by City Council under its general powers and authorities granted by
statute. However, the City Attorney has recently advised that the authority for City Council to adopt and
update fees by resolution for Community Development and Public Works land use and development services
and permits should be codified in the Port Orchard Municipal Code (POMC). Therefore, staff has worked with
the City Attorney to prepare a new section in Chapter 20.02 (Administration and Enforcement) of Title 20
(Unified Development Code) POMC to provide this authority.
Relationship to Comprehensive Plan: N/A
Recommendation: Staff recommends that the City Council vote to adopt a new Section 20.02.070 POMC,
authorizing the City Council to adopt and update fees by resolution relating to the administration of Title 20
POMC regarding applications, permits, appeals, and other land use and development services.
Motion for consideration: ”I move to adopt an ordinance adopting a new Section 20.02.070 POMC,
authorizing the City Council to adopt and update fees by resolution relating to the administration of Title 20
POMC regarding applications, permits, appeals, and other land use and development services.”
Fiscal Impact: N/A
Alternatives: N/A. This ordinance should be adopted prior to approval of Resolution 034-20 (Update to the
City’s Development Fees Resolution), which is also on the City Council’s August 18 business agenda.
Attachments: Ordinance.
Page 9 of 157
ORDINANCE NO. ____
AN ORDINANCE OF THE CITY OF PORT ORCHARD, WASHINGTON, AMENDING
CHAPTER 20.70 (ADMINISTRATION AND ENFORCEMENT) OF THE PORT ORCHARD
MUNICIPAL CODE TO AUTHORIZE THE CITY COUNCIL TO ADOPT AND UPDATE
CERTAIN FEES BY RESOLUTION; PROVIDING FOR SEVERABILITY AND CORRECTIONS;
AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, Title 20 (Unified Development Code) of the Port Orchard Municipal Code
(POMC) was adopted on June 13, 2017 (Ordinance 019-17); and
WHEREAS, Chapter 20.02 POMC sets forth the administrative and enforcement authority
of the City of Port Orchard regarding land use and development regulations; and
WHEREAS, the City Council periodically adopts and updates fees by resolution to cover
the administrative costs incurred by the Departments of Community Development and Public
Works for certain services and permits; and
WHEREAS, the City Council wishes to add a new section to Chapter 20.70 POMC to codify
its authority to adopt and update such fees by resolution; now, therefore
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, DO ORDAIN AS
FOLLOWS:
SECTION 1. Findings and Recitals. The recitals set forth above are hereby adopted and
incorporated as findings in support of this Ordinance.
SECTION 2. A new Section 20.02.070 of the Port Orchard Municipal Code is hereby
adopted to read as follows:
20.02.070 Fees. Application fees, appeal fees, permit fees, other fees, and fee policies
related to the administration of this title may be adopted by resolution of the City Council and
should be periodically updated.
SECTION 3. Severability. If any section, sentence, clause or phrase of this ordinance
should be held to be invalid or unconstitutional by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity of constitutionality of any other
section, sentence, clause or phrase of this ordinance.
SECTION 4. Corrections. Upon the approval of the city attorney, the city clerk and/or
code publisher is authorized to make any necessary technical corrections to this ordinance,
including but not limited to the correction of scrivener’s/clerical errors, references, ordinance
numbering, section/subsection numbers, and any reference thereto.
Page 10 of 157
Ordinance No. ___
Page 2 of 2
SECTION 5. Effective Date. This ordinance shall be published in the official newspaper of
the city and shall take full force and effect five (5) days after the date of publication. A summary
of this ordinance in the form of the ordinance title may be published in lieu of publishing the
ordinance in its entirety.
PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and
attested by the City Clerk in authentication of such passage this 18th day of August 2020.
Robert Putaansuu, Mayor
ATTEST:
_______
Brandy Rinearson, MMC, City Clerk
APPROVED AS TO FORM: Sponsored by:
Charlotte A. Archer, City Attorney John Clauson, Council Member
PUBLISHED:
EFFECTIVE DATE:
Page 11 of 157
City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Business Item 7C Meeting Date: August 18, 2020
Subject: Adoption of a Resolution Updating the Prepared by: Nicholas Bond, AICP
Fee Schedules for the Departments of DCD Director
Community Development and Public Atty Routing No.: N/A
Works Atty Review Date: N/A
Summary: Earlier this evening, a Public Hearing was held to take testimony on whether the City Council
should adopt updates to the current fee resolution for the Departments of Community Development and
Public Works.
Staff has determined that the update is needed as it has been almost two years since the last fee resolution
was adopted. Various code references have changed, and a newer version of the ICC building valuation data
table is available. Additionally, the separate Hearing Examiner fees resolution is repealed ,and the moves
Hearing Examiner fees to this resolution. Staff from Community Development and Public Works have worked
to take these and other changes into consideration for the update to the City’s fee resolution.
Relationship to Comprehensive Plan: N/A
Recommendation: Staff recommends that the City Council vote to adopt an updated City Fee Resolution.
Motion for consideration: “I move to adopt a Resolution repealing Resolution 019-08 and Resolution 046-18
and establishing fee schedules for the departments of Community Development and Public Works as
presented.”
Fiscal Impact: Adopting a new fee resolution will increase building department revenues and ensure that the
City has enough revenue to hire building plan review and inspection consultants for projects with valuations
more than $1,000,000.
Alternatives: N/A
Attachments: Draft Fee Resolution, Exhibit A (redline), existing Fee Resolution No. 046-18, existing Hearing
Examiner Fees Resolution No. 019-08.
Page 12 of 157
RESOLUTION NO. ____
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON
REPEALING AND REPLACING RESOLUTION NO. 046-18 AND
RESOLUTION NO. 019-08 AND ESTABLISHING NEW FEE SCHEDULES
FOR THE DEPARTMENTS OF COMMUNITY DEVELOPMENT AND PUBLIC
WORKS.
WHEREAS, the City of Port Orchard is responsible for implementing land use
regulations, planning and public works requirements, administering the building code, and other
administrative duties; and
WHEREAS, the City incurs administrative costs associated with the implementation of
city regulations and policies; and
WHEREAS, the City Council has adopted, through ordinance, regulations calling for the
establishment of administrative fees to be set by resolution of the Council; and
WHEREAS, the City’s current Community Development and Public Works Departments
administrative fees were adopted in September 2018, with an effective date of October 15, 2018, as set
forth in Resolution No. 046-18; and
WHEREAS, the City’s current Hearing Examiner fees were adopted in March 2008 as set
forth in Resolution No. 019-08; and
WHEREAS, the City Council deems it in the best interest of the City of Port Orchard to
periodically review and update the City’s administrative fees to ensure the fees are consistent with the
services provided and cover the public cost of providing these services so that the public is not
subsidizing individual benefits derived from public services; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON HEREBY RESOLVES
AS FOLLOWS:
THAT: Resolution No. 046-18 and Resolution No. 019-08 are hereby repealed in their
entirety effective as of 11:59 pm on September 30, 2020.
THAT: The rates, fees and charges charged by the Community Development and Public
Works Departments for the specified services are here by adopted as set forth on
Exhibit “A” hereto, which is adopted by this reference.
THAT: This Resolution shall become effective immediately upon passage, but the fees
set forth on Exhibit “A” shall be levied beginning at midnight, 12:00 a.m., October 1,
2020.
THAT: Upon the approval of the City Attorney, the City Clerk is authorized to make any
necessary corrections to this resolution including, but not limited to, the correction of
scrivener’s/clerical errors, references, numbering, section/subsection numbers and any
reference thereto.
Page 13 of 157
Resolution No. ___
Page 2 of 2
THAT: Provisions of this Resolution are declared separate and severable. The invalidity
of any clause, sentence, paragraph, subdivision, section, or portion of this Resolution or
the invalidity of the application thereof to any person or circumstance, shall not affect
the validity of the remainder of the Resolution, or the validity of its application to other
persons or circumstances.
PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and
attested by the Clerk in authentication of such passage this 18th day of August 2020.
_______
Robert Putaansuu, Mayor
ATTEST:
___
Brandy Rinearson, MMC, City Clerk
Page 14 of 157
1
Exhibit A to Resolution 034-20
FEE SCHEDULES FOR
DEPARTMENTS OF COMMUNITY DEVELOPMENT AND PUBLIC WORKS
A. General
1. No permit shall be issued, application accepted, service provided, or appeal filed without
payment of the applicable fee set forth below.
2. References to the director refer to the director of the Department of Community Development
or his/her designee.
3. When an application includes the submittal of special reports and/or plans such as habitat
management plans, geotechnical reports, or traffic impact analyses requiring review beyond the
capabilities of city staff, the applicant shall be required to pay the actual cost of 3rd party review
by qualified consultants under contract with the city. Upon determining that 3rd party review of
special reports or plans is required, the city will obtain a fee estimate from its consultant and
provide that estimate to the applicant and request payment to the city.
4. Some projects require more than one permit. In some cases aA project will may require the
payment of numerous fees from the tables below.
5. Each building, plumbing, mechanical, planning and land use, and public works
permit/department review fee shall be assessed a technology fee surcharge of $10.00 to cover
the cost of the purchase and ongoing maintenance of the City’s SMARTGov permitting system
which was put into use in November of 2014. No technology fee refund shall be issued once the
permit/review has been entered into the system.
6.5. No inspections, including final inspections, will be scheduled or performed until all outstanding
fees are paid.
7.6. Refunds: Refunds may be requested using the Permit Center’s refund request form. The hourly
rate used to calculate a deduction to a refund shall be $75 per hour.
a. Building Permit fees:
Refunds shall be issued at an amount equal to the permit fee less actual time and
materials spent on the project; provided no refund shall exceed 80% of the initial
permit fee for a permit that was issued by the City. If the permit fee was paid and a
refund was requested prior to permit issuance, 100% of the permit fee may be
refunded.
b. Plan Review Fees:
If an application is withdrawn, cancelled or returned prior to issuing a building
permit, a refund shall be issued to at an amount equal to the plan review fee less
actual time and materials spent on the project, provided no refund shall exceed 80%
of the plan review fee. Plan review fees are non-refundable once the plan review
has been completed or if the permit has been issued.
c. Other Land Use Permit/Application fees:
Refunds for Land Use permits and other permit application types may be authorized
by the director. Refunds shall be issued at an amount equal to the permit fee less
actual time and materials spent on the project; provided no refund shall exceed 80%
of the initial permit fee.
8. All recording fees for approvals issued by the city shall be paid by the applicant.
B. Building, Plumbing, and Mechanical Fee Policies
1. Failure to pay established fees may result in one or more of the following:No temporary or final
certificate of occupancy will be approved or issued for a project with any outstanding fees on
any permit associated with the project.
Commented [EF1]: Fee moved to Table 26. Other Fees.
Commented [EF2]: Moved to Table 26. Other Fees.
Commented [EF3]: Moved to Table 26. Other Fees
Page 15 of 157
2
2.1. Per Section 109.4 of the IBC, any person who commences any work on a building, structure,
electrical, gas, mechanical or plumbing system before obtaining the necessary permits shall be
subject to an additional fee equal to the required permit cost in addition to the underlying
permit costs.
• No temporary or final certificate of occupancy will be approved or issued for a project
with any outstanding fees on any permit associated with the project.
3.2. Some signs require a building permit in addition to a land use (sign) permit. In these instances,
the permit fees are additive. When meaning that an applicant may beis required to obtain a sign
permit and a building permit, separate fees are required for each permit.
4. Minor revisions to plans which were previously reviewed and approved by the city shall be
reviewed at a cost of $75 per hour with a minimum of 1 hour billed.
5. Valuation for Table 1 shall be determined using the IBC Building Valuation Data Table (BVD)
(currently the February 2018 table as attached hereto) except as noted in the BVD Table and
when otherwise noted in Tables 2 and 3.
6.3. Per 2015 IBC 109.3, the applicant for a permit shall provide an estimated construction value at
the time of application. The amount shall be rounded up to the next whole dollar. The amount
shall be the contractor’s bid price. For work not done by a contractor, the construction value
shall include the price of materials, plus the fair market value of any donated, contributed or
found labor and/or materials, multiplied by two (2). Construction value calculated on 100 square
feet shall be rounded up to the next 100 square feet for any portion thereof.
4. Single family home builders who wish to reuse a plan set to construct more than one home
using the same plan set may do so by utilizing a “basic plan” review process. When an applicant
wishes to establish a basic plan set for reuse, the plans shall initially be reviewed upon payment
of the city’s standard plan review fee. Once plan review is complete and if the City finds that the
plans conform to the requirements of the Building Code, the plans shall be approved as a basic
plan set and marked as such for reuse. For each use of the plan, the applicant shall pay a
reduced plan review fee as established in Table 3 in lieu of the full plan review fee. The use of
an approved basic plan set shall have no effect on the building permit fee (only the building
permit plan review fee). Plans may not be reused if the city’s building code has been updated
unless the plans have been re-reviewed (upon payment of the full plan review fee) and
approved for conformance with the updated building code.
7.
TABLE 1: Fee Calculations.
Permit fees and Plan Review fees shall be determined by using the calculations found in Table 1.
Valuations shall be determined using the IBC Building Valuation Data Table (BVD) (currently the
February 2020 table as attached hereto) except as noted in the BVD Table and as otherwise set in Tables
2 and 3.
Total Valuation FEES (Permit Fee = 100% Plan Review Fee = 65%)
$1 to $500 $36.00
$501 to $2,000
$36.00 for the first $500 plus $4.00 for each additional $100,
or fraction thereof, to and including $2,000
$2,001 to $25,000
$96.00 for the first $2,000 plus $17.00 for each additional
$1,000, or fraction thereof, to and including $25,000
$25,001 to $50,000
$487.00 for the first $25,000 plus $12.00 for each additional
$1,000, or fraction thereof, to and including $25,000
Commented [EF4]: Moved to Table 12.
Commented [EF5]: Moved to Table 3.
Commented [EF6]: Moved to
Commented [EF7]: Moved to Table 1. Fee Calculations
Page 16 of 157
3
$50,001 to $100,000
$787.00 for the first $50,000 plus $9.00 for each additional
$1,000, or fraction thereof, to and including $100,000
$100,001 to $500,000
$1,237.00 for the first $100,000 plus $7.00 for each
additional $1000, or fraction thereof, to and including
$500,000
$500,001 to $1,000,000
$4,037.00 for the first $500,000 plus $6.00 for each
additional $1,000, or fraction thereof, to and including
$1,000,000
$1,000,001 and up
$7,037.00 for the first $1,000,000 plus $5.00 for each
additional $1,000, or fraction thereof
TABLE 2:
Residential Single Family
Building Permit Type Amount
Unit of
Measure
Finish an existing basement $82.95 square foot
Conversion of an existing garage to residential space $59.79 square foot
New, repair, or alteration or addition to deck, uncovered $13.04 square foot
New Foundation only or under existing structure $13.04 square foot
New garage, shed, barn, or pole building (attached or detached) $38.16 square foot
Covered porch, covered deck; new, alteration, repair, or cover added $21.07 square foot
New, remodel, or repairs to freestanding roof structures and carports,
other than porch or deck $21.07 square foot
Residential Interior Remodel $19.67 square foot
TABLE 3:
Miscellaneous:
Building Permit Code Amount
Unit of
Measure
Shoreline bulkhead walls $118
Per Linear
Foot
Demolition $65 Each
Fences over 6 feet in height $11.74
Per Linear
Foot
Retaining walls $19.67
Per Linear
Foot
Re-inspection (charged for the 2nd reinspection and subsequent
re-inspections of the same inspection). $65 Each
Fire Alarm, new or alterations to existing
Apply Construction
Value to Table 1
Construction
value
(contract price
or materials x
2)
Fire Sprinkler, new or alterations to existing
Apply Construction
Value to Table 1
Construction
value
(contract price
Page 17 of 157
4
or materials x
2)
Fire Suppression System
Apply Construction
Value to Table 1
Construction
value
(contract price
or materials x
2)
Tank: Underground or Above Ground, Installation or Removal
Apply Construction
Value to Table 1
Construction
value
(contract price
or materials x
2)
Temporary Tent & Membrane Structures $65 Each
Pyrotechnics Special Effects $65 Each
Roof : Hot Mop/Cold Mop (flat roof)
Apply Construction
Value to Table 1
Calculate
construction
value at $90
per 100 SQ FT
Roof: Composition, Metal
Apply Construction
Value to Table 1
Calculate
construction
value at $70
per 100 SQ FT
Roof: Wood Shake
Apply Construction
Value to Table 1
Calculate
construction
value at $140
per 100 SQ FT
Roof: Concrete, Tile, Slate
Apply Construction
Value to Table 1
Calculate
construction
value at $140
per 100 SQ FT
Roof: Torch Down
Apply Construction
Value to Table 1
Calculate
construction
value at $90
per 100 SQ FT
Residential Misc.
Apply Construction
Value to Table 1
Construction
value
(contract price
or materials x
2)
Commercial Tenant Improvement and Misc.
Apply Construction
Value to Table 1
Construction
value
(contract price
or materials x
2)
Tenant Certificate of Occupancy for new business; All other C of O
included in building permit fee. $65 Each
Revised Certificate of Occupancy for business name or ownership
change, or property ownership change. $50 Each
Manufactured or mobile home placed on lot or first time
placement in MH park $130 Each
Page 18 of 157
5
Manufactured or mobile home replacement in MH park $65 Each
Expired Permit Reactivation, no plan changes 50% of original fee
Posted Stop Work $65
Each
occurrence
Work without a permit – penalty;
Violator must obtain the necessary permit.
Permit fee is
doubled, $65
minimum.
Sign (when a building permit is required)
Apply Construction
Value to Table 1
Construction
value
(contract or
materials x 2)
Carport or Canopy, pre-fab kit installation $100 Each
Siding or Re-siding
Apply Construction
Value to Table 1
Calculate
construction
value at $70
per 100 SQ FT
Solar energy/photovoltaic panel system roof mounted install per
WAC 51-51-2300 Sec. M2302 $135 Each
Single Family Residential plan review using a basic plan on a site
specific lot $225 Each
Windows or Doors
Apply Construction
Value to Table 1
Construction
value
(contract price
or materials x
2)
Plan review fee, minor revisions to plans which were previously
reviewed and approved. $75
Per hour,
minimum 1
hour.
Plan review fee, substantial revisions to plans which were
previously reviewed and approved Full plan review fee
Plumbing Permit Fees
Plumbing permit fees shall be calculated using the commercial and residential schedules in Tables 4 and
5 below.
TABLE 4:
Commercial Plumbing Permit Fees
Commercial Plumbing Fixtures Fee Per
Base Fee Applied to All Plumbing Permits $23.50 Flat Fee
Backflow protective device 2 inches or less $9.80 Each
Backflow protective device larger than 2 inches $15.00 Each
Clothes Washing Machine $9.80 Each
Dish Washer $9.80 Each
Drainage Pipe or Vent Pipe Repair or Alteration $9.80 Each
Drinking Fountain $9.80 Each
Floor Drain $9.80 Each
Hose Bibbs, each $1.00 Each
Industrial/Sand Oil Interceptor $9.80 Each
Commented [EF8]: Moved to Table 26.
Page 19 of 157
6
Grease Interceptor $9.80 Each
Lawn Sprinkler System with Backflow Device $9.80 Each
Medical Equipment / Kidney Machine $9.80 Each
Medical Gas, each additional outlet in excess of first 5 $5.00 Each
Medical gas system up to 5 outlets $50.00 Each
Misc. Plumbing fixtures on one trap $9.80 Each
Roof Drain $9.80 Each
Sewer Line Repair and/or Replace, Exterior $50.00 Each
Sink (Lavatory, Kitchen, Mop, or Bar Sink) $9.80 Each
Floor Sink and /or Indirect Waste $9.80 Each
Multi - Compartment Sink $9.80 Each
Shampoo Sink w/interceptor $9.80 Each
Toilet, Water Closet, Bidet, or Urinal $9.80 Each
Tub and/orwith or without Shower, or Shower $9.80 Each
Water Heater $9.80 Each
Water Line Repair and/or Replace, Exterior $50.00 Each
Water Pipe Repair and/or AlterationChange, Interior $9.80 Each
Other $9.80 Each
TABLE 5:
Residential Plumbing Permit Fees
Residential Plumbing Fixtures Fee Per
Base Fee applied to all Plumbing Permits $23.50 Flat Fee
Clothes Washer $7.00 Each
Dishwasher $7.00 Each
Floor Drain $7.00 Each
Hose Bibb $1.00 Each
Hot Tub $14.80 Each
Lawn Sprinkler with backflow preventer $7.00 Each
Sewer Line Repair and/or Replace, Exterior $50.00 Each
Sink (Lavatory, Kitchen, Mop) $7.00 Each
Tub with or without shower, or shower $7.00 Each
Toilet, Bidet or Urinal $7.00 Each
Water Heater $7.00 Each
Water Line Repair and/or Replace, Exterior $50.00 Each
Water Pipe Change, Interior $7.00 Each
Other $7.00 Each
Mechanical Permit Fees
Mechanical permit fees shall be calculated using the commercial and residential schedules in Tables 6
and 7 below.
TABLE 6:
Commercial Mechanical Permit Fees
Commercial Mechanical Fixtures Fee Per
Mechanical Permit Base Fee $23.50 Flat Fee
Air-Handling Unit < 10,000 CFM $14.80 Each
Commented [EF9]: Moved fee from Public Works table. This is
a Plumbing Pemit not LDAP permit.
Commented [EF10]: Moved fee from Public Works table. This
is a Plumbing Pemit not LDAP permit.
Commented [EF11]: Moved fee from Public Works table. This
is a Plumbing Pemit not LDAP permit.
Commented [EF12]: Moved fee from Public Works table. This
is a Plumbing Pemit not LDAP permit.
Page 20 of 157
7
Air-Handling Unit > 10,000 CFM $18.10 Each
Class 1 Hood & Duct Systems $10.65 Each
Class 2 Hood & Duct Systems $10.65 Each
Clothes Dryer with exhaust $10.65 Each
Compressors $14.70 Each
Cook stove with exhaust $10.65 Each
Ducting Change without New Furnace $13.70 Each
Evaporative Coolers, permanently installed $10.65 Each
Fan for Bath and/or Exhaust Fan $7.25 Each
Commercial Furnace & Ducting < 100,000 btu $14.80 Each
Commercial Furnace & Ducting > 100,000 btu $18.20 Each
Combo Gas pipe / Water Heater / Furnace $35.45 Each
Fuel System Outlets in excess of the first 4 $2.00 Each
Fuel Pipe System LPG, Natural Gas, OIL (first 4 outlets) $10.65 Each
Miscellaneous Mechanical Equipment $10.65 Each
Mechanical System Pumps (Misc.) $10.65 Each
Radiant Heat Units (wall, ceiling, floor, recessed, etc.) $10.65 Each
Unit Heater Suspended or Floor Mount $14.80 Each
Gas Water Heater Vent & Combustion Air $10.65 Each
Propane tank over 2000 gallons $10.65 Each
TABLE 7:
Residential Mechanical Permit Fees
Residential Mechanical Fixtures Fee Per
Base Fee applied to all Mechanical Permits $23.50 Flat Fee
Bath Fan and or Exhaust Fan $7.25 Each
Clothes Dryer w/exhaust $10.65 Each
Cook Stove w/exhaust $10.65 Each
Furnace Electric / Heat Pump/AC +/- ducting $14.80 Each
Fireplace - Gas or Gas log inserts $12.00 Each
Fireplace - Wood or Wood Stove $12.00 Each
Furnace Propane +/-Ducting $14.80 Each
Gas WH Vent and Combustion Air $10.65 Each
Fuel Pipe System LPG, Natural Gas, Oil $10.00 Each
Heater, Wall or Baseboard $10.65 Each
Misc. Mechanical Equipment $10.65 Each
Furnace Natural Gas +/- Ducting $14.80 Each
Propane Furnace +/- Ducting $14.80 Each
Propane Fuel Tank Under 2000 Gallons $10.65 Each
Generator $10.65 Each
C. Planning and Land Use Fees
The planning and land use permit fees listed in the tables below shall be paid at the time an application
is submitted to the city unless otherwise specified. Fees are based on an hourly rate of $75.00.
Page 21 of 157
8
TABLE 8:
Subdivision POMC Title 26
Short Subdivision, Preliminary $1,100
Short Subdivision, Final $600
Short Subdivision, Preliminary, Amendment
or Alteration $500
Short Subdivision, Final, Vacation or
Alteration $500
Preliminary Subdivision Plats 5-20 lots $2,000 plus Hearing Examiner Fee
Preliminary Subdivisions Plats 21+ Lots $2,000 + $50 Per Lot plus Hearing Examiner Fee
Planned Residential Development Review per
POMC 20.34.200
$500 plus associated Preliminary Subdivision
Plat Fee
Minor Modifications to a Preliminary Plat $500
Major Modifications to a Preliminary Plat, 5-
20 lots $2,000 plus Hearing Examiner fees
Major Modifications to a Preliminary Plat,
21+ lots $2,000 + $50 per lot plus Hearing Examiner fees
Boundary Line Adjustment $200
Final Plat $1,000 + 50 Per Lot
Final Plat, vacation or alteration $1,000 + $50 per lot plus Hearing Examiner fees
Preliminary Binding Site Plan, Preliminary $1,100
Preliminary Binding Site Plan, Preliminary,
Alteration $500
Final Binding Site Plan, Final $600
Final Binding Site Plan, Final, Alteration or
Vacation $500
TABLE 9:
SEPA
Project Checklist Review and Threshold
Determination $300
Non-Project Checklist Review and Threshold
Determination $300
Environmental Impact Statement Preparation Actual Cost, See SEPA Ord.
Environmental Impact Statement Review Actual Cost, See SEPA Ord.
SEPA Appeal Fee* $450
TABLE 10:
Shoreline Permits
Page 22 of 157
9
Administrative Shoreline Substantial
Development Permit $600
Shoreline Substantial Development Permit $900 plus Hearing Examiner Fee
Shoreline Exemption (Letter) $150
Shoreline Conditional Use Permit $1,275 plus Hearing Examiner Fee
Administrative Shoreline Conditional Use
Permit $600
Shoreline Variance $1,275 plus Hearing Examiner Fee
Administrative Shoreline Variance $600
TABLE 11:
Land Use Permits
Administrative Conditional Use Permit $600
Conditional Use Permit $1,275 plus Hearing Examiner Fee
Critical Areas Exemption Request $75
Rezone (without Comp Plan Amendment) $1,275 plus Hearing Examiner fee
Temporary Use Permit $150
Temporary Use Permit Extension $150
Variance, Administrative $600300
Variance $1,275 plus Hearing Examiner Fee
Variance, View Protection Overlay District $1,275 plus Hearing Examiner fee
View Protection Overlay District Exemption $100
TABLE 12:
Other Review
Request for a statement of restrictions per
RCW 35.21.475 $75
Accessory Dwelling Units $75
Administrative Interpretation (POMC
23.40.030)(POMC Chapter 20.10)
$75 minimum, an additional deposit may
be required if city attorney review is
required, any city attorney expenses
related to an application for an
administrative application shall be paid by
the applicant prior to issuance of a decision
Nonconforming Use $150
Pre-Application Meeting
$150 (100% is credited to a subsequent
related land use application if filed within
12 months)
Development Agreements
$1,000 Deposit, which will be applied to the
city’s costs including city attorney fees
Page 23 of 157
10
regardless of whether a development
agreement is approved
Comp Plan Amendment (Text) $500
Comp Plan Amendment (Map) $1,875
Forest Practices Application (Local Approval) $300
Landscape Plan Review Minor $225
Landscape Plan Review Major (Subdivisions
with more than 20 lots, Developments larger
than 20,000 square feet in area) $600
Other Appeal Fee* $450
Pre-Submittal Design Review
$150 (up to 100% credited to a subsequent
related permit application if filed within 12
months)
Tax Abatement Exemption Application $1,500.00
Zoning Verification Letter $75
* Any appeal statement must be filed on the deadline established in the City's code relating to the
specific appeal, together with a certified check in the amount of the appeal fee (which shall include the
fee set forth in the fee Resolution, plus the hearing examiner's fees charged to the City on the appeal),
which appeal fee shall be returned to the appellant if the decision of the City is not sustained by the
hearing examiner. If the hearing examiner sustains the decision, the appeal fee will be applied to any
fees charged by the hearing examiner on the decision or appeal. If the City Council is the decision-
maker on the appeal, only the appeal fee shall be charged. If any appellant believes that the payment of
the appeal fee creates a financial hardship, it shall submit a request for an appeal waiver with the appeal
statement on or before the deadline established in the City's code relating to the specific appeal. This
request for an appeal waiver shall describe the appellant's financial situation and why payment of the
appeal fee creates a financial hardship. As an example, the appellant may provide evidence that the
appellant resides in a low-income household, which would include a single person, family or unrelated
persons living together, whose adjusted income is less than eighty percent of the median family income,
adjusted for household size, for Kitsap County.
Signs Permits
Signs may also require a building permit. See B.4 and Table 3.
TABLE 13:
Sign Permits
A-Board Sign $25
Permanent Sign $50
Comprehensive Sign Plan (Sign Program) $500
Master Sign Plan Permit $300
Placement of WSDOT directional sign $75
Sign Variance $300
Books/Maps/Optical Discs/Other
TABLE 14:
Commented [EF13]:
This text moved to F. Appeals
Commented [EF14]: Moved to Section H,Table 26
Page 24 of 157
11
Books/Maps/Optical Discs/Other
Copies of Codes and Standards on Disc $5
Photocopies 11x17 and smaller (in house copying);
Refer to POMC 1.18.070 for public records requests
$0.15 per page black and white or $1 per
page color
Map Scanning if above 11x17 $3
Print Jobs on Plotter
$3 per linear foot or portion thereof (36"
width)
In house binding of documents (plastic spine)
(which are also printed in house) $15
In house binding of documents (3 ring binder)
(which are also printed in house) $10
GIS Data and Custom Maps $75 per hour to produce, minimum 1 hour
Public Notice signs Actual cost + 25%
Mailing fee for Developer’s issued permit package USPS Priority Flat Rate + 25%
D. Public Works Department Fees
The Public Works Department permit fees listed in the tables below shall be paid at the time an
application is submitted to the city unless otherwise specified. Fees are based on an hourly rate of
$100.00.
TABLE 1514:
Public Works Department Permits and Fees
Public Works Cost Note
Minor Land Disturbing Activity Review and
Permit (disturbances of less than 1,000
square feet) $50
No more than one
minor LDAP may be
issued for the same
property (parcel
and/or address) in any
365 day period.
Land Disturbing Activity Permit Plan
Review
$100 for the first acre of
disturbance + $25 for each
additional acre of
Disturbance above 1 acre.
Area to be rounded up to
the next higher acre. $100
minimum fee.
(Paid at the time of
application submittal –
covers Land Disturbing
Activity plan review
costs). Acres of
disturbance should be
rounded to the nearest
acre.
Land Disturbing Activity Permit
$100 for the first acre of
disturbance + $50 for each
additional acre of
Disturbance above 1 acre.
Area to be rounded up to
the next higher acre. $100
minimum fee.
(Paid at time of permit
issuance – covers Land
Disturbing inspection
costs). Acres of
disturbance rounded to
the nearest acre.
Stormwater Drainage Permit Plan Review
$100 for the first 3,000
square feet of new and
replaced hard surface to be
(Paid at the time of
application submittal –
covers hard surface
Page 25 of 157
12
constructed + $25 for each
additional 3,000 square feet
or fraction thereof of hard
surface to be constructed.
$100 minimum fee.
and stormwater
improvement plan
review costs).
Stormwater Drainage Permit
$100 for the first 3,000
square feet of new and
replaced hard surface to be
constructed + $50 for each
additional 3,000 square feet
or fraction thereof of hard
surface to be constructed.
$100 minimum fee.
Stormwater Drainage
Permit (Paid at time of
permit issuance –
covers hard surface
and stormwater
inspection costs)
Street Use Permit Application Fee $50
Street Signs (provided by the city) Actual Cost +25%
Tree cutting permit $50
Plan Revision Review to Approved Permit
Drawings $100
Per hour of required
plan review.
Latecomer Agreement Review Fee $500 Deposit
The applicant shall pay
the actual fee,
including city attorney
costs, for preparing the
latecomer agreement
ROW Permit, Tier 1 $50
For uses which do not
include the physical
disturbance of the
right-of-way.
ROW Permit, Tier 2 (Includes the first 100
Linear Feet of excavation / trenching) $230$50
For activities which
alter the appearance,
or disturb the surface
or sub-surface, or allow
long term use of the
right-of-way.
ROW excavation / trenching, for every 300
Linear Feet or portion thereof after the
first 100 Lin. Ft. $10
ROW Utility Pole, new or replace $5 each
In addition to ROW
Permit fee
Inspections outside of normal business
hours (minimum charge – 2 hours)
Hourly Rate x 1.5
($300 minimum)
Work without a Permit - Penalty
Permit fee is doubled; $65
minimum.
Violator must obtain
the required permit
and pay twice the
normal permit fee
TABLE 1615:
Street Vacations
Commented [IS15]: Updated to match Kitsap County.
Bremerton’s minimum is $307, Bainbridge is $250, Poulsbo’s is
$165 w/o pavement disturbance and $495 w/ pavement
disturbance.
Page 26 of 157
13
Street Vacation Petition Fee $120
Street Vacation Appraisal Fee (Refundable
Deposit)
$500 Deposit, Petitioner shall pay the actual cost
of the appraisal.
TABLE 1716:
Impact Fee Deferrals (POMC 20.182.110(4))
Application for Impact Fee Deferral $300 minimum
Lien release for Impact Fee Deferral $300 minimum
TABLE 1817:
Residential Parking Permits
Residential Parking Permit $10
Replacement Parking Permit $5
Temporary Residential Parking Permit $10
Bed and Breakfast Parking Permit $10
TABLE 1918: Concurrency Review (POMC 20.180)
1. Concurrency (Capacity Reservation Certificate) applications fees shall be based on the following table.
Each type of application (Transportation, Water, or Sewer) shall include payment of an application fee
(A) plus any consultant fees charged to the city (B or C) for concurrency review as applicable.
Type of Review A
Application Fee (also
the total review fee for
applications reviewed
in house by the City)
B
Review Performed by
Consultant –
Application submitted
after a scope and fee
has been obtained
C
Review Performed by
Consultant –
Application submitted
prior to obtaining
scope and fee (Deposit)
Transportation $150 The applicant shall pay
the amount shown in
the scope and fee
provided by the City’s
Consultant.
$1000 Deposit, the
actual fee for
concurrency review to
be paid by the
applicant
Water $150 The applicant shall pay
the amount shown in
the scope and fee
provided by the City’s
Consultant.
$1000 Deposit, the
actual fee for
concurrency review to
be paid by the
applicant
Sewer $150 The applicant shall pay
the amount shown in
the scope and fee
provided by the City’s
Consultant.
$1000 Deposit, the
actual fee for
concurrency review to
be paid by the
applicant
2. The Director of Public Works shall make all determinations as to whether an application be reviewed
by the city or be sent to the consultant for review.
3. When a deposit is required pursuant to the above table, the deposit shall be applied to the actual fee
incurred by the city. Any balance owed shall be paid prior to the issuance of a concurrency certificate.
Page 27 of 157
14
E. Fire District Review and Inspection Fees.
A surcharge on the permit types identified in Tables 20 19 - 24 23 shall be collected if Fire District review
and/or inspections take place. The minimum fee shall be $100 except where specified in the tables. The
fee shall be paid at the time the permit is issued unless otherwise specified.
TABLE 2019:
BUILDING PERMITS
Type Amount
Commercial Addition $150
New Commercial Building $400
Tenant Certificate of Occupancy $75
New Cell Tower $150
Commercial or Government Miscellaneous $150
Minor Tenant Improvement: for projects with a
construction value under $6,000
$75
Major Tenant Improvement: for projects with a
construction value of $6,000 or higher
$250
Demolition $75
Commercial Waterfront $150
New Residential: Single family, ADU, Duplex $100
New Multi-family: Triplex and above $250
Residential Certificate of Occupancy $75
Other Permit Types with Flat Fees $100
TABLE 2120:
FIRE CODE PERMITS
Type Amount
Fire Alarm $400
Fire Sprinkler $400
Fire Suppression System $400
Temporary Tent or Membrane Structure $400
Tank Install $400
Tank Decommission $400
High Pile Storage $400
Fire Code permit projects which are identified as highly complex shall be reviewed by a consultant
under contract services. In addition to the fee listed above, the consultant fee shall be paid by the
applicant and is due when the permit is issued.
Page 28 of 157
15
TABLE 2221:
LAND USE PERMITS
Type Amount
Boundary Line Adjustment $250
Conditional Use Permit $250
Preliminary Plat, Preliminary, or alteration
Modifications to of
$250
Final Plat, Final or alteration or vacation of $250
Final Binding Site Plan, Preliminary or Final or
alteration of
$250
Shoreline: Substantial Development, Conditional
Use, Variance
$250
Short Plat: Preliminary, Alteration or Final $250
Variance $250
Comprehensive Plan Amendment $250
Zone Reclassification (Rezone) (This fee shall not
be charged if paid on a Comprehensive Plan
Amendment submitted concurrently)
$250
TABLE 2322:
PUBLIC WORKS PERMITS
Type Amount
Land Disturbance Activity Permit and/or
Stormwater Drainage Permit (This fee shall not be
charged more than once per project if the
permits are issued simultaneously)
$250
Right-of-Way $75
Other Permit Types with flat fees $100
TABLE 2423:
OTHER
Type Amount
Formal Pre-Application Conference
(not credited towards a future application fee)
$150
Cabaret License $100
Carnival License $100
Event Permit $100
Liquor or Marijuana License $100
Page 29 of 157
16
Pawn Broker $100
Street Use Permit Application fee $50
F. Appeal Fees.
Fees are collected when the appeal is filed. Any appeal statement must be filed on the deadline
established in the City's code relating to the specific appeal, together with a certified check in the
amount of the appeal fee.
Appeals heard by the Hearing Examiner shall include a deposit for the Hearing Examiner’s fees charged
to the City on the appeal. The deposit shall be returned to the Appellant if the decision by the City is not
sustained by the Hearing Examiner. If the hearing examiner sustains the decision, the deposit will be
applied to any fees charged by the hearing examiner on the decision or appeal. If the appellant is the
project applicant, the hearing examiner fees will be billed to the appellant, and preliminary approval of
the project will be conditioned subject to payment of outstanding Hearing Examiner fees.
If the City Council is the decision-maker on the appeal, only the appeal fee shall be charged.
If any appellant believes that the payment of the appeal fee creates a financial hardship, it shall submit a
request for an appeal waiver with the appeal statement on or before the deadline established in the
City's code relating to the specific appeal. This request for an appeal waiver shall describe the
appellant's financial situation and why payment of the appeal fee creates a financial hardship. As an
example, the appellant may provide evidence that the appellant resides in a low-income household,
which would include a single person, family or unrelated persons living together, whose adjusted
income is less than eighty percent of the median family income, adjusted for household size, for Kitsap
County.
TABLE 24:
Appeal Type Appeal Body Amount
Abatement Hearing Officer $100
Building Code Building Board of Appeals
(BBOA)
$450
Concurrency Denial Public Works Director $100
Development Agreement Same as underlying permit
or associated legislative
approval
Depends on underlying permit.
Director’s Code Interpretation Superior Court Appeals and any associated fees
go directly to Superior Court.
Fire Authority’s Decision Building Board of Appeals
(BBOA)
$450
Illicit Discharge Detection and
Elimination (IDDE) Notice and
Order, revocation of permit, or
assessment of costs of abatement
City Council $450
IDDE Appeal, independent
consultant services
City Council $500 - $1,500 deposit for
consultant services, actual costs
to be paid.
Impact Fee Amount
Reconsideration
Director $100
Page 30 of 157
17
Impact Fee Amount Established
Upon Reconsideration by the
Director
Hearing Examiner $450
Impact Fee Credit Reconsideration Director $100
Impact Fee Credit Established
Upon Reconsideration by the
Director
Hearing Examiner $450
SEPA Appeal Same as underlying permit $450
Street Use Permit Hearing Examiner $100
Type I, Director’s Decision Superior Court Appeals and any associated fees
go directly to Superior Court.
Type II Permit Hearing Examiner $450.
Type II Permit, Deposit for a
certified transcription of hearing
for appeal from Hearing
Examiner’s decision
Hearing Examiner Deposit is based on fee estimate
from transcription service. After
the final invoice, any remainder of
the deposit shall be refunded. Any
fees in excess of the deposit shall
be paid by the applicant.
Type II Permit, appeal of Hearing
Examiner’s appeal decision
Superior Court Appeals and any associated fees
go directly to Superior Court.
Type III permit, appeal of Hearing
Examiner’s decision
Superior Court Appeals and any associated fees
go directly to Superior Court.
G. Hearing Examiner Fees.
Hearing Examiner fees (excluding appeals to the Hearing Examiner) shall be the Hearing Examiner’s
actual costs, plus an administrative fee.
Fees and deposits are required to be paid when the application is submitted.
Hearing examiner fees will be secured from the deposited amount and any remainder shall be refunded
to the applicant at the end of the appeal period.
Hearing Examiner fees in excess of the deposit amount will be billed to the applicant, and preliminary
approval of the project will be conditioned subject to payment of outstanding Hearing Examiner fees.
TABLE 25:
Type Amount
TYPE III Hearing, Administrative fee $250 (non-refundable)
Type III Hearing, deposit
$2,5003,000 deposit
Appeal fee, for appeal of Hearing Examiner
decision
See Table 24. Appeal Fees
Appeal fee, for appeals to the Hearing Examiner See Table 24. Appeal Fees.
Commented [EF16]: Currently in Res. No. 019 08
Commented [EF17]: Currently in Res. No. 019-08
Page 31 of 157
18
H. Other Fees.
TABLE 26:
Other Fees
Electronic documents on digital storage media or
devices Actual cost
Photocopies, 8 ½ x 11 $0.15 per page
Community Development Maps, 24” x 36”, color $9 each
Public Notice signs Actual cost + 25%
Mailing fee for Developer’s issued permit package USPS Priority Flat Rate + 25%
Technology Fee, for each permit application
entered in the electronic permitting system. $10 (non-refundable)
Refund, deduction calculation $75 per hour, staff time
Recording fees for permit-related documents
recorded with the Kitsap County Auditor Actual Cost
Posted Stop Work
$65 for each occurrence
(not charged when a Work Without a Permit
penalty is required at the same time)
Notary Service $10 per stamp
Page 32 of 157
19
Building Valuation Data – February 2018February 2020
Important Points
• The BVD is not intended to apply to alterations or repairs to existing buildings. Because the scope of alterations
or repairs to an existing building varies so greatly, the Square Foot Construction Costs table does not reflect
accurate values for that purpose. However, the Square Foot Construction Costs table can be used to determine
the cost of an addition that is basically a stand-alone building which happens to be attached to an existing
building. In the case of such additions, the only alterations to the existing building would involve the attachment
of the addition to the existing building and the openings between the addition and the existing building.
• The Square Foot Construction Cost does not include the price of the land on which the building is built. The
Square Foot Construction Cost takes into account everything from foundation work to the roof structure and
coverings but does not include the price of the land. The cost of the land does not affect the cost of related code
enforcement activities and is not included in the Square Foot Construction Cost.
Square Foot Construction Costs a, b, c, d
Group (2015 International Building Code) IA IB IIA IIB IIIA IIIB IV VA VB
A-1 Assembly, theaters, with stage 239.41
247.86
231.54
239.47
226.03
233.25
216.67
223.81
203.74
210.17
197.86
204.10
209.82
216.62
186.11
195.46
179.13
188.40
A-1 Assembly, theaters, without stage 219.07
227.10
211.20
218.71
205.68
212.49
196.33
203.05
183.65
189.41
177.76
183.34
189.48
195.86
166.01
174.70
159.03
167.65
A-2 Assembly, nightclubs 188.23
191.96
182.77
186.56
178.14
182.12
170.93
174.70
161.13
164.94
156.68
160.39
164.92
168.64
145.88
149.29
140.94
144.33
A-2 Assembly, restaurants, bars, banquet halls 187.23
190.96
181.77
185.56
176.14
180.12
169.93
173.70
159.13
169.94
155.68
159.39
163.92
167.64
143.88
147.29
139.94
143.33
A-3 Assembly, churches 220.05
229.69
212.18
221.30
206.66
215.08
197.31
205.64
185.99
192.37
180.11
187.27
190.46
198.45
168.36
177.66
161.38
170.60
A-3 Assembly, general, community halls, libraries,
museums
185.05
192.20
177.18
183.81
170.67
176.59
162.31
168.15
148.58
153.51
143.75
148.44
155.46
160.96
131.00
138.80
125.02
132.75
A-4 Assembly, arenas 218.07
226.10
210.20
217.71
203.68
210.49
195.33
202.05
181.65
187.41
176.76
182.34
188.48
194.86
164.01
172.70
158.03
166.65
B Business 192.02
200.26
185.04
192.96
179.30
186.54
170.56
177.38
155.93
161.90
150.11
155.84
164.01
170.40
137.00
142.43
131.05
136.08
E Educational 197.52
209.90
190.73
202.64
185.77
196.82
177.32
188.34
165.32
175.49
156.97
166.60
171.23
181.86
144.39
153.45
140.26
148.75
F-1 Factory and industrial, moderate hazard 114.08
117.60
108.82
112.19
102.59
105.97
98.59
101.84
88.51
91.54
84.45
87.26
94.44
97.61
74.21
75.29
69.43
70.95
F-2 Factory and industrial, low hazard 113.08
116.60
107.82
111.19
102.59
105.97
97.59
100.84
88.51
91.54
83.45
86.26
93.44
96.61
74.21
75.29
68.43
69.95
H-1 High Hazard, explosives 106.73
109.99
101.48
104.58
96.25
99.35
91.25
94.22
82.38
85.14
77.32
79.87
87.10
89.99
68.08
68.89
0.00 0.00
H234 High Hazard 106.73
109.99
101.48
104.58
96.25
99.35
91.25
94.22
82.38
85.14
77.32
79.87
87.10
89.99
68.08
68.89
62.30
63.56
H-5 HPM 192.02
200.26
185.04
192.96
179.30
186.54
170.56
177.38
155.93
161.90
150.11
155.84
164.01
170.40
137.00
142.43
131.05
136.08
I-1 Institutional, supervised environment 191.30
197.83
184.81
191.05
179.46
185.12
171.90
177.91
158.36
163.28
154.06
158.81
171.99
178.06
141.86
146.98
137.45
142.33
I-2 Institutional, hospitals 321.25
335.53
314.27
328.23
308.52
321.81
299.78
312.65
284.17
296.45
0.00 0.00 293.24
305.67
265.24
276.99
0.00 0.00
I-2 Institutional, nursing homes 222.99
233.12
216.01
225.82
210.27
219.40
201.52
210.24
187.89
195.51
0.00 0.00 194.98
203.26
168.96
176.05
0.00 0.00
I-3 Institutional, restrained 218.28
227.71
211.30
220.41
205.55
213.99
196.81
204.83
183.43
190.84
176.62
183.78
190.27
197.85
164.50
171.63
156.55
163.02
I-4 Institutional, day care facilities 191.30
197.83
184.81
191.05
179.46
185.12
171.90
177.91
158.36
163.28
154.06
158.81
171.99
178.06
141.86
146.98
137.45
142.33
M Mercantile 140.27
142.95
134.81
137.54
129.18
132.11
122.96
125.68
112.68
115.38
109.23
111.83
116.95
119.62
97.44
99.73
93.50
95.77
R-1 Residential, hotels 193.08
199.70
186.60
192.92
181.24
186.99
173.68
179.78
159.89
164.90
155.58
160.43
173.77
179.93
143.39
148.60
138.97
143.96
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Page 33 of 157
20
R-2 Residential, multiple family 161.95
167.27
155.46
160.48
150.10
154,56
142.54
147.35
129.52
133.71
125.22
129.23
142.64
147.50
113.02
117.40
108.61
112.76
R-3 Residential, one- and two-family 151.10
155.84
146.99
151.61
143.20
147.83
139.61
144.09
134.50
138.94
130.95
135.27
137.27
141.72
125.85
130.04
118.45
122.46
R-4 Residential, care/assisted living facilities 191.30
197.83
184.81
191.05
179.46
185.12
171.90
177.91
158.36
163.28
154.06
158.81
171.99
178.06
141.86
146.98
137.45
142.33
S-1 Storage, moderate hazard 105.73
108.99
100.48
103.58
94.25
97.35
90.25
93.22
80.38
83.14
76.32
78.87
86.10
88.99
66.08
66.89
61.30
62.56
S-2 Storage, low hazard 104.73
107.99
99.48
102.58
94.25
97.35
89.25
92.22
80.38
83.14
75.32
77.87
85.10
87.99
66.08
66.89
60.30
61.56
U Utility, miscellaneous 83.66
84.66
79.00
79.81
74.06
74.65
70.37
71.30
63.47
64.01
59.32
59.80
67.24
68.04
50.19
50.69
47.80
48.30
a. Private Garages use Utility, miscellaneous
b. Unfinished basements (all use group) = $15.00 per sq. ft.
c. For shell only buildings deduct 20 percent
d. N.P. = not permitted
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Page 34 of 157
1
Exhibit A to Resolution 034-20
FEE SCHEDULES FOR
DEPARTMENTS OF COMMUNITY DEVELOPMENT AND PUBLIC WORKS
A. General
1. No permit shall be issued, application accepted, service provided, or appeal filed without
payment of the applicable fee set forth below.
2. References to the director refer to the director of the Department of Community Development
or his/her designee.
3. When an application includes the submittal of special reports and/or plans such as habitat
management plans, geotechnical reports, or traffic impact analyses requiring review beyond the
capabilities of city staff, the applicant shall be required to pay the actual cost of 3rd party review
by qualified consultants under contract with the city. Upon determining that 3rd party review of
special reports or plans is required, the city will obtain a fee estimate from its consultant and
provide that estimate to the applicant and request payment to the city.
4. Some projects require more than one permit. A project may require the payment of numerous
fees from the tables below.
5. No inspections, including final inspections, will be scheduled or performed until all outstanding
fees are paid.
6. Refunds: Refunds may be requested using the Permit Center’s refund request form.
a. Building Permit fees:
Refunds shall be issued at an amount equal to the permit fee less actual time and
materials spent on the project; provided no refund shall exceed 80% of the initial
permit fee for a permit that was issued by the City. If the permit fee was paid and a
refund was requested prior to permit issuance, 100% of the permit fee may be
refunded.
b. Plan Review Fees:
If an application is withdrawn, cancelled or returned prior to issuing a permit, a
refund shall be issued at an amount equal to the plan review fee less actual time
and materials spent on the project, provided no refund shall exceed 80% of the plan
review fee. Plan review fees are non-refundable once the plan review has been
completed or if the permit has been issued.
c. Land Use Permit/Application fees:
Refunds for Land Use permits may be authorized by the director. Refunds shall be
issued at an amount equal to the permit fee less actual time and materials spent on
the project; provided no refund shall exceed 80% of the initial permit fee.
B. Building, Plumbing, and Mechanical Fee Policies
1. No temporary or final certificate of occupancy will be approved or issued for a project with any
outstanding fees on any permit associated with the project.
2. Some signs require a building permit in addition to a land use (sign) permit. In these instances,
the permit fees are additive. When an applicant is required to obtain a sign permit and a
building permit, separate fees are required for each permit.
3. Per 2015 IBC 109.3, the applicant for a permit shall provide an estimated construction value at
the time of application. The amount shall be rounded up to the next whole dollar. The amount
shall be the contractor’s bid price. For work not done by a contractor, the construction value
shall include the price of materials, plus the fair market value of any donated, contributed or
found materials, multiplied by two (2). Construction value calculated on 100 square feet shall be
rounded up to the next 100 square feet for any portion thereof.
Page 35 of 157
2
4. Single family home builders who wish to reuse a plan set to construct more than one home
using the same plan set may do so by utilizing a “basic plan” review process. When an applicant
wishes to establish a basic plan set for reuse, the plans shall initially be reviewed upon payment
of the city’s standard plan review fee. Once plan review is complete and if the City finds that the
plans conform to the requirements of the Building Code, the plans shall be approved as a basic
plan set and marked as such for reuse. For each use of the plan, the applicant shall pay a
reduced plan review fee as established in Table 3 in lieu of the full plan review fee. The use of
an approved basic plan set shall have no effect on the building permit fee (only the building
permit plan review fee). Plans may not be reused if the city’s building code has been updated
unless the plans have been re-reviewed (upon payment of the full plan review fee) and
approved for conformance with the updated building code.
TABLE 1: Fee Calculations.
Permit fees and Plan Review fees shall be determined by using the calculations found in Table 1.
Valuations shall be determined using the IBC Building Valuation Data Table (BVD) (currently the
February 2020 table as attached hereto) except as noted in the BVD Table and as otherwise set in Tables
2 and 3.
Total Valuation FEES (Permit Fee = 100% Plan Review Fee = 65%)
$1 to $500 $36.00
$501 to $2,000
$36.00 for the first $500 plus $4.00 for each additional $100,
or fraction thereof, to and including $2,000
$2,001 to $25,000
$96.00 for the first $2,000 plus $17.00 for each additional
$1,000, or fraction thereof, to and including $25,000
$25,001 to $50,000
$487.00 for the first $25,000 plus $12.00 for each additional
$1,000, or fraction thereof, to and including $25,000
$50,001 to $100,000
$787.00 for the first $50,000 plus $9.00 for each additional
$1,000, or fraction thereof, to and including $100,000
$100,001 to $500,000
$1,237.00 for the first $100,000 plus $7.00 for each
additional $1000, or fraction thereof, to and including
$500,000
$500,001 to $1,000,000
$4,037.00 for the first $500,000 plus $6.00 for each
additional $1,000, or fraction thereof, to and including
$1,000,000
$1,000,001 and up
$7,037.00 for the first $1,000,000 plus $5.00 for each
additional $1,000, or fraction thereof
TABLE 2:
Residential Single Family
Building Permit Type Amount
Unit of
Measure
Finish an existing basement $82.95 square foot
Conversion of an existing garage to residential space $59.79 square foot
New, repair, or alteration or addition to deck, uncovered $13.04 square foot
New Foundation only or under existing structure $13.04 square foot
New garage, shed, barn, or pole building (attached or detached) $38.16 square foot
Page 36 of 157
3
Covered porch, covered deck; new, alteration, repair, or cover added $21.07 square foot
New, remodel, or repairs to freestanding roof structures and carports,
other than porch or deck $21.07 square foot
Residential Interior Remodel $19.67 square foot
TABLE 3:
Miscellaneous:
Building Permit Code Amount
Unit of
Measure
Shoreline bulkhead walls $118
Per Linear
Foot
Demolition $65 Each
Fences over 6 feet in height $11.74
Per Linear
Foot
Retaining walls $19.67
Per Linear
Foot
Re-inspection (charged for the 2nd reinspection and subsequent
re-inspections of the same inspection). $65 Each
Fire Alarm, new or alterations to existing
Apply Construction
Value to Table 1
Construction
value
(contract
price or
materials x 2)
Fire Sprinkler, new or alterations to existing
Apply Construction
Value to Table 1
Construction
value
(contract
price or
materials x 2)
Fire Suppression System
Apply Construction
Value to Table 1
Construction
value
(contract
price or
materials x 2)
Tank: Underground or Above Ground, Installation or Removal
Apply Construction
Value to Table 1
Construction
value
(contract
price or
materials x 2)
Pyrotechnics Special Effects $65 Each
Roof : Hot Mop/Cold Mop (flat roof)
Apply Construction
Value to Table 1
Calculate
construction
value at $90
per 100 SQ FT
Roof: Composition, Metal
Apply Construction
Value to Table 1
Calculate
construction
value at $70
per 100 SQ FT
Page 37 of 157
4
Roof: Wood Shake
Apply Construction
Value to Table 1
Calculate
construction
value at $140
per 100 SQ FT
Roof: Concrete, Tile, Slate
Apply Construction
Value to Table 1
Calculate
construction
value at $140
per 100 SQ FT
Roof: Torch Down
Apply Construction
Value to Table 1
Calculate
construction
value at $90
per 100 SQ FT
Residential Misc.
Apply Construction
Value to Table 1
Construction
value
(contract
price or
materials x 2)
Commercial Tenant Improvement and Misc.
Apply Construction
Value to Table 1
Construction
value
(contract
price or
materials x 2)
Tenant Certificate of Occupancy for new business; All other C of O
included in building permit fee. $65 Each
Revised Certificate of Occupancy for business name or ownership
change, or property ownership change. $50 Each
Manufactured or mobile home placed on lot or first time
placement in MH park $130 Each
Manufactured or mobile home replacement in MH park $65 Each
Expired Permit Reactivation, no plan changes 50% of original fee
Work without a permit – penalty;
Violator must obtain the necessary permit.
Permit fee is
doubled, $65
minimum.
Sign (when a building permit is required)
Apply Construction
Value to Table 1
Construction
value
(contract or
materials x 2)
Carport or Canopy, pre-fab kit installation $100 Each
Siding or Re-siding
Apply Construction
Value to Table 1
Calculate
construction
value at $70
per 100 SQ FT
Solar energy/photovoltaic panel system roof mounted install per
WAC 51-51-2300 Sec. M2302 $135 Each
Single Family Residential plan review using a basic plan on a site
specific lot $225 Each
Windows or Doors
Apply Construction
Value to Table 1
Construction
value
Page 38 of 157
5
(contract
price or
materials x 2)
Plan review fee, minor revisions to plans which were previously
reviewed and approved. $75
Per hour,
minimum 1
hour.
Plan review fee, substantial revisions to plans which were
previously reviewed and approved Full plan review fee
Plumbing Permit Fees
Plumbing permit fees shall be calculated using the commercial and residential schedules in Tables 4 and
5 below.
TABLE 4:
Commercial Plumbing Permit Fees
Commercial Plumbing Fixtures Fee Per
Base Fee Applied to All Plumbing Permits $23.50 Flat Fee
Backflow protective device 2 inches or less $9.80 Each
Backflow protective device larger than 2 inches $15.00 Each
Clothes Washing Machine $9.80 Each
Dish Washer $9.80 Each
Drainage Pipe or Vent Pipe Repair or Alteration $9.80 Each
Drinking Fountain $9.80 Each
Floor Drain $9.80 Each
Hose Bibbs, each $1.00 Each
Industrial/Sand Oil Interceptor $9.80 Each
Grease Interceptor $9.80 Each
Lawn Sprinkler System with Backflow Device $9.80 Each
Medical Equipment / Kidney Machine $9.80 Each
Medical Gas, each additional outlet in excess of first 5 $5.00 Each
Medical gas system up to 5 outlets $50.00 Each
Misc. Plumbing fixtures on one trap $9.80 Each
Roof Drain $9.80 Each
Sewer Line Repair and/or Replace, Exterior $50.00 Each
Sink (Lavatory, Kitchen, Mop, or Bar Sink) $9.80 Each
Floor Sink and /or Indirect Waste $9.80 Each
Multi - Compartment Sink $9.80 Each
Shampoo Sink w/interceptor $9.80 Each
Toilet, Water Closet, Bidet, or Urinal $9.80 Each
Tub with or without Shower, or Shower $9.80 Each
Water Heater $9.80 Each
Water Line Repair and/or Replace, Exterior $50.00 Each
Water Pipe Change, Interior $9.80 Each
Other $9.80 Each
TABLE 5:
Residential Plumbing Permit Fees
Residential Plumbing Fixtures Fee Per
Page 39 of 157
6
Base Fee applied to all Plumbing Permits $23.50 Flat Fee
Clothes Washer $7.00 Each
Dishwasher $7.00 Each
Floor Drain $7.00 Each
Hose Bibb $1.00 Each
Hot Tub $14.80 Each
Lawn Sprinkler with backflow preventer $7.00 Each
Sewer Line Repair and/or Replace, Exterior $50.00 Each
Sink (Lavatory, Kitchen, Mop) $7.00 Each
Tub with or without shower, or shower $7.00 Each
Toilet, Bidet or Urinal $7.00 Each
Water Heater $7.00 Each
Water Line Repair and/or Replace, Exterior $50.00 Each
Water Pipe Change, Interior $7.00 Each
Other $7.00 Each
Mechanical Permit Fees
Mechanical permit fees shall be calculated using the commercial and residential schedules in Tables 6
and 7 below.
TABLE 6:
Commercial Mechanical Permit Fees
Commercial Mechanical Fixtures Fee Per
Mechanical Permit Base Fee $23.50 Flat Fee
Air-Handling Unit < 10,000 CFM $14.80 Each
Air-Handling Unit > 10,000 CFM $18.10 Each
Class 1 Hood & Duct Systems $10.65 Each
Class 2 Hood & Duct Systems $10.65 Each
Clothes Dryer with exhaust $10.65 Each
Compressors $14.70 Each
Cook stove with exhaust $10.65 Each
Ducting Change without New Furnace $13.70 Each
Evaporative Coolers, permanently installed $10.65 Each
Fan for Bath and/or Exhaust Fan $7.25 Each
Commercial Furnace & Ducting < 100,000 btu $14.80 Each
Commercial Furnace & Ducting > 100,000 btu $18.20 Each
Combo Gas pipe / Water Heater / Furnace $35.45 Each
Fuel System Outlets in excess of the first 4 $2.00 Each
Fuel Pipe System LPG, Natural Gas, OIL (first 4 outlets) $10.65 Each
Miscellaneous Mechanical Equipment $10.65 Each
Mechanical System Pumps (Misc.) $10.65 Each
Radiant Heat Units (wall, ceiling, floor, recessed, etc.) $10.65 Each
Unit Heater Suspended or Floor Mount $14.80 Each
Gas Water Heater Vent & Combustion Air $10.65 Each
Propane tank over 2000 gallons $10.65 Each
TABLE 7:
Page 40 of 157
7
Residential Mechanical Permit Fees
Residential Mechanical Fixtures Fee Per
Base Fee applied to all Mechanical Permits $23.50 Flat Fee
Bath Fan and or Exhaust Fan $7.25 Each
Clothes Dryer w/exhaust $10.65 Each
Cook Stove w/exhaust $10.65 Each
Furnace Electric / Heat Pump/AC +/- ducting $14.80 Each
Fireplace - Gas or Gas log inserts $12.00 Each
Fireplace - Wood or Wood Stove $12.00 Each
Furnace Propane +/-Ducting $14.80 Each
Gas WH Vent and Combustion Air $10.65 Each
Fuel Pipe System LPG, Natural Gas, Oil $10.00 Each
Heater, Wall or Baseboard $10.65 Each
Misc. Mechanical Equipment $10.65 Each
Furnace Natural Gas +/- Ducting $14.80 Each
Propane Furnace +/- Ducting $14.80 Each
Propane Fuel Tank Under 2000 Gallons $10.65 Each
Generator $10.65 Each
C. Planning and Land Use Fees
The planning and land use permit fees listed in the tables below shall be paid at the time an application
is submitted to the city unless otherwise specified. Fees are based on an hourly rate of $75.00.
TABLE 8:
Subdivision POMC Title 26
Short Subdivision, Preliminary $1,100
Short Subdivision, Final $600
Short Subdivision, Preliminary, or Alteration $500
Short Subdivision, Final, Vacation or
Alteration $500
Preliminary Subdivision Plats 5-20 lots $2,000 plus Hearing Examiner Fee
Preliminary Subdivisions Plats 21+ Lots $2,000 + $50 Per Lot plus Hearing Examiner Fee
Planned Residential Development Review per
POMC 20.34.200
$500 plus associated Preliminary Subdivision
Plat Fee
Minor Modifications to a Preliminary Plat $500
Major Modifications to a Preliminary Plat, 5-
20 lots $2,000 plus Hearing Examiner fees
Major Modifications to a Preliminary Plat,
21+ lots $2,000 + $50 per lot plus Hearing Examiner fees
Boundary Line Adjustment $200
Final Plat $1,000 + 50 Per Lot
Final Plat, vacation or alteration $1,000 + $50 per lot plus Hearing Examiner fees
Binding Site Plan, Preliminary $1,100
Binding Site Plan, Preliminary, Alteration $500
Page 41 of 157
8
Binding Site Plan, Final $600
Binding Site Plan, Final, Alteration or Vacation $500
TABLE 9:
SEPA
Project Checklist Review and Threshold
Determination $300
Non-Project Checklist Review and Threshold
Determination $300
Environmental Impact Statement Preparation Actual Cost, See SEPA Ord.
Environmental Impact Statement Review Actual Cost, See SEPA Ord.
TABLE 10:
Shoreline Permits
Administrative Shoreline Substantial
Development Permit $600
Shoreline Substantial Development Permit $900 plus Hearing Examiner Fee
Shoreline Exemption (Letter) $150
Shoreline Conditional Use Permit $1,275 plus Hearing Examiner Fee
Administrative Shoreline Conditional Use
Permit $600
Shoreline Variance $1,275 plus Hearing Examiner Fee
Administrative Shoreline Variance $600
TABLE 11:
Land Use Permits
Conditional Use Permit $1,275 plus Hearing Examiner Fee
Critical Areas Exemption Request $75
Rezone (without Comp Plan Amendment) $1,275 plus Hearing Examiner fee
Temporary Use Permit $150
Temporary Use Permit Extension $150
Variance, Administrative $300
Variance $1,275 plus Hearing Examiner Fee
Variance, View Protection Overlay District $1,275 plus Hearing Examiner fee
TABLE 12:
Page 42 of 157
9
Other Review
Request for a statement of restrictions per
RCW 35.21.475 $75
Accessory Dwelling Units $75
Administrative Interpretation (POMC Chapter
20.10)
$75 minimum, an additional deposit may
be required if city attorney review is
required, any city attorney expenses
related to an application for an
administrative application shall be paid by
the applicant prior to issuance of a decision
Nonconforming Use $150
Pre-Application Meeting
$150 (100% is credited to a subsequent
related land use application if filed within
12 months)
Development Agreements
$1,000 Deposit, which will be applied to the
city’s costs including city attorney fees
regardless of whether a development
agreement is approved
Comp Plan Amendment (Text) $500
Comp Plan Amendment (Map) $1,875
Forest Practices Application (Local Approval) $300
Pre-Submittal Design Review
$150 (up to 100% credited to a subsequent
related permit application if filed within 12
months)
Tax Abatement Exemption Application $1,500.00
Zoning Verification Letter $75
Signs Permits
Signs may also require a building permit. See B.4 and Table 3.
TABLE 13:
Sign Permits
A-Board Sign $25
Permanent Sign $50
Master Sign Plan Permit $300
Placement of WSDOT directional sign $75
Sign Variance $300
Page 43 of 157
10
D. Public Works Department Fees
The Public Works Department permit fees listed in the tables below shall be paid at the time an
application is submitted to the city unless otherwise specified. Fees are based on an hourly rate of
$100.00.
TABLE 14:
Public Works Department Permits and Fees
Public Works Cost Note
Minor Land Disturbing Activity Review and
Permit (disturbances of less than 1,000
square feet) $50
No more than one
minor LDAP may be
issued for the same
property (parcel
and/or address) in any
365 day period.
Land Disturbing Activity Permit Plan
Review
$100 for the first acre of
disturbance + $25 for each
additional acre of
Disturbance above 1 acre.
Area to be rounded up to
the next higher acre. $100
minimum fee.
(Paid at the time of
application submittal –
covers Land Disturbing
Activity plan review
costs). Acres of
disturbance should be
rounded to the nearest
acre.
Land Disturbing Activity Permit
$100 for the first acre of
disturbance + $50 for each
additional acre of
Disturbance above 1 acre.
Area to be rounded up to
the next higher acre. $100
minimum fee.
(Paid at time of permit
issuance – covers Land
Disturbing inspection
costs). Acres of
disturbance rounded to
the nearest acre.
Stormwater Drainage Permit Plan Review
$100 for the first 3,000
square feet of new and
replaced hard surface to be
constructed + $25 for each
additional 3,000 square feet
or fraction thereof of hard
surface to be constructed.
$100 minimum fee.
(Paid at the time of
application submittal –
covers hard surface
and stormwater
improvement plan
review costs).
Stormwater Drainage Permit
$100 for the first 3,000
square feet of new and
replaced hard surface to be
constructed + $50 for each
additional 3,000 square feet
or fraction thereof of hard
surface to be constructed.
$100 minimum fee.
Stormwater Drainage
Permit (Paid at time of
permit issuance –
covers hard surface
and stormwater
inspection costs)
Street Use Permit Application Fee $50
Tree cutting permit $50
Page 44 of 157
11
Plan Revision Review to Approved Permit
Drawings $100
Per hour of required
plan review.
Latecomer Agreement Review Fee $500 Deposit
The applicant shall pay
the actual fee,
including city attorney
costs, for preparing the
latecomer agreement
ROW Permit, Tier 1 $50
For uses which do not
include the physical
disturbance of the
right-of-way.
ROW Permit, Tier 2 $230
For activities which
alter the appearance,
or disturb the surface
or sub-surface, or allow
long term use of the
right-of-way.
Inspections outside of normal business
hours (minimum charge – 2 hours)
Hourly Rate x 1.5
($300 minimum)
Work without a Permit - Penalty
Permit fee is doubled; $65
minimum.
Violator must obtain
the required permit
and pay twice the
normal permit fee
TABLE 15:
Street Vacations
Street Vacation Petition Fee $120
Street Vacation Appraisal Fee (Refundable
Deposit)
$500 Deposit, Petitioner shall pay the actual cost
of the appraisal.
TABLE 16:
Impact Fee Deferrals (POMC 20.182.110(4))
Application for Impact Fee Deferral $300 minimum
Lien release for Impact Fee Deferral $300 minimum
TABLE 17:
Residential Parking Permits
Residential Parking Permit $10
Replacement Parking Permit $5
Temporary Residential Parking Permit $10
Bed and Breakfast Parking Permit $10
TABLE 18: Concurrency Review (POMC 20.180)
1. Concurrency (Capacity Reservation Certificate) applications fees shall be based on the following table.
Each type of application (Transportation, Water, or Sewer) shall include payment of an application fee
(A) plus any consultant fees charged to the city (B or C) for concurrency review as applicable.
Type of Review A B C
Page 45 of 157
12
Application Fee (also
the total review fee for
applications reviewed
in house by the City)
Review Performed by
Consultant –
Application submitted
after a scope and fee
has been obtained
Review Performed by
Consultant –
Application submitted
prior to obtaining
scope and fee (Deposit)
Transportation $150 The applicant shall pay
the amount shown in
the scope and fee
provided by the City’s
Consultant.
$1000 Deposit, the
actual fee for
concurrency review to
be paid by the
applicant
Water $150 The applicant shall pay
the amount shown in
the scope and fee
provided by the City’s
Consultant.
$1000 Deposit, the
actual fee for
concurrency review to
be paid by the
applicant
Sewer $150 The applicant shall pay
the amount shown in
the scope and fee
provided by the City’s
Consultant.
$1000 Deposit, the
actual fee for
concurrency review to
be paid by the
applicant
2. The Director of Public Works shall make all determinations as to whether an application be reviewed
by the city or be sent to the consultant for review.
3. When a deposit is required pursuant to the above table, the deposit shall be applied to the actual fee
incurred by the city. Any balance owed shall be paid prior to the issuance of a concurrency certificate.
E. Fire District Review and Inspection Fees.
A surcharge on the permit types identified in Tables 19 - 23 shall be collected if Fire District review
and/or inspections take place. The minimum fee shall be $100 except where specified in the tables.
TABLE 19:
BUILDING PERMITS
Type Amount
Commercial Addition $150
New Commercial Building $400
Tenant Certificate of Occupancy $75
New Cell Tower $150
Commercial or Government Miscellaneous $150
Minor Tenant Improvement: for projects with a
construction value under $6,000
$75
Major Tenant Improvement: for projects with a
construction value of $6,000 or higher
$250
Demolition $75
Commercial Waterfront $150
New Residential: Single family, ADU, Duplex $100
Page 46 of 157
13
New Multi-family: Triplex and above $250
Residential Certificate of Occupancy $75
Other Permit Types with Flat Fees $100
TABLE 20:
FIRE CODE PERMITS
Type Amount
Fire Alarm $400
Fire Sprinkler $400
Fire Suppression System $400
Temporary Tent or Membrane Structure $400
Tank Install $400
Tank Decommission $400
High Pile Storage $400
Fire Code permit projects which are identified as highly complex shall be reviewed by a consultant
under contract services. In addition to the fee listed above, the consultant fee shall be paid by the
applicant and is due when the permit is issued.
TABLE 21:
LAND USE PERMITS
Type Amount
Boundary Line Adjustment $250
Conditional Use Permit $250
Plat, Preliminary, or Modifications to $250
Plat, Final or alteration or vacation $250
Binding Site Plan, Preliminary or Final $250
Shoreline: Substantial Development, Conditional
Use, Variance
$250
Short Plat: Preliminary, Alteration or Final $250
Variance $250
Comprehensive Plan Amendment $250
Zone Reclassification (Rezone) (This fee shall not
be charged if paid on a Comprehensive Plan
Amendment submitted concurrently)
$250
TABLE 22:
Page 47 of 157
14
PUBLIC WORKS PERMITS
Type Amount
Land Disturbance Activity Permit and/or
Stormwater Drainage Permit (This fee shall not be
charged more than once per project if the
permits are issued simultaneously)
$250
Right-of-Way $75
Other Permit Types with flat fees $100
TABLE 23:
OTHER
Type Amount
Formal Pre-Application Conference
(not credited towards a future application fee)
$150
Cabaret License $100
Carnival License $100
Event Permit $100
Liquor or Marijuana License $100
Pawn Broker $100
Street Use Permit Application fee $50
F. Appeal Fees.
Fees are collected when the appeal is filed. Any appeal statement must be filed on the deadline
established in the City's code relating to the specific appeal, together with a certified check in the
amount of the appeal fee.
Appeals heard by the Hearing Examiner shall include a deposit for the Hearing Examiner’s fees charged
to the City on the appeal. The deposit shall be returned to the Appellant if the decision by the City is not
sustained by the Hearing Examiner. If the hearing examiner sustains the decision, the deposit will be
applied to any fees charged by the hearing examiner on the decision or appeal. If the appellant is the
project applicant, the hearing examiner fees will be billed to the appellant, and preliminary approval of
the project will be conditioned subject to payment of outstanding Hearing Examiner fees.
If the City Council is the decision-maker on the appeal, only the appeal fee shall be charged.
If any appellant believes that the payment of the appeal fee creates a financial hardship, it shall submit a
request for an appeal waiver with the appeal statement on or before the deadline established in the
City's code relating to the specific appeal. This request for an appeal waiver shall describe the
appellant's financial situation and why payment of the appeal fee creates a financial hardship. As an
example, the appellant may provide evidence that the appellant resides in a low-income household,
which would include a single person, family or unrelated persons living together, whose adjusted
income is less than eighty percent of the median family income, adjusted for household size, for Kitsap
County.
Page 48 of 157
15
TABLE 24:
Appeal Type Appeal Body Amount
Abatement Hearing Officer $100
Building Code Building Board of Appeals
(BBOA)
$450
Concurrency Denial Public Works Director $100
Development Agreement Same as underlying permit
or associated legislative
approval
Depends on underlying permit.
Director’s Code Interpretation Superior Court Appeals and any associated fees
go directly to Superior Court.
Fire Authority’s Decision Building Board of Appeals
(BBOA)
$450
Illicit Discharge Detection and
Elimination (IDDE) Notice and
Order, revocation of permit, or
assessment of costs of abatement
City Council $450
IDDE Appeal, independent
consultant services
City Council $500 - $1,500 deposit for
consultant services, actual costs
to be paid.
Impact Fee Amount
Reconsideration
Director $100
Impact Fee Amount Established
Upon Reconsideration by the
Director
Hearing Examiner $450
Impact Fee Credit Reconsideration Director $100
Impact Fee Credit Established
Upon Reconsideration by the
Director
Hearing Examiner $450
SEPA Appeal Same as underlying permit $450
Street Use Permit Hearing Examiner $100
Type I, Director’s Decision Superior Court Appeals and any associated fees
go directly to Superior Court.
Type II Permit Hearing Examiner $450.
Type II Permit, Deposit for a
certified transcription of hearing
for appeal from Hearing
Examiner’s decision
Hearing Examiner Deposit is based on fee estimate
from transcription service. After
the final invoice, any remainder of
the deposit shall be refunded. Any
fees in excess of the deposit shall
be paid by the applicant.
Type II Permit, appeal of Hearing
Examiner’s appeal decision
Superior Court Appeals and any associated fees
go directly to Superior Court.
Type III permit, appeal of Hearing
Examiner’s decision
Superior Court Appeals and any associated fees
go directly to Superior Court.
Page 49 of 157
16
G. Hearing Examiner Fees.
Hearing Examiner fees (excluding appeals to the Hearing Examiner) shall be the Hearing Examiner’s
actual costs, plus an administrative fee.
Fees and deposits are required to be paid when the application is submitted.
Hearing examiner fees will be secured from the deposited amount and any remainder shall be refunded
to the applicant at the end of the appeal period.
Hearing Examiner fees in excess of the deposit amount will be billed to the applicant, and preliminary
approval of the project will be conditioned subject to payment of outstanding Hearing Examiner fees.
TABLE 25:
Type Amount
TYPE III Hearing, Administrative fee $250 (non-refundable)
Type III Hearing, deposit
$3,000 deposit
Appeal fee, for appeal of Hearing Examiner
decision
See Table 24. Appeal Fees
Appeal fee, for appeals to the Hearing Examiner See Table 24. Appeal Fees.
H. Other Fees.
TABLE 26:
Other Fees
Electronic documents on digital storage media or
devices Actual cost
Photocopies, 8 ½ x 11 $0.15 per page
Community Development Maps, 24” x 36”, color $9 each
Public Notice signs Actual cost + 25%
Mailing fee for Developer’s issued permit package USPS Priority Flat Rate + 25%
Technology Fee, for each permit application
entered in the electronic permitting system. $10 (non-refundable)
Refund, deduction calculation $75 per hour, staff time
Recording fees for permit-related documents
recorded with the Kitsap County Auditor Actual Cost
Posted Stop Work
$65 for each occurrence
(not charged when a Work Without a Permit
penalty is required at the same time)
Notary Service $10 per stamp
Page 50 of 157
17
Building Valuation Data – February 2020
Important Points
• The BVD is not intended to apply to alterations or repairs to existing buildings. Because the scope of alterations
or repairs to an existing building varies so greatly, the Square Foot Construction Costs table does not reflect
accurate values for that purpose. However, the Square Foot Construction Costs table can be used to determine
the cost of an addition that is basically a stand-alone building which happens to be attached to an existing
building. In the case of such additions, the only alterations to the existing building would involve the attachment
of the addition to the existing building and the openings between the addition and the existing building.
• The Square Foot Construction Cost does not include the price of the land on which the building is built. The
Square Foot Construction Cost takes into account everything from foundation work to the roof structure and
coverings but does not include the price of the land. The cost of the land does not affect the cost of related code
enforcement activities and is not included in the Square Foot Construction Cost.
Square Foot Construction Costs a, b, c, d
Group (2015 International Building Code) IA IB IIA IIB IIIA IIIB IV VA VB
A-1 Assembly, theaters, with stage 247.86 239.47 233.25 223.81 210.17 204.10 216.62 195.46 188.40
A-1 Assembly, theaters, without stage 227.10 218.71 212.49 203.05 189.41 183.34 195.86 174.70 167.65
A-2 Assembly, nightclubs 191.96 186.56 182.12 174.70 164.94 160.39 168.64 149.29 144.33
A-2 Assembly, restaurants, bars, banquet halls 190.96 185.56 180.12 173.70 169.94 159.39 167.64 147.29 143.33
A-3 Assembly, churches 229.69 221.30 215.08 205.64 192.37 187.27 198.45 177.66 170.60
A-3 Assembly, general, community halls, libraries,
museums
192.20 183.81 176.59 168.15 153.51 148.44 160.96 138.80 132.75
A-4 Assembly, arenas 226.10 217.71 210.49 202.05 187.41 182.34 194.86 172.70 166.65
B Business 200.26 192.96 186.54 177.38 161.90 155.84 170.40 142.43 136.08
E Educational 209.90 202.64 196.82 188.34 175.49 166.60 181.86 153.45 148.75
F-1 Factory and industrial, moderate hazard 117.60 112.19 105.97 101.84 91.54 87.26 97.61 75.29 70.95
F-2 Factory and industrial, low hazard 116.60 111.19 105.97 100.84 91.54 86.26 96.61 75.29 69.95
H-1 High Hazard, explosives 109.99 104.58 99.35 94.22 85.14 79.87 89.99 68.89 0.00
H234 High Hazard 109.99 104.58 99.35 94.22 85.14 79.87 89.99 68.89 63.56
H-5 HPM 200.26 192.96 186.54 177.38 161.90 155.84 170.40 142.43 136.08
I-1 Institutional, supervised environment 197.83 191.05 185.12 177.91 163.28 158.81 178.06 146.98 142.33
I-2 Institutional, hospitals 335.53 328.23 321.81 312.65 296.45 0.00 305.67 276.99 0.00
I-2 Institutional, nursing homes 233.12 225.82 219.40 210.24 195.51 0.00 203.26 176.05 0.00
I-3 Institutional, restrained 227.71 220.41 213.99 204.83 190.84 183.78 197.85 171.63 163.02
I-4 Institutional, day care facilities 197.83 191.05 185.12 177.91 163.28 158.81 178.06 146.98 142.33
M Mercantile 142.95 137.54 132.11 125.68 115.38 111.83 119.62 99.73 95.77
R-1 Residential, hotels 199.70 192.92 186.99 179.78 164.90 160.43 179.93 148.60 143.96
Page 51 of 157
18
R-2 Residential, multiple family 167.27 160.48 154,56 147.35 133.71 129.23 147.50 117.40 112.76
R-3 Residential, one- and two-family 155.84 151.61 147.83 144.09 138.94 135.27 141.72 130.04 122.46
R-4 Residential, care/assisted living facilities 197.83 191.05 185.12 177.91 163.28 158.81 178.06 146.98 142.33
S-1 Storage, moderate hazard 108.99 103.58 97.35 93.22 83.14 78.87 88.99 66.89 62.56
S-2 Storage, low hazard 107.99 102.58 97.35 92.22 83.14 77.87 87.99 66.89 61.56
U Utility, miscellaneous 84.66 79.81 74.65 71.30 64.01 59.80 68.04 50.69 48.30
a. Private Garages use Utility, miscellaneous
b. Unfinished basements (all use group) = $15.00 per sq. ft.
c. For shell only buildings deduct 20 percent
d. N.P. = not permitted
Page 52 of 157
RESOLUTION NO. 045.18
A RESOLUT ON OF THE CITY OF PORT ORCHARD, WASHINGTON REPEALING
RESOLUTION NO. 030.17 AND ESTABLISHING FEE SCHEDULES FOR THE
DEPARTMENTS OF COMMUN TY DEVELOPMENT AND PUBLIC WORKS
WHEREAS, the City of Port Orchard is responsible for implementing land use regulations,
planning and public works requirements, administering the building code, and other
administrative duties; and
WHEREAS, there are costs associated with the implementation of city regulations and
policies; and
WHEREAS, the City's current Community Development and Public Works Departments
administrative fees were adopted in May 2OL7 as set forth in Resolution No. 030-17; and
WHEREAS, the City Council deems it in the best interest of the City of Port Orchard to
periodically review and update the City's administrative fees, now, therefore;
THE CITY COUNC L OF THE C TY OF PORT ORCHARD, WASH NGTON HEREBY RESOTVES
AS FOLLOWS:
1. Resolution No. 030-17 is hereby repealed in its entirety.
2. The fees that will be charged by the Community Development and Public
Works Departments for the specified services are listed in Exhibit"A".
3. Fees not listed in Exhibit "A" will be determined by the City Council.
4. The fees listed in Exhibit "A" shall take effect on October 15, 2018.
PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and
attested by the Clerk in authentication of such passage this 25th day of September 2018.
Robert nsuu, Mayor
ATTEST:
Brandy Rinearsofl, MMC, City Clerk
Page 53 of 157
1
Exhibit A to Resolution 046-18
A. General
1. No permit shall be issued, application accepted, service provided, or appeal filed without
payment of the applicable fee set forth below.
2. References to the director refer to the director of the Department of Community Development
or his/her designee.
3. When an application includes the submittal of special reports and/or plans such as habitat
management plans, geotechnical reports, or traffic impact analyses requiring review beyond the
capabilities of city staff, the applicant shall be required to pay the actual cost of 3rd party review
by qualified consultants under contract with the city. Upon determining that 3rd party review of
special reports or plans is required, the city will obtain a fee estimate from its consultant and
provide that estimate to the applicant and request payment to the city.
4. Some projects require more than one permit. In some cases a project will require the payment
of numerous fees from the tables below.
5. Each building, plumbing, mechanical, planning and land use, and public works
permit/department review fee shall be assessed a technology fee surcharge of $10.00 to cover
the cost of the purchase and ongoing maintenance of the City’s SMARTGov permitting system
which was put into use in November of 2014. No technology fee refund shall be issued once the
permit/review has been entered into the system.
6. No inspections, including final inspections, will be scheduled or performed until all outstanding
fees are paid.
7. Refunds: The hourly rate used to calculate a deduction to a refund shall be $75 per hour.
a. Building Permit fees:
Refunds shall be issued at an amount equal to the permit fee less actual time and
materials spent on the project; provided no refund shall exceed 80% of the initial
permit fee for a permit that was issued by the City. If the permit fee was paid and a
refund was requested prior to permit issuance, 100% of the permit fee may be
refunded.
b. Plan Review Fees:
If an application is withdrawn, cancelled or returned prior to issuing a building
permit, a refund shall be issued to an amount equal to the plan review fee less
actual time and materials spent on the project, provided no refund shall exceed 80%
of the plan review fee. Plan review fees are non-refundable once the plan review
has been completed or if the permit has been issued.
c. Other Permit/Application fees:
Refunds for Land Use permits and other permit application types may be authorized
by the director. Refunds shall be issued at an amount equal to the permit fee less
actual time and materials spent on the project; provided no refund shall exceed 80%
of the initial permit fee.
8. All recording fees for approvals issued by the city shall be paid by the applicant.
B. Building, Plumbing, and Mechanical Fee Policies
1. Failure to pay established fees may result in one or more of the following:
• Per Section 109.4 of the IBC, any person who commences any work on a building,
structure, electrical, gas, mechanical or plumbing system before obtaining the necessary
permits shall be subject to an additional fee equal to the required permit cost in
addition to the underlying permit costs.
Page 54 of 157
2
• No temporary or final certificate of occupancy will be approved or issued for a project
with any outstanding fees on any permit associated with the project.
2. Some signs require a building permit in addition to a land use (sign) permit. In these instances,
the permit fees are additive meaning that an applicant may be required to obtain a sign permit
and a building permit.
3. Minor revisions to plans which were previously reviewed and approved by the city shall be
reviewed at a cost of $75 per hour with a minimum of 1 hour billed.
4. Valuation for Table 1 shall be determined using the IBC Building Valuation Data Table (BVD)
(currently the August 2016 table as attached hereto) except as noted in the BVD Table and when
otherwise noted in Tables 2 and 3.
5. Per 2015 IBC 109.3, the applicant for a permit shall provide an estimated construction value at
the time of application. The amount shall be rounded up to the next whole dollar. The amount
shall include the fair market value of any donated, contributed or found labor and/or materials.
Construction value calculated on 100 square feet shall be rounded up to the next 100 square
feet for any portion thereof.
6. Single family home builders who wish to reuse a plan set to construct more than one home
using the same plan set may do so by utilizing a “basic plan” review process. When an applicant
wishes to establish a basic plan set for reuse, the plans shall initially be reviewed upon payment
of the city’s standard plan review fee. Once plan review is complete and if the City finds that the
plans conform to the requirements of the Building Code, the plans shall be approved as a basic
plan set and marked as such for reuse. For each use of the plan, the applicant shall pay a
reduced plan review fee as established in Table 3 in lieu of the full plan review fee. The use of
an approved basic plan set shall have no effect on the building permit fee (only the building
permit plan review fee). Plans may not be reused if the city’s building code has been updated
unless the plans have been re-reviewed (upon payment of the full plan review fee) and
approved for conformance with the updated building code.
TABLE 1:
Total Valuation FEES (Permit Fee = 100% Plan Review Fee = 65%)
$1 to $500 $36.00
$501 to $2,000
$36.00 for the first $500 plus $4.00 for each additional $100,
or fraction thereof, to and including $2,000
$2,001 to $25,000
$96.00 for the first $2,000 plus $17.00 for each additional
$1,000, or fraction thereof, to and including $25,000
$25,001 to $50,000
$487.00 for the first $25,000 plus $12.00 for each additional
$1,000, or fraction thereof, to and including $25,000
$50,001 to $100,000
$787.00 for the first $50,000 plus $9.00 for each additional
$1,000, or fraction thereof, to and including $100,000
$100,001 to $500,000
$1,237.00 for the first $100,000 plus $7.00 for each
additional $1000, or fraction thereof, to and including
$500,000
$500,001 to $1,000,000
$4,037.00 for the first $500,000 plus $6.00 for each
additional $1,000, or fraction thereof, to and including
$1,000,000
$1,000,001 and up
$7,037.00 for the first $1,000,000 plus $5.00 for each
additional $1,000, or fraction thereof
TABLE 2:
Page 55 of 157
3
Residential Single Family
Building Permit Type Amount
Unit of
Measure
Finish an existing basement $82.95 square foot
Conversion of an existing garage to residential space $59.79 square foot
New, repair, or alteration or addition to deck, uncovered $13.04 square foot
New Foundation only or under existing structure $13.04 square foot
New garage, shed, barn, or pole building (attached or detached) $38.16 square foot
Covered porch, covered deck; new, alteration, repair, or cover added $21.07 square foot
New, remodel, or repairs to freestanding roof structures and carports,
other than porch or deck $21.07 square foot
Residential Interior Remodel $19.67 square foot
TABLE 3:
Miscellaneous:
Building Permit Code Amount
Unit of
Measure
Shoreline bulkhead walls $118
Per Linear
Foot
Demolition $65 Each
Fences over 6 feet in height $11.74
Per Linear
Foot
Retaining walls $19.67
Per Linear
Foot
Re-inspection $65 Each
Fire Alarm, new or alterations to existing
Apply
Construction
Value to
Table 1
Construction
value
(contract
price or
materials x 2)
Fire Sprinkler, new or alterations to existing
Apply
Construction
Value to
Table 1
Construction
value
(contract
price or
materials x 2)
Fire Suppression System
Apply
Construction
Value to
Table 1
Construction
value
(contract
price or
materials x 2)
Tank: Underground or Above Ground, Installation or Removal
Apply
Construction
Value to
Table 1
Construction
value
(contract
price or
materials x 2)
Temporary Tent & Membrane Structures $65 Each
Pyrotechnics Special Effects $65 Each
Page 56 of 157
4
Roof : Hot Mop/Cold Mop (flat roof)
Apply
Construction
Value to
Table 1
Calculate
construction
value at $90
per 100 SQ FT
Roof: Composition, Metal
Apply
Construction
Value to
Table 1
Calculate
construction
value at $70
per 100 SQ FT
Roof: Wood Shake
Apply
Construction
Value to
Table 1
Calculate
construction
value at $140
per 100 SQ FT
Roof: Concrete, Tile, Slate
Apply
Construction
Value to
Table 1
Calculate
construction
value at $140
per 100 SQ FT
Roof: Torch Down
Apply
Construction
Value to
Table 1
Calculate
construction
value at $90
per 100 SQ FT
Residential Misc.
Apply
Construction
Value to
Table 1
Construction
value
(contract
price or
materials x 2)
Commercial Tenant Improvement and Misc.
Apply
Construction
Value to
Table 1
Construction
value
(contract
price or
materials x 2)
Tenant Certificate of Occupancy for new business; All other C of O
included in building permit fee. $65 Each
Revised Certificate of Occupancy for business name or ownership change,
or property ownership change. $50 Each
Manufactured or mobile home placed on lot or first time placement in
MH park $130 Each
Manufactured or mobile home replacement in MH park $65 Each
Expired Permit Reactivation, no plan changes
50% of
original fee
Posted Stop Work $65
Each
occurrence
Sign (when a building permit is required)
Apply
Construction
Value to
Table 1
Construction
value
(contract
price or
materials x 2)
Carport or Canopy, pre-fab kit installation $100 Each
Siding or Re-siding
Apply
Construction
Calculate
construction
Page 57 of 157
5
Value to
Table 1
value at $70
per 100 SQ FT
Solar energy/photovoltaic panel system roof mounted install per WAC 51-
51-2300 Sec. M2302 $135 Each
Single Family Residential plan review using a basic plan on a site specific
lot $225 Each
Windows or Doors
Apply
Construction
Value to
Table 1
Construction
value
(contract
price or
materials x 2)
Plumbing Permit Fees
Plumbing permit fees shall be calculated using the commercial and residential schedules in Tables 4 and
5 below.
TABLE 4:
Commercial Plumbing Permit Fees
Commercial Plumbing Fixtures Fee Per
Base Fee Applied to All Plumbing Permits $23.50 Flat Fee
Backflow protective device 2 inches or less $9.80 Each
Backflow protective device larger than 2 inches $15.00 Each
Clothes Washing Machine $9.80 Each
Dish Washer $9.80 Each
Drainage Pipe or Vent Pipe Repair or Alteration $9.80 Each
Drinking Fountain $9.80 Each
Floor Drain $9.80 Each
Hose Bibbs, each $1.00 Each
Industrial/Sand Oil Interceptor $9.80 Each
Grease Interceptor $9.80 Each
Lawn Sprinkler System with Backflow Device $9.80 Each
Medical Equipment / Kidney Machine $9.80 Each
Medical Gas, each additional outlet in excess of first 5 $5.00 Each
Medical gas system up to 5 outlets $50.00 Each
Misc. Plumbing fixtures on one trap $9.80 Each
Roof Drain $9.80 Each
Sink (Lavatory, Kitchen, Mop, or Bar Sink) $9.80 Each
Floor Sink and /or Indirect Waste $9.80 Each
Multi - Compartment Sink $9.80 Each
Shampoo Sink w/interceptor $9.80 Each
Toilet, Water Closet, Bidet, or Urinal $9.80 Each
Tub and/or Shower $9.80 Each
Water Heater $9.80 Each
Water Pipe Repair and/or Alteration $9.80 Each
Other $9.80 Each
Exterior underground water line, repair or replace $50.00 Each
Exterior underground sewer line, repair or replace $50.00 Each
Page 58 of 157
6
TABLE 5:
Residential Plumbing Permit Fees
Residential Plumbing Fixtures Fee Per
Base Fee applied to all Plumbing Permits $23.50 Flat Fee
Clothes Washer $7.00 Each
Dishwasher $7.00 Each
Floor Drain $7.00 Each
Hose Bibb $1.00 Each
Hot Tub $14.80 Each
Lawn Sprinkler with backflow preventer $7.00 Each
Sink (Lavatory, Kitchen, Mop) $7.00 Each
Tub with or without shower, or shower $7.00 Each
Toilet, Bidet or Urinal $7.00 Each
Water Heater $7.00 Each
Other $7.00 Each
Exterior underground water line, repair or replace $50.00 Each
Exterior underground sewer line, repair or replace $50.00 Each
Mechanical Permit Fees
Mechanical permit fees shall be calculated using the commercial and residential schedules in Tables 6
and 7 below.
TABLE 6:
Commercial Mechanical Permit Fees
Commercial Mechanical Fixtures Fee Per
Mechanical Permit Base Fee $23.50 Flat Fee
Air-Handling Unit < 10,000 CFM $14.80 Each
Air-Handling Unit > 10,000 CFM $18.10 Each
Class 1 Hood & Duct Systems $10.65 Each
Class 2 Hood & Duct Systems $10.65 Each
Clothes Dryer with exhaust $10.65 Each
Compressors $14.70 Each
Cook stove with exhaust $10.65 Each
Ducting Change without New Furnace $13.70 Each
Evaporative Coolers, permanently installed $10.65 Each
Fan for Bath and/or Exhaust Fan $7.25 Each
Commercial Furnace & Ducting < 100,000 btu $14.80 Each
Commercial Furnace & Ducting > 100,000 btu $18.20 Each
Combo Gas pipe / Water Heater / Furnace $35.45 Each
Fuel System Outlets in excess of the first 4 $2.00 Each
Fuel Pipe System LPG, Natural Gas, OIL (first 4 outlets) $10.65 Each
Miscellaneous Mechanical Equipment $10.65 Each
Mechanical System Pumps (Misc.) $10.65 Each
Radiant Heat Units (wall, ceiling, floor, recessed, etc.) $10.65 Each
Unit Heater Suspended or Floor Mount $14.80 Each
Gas Water Heater Vent & Combustion Air $10.65 Each
Page 59 of 157
7
Propane tank over 2000 gallons $10.65 Each
TABLE 7:
Residential Mechanical Permit Fees
Residential Mechanical Fixtures Fee Per
Base Fee applied to all Mechanical Permits $23.50 Flat Fee
Bath Fan and or Exhaust Fan $7.25 Each
Clothes Dryer w/exhaust $10.65 Each
Cook Stove w/exhaust $10.65 Each
Furnace Electric / Heat Pump/AC +/- ducting $14.80 Each
Fireplace - Gas or Gas log inserts $12.00 Each
Fireplace - Wood or Wood Stove $12.00 Each
Furnace Propane +/-Ducting $14.80 Each
Gas WH Vent and Combustion Air $10.65 Each
Fuel Pipe System LPG, Natural Gas, Oil $10.00 Each
Heater, Wall or Baseboard $10.65 Each
Misc. Mechanical Equipment $10.65 Each
Furnace Natural Gas +/- Ducting $14.80 Each
Propane Furnace +/- Ducting $14.80 Each
Propane Fuel Tank Under 2000 Gallons $10.65 Each
Generator $10.65 Each
C. Planning and Land Use Fees
The planning and land use permit fees listed in the tables below shall be paid at the time an application
is submitted to the city unless otherwise specified. Fees are based on an hourly rate of $75.00.
TABLE 8:
Subdivision
Short Subdivision, Preliminary $1,100
Short Subdivision, Final $600
Short Subdivision, Preliminary Amendment or
Alteration $500
Short Subdivision, Final, Vacation or
Alteration $500
Preliminary Subdivision Plats 5-20 lots $2,000 plus Hearing Examiner Fee
Preliminary Subdivisions Plats 21+ Lots $2,000 + $50 Per Lot plus Hearing Examiner Fee
Planned Residential Development Review per
POMC 20.34.200
$500 plus associated Preliminary Subdivision
Plat Fee
Minor Modifications to a Preliminary Plat $500
Major Modifications to a Preliminary Plat, 5-
20 lots $2,000 plus Hearing Examiner fees
Major Modifications to a Preliminary Plat,
21+ lots $2,000 + $50 per lot plus Hearing Examiner fees
Boundary Line Adjustment $200
Final Plat $1,000 + 50 Per Lot
Page 60 of 157
8
Final Plat, vacation or alteration $1,000 + $50 per lot plus Hearing Examiner fees
Preliminary Binding Site Plan $1,100
Preliminary Binding Site Plan, Alteration $500
Final Binding Site Plan $600
Final Binding Site Plan, Alteration or Vacation $500
TABLE 9:
SEPA
Project Checklist Review and Threshold
Determination $300
Non-Project Checklist Review and Threshold
Determination $300
Environmental Impact Statement Preparation Actual Cost, See SEPA Ord.
Environmental Impact Statement Review Actual Cost, See SEPA Ord.
SEPA Appeal Fee* $450
TABLE 10:
Shoreline Permits
Administrative Shoreline Substantial
Development Permit $600
Shoreline Substantial Development Permit $900 plus Hearing Examiner Fee
Shoreline Exemption (Letter) $150
Shoreline Conditional Use Permit $1,275 plus Hearing Examiner Fee
Administrative Shoreline Conditional Use
Permit $600
Shoreline Variance $1,275 plus Hearing Examiner Fee
Administrative Shoreline Variance $600
TABLE 11:
Land Use Permits
Administrative Conditional Use Permit $600
Conditional Use Permit $1,275 plus Hearing Examiner Fee
Critical Areas Exemption Request $75
Rezone (without Comp Plan Amendment) $1,275plus Hearing Examiner fee
Temporary Use Permit $150
Temporary Use Permit Extension $150
Variance Administrative $600
Page 61 of 157
9
Variance $1,275 plus Hearing Examiner Fee
Variance, View Protection Overlay District $1,275 plus Hearing Examiner fee
View Protection Overlay District Exemption $100
TABLE 12:
Other Review
Request for a statement of restrictions per
RCW 35.21.475 $75
Administrative Interpretation (POMC
23.40.030)
$75 minimum, an additional deposit may
be required if city attorney review is
required, any city attorney expenses
related to an application for an
administrative application shall be paid by
the applicant prior to issuance of a decision
Pre-Application Meeting
$150 (100% is credited to a land use
application if filed within 12 months)
Development Agreements
$1,000 Deposit, which will be applied to the
city’s costs including city attorney fees
regardless of whether a development
agreement is approved
Comp Plan Amendment (Text) $500
Comp Plan Amendment (Map) $1,875
Forest Practices Application (Local Approval) $300
Landscape Plan Review Minor $225
Landscape Plan Review Major (Subdivisions
with more than 20 lots, Developments larger
than 20,000 square feet in area) $600
Other Appeal Fee* $450
Tax Abatement Exemption Application $1,500.00
Zoning Verification Letter $75
* Any appeal statement must be filed on the deadline established in the City's code relating to the
specific appeal, together with a certified check in the amount of the appeal fee (which shall include the
fee set forth in the fee Resolution, plus the hearing examiner's fees charged to the City on the appeal),
which appeal fee shall be returned to the appellant if the decision of the City is not sustained by the
hearing examiner. If the hearing examiner sustains the decision, the appeal fee will be applied to any
fees charged by the hearing examiner on the decision or appeal. If the City Council is the decision-
maker on the appeal, only the appeal fee shall be charged. If any appellant believes that the payment of
the appeal fee creates a financial hardship, it shall submit a request for an appeal waiver with the appeal
statement on or before the deadline established in the City's code relating to the specific appeal. This
request for an appeal waiver shall describe the appellant's financial situation and why payment of the
appeal fee creates a financial hardship. As an example, the appellant may provide evidence that the
appellant resides in a low-income household, which would include a single person, family or unrelated
persons living together, whose adjusted income is less than eighty percent of the median family income,
adjusted for household size, for Kitsap County.
Signs Permits
Page 62 of 157
10
Signs may also require a building permit. See B.4 and Table 3.
TABLE 13:
Sign Permits
A-Board Sign $25
Permanent Sign $50
Comprehensive Sign Plan (Sign Program) $500
Placement of WSDOT directional sign $75
Books/Maps/Optical Discs/Other
TABLE 14:
Books/Maps/Optical Discs/Other
Copies of Codes and Standards on Disc $5
Photocopies 11x17 and smaller (in house copying);
Refer to POMC 1.18.070 for public records requests
$0.15 per page black and white or $1 per
page color
Map Scanning if above 11x17 $3
Print Jobs on Plotter
$3 per linear foot or portion thereof (36"
width)
In house binding of documents (plastic spine)
(which are also printed in house) $15
In house binding of documents (3 ring binder)
(which are also printed in house) $10
GIS Data and Custom Maps $75 per hour to produce, minimum 1 hour
Public Notice signs Actual cost + 25%
Mailing fee for Developer’s issued permit package USPS Priority Flat Rate + 25%
D. Public Works Department Fees
The Public Works Department permit fees listed in the tables below shall be paid at the time an
application is submitted to the city unless otherwise specified.
TABLE 15:
Public Works Department Permits and Fees
Public Works Cost Note
Minor Land Disturbing Activity Review and
Permit (disturbances of less than 1,000
square feet) $50
No more than one
minor LDAP may be
issued for the same
property (parcel
and/or address) in any
365 day period.
Land Disturbing Activity Permit Plan
Review
$100 for the first acre of
disturbance + $25 for each
additional acre of
Disturbance above 1 acre.
Area to be rounded up to
(Paid at the time of
application submittal –
covers Land Disturbing
Activity plan review
costs). Acres of
Page 63 of 157
11
the next higher acre. $100
minimum fee.
disturbance should be
rounded to the nearest
acre.
Land Disturbing Activity Permit
$100 for the first acre of
disturbance + $50 for each
additional acre of
Disturbance above 1 acre.
Area to be rounded up to
the next higher acre. $100
minimum fee.
(Paid at time of permit
issuance – covers Land
Disturbing inspection
costs). Acres of
disturbance rounded to
the nearest acre.
Stormwater Drainage Permit Plan Review
$100 for the first 3,000
square feet of new and
replaced hard surface to be
constructed + $25 for each
additional 3,000 square feet
or fraction thereof of hard
surface to be constructed.
$100 minimum fee.
(Paid at the time of
application submittal –
covers hard surface
and stormwater
improvement plan
review costs).
Stormwater Drainage Permit
$100 for the first 3,000
square feet of new and
replaced hard surface to be
constructed + $50 for each
additional 3,000 square feet
or fraction thereof of hard
surface to be constructed.
$100 minimum fee.
Stormwater Drainage
Permit (Paid at time of
permit issuance –
covers hard surface
and stormwater
inspection costs)
Street Use Permit Application Fee $50
Street Signs (provided by the city) Actual Cost +25%
Plan Revision Review to Approved Permit
Drawings $100
Per hour of required
plan review.
Latecomer Agreement Review Fee $500 Deposit
The applicant shall pay
the actual fee,
including city attorney
costs, for preparing the
latecomer agreement
ROW Permit (Includes the first 100 Linear
Feet of excavation / trenching) $50 ROW excavation / trenching, for every 300
Linear Feet or portion thereof after the
first 100 Lin. Ft. $10
Work without a Permit - Penalty Permit fee is doubled
Violator must obtain
the required permit
and pay twice the
normal permit fee
TABLE 16:
Street Vacations
Street Vacation Petition Fee $120
Page 64 of 157
12
Street Vacation Appraisal Fee (Refundable
Deposit)
$500 Deposit, Petitioner shall pay the actual cost
of the appraisal.
TABLE 17:
Impact Fee Deferrals (POMC 20.182.110(4))
Application for Impact Fee Deferral $300 minimum
Lien release for Impact Fee Deferral $300 minimum
TABLE 18:
Residential Parking Permits
Residential Parking Permit $10
Replacement Parking Permit $5
Temporary Residential Parking Permit $10
Bed and Breakfast Parking Permit $10
TABLE 19: Concurrency Review (POMC 20.180)
1. Concurrency (Capacity Reservation Certificate) applications fees shall be based on the following table.
Each type of application (Transportation, Water, or Sewer) shall include payment of an application fee
(A) plus any consultant fees charged to the city (B or C) for concurrency review as applicable.
Type of Review A
Application Fee (also
the total review fee for
applications reviewed
in house by the City)
B
Review Performed by
Consultant –
Application submitted
after a scope and fee
has been obtained
C
Review Performed by
Consultant –
Application submitted
prior to obtaining
scope and fee (Deposit)
Transportation $150 The applicant shall pay
the amount shown in
the scope and fee
provided by the City’s
Consultant.
$1000 Deposit, the
actual fee for
concurrency review to
be paid by the
applicant
Water $150 The applicant shall pay
the amount shown in
the scope and fee
provided by the City’s
Consultant.
$1000 Deposit, the
actual fee for
concurrency review to
be paid by the
applicant
Sewer $150 The applicant shall pay
the amount shown in
the scope and fee
provided by the City’s
Consultant.
$1000 Deposit, the
actual fee for
concurrency review to
be paid by the
applicant
2. The Director of Public Works shall make all determinations as to whether an application be reviewed
by the city or be sent to the consultant for review.
3. When a deposit is required pursuant to the above table, the deposit shall be applied to the actual fee
incurred by the city. Any balance owed shall be paid prior to the issuance of a concurrency certificate.
E. Fire District Review and Inspection Fees.
Page 65 of 157
13
A surcharge on the permit types identified in Tables 20 - 24 shall be collected if Fire District review
and/or inspections take place. The minimum fee shall be $100 except where specified in the tables. The
fee shall be paid at the time the permit is issued unless otherwise specified.
TABLE 20:
BUILDING PERMITS
Type Amount
Commercial Addition $150
New Commercial Building $400
Tenant Certificate of Occupancy $75
New Cell Tower $150
Commercial or Government Miscellaneous $150
Minor Tenant Improvement: for projects with a
construction value under $6,000
$75
Major Tenant Improvement: for projects with a
construction value of $6,000 or higher
$250
Demolition $75
Commercial Waterfront $150
New Residential: Single family, ADU, Duplex $100
New Multi-family: Triplex and above $250
Residential Certificate of Occupancy $75
Other Permit Types with Flat Fees $100
TABLE 21:
FIRE CODE PERMITS
Type Amount
Fire Alarm $400
Fire Sprinkler $400
Fire Suppression System $400
Temporary Tent or Membrane Structure $400
Tank Install $400
Tank Decommission $400
High Pile Storage $400
Fire Code permit projects which are identified as highly complex shall be reviewed by a consultant
under contract services. In addition to the fee listed above, the consultant fee shall be paid by the
applicant and is due when the permit is issued.
TABLE 22:
Page 66 of 157
14
LAND USE PERMITS
Type Amount
Boundary Line Adjustment $250
Conditional Use Permit $250
Preliminary Plat or alteration of $250
Final Plat or alteration of $250
Final Binding Site Plan or alteration of $250
Shoreline: Substantial Development, Conditional
Use, Variance
$250
Short Plat: Preliminary or Final $250
Variance $250
Comprehensive Plan Amendment $250
Zone Reclassification (Rezone) $250
TABLE 23:
PUBLIC WORKS PERMITS
Type Amount
Land Disturbance Activity Permit and/or
Stormwater Drainage Permit (This fee shall not be
charged more than once per project if the
permits are issued simultaneously)
$250
Right-of-Way $75
Other Permit Types with flat fees $100
TABLE 24:
OTHER
Type Amount
Formal Pre-Application Conference
(not credited towards a future application fee)
$150
Cabaret License $100
Carnival License $100
Event Permit $100
Liquor or Marijuana License $100
Pawn Broker $100
Street Use Permit Application fee $50
Page 67 of 157
15
Building Valuation Data – February 2018
Important Points
• The BVD is not intended to apply to alterations or repairs to existing buildings. Because the scope of alterations
or repairs to an existing building varies so greatly, the Square Foot Construction Costs table does not reflect
accurate values for that purpose. However, the Square Foot Construction Costs table can be used to determine
the cost of an addition that is basically a stand-alone building which happens to be attached to an existing
building. In the case of such additions, the only alterations to the existing building would involve the attachment
of the addition to the existing building and the openings between the addition and the existing building.
• The Square Foot Construction Cost does not include the price of the land on which the building is built. The
Square Foot Construction Cost takes into account everything from foundation work to the roof structure and
coverings but does not include the price of the land. The cost of the land does not affect the cost of related code
enforcement activities and is not included in the Square Foot Construction Cost.
Square Foot Construction Costs a, b, c, d
Group (2015 International Building Code) IA IB IIA IIB IIIA IIIB IV VA VB
A-1 Assembly, theaters, with stage 239.41 231.54 226.03 216.67 203.74 197.86 209.82 186.11 179.13
A-1 Assembly, theaters, without stage 219.07 211.20 205.68 196.33 183.65 177.76 189.48 166.01 159.03
A-2 Assembly, nightclubs 188.23 182.77 178.14 170.93 161.13 156.68 164.92 145.88 140.94
A-2 Assembly, restaurants, bars, banquet halls 187.23 181.77 176.14 169.93 159.13 155.68 163.92 143.88 139.94
A-3 Assembly, churches 220.05 212.18 206.66 197.31 185.99 180.11 190.46 168.36 161.38
A-3 Assembly, general, community halls, libraries,
185.05 177.18 170.67 162.31 148.58 143.75 155.46 131.00 125.02
A-4 Assembly, arenas 218.07 210.20 203.68 195.33 181.65 176.76 188.48 164.01 158.03
B Business 192.02 185.04 179.30 170.56 155.93 150.11 164.01 137.00 131.05
E Educational 197.52 190.73 185.77 177.32 165.32 156.97 171.23 144.39 140.26
F-1 Factory and industrial, moderate hazard 114.08 108.82 102.59 98.59 88.51 84.45 94.44 74.21 69.43
F-2 Factory and industrial, low hazard 113.08 107.82 102.59 97.59 88.51 83.45 93.44 74.21 68.43
H-1 High Hazard, explosives 106.73 101.48 96.25 91.25 82.38 77.32 87.10 68.08 0.00
H234 High Hazard 106.73 101.48 96.25 91.25 82.38 77.32 87.10 68.08 62.30
H-5 HPM 192.02 185.04 179.30 170.56 155.93 150.11 164.01 137.00 131.05
I-1 Institutional, supervised environment 191.30 184.81 179.46 171.90 158.36 154.06 171.99 141.86 137.45
I-2 Institutional, hospitals 321.25 314.27 308.52 299.78 284.17 0.00 293.24 265.24 0.00
I-2 Institutional, nursing homes 222.99 216.01 210.27 201.52 187.89 0.00 194.98 168.96 0.00
I-3 Institutional, restrained 218.28 211.30 205.55 196.81 183.43 176.62 190.27 164.50 156.55
I-4 Institutional, day care facilities 191.30 184.81 179.46 171.90 158.36 154.06 171.99 141.86 137.45
M Mercantile 140.27 134.81 129.18 122.96 112.68 109.23 116.95 97.44 93.50
R-1 Residential, hotels 193.08 186.60 181.24 173.68 159.89 155.58 173.77 143.39 138.97
R-2 Residential, multiple family 161.95 155.46 150.10 142.54 129.52 125.22 142.64 113.02 108.61
R-3 Residential, one- and two-family 151.10 146.99 143.20 139.61 134.50 130.95 137.27 125.85 118.45
R-4 Residential, care/assisted living facilities 191.30 184.81 179.46 171.90 158.36 154.06 171.99 141.86 137.45
S-1 Storage, moderate hazard 105.73 100.48 94.25 90.25 80.38 76.32 86.10 66.08 61.30
S-2 Storage, low hazard 104.73 99.48 94.25 89.25 80.38 75.32 85.10 66.08 60.30
U Utility, miscellaneous 83.66 79.00 74.06 70.37 63.47 59.32 67.24 50.19 47.80
a. Private Garages use Utility, miscellaneous
b. Unfinished basements (all use group) = $15.00 per sq. ft.
Page 68 of 157
16
c. For shell only buildings deduct 20 percent
d. N.P. = not permitted
Page 69 of 157
Page 70 of 157
Page 71 of 157
City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Business Item 7D Meeting Date: August 18, 2020
Subject: Adoption of a Resolution Approving Prepared by: K. Chris Hammer, P.E.
a Contract with Pape and Sons Assistant City Engineer
Construction for the Maple Avenue Atty Routing No.: Public Works – Matter 9
Water Main Project Atty Review Date: August 12, 2020
Summary: The City identified the need to replace an existing 6 inch AC water main with a new 14”
HDPE water main on Maple Avenue to provide for the transmission of water from the Well #13 site to
lower zones of the water system (the “Maple Avenue Project”). Staff prepared a request for bids, and
on July 10 and July 17, 2020, the City’s Public Works Department advertised for bids in the Port
Orchard Independent, the Kitsap Sun, the Daily Journal of Commerce, and on the City’s Webpage. The
request for bid package was also uploaded to the Washington Builder’s Exchange. Between July 29
and August 5, 2020, two (2) Addenda were issued and published in the Washington Builder’s Exchange.
On the August 6, 2020 Bid Due Date, at 11:30 AM, the City opened the six (6) Sealed Bids timely
submitted for the Maple Avenue Project. In general summary, the Sealed Bids received (applicable tax
included) ranged from the apparent low of $1,272,629.50 to the apparent high of $1,709,166.87, with
the Engineers Estimate at $1,257,655.08. After reviewing the Bid Proposals, Staff determined that
Pape and Sons Construction provided the lowest responsive and qualified Bid Proposal of
$1,272,629.50 for the Maple Avenue Water Main Project.
Relationship to Comprehensive Plan: Consistent with Chapter 7 - Utilities.
Recommendation: Staff recommends that the City Council adopt Resolution No. 025-20, thereby
approving Contract No. C058-20 with Pape and Sons Construction, Inc in an amount not to exceed
$1,272,629.50 (applicable taxes included) for the Maple Avenue Water Main Project.
Motion for Consideration: I move to adopt Resolution No. 025-20, thereby approving and authorizing
the Mayor to sign Contract No. C058-20 with Pape and Sons Construction, Inc in an amount not to
exceed $1,272,629.50 (applicable taxes included) for the Maple Avenue Water Main Project.
Fiscal Impact: Funding provided from Water Capital Fund 413.
Alternatives: Do not approve; reject all bids and re-bid.
Attachments: Resolution and Contract.
Page 72 of 157
RESOLUTION NO. 025-20
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING
CONTRACT NO. 058-20 WITH PAPE AND SONS CONTRUCTION FOR THE MAPLE
AVENUE WATER MAIN PROJECT AND DOCUMENTING THE PROCUREMENT
PROCEDURES.
WHEREAS, the City desires to replace an existing 6 inch AC water main with a new 14”
HDPE water main on Maple Avenue to provide for the transmission of water from the Well #13
site to lower zones of the water system (the “Maple Avenue Project”); and
WHEREAS, Staff prepared a request for Bids and on July 10 2020 and July 17, 2020, the
City’s Public Works Department advertised for bids in the Port Orchard Independent, the Kitsap
Sun, the Daily Journal of Commerce, and on the City’s Webpage, and uploaded the Bid
Documents to the Washington Builder’s Exchange, with an August 6, 2020 Bid Due Date; and
WHEREAS, between July 29, 2020 and August 5, 2020, the City issued two (2)
Addendum and published them in the Washington Builders Exchange; and
WHEREAS, by the August 6, 2020, 11:00 AM Bid deadline, the City Clerk received six (6)
sealed Bids, and Bids were opened live at 11:30 AM at a zoom meeting, noticed to all plan
holders and the public was invited to attend on the City’s website, with Pape and Sons
Construction declared the apparent responsive low Bid at the Bid opening; and
WHEREAS, after review of the Bids, the City determined that Pape and Sons
Construction provided the lowest responsive and qualified Bid Proposal for the Maple Avenue
Project; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State
Auditor’s Office, wishes to document their selection/procurement process as described above
for this particular contract by Resolution; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: The City Council approves and authorizes the Mayor to execute Contract No.
025-20 with Pape and Sons Construction, Inc. for the Maple Avenue Water Main Project.
THAT: This Resolution shall be take full force and effect upon passage and signatures
hereon.
Page 73 of 157
Resolution No. 025-20
Page 2 of 2
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the City Clerk in authentication of such passage on this 18th day of August 2020.
____________________________________
Robert Putaansuu, Mayor
ATTEST:
____________________________
Brandy Rinearson, MMC, City Clerk
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City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Business Item 7E Meeting Date:
August 18, 2020
Subject Approval of Amendment No. 1 to Prepared by: K. Chris Hammer, P.E.
Contract No. 039-18, with BHC Assistant City Engineer
Consultants, LLC for the Well No. 13 Atty Routing No: Public Works – Matter 9
Project Atty Review Date: August 12, 2020
Summary: In June 2018, the City Council authorized and the Mayor executed Contract No. C039-18
with BHC Consultants for Well #13 design, permitting, bidding support and contract administration
services (the “Well #13 Project”). As a result of that work, the City selected and contracted with
Schneider Water Services for a portion of the project. On July 8, 2019, by Change Order No. 1 (for
$4,034.70) the Public Works Director directed Schneider Water Services to perform additional drilling
from 1700 feet to 2010 feet. On August 5, 2019, by Change Order No. 2 ($42,308.19), the City Council
directed Schneider Water Services to increase the well casing by approximately 500 feet. These
necessary changes increased the Schneider Water Services construction contract from $1,395,091.00
to $1,976,424.22, and delayed the completion of the drilling work by approximately six (6) months.
These changes also necessitated additional consulting services by BHC Consultants and their
subconsultants to address design changes and additional construction support services. This additional
work was originally included in the call for proposals for the design work of the Well #13 project, but
was excluded from the original contract due to the City electing to utilize a phased approach for this
Project. For example, to address schedule delays, the City requested BHC Consultants to prepare
separate bid packages for the Water transmission main at Maple Avenue, and the building, pump, and
treatment at the Well #13 site. The scope was also expanded (consistent with the original call for
proposals) to add PRV stations and a seismic alert system. Additional design changes for the work at
Maple Avenue (part of the Well #13 Project) were needed for re-routing the water main and
archeological monitoring services will be needed during construction. The proposed Amendment No. 1
to Contract No. C039-18 with BHC Consulting reflects the additional costs remaining for the project,
after the original contract amount has been utilized.
Recommendation: Staff recommends that the City Council authorize the Mayor to execute
Amendment No. 1 to Contract No. C039-18 with BHC Consulting, for the Well #13 Project (Design,
Permitting, Bidding Support, and Construction Administration) in an amount not to exceed
$337,200.00 (for a total amended contract amount of $1,255,110.00).
Relationship to Comprehensive Plan: Chapter 7 – Utilities (Sewer)
Page 100 of 157
Staff Report 7E
Page 2 of 2
Motion for Consideration: I move to authorize the Mayor to execute Amendment No. 1 to Contract
No. 039-18 with BHC Consulting, LLC, for the for the Well #13 Project in an amount not to exceed
$337,200.00 (for a total amended contract amount of $1,255,110.00)..
Fiscal Impact: The Well#13 Project is estimated to cost approximately $8.2 million.
Of this amount 75% is expected to be paid from Water CFC and 25% from Water Rate Revenue:
Based on the proportionate share above, the City will the fund the project as follows:
~$6.150 million from Water CFC revenue
~ 2.050 million from Water Rate Revenue
The project is funded with a combination of loan proceeds, Water Capital Facility Charges, and Water
Rate Revenues.
A future budget amendment will be required to fund.
Alternatives: Do not approve.
Attachments: Amendment No. 1, Contract No. C039-18, and BHC Consulting Change Request (dated
8/4/2020).
Page 101 of 157
Amendment No. 1 to Contract No. 039-18 CITY OF PORT ORCHARD AGREEMENT WITH
BHC CONSULTANTS
THIS FIRST AMENDMENT to Contract No. 039-18 (“Amendment”) is made effective as of the
18th day of August, 2020, by and between the City of Port Orchard (“City”), a municipal corporation,
organized under the laws of the State of Washington, and BHC Consultants (“Consultant”), a limited
liability company organized under the laws of the State of Washington, located and doing business at 1601
Fifth Avenue, Suite 500, Seattle, WA 98101.
WHEREAS, on June 26th, 2018 the City executed Contract No. 039-18for Well #13 design,
permitting, bidding support, and construction administration services with BHC Consultants (“Underlying
Agreement”); and
WHEREAS, additional work was needed during the construction for drilling a new well due to
unforeseen underground conditions and the City directed the Consultant to perform these additional
services; and
WHEREAS, additional services are necessary to deliver the project not addressed in the
Underlying Agreement, but within the scope of BHC’s original proposal for the Well #13 Project; and
WHEREAS, the Consultant and the City have conferred and agreed to a revised scope of services
and negotiated a fee increase and time extension that the City considers to be appropriate; and
WHEREAS, the parties wish to memorialize their agreement and so extend the Underlying
Agreement; NOW, THEREFORE,
In consideration of the mutual benefits accruing, it is agreed by and between the parties thereto as
follows:
1. The Underlying Agreement between the parties, incorporated by this reference as if herein
set forth, is amended in, but only in, the following respect:
A. Paragraph 1.A. and Paragraph 2.A. of the Underlying Agreement are modified to
add the work described in the attached August 4, 2020 letter from BHC Consultants, which is
Attachment 1 to this First Amendment and incorporated herein by this reference.
B. Paragraph 4 of the Underlying Agreement is modified as follows: the “time and
materials not to exceed” amount is increased by $337,200.00 from $917,910.00 in the underlying
agreement to a revised total of $1,255,110.00.
C. Paragraph 3 of the Underlying Agreement is modified as follows: This agreement
shall terminate on December 31, 2021 unless extended or terminated in writing as provided herein.
2. In all other respects, the Underlying Agreement between the parties shall remain in full
force and effect, amended as set forth herein, but only as set forth herein.
Page 102 of 157
IN WITNESS WHEREOF, the parties have executed this First Amendment on the day and
year set forth above.
CITY OF PORT ORCHARD,
WASHINGTON
_______________________________
Robert Putaansuu, Mayor
ATTEST/AUTHENTICATED:
_______________________________
Brandy Rinearson, MMC, City Clerk
APPROVED AS TO FORM:
_______________________________
Charlotte A. Archer, City Attorney
BHC CONSULTING, LLC
_______________________________
Ron Dorn P.E., President
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CITY OF PORT ORCHARD PROFESSIONAL SERVICES AGREEMENT
THIS Agreement is made effective as of the 26th day of June 2018. by and between the City of
Port Orchard, a municipal corporation, organized under the laws of the State of Washington, whose
address is:
CITY OF PORT ORCHARD, WASHINGTON (hereinafter the “CITY”)
216 Prospect Street
Port Orchard, Washington 98366
Contact: Mayor Robert Putaansuu Phone: 360.876.4407 Fax: 360.895.9029
And BHC Consultants LLC, a Corporation, organized under the laws of the State of Washington,
doing business at:
(hereinafter the “CONSULTANT”)BHC Consultants LLC
1601 Fifth Avenue, Suite 500
Seattle, WA 98101
Contact: Charlie Dougherty, P.E.Phone: 206.505.3400 Fax: 206.505.3406
for professional services in connection with the following Project:
2018-2020 Well No. 13 Final Ad Ready Design, Permitting, Bid Support and Construction
Administration Services
TERMS AND CONDITIONS
Services by Consultant.1.
Consultant shall perform the services described in the Scope of Work attached to this
Agreement as Exhibits "A, A-l, A-2, A-3, B and C." The services performed by the Consultant shall not
exceed the Scope of Work without prior written authorization from the City.
A.
The City may from time to time require changes or modifications in the Scope of Work.
Such changes, including any decrease or increase in the amount of compensation, shall be agreed to by
the parties and incorporated in written amendments to the Agreement.
B.
2.Schedule of Work.
Consultant shall perform the services described in the Scope of Work in accordance with
the Tasks identified within Exhibits “A, A-l, A-2, A-3, B and C” and the Terms of this Agreement. If
delays beyond Consultant's reasonable control occur, the parties will negotiate in good faith to determine
whether an extension is appropriate.
A.
Consultant is authorized to proceed with services upon receipt of a written Notice toB.
Proceed.
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Public Works Project No. PW2018-0I l
Professional Service Agreement Contract No. C039-18
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Terms. This Agreement shall commence on June 26. 2018 (“Commencement Date”) and shall
terminate July 31.2020 unless extended or terminated in writing as provided herein.
3.
4.Compensation.
LUMP SUM. Compensation for these services shall be a Lump Sum of $.
TIME AND MATERIALS NOT TO EXCEED. Compensation for these services shall not
exceed $917,910.00 without written authorization and will be based on the list of billing rates and
reimbursable expenses attached hereto as Exhibit “C.”
TIME AND MATERIALS. Compensation for these services shall be on a time and material
basis according to the list of billing rates and reimbursable expenses attached hereto as Exhibit
□X
□
□OTHER.
5.Payment.
Consultant shall maintain time and expense records and provide them to the City monthly
after services have been performed, along with monthly invoices in a format acceptable to the City for
work performed to the date of the invoice.
A.
All invoices shall be paid by City warrant within sixty (60) days of receipt of a proper
invoice. If the City objects to all or any portion of any invoice, it shall so notify the Consultant of the
same within fifteen (15) days from the date of receipt and shall pay that portion of the invoice not in
dispute, and the parties shall immediately make every effort to settle the disputed portion.
B.
Consultant shall keep cost records and accounts pertaining to this Agreement available
for inspection by City representatives for three (3) years after final payment unless a longer period is
required by a third-party agreement. Copies shall be made available on request.
C.
On the effective date of this Agreement (or shortly thereafter), the Consultant shall
comply with all federal and state laws applicable to independent contractors, including, but not limited to,
the maintenance of a separate set of books and records that reflect all items of income and expenses of the
Consultant’s business, pursuant to Revised Code of Washington (RCW) 51.08.195, as required by law, to
show that the services performed by the Consultant under this Agreement shall not give rise to an
employer-employee relationship between the parties, which is subject to Title 51 RCW, Industrial
Insurance.
D.
If the services rendered do not meet the requirements of the Agreement, Consultant will
correct or modify the work to comply with the Agreement. City may withhold payment for such work
until the work meets the requirements of the Agreement.
E.
Discrimination and Compliance with Laws6.
Consultant agrees not to discriminate against any employee or applicant for employment
or any other person in the performance of this Agreement because of race, creed, color, national origin,A.
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marital status, sex, age, disability, or other circumstance prohibited by federal, state, or local law or
ordinance, except for a bona fide occupational qualification.
Even though the Consultant is an independent contractor with the authority to control and
direct the performance and details of the work authorized under this Agreement, the work must meet the
approval of the City and shall be subject to the City’s general right inspection to secure the satisfactory
completion thereof. The Consultant agrees to comply with all federal, state and municipal laws, rules and
regulations that are now effective or become applicable within the terms of this Agreement to the
Consultant’s business, equipment and personnel engaged in operations covered by this Agreement or
accruing out of the performance of such operations.
B.
Consultant shall obtain a City of Port Orchard business license prior to receipt of writtenC.
Notice to Proceed.
Violation of this Paragraph 6 shall be a material breach of this Agreement and grounds
for cancellation, termination, or suspension of the Agreement by City, in whole or in part, and may result
in ineligibility for further work for City.
D.
Relationship of Parties. The parties intend that an independent contractor-client relationship
will be created by this Agreement. As the Consultant is customarily engaged in an independently
established trade which encompasses the specific service provided to the City hereunder, no agent,
employee, representative or sub-consultant of the Consultant shall be or shall be deemed to be the
employee, agent, representative or sub-consultant of the City. In the performance of the work, the
Consultant is an independent contractor with the ability to control and direct the performance and details
of the work, the City being interested only in the results obtained under this Agreement. None of the
benefits provided by the City to its employees including, but not limited to, compensation, insurance, and
unemployment insurance are available from the City to the employees, agents, representatives or sub
consultants of the Consultant. The Consultant will be solely and entirely responsible for its acts and for
the acts of its agents, employees, representatives and sub-consultants during the performance of this
Agreement. The City may, during the term of this Agreement, engage other independent contractors to
perform the same or similar work that the Consultant performs hereunder.
7.
8.Suspension and Termination of Agreement
Termination without cause. This Agreement may be terminated by the City at any time
for public convenience, for the Consultant’s insolvency or bankruptcy, or the Consultant’s assignment for
the benefit of creditors.
A.
Termination with cause. The Agreement may be terminated upon the default of the
Consultant and the failure of the Consultant to cure such default within a reasonable time after receiving
written notice of the default.
B.
Rights Upon Termination.
With or Without Cause. Upon termination for any reason, all finished or
unfinished documents, reports, or other material or work of Consultant pursuant to this
Agreement shall be submitted to City, and Consultant shall be entitled to just and equitable
compensation for any satisfactory work completed prior to the date of termination, not to exceed
the total compensation set forth herein. Consultant shall not be entitled to any reallocation of
C.
1.
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cost, profit or overhead. Consultant shall not in any event be entitled to anticipated profit on work
not performed because of such termination. Consultant shall use its best efforts to minimize the
compensation payable under this Agreement in the event of such termination. Upon termination,
the City may take over the work and prosecute the same to completion, by contract or otherwise.
Default. If the Agreement is terminated for default, the Consultant shall not be
entitled to receive any further payments under the Agreement until all work called for has been
fully performed. Any extra cost or damage to the City resulting from such defaults) shall be
deducted from any money due or coming due to the Consultant. The Consultant shall bear any
extra expenses incurred by the City in completing the work, including all increased costs for
completing the work, and all damage sustained, or which may be sustained by the City by reason
of such default.
2.
Suspension. The City may suspend this Agreement, at its sole discretion. Any
reimbursement for expenses incurred due to the suspension shall be limited to the Consultant's reasonable
expenses, and shall be subject to verification. The Consultant shall resume performance of services under
this Agreement without delay when the suspension period ends.
D.
Notice of Termination or Suspension. If delivered to the Consultant in person,
termination shall be effective immediately upon the Consultant’s receipt of the City’s written notice or
such date as stated in the City’s notice of termination, whichever is later. Notice of suspension shall be
given to the Consultant in writing upon one week's advance notice to Consultant. Such notice shall
indicate the anticipated period of suspension. Notice may also be delivered to the Consultant at the
address set forth in Section 15 herein.
E.
Standard of Care. Consultant represents and warrants that it has the requisite training, skill and
experience necessary to provide the services under this agreement and is appropriately accredited and
licensed by all applicable agencies and governmental entities. Services provided by Consultant under this
agreement will be performed in a manner consistent with that degree of care and skill ordinarily exercised
by members of the same profession currently practicing in similar circumstances.
9.
10. Ownership of Work Product.
All data, materials, reports, memoranda, and other documents developed under this
Agreement whether finished or not shall become the property of City, shall be forwarded to City at its
request and may be used by City as it sees fit. Upon termination of this agreement pursuant to paragraph 8
above, all finished or unfinished documents, reports, or other material or work of the Consultant pursuant
to this Agreement shall be submitted to City. Any reuse or modification of such documents, reports or
other material or work of the Consultant for purposes other than those intended by the Consultant in its
scope of services shall be at the City’s risk and without liability to the Consultant.
A.
All written information submitted by the City to the Consultant in connection with the
services performed by the Consultant under this Agreement will be safeguarded by the Consultant to at
least the same extent as the Consultant safeguards like information relating to its own business. If such
information is publicly available or is already in Consultant’s possession or known to it, or is rightfully
obtained by the Consultant from third parties, the Consultant shall bear no responsibility for its disclosure,
inadvertent or otherwise. The Consultant is permitted to disclose any such information to the extent
required by law, subpoena or other court order.
B.
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Professional Service Agreement Contract No. C039-18
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Work Performed at the Consultant’s Risk. The Consultant shall take all precautions necessary
and shall be responsible for the safety of its employees, agents and sub-consultants in the performance of
the work hereunder, and shall utilize all protection necessary for that purpose. All work shall be done at
the Consultant’s own risk, and the Consultant shall be responsible for any loss or damage to materials,
tools, or other articles used or held by the Consultant for use in connection with the work.
11.
Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or
suits, including reasonable attorneys’ fees, to the extent caused by the negligent acts, errors or omissions
of the Consultant in performance of this Agreement, except for injuries or damages caused by the sole
negligence of the City.
12.
This Agreement is Subject to RCW 4.24.115. In the event of liability for damages arising out of bodily
injury to persons or damages to property caused by or resulting from the concurrent negligence of the
Consultant and the City, its officers, officials, employees, agents and Volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence. The provisions of this section shall
survive the expiration or termination of this Agreement.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF
IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES
OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE
MUTUALLY NEGOTIATED THIS WAIVER.
Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Consultant, its agents, representatives, or
employees.
13.
A. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
Automobile Liability insurance covering all owned, non-owned, hired and leased
vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00
01 or a substitute form providing equivalent liability coverage. If necessary, the
policy shall be endorsed to provide contractual liability coverage.
1.
Commercial General Liability insurance shall be written on ISO occurrence form CG
00 01 or a substitute form providing equivalent liability coverage and shall cover
liability arising from premises, operations, independent contractors and personal
injury and advertising injury. The City shall be named by endorsement as an
additional insured under the Consultant’s Commercial General Liability insurance
policy with respect to the work performed for the City.
2.
Workers’ Compensation coverage as required by the Industrial Insurance laws of the
State of Washington.3.
City of Port Orchard and BHC Consultants LLC
Public Works Project No. PW2018-0II
ProJ'essional Service Agreement Contract No. C039-I8
Lighthouse Rev 3/16/20165 of 8
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4. Professional Liability insurance appropriate to the Consultant’s profession.
B. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no less than
$1,000,000 each occurrence, $2,000,000 general aggregate.
3. Professional Liability insurance shall be written with limits no less than $1,000,000
per claim and $1,000,000 policy aggregate limit.
4. Employer’s Liability each accident $1,000,000, Employer’s Liability Disease each
employee $1,000,000, and Employer’s Liability Disease - Policy Limit $1,000,000.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions for
Automobile Liability, Professional Liability and Commercial General Liability insurance:
The Consultant’s insurance coverage shall be primary insurance as respect the City.
Any insurance, self-insurance, or insurance pool coverage maintained by the City
shall be excess of the Consultant’s insurance and shall not contribute with it.
1.
The Consultant’s insurance shall be endorsed to state that coverage shall not be
cancelled by either party, except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been given to the City.
2.
The City will not waive its right to subrogation against the Consultant. The
Consultant’s insurance shall be endorsed acknowledging that the City will not waive
their right to subrogation. The Consultant’s insurance shall be endorse to waive the
right of subrogation against the City, or any self-insurance, or insurance pool
coverage maintained by the City.
3.
4.If any coverage is written on a “claims made” basis, then a minimum of a three (3)
year extended reporting period shall be included with the claims made policy, and
proof of this extended reporting period provided to the City.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII.
E. Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement,
evidencing the insurance requirements of the Consultant before commencement of the work.
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Public Works Project No. PW2018-011
Professional Service Agreement Contract No. C039-18
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Assigning or Subcontracting. Consultant shall not assign, transfer, subcontract or encumber
any rights, duties, or interests accruing from this Agreement without the express prior written consent of
the City, which consent may be withheld in the sole discretion of the City.
14.
15. Notice. Any notices required to be given by the City to Consultant or by Consultant to the City shall
be in writing and delivered to the parties at the following addresses:
Robert Putaansuu
Mayor
216 Prospect Street
Port Orchard, WA 98366
CONSULTANT
BHC Consultants LLC
Ron Dorn, P.E.
1601 Fifth Avenue, Suite 500
Seattle, WA 98101
Phone: 360.876.4407
Fax: 360.895.9029 Phone: 206.505.3400
Fax: 206.505.3406
16. Resolution of Disputes and Governing Law.
Should any dispute, misunderstanding or conflict arise as to the terms and conditions
contained in this Agreement, the matter shall first be referred to the Mayor, who shall determine the term
or provision’s true intent or meaning. The Mayor shall also decide all questions which may arise between
the parties relative to the actual services provided or to the sufficiency of the performance hereunder.
A.
If any dispute arises between the City and the Consultant under any of the provisions of
this Agreement which cannot be resolved by the Mayor’s determination in a reasonable time, or if the
Consultant does not agree with the Mayor’s decision on a disputed matter, jurisdiction of any resulting
litigation shall be filed in Kitsap County Superior Court, Kitsap County, Washington.
B.
This Agreement shall be governed by and construed in accordance with the laws of the
State of Washington. In any suit or action instituted to enforce any right granted in this Agreement, the
substantially prevailing party shall be entitled to recover its costs, disbursements, and reasonable
attorney’s fees from the other party.
C.
17. General Provisions.
Non-waiver of Breach. The failure of either party to insist upon strict performance of any
of the covenants and agreements contained herein, or to exercise any option herein contained in one or
more instances, shall not be construed to be a waiver or relinquishment of said covenants, agreements, or
options, and the same shall be in full force and effect.
A.
Modification. No waiver, alteration, modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of the City
and the Consultant.
B.
Severability. The provisions of this Agreement are declared to be severable. If any
provision of this Agreement is for any reason held by a court of competent jurisdiction to be invalid or
C.
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unconstitutional, such invalidity or unconstitutionality shall not affect the validity or constitutionality of
any other provision.
Entire Agreement. The written provisions of this Agreement, together with any Exhibits
attached hereto, shall supersede all prior verbal statements of any officer or other representative of the
City, and such statements shall not be effective or be construed as entering into or forming a part of or
altering in any manner whatsoever, the Agreement or the Agreement documents. The entire agreement
between the parties with respect to the subject matter hereunder is contained in this Agreement and the
Exhibits attached hereto, which may or may not have been dated prior to the execution of this Agreement.
All of the above documents are hereby made a part of this Agreement and form the Agreement document
as fully as if the same were set forth herein. Should any language in any of the Exhibits to this
Agreement conflict with any language contained in this Agreement, then this Agreement shall prevail.
D.
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year set
forth above.
CITY OF PORT ORCHARD,
WASHINGTON
CONSULTANT
ftBy:
By:Robert Putaarfsuu
Mayor
Name: Ron Dorn. P.E.
Title: President
Date:<■Moj'LOlfeDate:
Attest:
By:Brandy llinearson, CMC
City Clerk
APPROVED AS TO FORM:
1 f SEAL^ IUK^tiir
City Attorney
City of Port Orchard and BHC Consultants LLC
Public Works Project No. PW2018-011
Professional Service Agreement Contract No. C039-18
Lighthouse Rev 3/16/2016
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Page 111 of 157
EXHIBIT A
Exhibit A
Scope of Work
City of Port Orchard
Well 13 Design and Construction Management Services
Statement of Understanding
This Scope of Work is based on BHC Consultants' (Consultant) understanding of the City of Port Orchard’s (City)
needs and requirements for the Well 13 Design and Construction Management Services project (Project). The
completed Project will consist of the following elements:
• Well 13 Drilling, Water Treatment and Site Improvements.
• Transmission Main/PRV Stations.
• Maple Avenue Improvements,
• PRV Stations.
• Construction Management Services.
Well No. 13 will serve as a major source of water supply for the City's future. Locating the well adjacent to the
Sedgwick Reservoir will allow the City to directly fill the 390 Zone reservoirs, while gravity feeding the 260 Zone
through a series of new pressure reducing valve (PRV) stations that will interconnect the adjacent pressure zones.
The water transmission main will be constructed above the ravine along the east side of Blackjack Creek, paralleling
an existing pipeline, from the south end of the Knights of Pythias Cemetery to a connection point at the Bethel
Avenue/Maple Avenue intersection. The transmission main is required to provide additional water conveyance
capacity. Due to the unstable nature of sections of the pipeline route, both ravine stabilization and relocation of Maple
Avenue near Well No. 6 will be required.
The new well will be drilled into the deep aquifer, nominally 1,000 ft. below sea level. In parallel with this Project, the
City is also working with the Department of Ecology (DOE) to obtain water rights for the new well by including Well
No. 13 as an additional point of withdrawal for Well Nos. 6,7 and 10, allowing these existing wells to be converted to
observation and emergency backup wells. Removal of these shallow aquifer wells from service is anticipated to
improve base flow recharge to area streams. In addition, the City has also submitted an application to DOE to
transfer a pending water right request from Well No. 10 to Well No. 13 to secure additional quantity of water supply,
During the previous phase of the project, much of the cultural resource investigations, surveying, and geotechnical
investigations were conducted. Preliminary stormwater management design and SEPA documents for the Well 13
site were completed. Draft technical specifications and modified City front end documents for drilling Well 13 were
previously prepared by Robinson Noble under an independent contract. This Scope of Work includes finalization of
Well 13 drilling technical specifications; permitting, including completion of environmental studies, stormwater
management design, and SEPA documents for the transmission main and Maple Avenue improvements; and overall
Project preliminary design, final design, and construction administration/construction management services,
The facilities will be designed in accordance with the requirements of the Washington State Department of Health
(DOH), City standards, applicable noise ordinances, and the Washington Administrative Code (WAC).
The Project design will include the following elements:
- Well 13 Site
o Pump, wellhouse, and site design, with assumed well capacity of 1,000 gpm,
o Well 13 water treatment facility, assumed to include hydrogen sulfide and/or metals removal,
fluoridation and chlorination.
o All structures shall be designed to conform to the 2015IBC including City Amendments.
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o Instrumentation and Controls. New equipment shall be consistent with similar City equipment.
o New fencing around site.o New standby power generator-set and sound attenuating enclosure, in conformance with applicable
noise requirements. New generator-set shall be Cummins, pre-selected by City. Enclosure shall be
manufacturer standard, and shall provide access to areas of typical maintenance without requiring
removal of enclosure.
o Pigtail for portable standby power generator-set.o New magnetic flow meter, Manufacturer to be Siemens, Krohne, or City-approved equivalent.
o Site lighting. All lights shall be LED.
■ Maple Avenue Relocationo Anticipated stormwater collection system to include ditches and storm drain pipe, system(s) for basic
water quality treatment, flow control facility for discharging stormwater into existing downstream
system(s), and potential dispersion of stormwater in the fire truck turnaround area.
o Stormwater facilities may be located on the former Well No. 6 site or within the right-of-way. The storm
drainage system is assumed to connect in one of two places: (1) the existing outlet to Blackjack Creek,
located near Kentucky Fried Chicken at the intersection of Bay Street and Maple Avenue; or (2) the
existing 24-inch storm drain pipe in Bay Street/Bethel Road. In-depth review and stormwater modeling
analysis of the stormwater system in Bay Street/Bethel Road is not included in this scope of work.
■ Water T ransmission Maino 12" ductile iron pipeline, approximately 3,200-feet in length.
■ Ravine Stabilizationo 260-foot long soldier pile wall is proposed to address observed sloughing into Blackjack Creek ravine.
- PRV Stationso A total of 3 PRV stations are anticipated. Final location to be determined in consultation with the City
using hydraulic model.
Work scope and products are detailed in the following section, and include:
■ Well 13 drilling specifications and well driller procurement assistance.
■ Well 13 Well Construction and Testing Report.
■ Topographic survey for two PRV stations (all other survey complete).■ Wetland/waterway Critical Areas and Biological Assessment Reports (transmission main corridor).
■ Final Geotechnical Report (draft report previously submitted).
■ Preliminary Design Memorandum,■ SEPA Checklist and supporting documentation for Water Transmission Main and Maple Avenue Relocation.
■ 60% Design and Final Design Plans and Specifications for City review.
■ Construction Period Services,
Scope of Services
The work tasks include five components, as applicable:
1) Receivables: elements that will be provided by the City.
2) Work Tasks: tasks that will be completed by the Consultant.
3) Deliverables: the finished product that will be delivered to the City via electronic copy and hard copy.
4) Assumptions: assumptions used to develop each Work Task.
5) Meetings: Consultant team will work to minimize attendees at meetings. Meetings with City staff will be
conducted at the City's offices.
Task 1 - Project Management
Receivables:
■ Comments on Scope of Work and Project Schedule.
■ Invoice format.
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Work Tasks:
1.1 Coordination with City: Coordinate with City staff by phone at least every two (2) weeks.
1.2 Status Reports: Provide monthly status reports, monthly schedule updates and invoices.
1.3 Project Team Coordination: Coordinate with project team on weekly basis to review current and upcoming
tasks, deliverables and coordination efforts.
Deliverables:
■ Monthly status reports with invoices and updated monthly schedule (Adobe pdf format).
Assumptions:
■ Project duration of 24 months.
Meetings:
■ One (1) scoping meeting.
Task 2 - Well 13 Drilling
Receivables:
■ Written review comments of site plan and Technical Specifications for drilling of Well 13. Front end
documents to be provided by City.
■ Written review comments of drilling plan and well design.
■ Written review comments of Well 13 Construction and Testing Report.
Work Tasks:
Hydrogeological Services are described in greater detail in Exhibit A-1, Robinson Noble Inc's scope of work
for the Well 13 Project.
2.1 Preparation of Bid Documents for Site Clearing and Well Driller (R&N Task A-1)
■ Consultant to provide site plan drawing for City's use in procuring Contractor for site clearing and site
preparation,
■ Consultant to review and finalize technical specification for 20-inch well completion, for City's use in
procuring well driller services,
■ Consultant to prepare Opinion of Probable Construction Cost (OPCC) for the well driller contract.
■ Consultant to assist the City in well driller selection,
■ Consultant to attend post-bid kickoff meeting with selected well driller.
2.2 Hydrogeologic Support During Drilling (R&N Task A-2)
■ Phase 1: Well driller to drill a small-bore test/pilot hole to 1,500 feet, with drilling assumed to occur on a
24 hours/day schedule. Hydrogeologist to provide observation, sample collection, coordination and
geophysical logging.
■ Phase 2: Well driller to ream pilot hole, install 20-inch casing and well completion. Hydrogeologist to
observe reaming, casing placement and sealing, and well completion.2.3 Analysis of Findings; Design of Well 13 (R&N Task A-3)
■ Perform geophysical logging, and define the drilling plan and well and screen design for the production
well drilling.
2.4 Completion and Development of Well 13 (R&N Task A-4)
■ Inspect the screen assembly, and provide observation during installation. Limited onsite observation will
be performed during well development.2.5 Testing and Analysis of Well 13 (R&N Task A-5)
■ Develop the test design for the step test and constant rate test, provide onsite direction and
observation, conduct water quality testing and water-level information (Well 13 and observation wells),
and establish reasonable well production capacity.
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2.6 Report for Drilling and Testing of Well 13 (R&N Task A-6)
■ Prepare the Well 13 Construction and Testing Report for use in WDOH and WDOE review.
2.7 Water Rights Processing (R&N Task B-1)
■ Provide assistance to the City in presentation of Well 13 results to WDOE, including coordination
meetings, technical discussions and support as required.
2.8 Quality Assurance/Quality Control (QA/QC):
■ Perform QA/QC review of work products generated during the well drilling and development process.
Deliverables:
Well 13 site plan, for City bidding.
Well driller technical specifications, final (PDF), for City bidding.
OPCC for well driller contract.
Drilling plan and well design.
Well 13 Construction and Testing Report, draft and final.
One (1) electronic copy (Adobe pdf format) of agenda and draft and final minutes for all Meetings.
Up to five (5) hard copies and one (1) electronic copy (Adobe pdf format) of each Draft and Final Preliminary
Engineering Report,
ii!
i Assumptions:■ Consultant shall provide Technical Specification for well driller procurement.* City will be responsible for the process to incorporate Technical Specification into a City-developed Request
For Bidders to procure a well driller for Well 13, using City front end documents.i
Meetings:■ Two (2) Meetings at City offices for technical specification review and well driller kick-off meeting;
description of Meetings is included in individual Work Tasks above.
Task 3 - Preliminary Design
Receivables:
■ Written review comments to Draft reports and 30 percent design.
Work Tasks:3.1 Kickoff Meeting, Site Visit, and Data Collection:
■ Submit list of Data Collection Needs prior to initial meeting.
■ Prepare agenda for Kickoff Meeting and Site Visit (both occur on the same day).
■ Attend Kickoff Meeting and Site Visit.
* Collect, review, and discuss data provided by the City.
■ Prepare and submit Draft and Final Kickoff Meeting minutes.
3.2 Environmental Services:
■ Coord inate with Landau Associates to prepare report for previously performed Wetland/Waterway
Critical Areas and Biological Assessment fieldwork included in Exhibit A-2.
3.3 Geotechnical Services
■ Coordinate with N.L. Olson & Associates to perform geotechnical services included in Exhibit A-3.
3.4 Preliminary Engineering Report:
■ Develop a Preliminary Engineering Report that will provide Basis of Design details for the Project and
include the following:i. Brief summary of work performed to date for the previous project.
ii. Review and confirmation of preliminary Well 13 site layout prepared for July 2017 permit
submittals.iii. Hydraulic analysis, based on best estimate of Well 13 capacity. Final Well 13 operating
characteristics will not be known until the well has been drilled and pump tested.
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iv. Water treatment layout including hydrogen sulfide and/or metals removal, fluoridation and
chlorination.
v. Generator set sizing and selection,
vi. Transmission Main alignment plans through existing City easement along the east edge of
Blackjack Creek.
vii. Revised alignment of Maple Avenue south of the Well 6 site, away from the edge of Blackjack
Creek ravine.
viii. Identification and preliminary design of up to three (3) PRV stations, with one PRV station
occurring at the Melcher Pump Station.
ix. Well 6 Decommissioning strategy.
x. Environmental and permitting requirements summary.
xi. Preliminary 30 percent level design drawings including:
1, Well 13 site plans identifying location and layout of facilities,
2, Transmission Main alignment plans,
3. Maple Avenue Improvements
4. PRV Stations
xii. Preliminary construction sequence,
xiii. Preliminary specifications table of contents.
xiv. Preliminary project schedule for design and construction,
xv. Opinion of probable construction cost for the project, based on 30 percent level design.
xvi. City comments on the Draft Report will be addressed and the Final Report submitted for record.
xvii. One (1) Meeting with City to discuss Draft Preliminary Engineering Report.
■ Perform a QA/QC review of the Preliminary Engineering Report and 30 percent design level drawings.
QA/QC reviews will be performed by the project manager and a senior or principal level engineer not
directly involved in the design efforts.
Deliverables:
Base maps, in AutoCAD Release 2016 format.
Geotechnical Engineering Report, final (PDF).
Wetland and Waterway Delineation Report, Transmission Main corridor, draft and final (PDF).
One (1) electronic copy (Adobe pdf format) of agenda and draft and final minutes for all Meetings.
Up to five (5) hard copies and one (1) electronic copy (Adobe pdf format) of Draft and Final Preliminary
Engineering Report.
Assumptions:
■ None.
Meetings:
■ Four (4) Meetings/Site Visits, including up to two (2) Consultants, are allocated to support Work Tasks
identified in Task 3, inclusive of Meetings identified in individual Work Tasks above,
Task 4 - Permitting Assistance/Stormwater Management
Receivables:
■ Written review comments on draft permit documents (JARPA, SEPA, LDAP) prepared by the Consultant.
* Written review comments on preliminary site plan drawings.
■ Written review comments on draft, Issued For Permit, and final Stormwater Site Plan (Drainage Report).
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Work Tasks:
4.1 Permitting;■ Coordinate with Landau Associates to perform permitting services included in Exhibit A-2.
■ Prepare Joint Aquatic Resources Permit Application (JARPA) for construction activity that will occur for
the Transmission Main pipeline and Maple Avenue Relocation. Forms suitable for JARPA will be
suitable for submittal to City for critical areas and Shoreline Master Program permitting.
■ SEPA Checklist(s): Prepare the SEPA checklist(s) for the Transmission Main/Maple Avenue Relocation
and submit to City for review.
4.2 Stormwater Management, Maple Avenue Realignment:
■ Prepare brief technical memorandum outlining development requirements, including stormwater
modeling to conceptually size stormwater features. Prepare preliminary site plan drawings for the Maple
Avenue Realignment, showing proposed stormwater improvements and stormwater management
features. Submit to City for review and comment, followed by pre-application meeting with City.
■ Perform hydrologic and hydraulic modeling on proposed site conditions to establish, size and design
stormwater flow control, water quality treatment, and LID BMPs (where appropriate).
* Prepare Stormwater Site Plan (Drainage Report) for the Maple Avenue Realignment in draft, Issued For
Permit, and final form following City review.
■ Prepare Land Disturbing Activity Permit (LDAP) for the Maple Avenue Realignment in draft, Issued For
Permit, and final form following City review.
I
!II!
Deliverables:
■ JARPA permit,
■ SEPA Checklist documents.
■ Stormwater Site Plan (Drainage Report),
■ LDAP permit.
Assumptions:■ Permits and supporting documentation required for the Well 13 site were completed by the Consultant in
July 2017. It is assumed that no further permitting activity will be required for the Well 13 site.
■ Permit services for the transmission main pipeline will be required, as described in this section.
* It is assumed that no public outreach services will be needed.
Meetings:■ Four meetings with City staff are assumed, Additional coordination with City staff is assumed to be email
and/or teleconference.
Task 5-Final Design
Receivables:
■ Written review comments for 60 Percent Design Submittal and Final Construction Bid documents.
Work Tasks:
The anticipated List of Drawings required for the Project are attached as Exhibit B.
5,1 60 Percent Design Submittal:
■ Prepare 60 percent design level plans and specifications.
■ Prepare 60 percent design level opinion of probable construction cost.
■ Prepare updated project schedule for the design and construction.
» Submit 60 Percent Design Submittal including plans, specifications, opinion of probable construction
costs estimate, and schedule to City for review.
■ One (1) Site Visit assumed for preparation of 60 Percent Design Submittal.
■ One (1) Meeting with City to review 60 Percent Design Submittal review comments.
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5.3 Final Construction Bid Documents:
* Address 60 Percent Design Submittal City review comments.
■ Prepare and submit a Record of Comment to clearly address the resolution to each City review
comment.
■ Prepare construction bid level plans and specifications.
* Prepare final opinion of probable construction cost.
■ Prepare updated project schedule for the design and construction.
■ Submit electronic copy of the Final Construction Bid Documents prior to engineer’s signature to the City
for final review, comment and/or acceptance.
* Submit Final Construction Bid Documents (stamped and signed) including plans, specifications, opinion
of probable construction costs estimate, and schedule to City.
5.4 Quality Assurance/Quality Control (QA/QC):
■ Perform a QA/QC review of the 60 percent and final design submittals,
■ QA/QC reviews will be performed by the project manager and a senior or principal level engineer not
directly involved in the design efforts.
5.5 Assistance During Bidding:
■ Prebid meeting.
■ Respond to up to four (4) requests for information (RFIs).
■ Assist City in preparing up to two (2) addenda.
Deliverables:
* Up to five (5) hard copies and one (1) electronic copy (Adobe pdf format) of 60 Percent Design Submittal.
■ One (1) electronic copy (Adobe pdf format) of 60 Percent Design Submittal Record of Comment.
■ Up to five (5) hard copies and one (1) electronic copy (Adobe pdf format) of Final Construction Bid
Documents,
■ One (1) electronic copy (Adobe pdf format) of minutes for Meetings as necessary.
• One (1) electronic copy (Adobe pdf format) of Legal Description, if needed.
■ One (1) electronic copy (Adobe pdf format) of all RFIs and addenda.
Assumptions:
■ Project specifications will be Construction Specifications Institute (CSI) format.
■ Drawings will be prepared full size (22” x 34”) using AutoCAD Release 2016.
■ Hard copy drawings for the 60 percent submittal will be provided in half size (11"x17").
■ Hard copy drawings for the final bid level submittal will be provided in full size (22”x34").
■ Site plans for the project will be based on a full size scale of 1'-10'.
* Plan and profile drawings for transmission main will use a full size scale of 1 ”=20'.
■ Plan and details generated for the Well 13 site, PRV stations and transmission main improvements may use
other scales as needed.
■ Meeting with City to review 60 percent submittal comments will occur within three (3) weeks of City submittal
receipt.
■ Contractor copies of Final Construction Bid Documents are not included.
Meetings:
■ Three (3) Meeting/Site Visits including two (2) Consultant is allocated to support Work Tasks identified in
Task 5; description of Meetings is included in individual Work Tasks above.
June 19,2018 Page 7 of 10
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Task 6 - Engineering Services During Construction
Receivables:■ Contractor submittals, requests for information (RFIs), and change order requests.
Work Tasks:6.1 Consultant shall attend pre-construction meeting.
6.2 Consultant shall provide technical review and response:
■ Address RFIs. Respond in writing to up to 30 RFIs,
■ Review Technical Submittals: Review and respond to up to 30 submittals.
■ Change Orders:
i. Assist the City in reviewing and preparing change orders.
ii. As the day-to-day construction manager, the City will have the primary role of preparing and
reviewing change orders. BHC will provide technical assistance to the City for the preparation of
change orders and will review change order requests prepared by the Contractor
6.3 Observation, site visits and Construction Meetings, including travel time, are estimated by team members
broken out per the following:
■ Periodic Observation/Construction Meetings: A total of up to twenty (20) days of observation and
Construction Meetings to be pooled between the Project Manager, Project Engineer and Construction
Engineer, assuming 8 hours per day, including travel time, as requested by the City.
* Structural Observation: Up to four (4) 8-hour site visits including travel time.
■ Electrical Observation: Up to four (4) 8-hour site visits, including travel time.
6.4 Archaeological Monitoring.
■ ASM Affiliates will provide archaeological monitoring services for the project as On-Call Services, to be
billed on a time-and-materials basis at ASM's standard rates.
6.5 Construction meetings.
■ Included in Task 6.3.
;
6,6 Well 13 and WTP Startup and Testing.
■ Develop startup and testing checklist.
■ On-site consultation for start-up and testing to verify and document that the systems are functioning as
intended, check input/output signals, check normal, automatic, and manual operation of all equipment
and alarm systems. It is assumed that City’s programmer and Contractor's controls system integrator
will be on-site for start-up and testing. On-site consultation includes 16 hours for mechanical engineer,
16 hours for electrical/controls engineer, and 8 hours for a senior engineer, including travel time.
6.7 Punch List.
■ Mechanical and electrical engineers to attend 8-hour site visit, including travel time for punch list
preparation. Draft punch list will be delivered to City for final review and submission to the Contractor.
6.8 Record Drawings.
■ Prepare Record Drawings based on Contractors field mark ups.
6.9 Operations and Maintenance Manual.
■ Prepare Operations and Maintenance manual summarizing all major components and operation
modes.
Deliverables:
Responses to RFIs and submittals.
Documents pertaining to Change Orders.
Digital files with field reports, photos, and other pertinent field documentation.
Start-up and testing checklist.
Draft punch list.
One (1) hard copy and one (1) electronic copy (Adobe PDF format) of Record Drawings.
One (1) hard copy and one (1) electronic copy (Adobe PDF format) of operations and maintenance manual.
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Assumptions:
■ Total construction period, including startup and testing, assumed to be 10 months.
■ The City will perform the Project Manager/Construction Manager role for this project. The City will be
responsible for administering the contract and ensuring the contractor is providing the correct and timely
documentation required by the contract documents.
■ The Archaeological Monitoring Plan (ASM Affiliates, June 2015) recommended an archaeological monitor
be present during all ground-disturbing activity for the Transmission Main and Maple Avenue Realignment.
The City has elected to utilize archaeological monitoring on an as-needed basis.
■ Startup and testing will occur in 1 -day increments to minimize travel time.
■ Inspection services not specifically defined in the Scope of Work are excluded.
■ Daily observation services are excluded.
■ Materials testing is excluded.
■ This scope of work describes areas of support commonly associated with construction management,
observation and administration support. The budgets presented in the fee estimate are averages for similar
projects and are based on the construction and administration times noted in these Contract Documents.
The contractor's experience and level of performance can substantially impact the effort required for these
tasks, and the required effort may exceed the estimated budget amount. BHC will monitor the budget and
immediately notify the City if added budget will be needed,
Meetings:
■ Thirty (30) meetings/observation site visits including one (1) Consultant are allocated to support Work Tasks
identified in Task 6; description of Meetings are included in individual Work Tasks above.
BUDGET
The Project Budget is $917,910, and is attached as Exhibit C. This budget is based on, and in accordance with, the
Consultant's 2018 rate schedule, including a 5 percent mark-up on subconsultant costs and other direct costs. The
City agrees to allow the Consultant (and sub-consultants) to adjust rates annually in January of each year.
PROJECT SCHEDULE
The preliminary project milestones are listed below; a detailed schedule will be developed after notice to proceed and
before the kickoff meeting. The Project budget assumes that design and construction can be completed within 24
months from Notice To Proceed. The 24 months is contingent on well driller availability and performance, and
agency permit application durations that are outside of BHC's control. This schedule shall be equitably adjusted as
the project progresses, allowing for changes in scope or for delays beyond BHC's control.
June 19, 2018 Page 9 of 10
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July 6,2018
September 10,2018
September 10,2018
December 14,2018
March 29,2019
May 30,2019
Well 13 WTP, Pipeline Bid, Award & NTP August 1,2019
May 1,2020
Project Commissioning and Close-Out June 30,2020
Kickoff MeetingWell 13 Drilling Specs, Bid & Award
Preliminary Engineering Report
60 Percent Design Deliverable
Well 13 Completion
Final Design Deliverable
Preliminary Project Milestones:
(based on July 1,2018 NTP)
Construction Completion
AttachmentsiExhibit A-1 - Robinson Noble Hydrogeologic Scope of Services
Exhibit A-2 - Landau Associates Environmental Scope of Services
Exhibit A-3 - Olson Associates Survey and Geotechnical Scope of Services
Exhibit B - Preliminary List of Drawings
Exhibit C - Project Budget
::
Page 10 of 10June 19,2018
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-Si£s!
ROBINSON
NOBLE
May 14, 2018
II Charles Dougherty, Senior Project Manager
BHC Consultants, LLC
1601 5th Avenue, Suite 500
Seattle, WA 98101II
Scope of work and cost estimate for hydrogeologic services in support of the
May 2018 BHC contract with the City of Port Orchard
Subject:iI
!
j Dear Charlie,
In response to the awakening of the project of 2017 interrupted by the lack of a Capital Budget,
you have asked for a scope of work and cost estimate for the hydrogeologic services support
necessary for the City to: 1) continue pursuit of the new water source known as Well 13 and 2)
achieving the necessary water rights to allow use of both Well 12 (being accomplished by
McCormick Communities) and Well 13.1 The work elements fall into two categories: work
related to the drilling and testing of Well 13, and work related to the processing of the City's
pending water right applications beyond that covered in the ESSB 6091 Pilot Project (if any).
Though these two tasks are related, the work elements are sufficiently distinct that they are
discussed separately within the scope of work presented below.
Work Element A - Hydrogeologic Services Related to Drilling of Well 13
The remaining work for the drilling project can be described as seven tasks: pre-drilling
services, hydrogeologic services related to the drilling processes themselves (this involves a
pilot hole and if appropriate reaming of the hole to receive 20-inch casing), analysis of findings
and design of the production well (including geophysical logging/interpretation), completion and
development of the production well, testing and analysis, well construction and testing report
preparation, and project management. Each of these components is discussed in more detail
below:
!
TaskA-1: Pre-drilling Hydrogeologic Services
The bidding documents, including the technical specifications for Well 13, were amended in
July 2017 to define a 20-inch well completion. Though this activity resulted in a draft
1 The water-rights related activities are complicated by the passage of ESSB 6091 which establishes the
processing of the City's two pending water rights and multiple related water right change applications as a qualified "Pilot Project" as defined in that legislation. Though work on the Pilot Project aspects of the
water right process are ongoing, you have indicated that those efforts are not to be part of this proposed
scope of work.
2106 South C Street Tacoma, Washington 98402 P: 263.476.7711 | F: 263.472.5846
17B25 130th Avenue NE, Suite 102 Woodinvllle, Washington 98072 P: 426.488.0699 f F: 425.488.2330
www.robinaon-noble.com
Page 122 of 157
Charlie Dougherty
BHC Consultants, LLC
May 14, 2018
Page 2
specification that is nearly ready for distribution to prospective bidders, the document(s) need
to be finalized and receive final review before moving to the bidding phase. In addition, once a
final bidding package exists, Robinson Noble will be responsible for generating an "Engineer's"
estimate for the drilling contract.
We will also support the drilling contractor selection and assist as requested in generating
contract documents.
Our estimate for the pre-drilling hydrogeologic services is $2,570.
Task A-2: Hydrogeologic Support during Drilling
The drilling phase of the project involves two separate phases: the drilling of a small-bore
test/pilot hole to 1,500 feet, and the reaming of that hole to receive 20-inch casing and an
appropriate screen assembly. Since the execution of the large-diameter production well is
dependent upon the findings of the pilot-hole drilling effort, these elements have to be
considered separately. We are presuming herein that both drilling phases will be accomplished
on a 24-hour per day drilling schedule
Hvdroaeoloqic Services Related to Pilot Hole Drilling
The mobilization of fluid-rotary drilling equipment can be quite complicated. We will observe
key elements of the mobilization and assist the City in resolving issues that arise during the
mobilization. We have estimated two days for this effort. Once the driller is ready to begin the
actual drilling, we propose to be on site intermittently until a depth of 400 feet is reached.
Thereafter, we will have a hydrogeologist on site to observe the drilling from 400 to 1,500 feet
We assume that a penetration rate of 600 feet per day will be accomplished (on average over a
24-hour drilling day). However, our experience with such drilling equipment is that there is
always unexpected short-duration down times that can change the daily drilling tally. In total,
we expect to be on site for four to five days during this phase of drilling. The services will
include observation of the drilling, sampling of cuttings returns, coordination with the drilling
contractor and the City to accommodate changes in conditions or problems with the operation,
and providing geophysical logging of the finished borehole (which should require one day).
Our estimate for the pilot hole related hydrogeologic services is $21,560.
Hvdrogeoloqic Services Related to the Production Well Drilling Phase
Since the geology and hydrostratigraphy of the site will have been described during the pilot
hole phase, there is less need for a hydrogeologist to be present at all times during the drilling
for and installation of the 20-inch casing. We propose that a visit to the site will be
accomplished every other day during this process unless drilling conditions require more
attention to maintain quality control. Drilling large-diameter wells results in a much larger
Page 123 of 157
Charlie Dougherty
BHC Consultants, LLC May 14,2018
Page 3
volume of cuttings and more care in stabilizing the borehole. The reaming to place the 20-inch
casing is likely to require two weeks. Robinson Noble is anticipating six days on site with each
requiring four hours (for travel and inspection time) during the drilling. We will also maintain
phone and email communication with the drilling contractor. Since the sealing of the 20-inch
casing is critical to the resultant well, we will be on site to observe the placement of grout
outside the 20-inch casing once the casing is in place. This is presumed to be accomplished as
a 24-hour operation and may take two days.
Once the 20-inch casing is installed and grouted, we will be on site during the remainder of the
reverse-circulation drilling of the aquifer and the well completion work. This is estimated to
require a hydrogeologist’s presence for two 24-hour field days.
Our estimate for field hydrogeologic services related to the production well phase is $19,660.
Task A-3: Analysis of Findings and Design of Production Well 13
Upon completion of the drilling of the pilot hole, Robinson Noble will perform geophysical
logging of the bottomed hole (part of Task A-2). The information gained from the drilling will be
used in conjunction with the geophysical logs to ascertain the water resource potential of the
materials drilled. Based on this resource evaluation, Robinson Noble, in conjunction with BHC
and the City, will define the drilling plan and well design for the production well drilling phase.
This will include discussion of the design with the contractor and facilitation of any changes to
the contract necessary to accomplish the production well phase as designed.
We expect this effort to require as much as six days of work. This also will require at least one
meeting between the City, BHC, Robinson Noble, and the drilling contractor. If there are
complications that make it prudent to discuss the design with Ecology, an additional meeting
may be necessary to obtain Ecology concurrence with the production well plan (this meeting is
not included in the cost estimate).
We estimate this work element will cost $8,110.
Task A-4: Completion and development of the Production Well 13
Upon bottoming the reverse-circulation portion of the production well (below the installed 20-
inch casing), Robinson Noble will discuss the procedures for fabricating and installing the
screen assembly, making any changes necessary to accommodate the conditions encountered
during drilling. We will be on site to inspect the components of the assembly prior to their
being welded together and lowered into the hole. Robinson Noble will be present when the
assembly is lowered to the bottom of the hole and during the process of its installation (gravel-
pack placement, interim development during pack placement, etc.).
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Charlie Dougherty
BHC Consultants, LLC
May 14, 2018
Page 4
We will be present as we think appropriate during the development of the completed well. We
will observe the well response to guide the development process and determine when
sufficient development has been accomplished. We assume development will take ten days.
We estimate our costs will be $11,930 for the completion and development phase.
TaskA-5: Testing and Analysis of the Production Well 13
\Ne will work with the drilling contractor to determine the appropriate equipment for the testing
of the well and to assure that the necessary information can be acquired during both the step
test and the constant-rate test. A test design will be developed, and all parties will have a
chance to respond to that plan before it is implemented.
Once the pumping and monitoring equipment is in place, Robinson Noble will direct and
observe the performance of a step-rate test to determine the well characteristics that will
dictate a practical rate for the 24-hour constant-rate test required by Ecology and WDOH. The
results of the step test will be analyzed, and a plan for the constant-rate test will be developed.
It is expected that the constant-rate test will begin the day after the step test is accomplished.
For the sake of this scope, it is presumed that the constant-rate test will consists of a full day of
pumping, two days of recovery (minimum), and likely an additional week of observation to
provide a background record. At the conclusion of the pumping phase of the constant-rate test,
water quality samples will be drawn and submitted to WML of Tacoma to be analyzed for
inorganic, volatile organic, bacteriologic, and radionuclide constituents. Laboratory costs for
these analyses are estimated to be $1,080 (and included in the total estimate for Task A-5).
Water-level and barometric information will be gathered on site using transducers and data
logging equipment. To the extent practical, similar equipment will be used for observation
wells. We presume, herein, that two observation wells will be available and that one of them
will require manual measurement of water levels during the drawdown and recovery periods.
That means a second Robinson Noble hydrogeologist will be needed on site during the first six
hours of each of these two testing phases.
Test data will be downloaded and plotted as semi-log and, where appropriate, log-log graphs
standard to the industry. The plotted data will be used to define aquifer characteristics and to
establish the reasonable production capacity of the new well.
Our services related to testing and analyses are expected to cost $12,500 including laboratory
costs for water quality analyses.
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Charlie Dougherty BHC Consultants, LLC
May 14.2018
Page 5
Task A-6: Report for the Drilling and Testing of Well 13
The information gained through the drilling and interpretation elements will be used to generate
a Well 13 Construction and Testing Report. The report will be formatted to serve as support for
the WDOH source qualification and to support the WDOE water-right process.
We will deliver seven hard copies of the report as well as an electronic version to facilitate
communication of project findings to interested agencies and stakeholders.
Report preparation is expected to cost $10,990.
General Discussion of Work Element A
The drilling of the pilot well is anticipated to take two weeks once the selected drilling
contractor has mobilized to the site. Geophysical logging and interpretation, along with the
subsequent design of the intended 20-inch Well 13, is expected to require an additional two
weeks including review by team members. Once the design and completion approach have
been established to the satisfaction of the City, BHC, Robinson Noble, and the Contractor, the
process of reaming the pilot hole to receive 20-inch casing and completion of the well will
commence. With the screen assembly properly placed (and likely sand-packed), the well will be
developed to increase well efficiency. The completion and development process is expected to
take eight weeks, but this is somewhat speculative dependent upon availability of materials and
the contractor. Testing is likely to take three weeks, including reduction and analysis of test
data. Water quality analysis at WML may take as long as four weeks (longer for radionuclide
analyses). The preparation of a Well 13 construction and testing report is expected to take three
weeks (this could vary if review of the document by BHC and the City is expanded to include
Ecology and perhaps even key stakeholders).
The entire drilling project is, therefore, likely to take five to six months to accomplish.
Work Element B - Hydrogeologic Services in Support of Water Right Processing
It has been indicated in your request for the scope of work that hydrogeologic support work
related to the Pilot Project is not to be included in the scope. The current understanding is that
the result of the Pilot Project is expected to result in the full processing of all pending water
right applications held by the City. By implication, all water-right related efforts would fall under
the Pilot Project effort and there would be no water right element for this scope.
However, the work related to incorporating the findings of the drilling project in support of
water right processing is somewhat speculative at this time since the nature of the process
within the Statutorily-defined Pilot Projects is not yet clarified as Ecology policy, it may be that
some required hydrogeologic support will fall outside the Pilot Project efforts. Further, the
nature of the use of the USGS Kitsap Numerical Groundwater Model is still in flux and may
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Charlie Dougherty
BHC Consultants, LLC
May 14, 2018
PageG
change in the near future. The level of involvement by stakeholders and the nature of related
review of preliminary and final findings is another factor that may influence the timing and level
of effort required through the various elements of the water right process. Some of the work is
necessarily (or at least prudently) ieft until the drilling phase has been accomplished, while
other aspects are driven by deadlines set in the language of ESSB 6091. The level of effort to
incorporate the findings of the drilling effort to facilitate the processing of the water rights is
discussed below
Task B-1: Water Rights Processing
Once the Well 13 Construction and Testing Report has been completed, Robinson Noble will
assist the City in the presentation of results to Washington Department of Ecology. This will
include coordination meetings and technical discussions to facilitate use of the findings in
support of the water right processing as required. The cost of such efforts cannot be clearly
known at this time. We are proposing that a budget of $5,000 be set for these efforts with an
understanding that work for this task will be tracked separately for BHC and the City review and
the scope adjusted as necessary.
The estimated costs for each of the tasks described above are summarized in Table 1 below:
!
■i
TABLE 1: Estimated Work Element A Hydrogeologic Services Cost
Task Work description Task cost estimateA-1 Pre-drilling hydrogeologic services $2,570
A-2a Hydrogeologic support during pilot hole drilling $21,560A-2b Hydrogeologic support during production well drilling
Analysis if findings and design of Production Well 13
$19,660
$8,110A-4 Completion and development of Well 13 $11,930
A-5 Testing and analysis $12,500A-6 Completion and testing report
Water Right processing support
$10,990B-1 $5,000
$92,320TOTAL
If there are questions regarding the scope presented or if discussion of the underlying
assumptions is needed, please contact us.
Robinson Noble, Inc.
F. Michael Krautkramer, LHG
Principal Hydrogeologist
Page 127 of 157
ROBINSON
NOBLE
General Fee Schedule January 1, 2018
Professional Positions Fee per Hour
Principal Engineer, Hydrogeologist or Environmental Scientist
Associate Engineer, Hydrogeologist or Environmental Scientist
Senior Engineer, Hydrogeologist or Environmental Scientist
Senior Project Engineer, Hydrogeologist or Environmental Scientist
Project Engineer, Hydrogeologist or Environmental Scientist
Staff Engineer, Hydrogeologist or Environmental Scientist
Senior Field Staff
$182
$166
$141
$122
$110
$99
$87
Field Staff $70
Legal Support/Expert Witness Services/Testimony 150% of above rates
Support Positions
Senior GIS/CAD Specialist $92
Senior Technician $92
Senior Administrator $81
GIS/CAD Specialist $81
$81Technician
Administrator $70
Clerical Support $70
Other Fees and Costs
Professional services
Outside laboratory services
Construction subcontracts
15%Subcontracts/
Management Fee 15%
15%
Other Costs Travel (auto)
Travel (other)
Per diem
Other direct expenses
$0.62/mile
Cost +10%
Prevailing State rate +10%
Cost +10%
See following pagesField and laboratory testing/equipment rental
This fee schedule is subject to change according to contract or Professional Services Agreement conditions.
Robinson Noble, Inc.rates effective January 1, 2018
Page 128 of 157
Hydrogeologic Equipment Rental Schedule
___________January 1, 2018___________
Unit RateEquipment
$25Per dayWater Level Transducer and Data Logger
$40Per dayField Laptop Computer
$30Flat fee per project
Flat fee per project
Electric Water Level Sounder(s) 0 to 300 ft
over 300 ft $60iI!List price + 10%DC Submersible Purge Pump (Single Stage)Per pump
List price + 10%Per pumpDC Submersible Purge Pump (Dual Stage)
$50Per dayDouble-Ring Infiltrometer!
$75Per daySchonstedt Gradient Magnetometer
$500Per dayGeonics EM-61 Metal DetectorS
Downhole Gamma/Resistivity/Temperature
Logging Equipment $500Per day
$350Per dayDownhole Caliper Logging Equipment
$600Per dayDraw Works
$50Flat fee per well| Mechanical Sieve Sample Equipment
2-inch Gasoline-powered Centrifugal Pump
(includes hoses)$55Per day
$180Per day2-inch Submersible Pump + Controller
$70Per dayGenerator
$85Per daySurvey Gear (laser level & rod)i
FlowTracker Acoustic Doppler Velocimeter
Stream Gaging Equipment $200Per day
$22.50Per dayGPS
s
NegotiatedNegotiatedOther Equipment
$10Per dayDigital Camera
This fee schedule is subject to change according to contract or Professional Services Agreement conditions.
rates effective January 1, 2018Robinson Noble, Inc.
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Environmental Equipment Rental and Consumable Schedule
__________________January 1, 2018__________________
Uni RateEquipment
Water Level Transducer and Data Logger $100Per day
Per day $50Field Laptop Computer
$30Per dayElectronic Water Level Sounder
$75Per dayElectronic Interface Probe
$45Per dayDC Operated Peristaltic Pump
$100Per day2-inch Gasoline-powered Centrifugal Pump
$350Per day2-inch Submersible Pump + Controller
$100Per dayGenerator
$175Per dayLow-Flow Bladder Pump
$75Per dayPhotoionization Detector
$65Per dayCombustible Gas Indicator
$200Per dayWater Quality Meter
$30Per dayTeflon Water Bailer
$25Soil Sampling Equipment (manual)Per day
Flat fee per project $25Mechanical Sieve Sample Equipment
$85Survey Gear (laser level & rod)Per day
$750Per monthSoil Vapor Extraction System
$10Per dayDigital Camera
NegotiatedOther Equipment Negotiated
Consumable Items:
$2.50Polyethylene Purge/Sampling Tubing Each 10 feet
List price + 10%DC Submersible Purge Pump (Single stage)Per pump
List price + 10%DC Submersible Purge Pump (Dual Stage)Per pump
$4.00Silicone Peristaltic Pump Head Tubing Each foot
$5.00Bladders for Low-Flow Bladder Pump Each
$10Water Sample Bailer Each
$1.00Bailer Rope/String Each 10 feet
$50Personal Protection Equipment Per day per person
This fee schedule is subject to change according to contract or Professional Services Agreement conditions.
rates effective January 1, 2018Robinson Noble, Inc.
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Geotechnical Field and Laboratory Testing Schedule
______________January 1, 2018______________
FeeTest
Portable Nuclear Density Gauge $5.00Per Hour
$250Slope Inclinometer Per day
$200Direct Shear Point
1 pt $120
Multiple pts $200
EachMoisture-Density Relationship Curves:Each
Sieve Analyses (Gradations-Wet Sieve)$150Each!
$175EachHydrometer Analysis
$165Falling Head Permeability Each
$100EachAtterberg Limits
(Liquid Limit or Plastic Limit)
$10EachMoisture Content
$225DayDynamic Cone Penetrometer
Points $20Each
$300Resistivity 4-point Gauge Day
$550
$50/each additional load
Consolidation Test Incremental Loading
(9 loads, 0.125 TSF to 32 TSF, 4 unloads)
$40Shelby Tube Extrusion/Sample Description
$50Per daySingle-Ring Infiltrometer
This fee schedule is subject to change according to contract or Professional Services Agreement conditions.
rates effective January 1, 2018Robinson Noble, Inc.Page 131 of 157
LANDAU
Associates
May 4, 2018
BHC Consultants, LLC
1601 Fifth Avenue, Suite 500
Seattle, WA 98101
Attn: Charlie Doherty, PE
Transmitted via e-mail to: Charlie.DouahertvtfPbhcconsultcmts.com
Re: Proposed Scope of Services and Cost Estimate
Environmental Permitting Support Services
2018-2020 Well No. 13 Water Supply and Treatment Project
Port Orchard, Washington
Dear Charlie:
Landau Associates, Inc. (LAI) is pleased to present this proposed scope of services and cost estimate
for environmental permitting support services for the Well No. 13 Water Supply and Treatment
Project in the City of Port Orchard (the City). The proposed scope of services presented in this letter is
based on discussions with and information provided by BHC Consultants (BHC). Presented below is a
summary of our project understanding, a description of our proposed scope of services, and an
estimated cost.
Project Understanding
The City received approval to design and construct water system improvements in 2014 under
Drinking Water State Revolving Fund (DWSRF) Loan DM 13-952-185. The primary elements of the
project include:
1. Well 13 Water Campus Improvements:
a. Well 13: Drill a new Well 13 on City-owned property (Kitsap County Parcel No.
112301-1-011-2000; 5.3 acres) adjacent to the existing Sedgwick Reservoir in the
southeast section of the City's water supply area.
b. Conveyance: Well 13 discharge will be treated on site and discharged into the existing
Sedgwick Reservoir.
c. Water Treatment Facility: Construct a new water treatment facility at the Well 13 site,
including a new building with pressure filters, fluoridation, and disinfection.
d. Additional project elements include telemetry and instrumentation, controls, a
standby electrical generator, landscaping, parking, fencing, security improvements,
site work, and site restoration.
130 2nd Avenue South • Edmonds, Washington 98020 • (425) 778-0907 • www.landauinc.com
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BHC Consultants: City of Port Orchard Well 13 Environmental Permitting Support Services Landau Associates
2. Conveyance:
a. Water will be conveyed from the Sedgwick Reservoir through existing pipelines to an
intertie with a new pipeline on the east edge of Blackjack Creek ravine, generally
located north of SE Lund Street.
b. Approximately 3,200 linear feet of 12-inch-diameter pipeline will be installed to
convey water south to a connection point with existing piping at the existing Well 6
site (generally located south of the intersection of Maple Avenue and Bay Street).
Road and slope stabilization along the pipeline route will be included. Slope
stabilization will occur on the ravine associated with Blackjack Creek, which is a
waterway included in the City's Shoreline Master Program, and Maple Avenue will be
realigned.
The DWSRF program is funded through federal and state money, and is subject to the National
Environmental Policy Act (NEPA). As part of the DWSRF program, the State Environmental Review
Process (SERP) is the US Environmental Protection Agency (EPA)-approved environmental review
process implemented to satisfy the requirements of NEPA. LAI provided wetland/waterway
delineation services in 2017 at both the Well 13 campus and conveyance project areas. Following
completion of the delineation, the Washington State Department of Ecology (Ecology) notified the
City that the project had to be re-advertised to satisfy funding requirements. A critical areas report for
the Well 13 campus was completed; however, a similar report for the conveyance project area was
not completed prior to the City's requirement for project re-advertisement. We understand that the
realignment of Maple Avenue may extend beyond the limits of the wetland/waterway delineation
completed in 2017.
Proposed Scope of Services
The following tasks define LAI's proposed environmental permitting scope of services to support
design of the proposed project.
Task 1: Wetland/Waterway Delineation
If necessary, LAI will conduct a wetland delineation in accordance with the 1987 US Army Corps of
Engineers (USACE) Wetlands Delineation Manual (USACE 1987) and the 2010 USACE Regional
Supplement to the Wetland Delineation Manual (USACE 2010). The ordinary high water mark of
waterways will be delineated using guidance provided in Ecology's Determining the Ordinary High
Water Mark for Shoreline Management Act Compliance in Washington State (Ecology 2016).
The field investigation will include an examination of vegetation, soils, and hydrology within the
project area boundary as defined in the assumptions below. Flagging will be placed along the
wetland/waterway boundaries and will be confined to the project area. Any wetland/waterway
habitat that extends beyond the project area to within 300 feet (as required by the City Critical Areas
requirements), will be estimated both visually and using public domain resources to assess
wetland/waterway and associated buffer extents. Included in this task is time to provide the project
May 4, 2017 2
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BHC Consultants: City of Port Orchard Well 13 Environmental Permitting Support Services Landau Associates
surveyors with a hand-sketch of wetland/waterway boundaries to assist the surveyors to locate
project flagging. We also have included time to review the survey map and request any necessary
changes to accurately represent existing wetland/waterway conditions.
Wetlands within the study area will be rated in accordance with Ecology's Washington State Wetland
Rating System for Western Washington (Hruby 2014), and buffer widths will be determined in
compliance with the City's Critical Areas regulations. Waterway typing and buffer widths are based on
Title 20 of the City of Port Orchard Code, and the water typing system promulgated in Chapter
222-15-130 of the Washington Administrative Code (WAC).
Assumptions:
Pre-field investigation efforts are not included, and were completed in 2017.
The additional project area boundary will not exceed 0.5 acres.
The ordinary high water line of Blackjack Creek is outside of the project area, and will not be
delineated. The boundary of the creek will be estimated based on project topographic survey
information as provided to LAI.
Flagging will be placed only within the project boundaries where accessible.
If necessary, access permission to private properties within the project area will be provided
by the City.
BHC will provide survey information in AutoCAD® and Adobe PDF format to LAI pertaining to
project plans.
Deliverables:
* An electronic (PDF) copy of the draft wetland and waterway delineation report.
• An electronic (PDF) copy of the final wetland and waterway delineation report.
Task 2: Conveyance Alignment Wetland/Water way Critical Areas Report
LAI will prepare a critical areas report describing impacts and compensatory mitigation to unavoidable
wetland/waterway critical areas. LAI will support BHC in the calculation of the area of waterway
buffers, based on the 30 percent project plans. Areas of impact will be calculated in AutoCAD and will
be summarized in the critical areas report, as described below.
LAI will support BHC in determining mitigation sequencing including adequate impact avoidance
measures. A conceptual compensatory mitigation plan will be developed by LAI for unavoidable
impacts to waterways buffers. The conceptual compensatory mitigation will include a planting plan, as
necessary.
LAI will prepare a draft critical areas report to meet standards of the City and other regulatory
agencies. The report will include:
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BHC Consultants: City of Port Orchard Well 13 Environmental Permitting Support Services Landau Associates
• A summary of the methodology used
• A description of wetlands, waterways, and associated buffers
• A description of mitigation sequencing related to wetland/waterways and associated buffers
• A conceptual compensatory mitigation planting plan (equivalent to 30 percent level) including:
mitigation goals, objectives, and performance standards; a timeline for mitigation monitoring
and reporting; and contingency plans, as necessary.
The draft report will be provided to BHC and the City/agencies for review. Comments will be reviewed
and incorporated into a final critical areas report, as appropriate.
Assumptions:
Formal specifications will not be required as part of the report and/or conceptual design.
Mitigation can be accommodated on site (within the project limits). If offsite mitigation is
required, Kitsap County will identify a suitable site to accommodate the required mitigation.
Thirty percent design plans will be suitable for impact calculation and development of
conceptual mitigation plans.
Impacts will be limited to buffers associated with Blackjack Creek, and mitigation will be
limited to restoration of areas disturbed during construction or enhancement of buffer areas
within the project area.
A critical areas report for the Well 13 campus was completed in 2017. A single report
addressing both the Well 13 campus and conveyance route is not required.
Deliverables:
• An electronic (PDF) copy of the draft conveyance alignment critical areas report.
• An electronic (PDF) of the final conveyance alignment critical areas report.
Task 3: Agency Pre-Application Meetings
LAI will request pre-application meetings with representatives from the City and the Washington
Department of Fish & Wildlife (WDFW) for purposes of describing the proposed project, impacts, and
mitigation, and to determine project-specific application/permitting requirements. This task includes
attendance at no more than two meetings. After the pre-application meetings, LAI will provide a
documented meeting summary to attendees.
Assumptions:
» Representatives from BHC will be available to attend the pre-application meetings to address
technical/engineering elements of the project.
♦ Project activities are outside the jurisdiction of the USACE and meetings with this agency are
not included in this scope of services.
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BHC Consultants: City of Port Orchard Well 13 Environmental Permitting Support Services Landau Associates
Deliverables:
• An electronic (Adobe PDF, Microsoft Word, or e-mail) copy of draft and final meeting notes
summary.
Task 4: Forest Practices Act Permitting Determination
As part of the proposed project, some existing trees will need to be removed. In order to maintain
compliance with the Washington State Forest Practices Act, LAI will work with a forestry
subconsultant (S.A. Newman Forest Engineers, Inc.), who will quantify timber to be removed, prepare
a Forest Practices permit application including forms and associated maps, exhibits, narratives, and
meet with agency staff if needed. Alternatively, if after review of project-specific designs, it is
determined that a Forest Practices permit is not required under Forest Practices rules (Title 222 WAC),
S.A. Newman will prepare a brief affidavit or memorandum providing a statement justifying why
timber removal can occur without an application or notification to the Washington State Department
of Natural Resources (WDNR), and will request corroboration from WDNR.
Assumptions:
• The forestry subconsultant will make one site visit to support calculation of timber to be
removed.
• Application fees for the Forest Practices permit will be provided by the City.
• This scope of services does not include locating/survey of individual trees for incorporation
into project plans or valuation of timber proposed to be removed.
Deliverables:
• Forest Practices permit documentation prepared by S.A. Newman.
Task 5: Permit Applications
LAI will prepare the necessary Joint Aquatic Resources Permit Application (JARPA) for submittal to
regulatory agencies to address project impacts associated with the project. The JARPA forms will be
suitable for submittal to the City for critical areas and Shoreline Master Program permitting. The
JARPA form will include project-specific information including a listing of adjacent property owners.
This task includes time for coordination and revisions with BHC and/or agencies, as needed, to provide
accurate information on the JARPA form. The contents of the JARPA will be used to apply for Hydraulic
Project Approval, if required, through WDFW's online APPS website.
LAI will compile a shoreline application for submittal to the City, which includes the State
Environmental Policy Act (SEPA) checklist (to be prepared by BHC), City project application form,
project Narrative and statement addressing decision criteria, City Submittal Checklist, site plans,
property owners list/mailing labels, and legal property description. This task includes preparation of
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BHC Consultants: City of Port Orchard Well 13 Environmental Permitting Support Services Landau Associates
up to seven paper copies of the application materials for submittal to the City. This task includes
participation in a Hearing Examiner meeting associated with the Shoreline permit.
For compliance with the federal Coastal Zone Management Act, LAI will compile and submit to
Ecology the Federal Consistency Certification Form for Activities Which Use Federal Funding.
Assumptions:
SEPA checklist, site plans, and legal property description will be provided to LAI for
compilation into the Shoreline application.
The proposed construction will occur above the ordinary high water mark of area waterways.
The project will be processed as a Shoreline Substantial Development or Conditional Use.
Efforts required for preparation of a Shoreline Variance are not included in this scope of
services.
Plans and cross sections will be provided by BHC in AutoCad and PDF format.
Final design alternatives at the 60 percent completion are suitable to complete the JARPA.
Permit application fees will be paid by the City.
BHC will prepare the project SEPA Checklist.
Deliverables:
• An electronic (Microsoft Word) copy of the draft JARPA and Shoreline applications.
• An electronic (PDF) copy of the final JARPA and seven paper copies of the Shoreline
application.
Task 6: Biological Assessment
LAI will prepare a Biological Assessment (BA) for selected species listed as threatened or endangered
in the action area under the Endangered Species Act (ESA) and Essential Fish Habitat (EFH) evaluation
pursuant to the Magnuson-Stevens Act for the project. We will obtain updated species lists from
agency websites, request site-specific species and habitat information from WDFW Priority Habitats
and Species on the Web, and review information from the Washington Natural Heritage Program.
Evaluation of specific project details such as construction techniques and equipment used, timing of
construction, temporary sediment and erosion control measures, and best management practices will
be based on information provided by BHC. Information on the amount of new impervious surfaces,
stormwater detention, and stormwater quality treatment will be based on information provided by
BHC.
The report will establish the project action area, which incorporates the furthest extent of both
aquatic and terrestrial impacts. Appropriate environmental baseline information and species history
6May 4, 2017
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BHC Consultants: City of Port Orchard Well 13 Environmental Permitting Support Services Landau Associates
will be summarized in the BA. A determination of "no effect" (NE) or "may affect, not likely to
adversely affect" (NLAA) is anticipated. The project is not expected to impact EFH.
We will prepare a draft BA and EFH evaluation for review and comment by BHC and the City, and then
a final document.
Assumptions:
• The BA and EFH evaluation will assess potential impacts at both the Well 13 campus and
conveyance alignment project areas.
• The project will have NE or NLAA on listed species or their designated critical habitat and a
formal Biological Opinion will not be required. The project will have no impact on EFH.
• Design and construction details required for permit applications that are not directly related
to critical areas determination will be provided to LAI. Such elements include, but are not
limited to, grading plans and details, limits of clearing and grading, sediment and erosion
control plan and features, proposed construction timing, sequencing and duration, and
primary types of construction equipment to be used.
• This task does not include efforts to conduct a 6-month update of species listings, if necessary.
• Pursuant to the State Environmental Review Process, EPA is the lead federal agency required
to comply with Section 7 of the ESA, and requires preparation of a BA as described in this task.
Deliverables:
• An electronic (PDF) copy of the draft BA and EFH.
• An electronic (PDF) copy of the final BA and EFH.
Task 7: Permit Application Agency Coordination and Team Meetings
LAI will provide support to BHC and the City in responding to agency comments on the JARPA and
Shoreline applications. This support is limited to telephone and e-mail correspondence clarifying
further data requests regarding project impacts/mitigation.
LAI will prepare for and participate in up to three meetings that may include team meetings and
public meetings. Meeting preparation includes coordination with BHC regarding agendas and
technical/regulatory background information anticipated for discussion. We will review/comment on
meeting summaries provided by BHC. This task assumes attendance at three meetings each by senior
associate staff.
Assumptions:
• Onsite meetings are not included in this task; agency coordination will be limited to
e-mail/teleconference.
• Agency coordination support efforts are limited to 8 hours for an Associate Ecologist.
• LAI will not be required to prepare figures or other meeting handouts.
May 4, 2017 7
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Landau AssociatesBHC Consultants: City of Port Orchard Well 13 Environmental Permitting Support Services
Deliverables:
• E-mail correspondence.
Task 8: SEPA/SERP Support
LAI will assist BHC, as requested, during preparation of the SEPA and/or SERP checklists for the
project. Our budget for this task assumes a relatively limited level of effort to support BHC to
review/comment on the project's effects on elements of the environment in the SEPA and/or SERP
checklists.
Assumptions:
• BHC will provide SEPA and/or SERP checklists to LAI in Microsoft Word format.
Deliverables:
• SEPA and/or SERP checklists in Microsoft Word format with comments/edits in track changes.
Cost Estimate
We estimate the cost for our proposed scope of services will be approximately $50,100 in accordance
with the following approximate breakdown by task.
Task Cost Estimate
$6,300Task 1: Wetland/Waterway Delineation
$9,400Task 2: Critical Areas Report
$4,600Task 3: Agency Pre-Application Meetings
$5,100Task 4: Forest Practices Act Permitting Determination
$9,600Task 5: Permit Applications
$7,300Task 6: Biological Assessment
$5,900Task 7: Agency Coordination and Team Meetings
$1,900Task 8: SEPA/SERP Support
$50,100Total
We propose to provide the above-described services on a time-and-expenses basis according to the
budget set forth above, our 2018 Compensation Schedule, and the detailed budget form (attached). In
the event project requirements change, or unexpected conditions are disclosed that appear to require
further field effort, study, or analysis, we will bring these to your attention and seek your written
approval for an addendum to the scope of services and costs prior to performing additional services.
8May 4, 2017
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Landau AssociatesBHC Consultants: City of Port Orchard Well 13 Environmental Permitting Support Services
Authorization
We anticipate that you will develop a subconsultant agreement consistent with other agreements
between BHC and LAI to formalize our working relationship on this project. Please let us know how we
can assist you in that process.
* * * * *
We appreciate the opportunity to work with the BHC and the City of Port Orchard on this project.
Please contact us if you have any questions about our proposed scope of services and budget for this
project.
LANDAU ASSOCIATES, INC.
Steven Quarterman
Senior Associate
SJQ/ccy
2018-5995
References
Ecology. 2016. Final Review: Determining the Ordinary High Water Mark for Shoreline Management
Act Compliance in Washington State. Publication No. 16-06-029. Washington State Department of
Ecology. October.
Hruby, Thomas. 2014. Washington State Wetland Rating System for Western Washington: 2014
Update. Publication No. 14-06-029. Washington State Department of Ecology. October.
USACE. 1987. Corps of Engineers Wetlands Delineation Manual. Technical Report Y-87-1. US Army
Corps of Engineers Waterways Experiment Station. January.
USACE. 2010. Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Western
Mountains, Valleys, and Coast Region. Publication No. ERDC/ELTR-10-3. Version 2.0. Research and
Development Center Environmental Laboratory, US Army Corps of Engineer. May.
Attachments
2018 Compensation Schedule
Table 1: Detailed Budget Form
May 4, 2017 9
Page 140 of 157
Landau
AssociatesCOMPENSATION SCHEDULE - 2018
Personnel Labor Hourly Rate
Senior Principal
Principal
Senior Associate
Associate
Senior
Senior Project
Project
GIS Analyst
Senior Staff / CAD Designer
Staff/Senior Technician II
Data Specialist
CAD/GIS Technician
Project Coordinator
Assistant/Senior Technician I
Technician
Support Staff
260
240
220
200
180
165
150
ISO
135
120
120
120
110
100
81
69
Expert professional testimony in court, deposition, declaration, arbitration, or public testimony is charged at
1.5 times the hourly rate.
Rates apply to all labor, including overtime.
Equipment
Field, laboratory, and office equipment used in the direct performance of authorized work is charged at unit rates.
A rate schedule will be provided on request.
Subcontractor Services and Other Expenses
Subcontractor billing and other project expenses incurred in the direct performance of authorized routine services
will normally be charged at a rate of cost plus a twelve percent (12%) handling charge. A higher handling charge for
technical subconsultants and for high-risk field operations may be negotiated on an individual project basis;
similarly, a lower handling charge may be negotiated on projects requiring disproportionally high subconsultant
involvement.
Invoices
Invoices for Landau Associates' services will be issued monthly. Interest of VA percent per month (but not
exceeding the maximum rate allowable by law) will be payable on any amounts not paid within 30 days.
Term
Unless otherwise agreed, Landau Associates reserves the right to make reasonable adjustments to our compensation
rates over time (e.g., long-term continuing projects).
Landau AssociatesT: Templates\Contracts\2018 Compensation Schedule
Page 141 of 157
N.L. OLSON & ASSOCIATES, INC.
ENGINEERING, PLANNING AND SURVEYING
June 07, 2018
Charlie Dougherty, PE
Senior Project Manager
BHC Consultants, LLC
1601 Fifth Avenue, Suite 500
Seattle WA 98101
Direct (206) 357.9914 Direct
Email: http://wwiv.bhcconsultants.com
Attention
Proposal - Scope of Work & Budget
Geotechnical Engineering Services
City of Port Orchard “Well 13”
Port Orchard, WA 98366
RE:
Mr. Dougherty:
Per your email on May 8, 2018, we understand that the previously prepared draft geotechnical
engineering reports for Well 10 and Well 13 have been requested to be finalized. The
associated wall plan set for the cemetery section has also been requested to be finalized.
However, we understand minor modifications will be required to the original wall alignment and
the wall will need to be shifted to the east in order to stay within the 20 feet easement. N.L.
Olson has provided further discussion of finalizing the wall plan in Task 2 of this proposal.
TASK 1 FINALIZE GEOTECHNICAL ENGINEERING REPORTS:
The two (2) geotechnical engineering reports for well 10 and well 13 will be finalized per your
request.
TASK 2 FINALIZE WALL PLAN “PIPELINE SECTION ALONG CEMERTERY”
N.L. Olson will provide the requested shift of the wall alignment and provide specifications
deemed appropriate as part of finalization of this plan set. However, based on our review of
wall alignment shift eastward, N.L. Olson has observed construction issues that have been
bulleted below:
• The wall alignment shift eastward will require modifications to the plan set to reflect
elevation changes.
• In order to operate construction equipment within the 20 feet easement area, the wall
shift will necessitate temporary slope modifications along the east side of the proposed
wall alignment and the construction of a temporary access road.
Geotechnical Engineering Services
Page 142 of 157
COP (Well 13) Proposal - Scope of Work & Budget May 14.2018 ____________________Page 2
The temporary road and slope modifications will require a temporary & permanent
erosion plan as a result of the wall offset.
After our phone conversation with BHC Consultants, LLC (BHC), we understand BHC
will provide the temporary grading and erosion control plans for the temporary access
road.i
The proposed grading operations along the pipe line will introduce top of pile changes in
elevation along the proposed wall alignment. N.L. Olson is recommending that the
plans for the temporary access drive along the proposed pipeline section adjacent to the
cemetery will need to be completed prior to our finalization of the requested wall design.
Of interest to the contractor will be staging areas at each end of the proposed pile wall
alignment for storage, construction equipment access, and stock piles for necessary
gear and materials. The wall access and storage points should be reflected on the plan
set.
• As discussed during our phone conversation, given the revised 20 feet easement and
new restrictions, and subsequent wall shift, it may be prudent to evaluate other options
for water line placement such as directional drilling.
TASK 3: SURVEY
• Construction Staking
• Parcel Boundary and Easement Calculations
• Parcel Boundary and Easement Staking
• As-builts
• Wall Monitoring (weekly) - $1,260 each occurrence
• PRV Station Topographic Survey - $1,850.00 each occurrence
Proposed Budget for PS&E Services:
The following is the breakdown of the Tasks with the associated estimated fees: Task 1 - Finalize Reports Task 2 - Finalize Wall Plan Set Task 3-Survey
$ 1,000.00 $ 5,200.00 $10,640.00
$16,840.00Total Fee:
N.L. Olson&Associates, INC. • 2453 Bethel Avenue, ■ Port Orchard, Washington 98366
Phone (360) 876-2284 • Fax (360) 876 1487
Page 143 of 157
COP (Well 13) Proposal - Scope of Work & Budget May 14. 2016 ___________________Page 3
If you should have any questions or comments regarding this proposed scope of work and
budget please do not hesitate to contact me at (360) 876-2284. We look forward to working
with your firm and the City of Port Orchard on this project. Thank you.
James Dempsey, PLS Survey Department Director N.L. Olson & Associates, Inc.
N,L. OlBon&Associates, INC. « 2453 Bethel Avenue, • Port Orchard, Washington 98366
Phone (360) 876-2284 » Fax (360) 876 1487Page 144 of 157
EXHIBIT B
Preliminary List of Drawings
Well 13 Design and Construction Management Services
Preliminary List of Drawings
June 8,2018
SHEET
NUMBER
DRAWING
NUMBER DRAWING NAME
GENERAL
Cover Sheet1G1
Index of Drawings2G2
General Notes, Survey Notes, and Project Key Map3G3
Legends & AbbreviationsG44
Site Plan5G5
CIVIL
Well 13 Existing Site Condition, Survey & TESC6Cl
[Temporary Erosion and Sediment Control Details7C2
[Well 13 Grading, Paving and Drainage Plan8C3
Well 13 Site & Yard Piping Plan -19C4
Well 13 Site & Yard Piping Plan - 210C5
Well 13 Site Stormwater Pond, Plan and Sections11C6
12 Well 13 Site Stormwater Details -1C7
Well 13 Site Stormwater Details - 213C8
iWell 13 Site Restoration/Landscaping Plan14C9
Well 13 Site Restoration/Landscaping Details -115 CIO
16 Well 13 Civil Details -1Cll
Well 13 Civil Details -217C12
Well 6 Existing Site Conditions & Survey and Demolition Plan18C13
Well 6 Grading and Drainage Plan19C14
Well 6 Site Restoration/Landscaping Plan20C15
Pipeline Along Cemeteries -1 of 521C16
Pipeline Along Cemeteries - 2 of 522C17
Pipeline Along Cemeteries - 3 of 523C18
Pipeline Along Cemeteries - 4 of 524C19
Pipeline Along Cemeteries - 5 of 525C20
26 Pipe Connection DetailsC21
27 Pipe Connection DetailsC22
Maple Avenue Road Realignment Plan &. Profile -128C23
Maple Avenue Road Realignment Plan & Profile - 229C24
30 Maple Avenue Road Realignment Sections & Details -1
Maple Avenue Road Realignment Sections & Details - 2
Maple Avenue Road Realignment Sections & Details - 3
C25
31 C26
32 C27
33 C28 PRV Stations - General Location Plan
34 PRV Station 1 PlanC29
35 C30 PRV Station 1 Profiles
36 C31 PRV Station 1 Sections
37 C32 PRV Station 2 Plan
38 PRV Station 2 ProfilesC33
39 C34 PRV Station 2 Sections
40 PRV Station 3 Plan - Melcher PSC35
41 C36 PRV Station 3 Sections and Details
42 C37 PRV Station Typical Details -1
Exhibit B, Well 13 Design and Construction Management Services, Page 1 of 3Page 145 of 157
EXHIBIT B
C38 |PRV Station Typical Details - 243
MECHANICAL
[SYMBOLS/ABBREVIATIONS/GENERAL NOTES44Ml
EQUIPMENT SCHEDULE45M2
Well 13 Wellhouse Plan, Section and DetailsM346
WTP Building Plan and Section47M4
WTP Building Sections and Details48M5
WTP Building - Chlorine/Fluoride Feed System DetailsM649
WTP Building - Filtration System Plan and Section50M7
WTP Building - Filtration System Sections and Details51M8
WTP Building - Details52M9
WTP Building - Details53M10
WTP Building - HVACHI54
| WTP Building-HVAC55H2
WTP Building - Fire Protection56H3
[WTP Building - Plumbing -157H4
|WTP Building - Plumbing - 258PI
WTP Building - Mechanical Details -1P259
|WTP Building - Mechanical Details - 260P3
[STRUCTURAL
SI61 STRUCTURAL GENERAL NOTES
S262 STRUCTURAL GENERAL NOTES
63 S3 STRUCTURAL ABBREVIATIONS AND DETAILS
64 S4 TYPICAL CONCRETE DETAILS
S565 TYPICAL CONCRETE DETAILS
S666 TYPICAL MASONRY DETAILS
67 S7 TYPICAL MASONRY DETAILS
S868 [TYPICAL STAIR, LADDER, AND GRATING DETAILS
69 S9 WTP BUILDING - FOUNDATION/FLOOR PLAN
S1070 WTP BUILDING - ROOF FRAMING PLAN
Sll71 WTP BUILDING - BUILDING ELEVATIONS
S1272 WTP BUILDING - BUILDING ELEVATIONS
73 S13 WTP BUILDING - BUILDING SECTIONS
S1474 'WTP BUILDING - SECTIONS AND DETAILS
75 S15 Cemetery Retaining Wall - Plan
S1676 Cemetery Retaining Wall - Sections
77 S17 Cemetery Retaining Wall - Sections and Details
S1878 Cemetery Retaining Wall - Details
79 S19 Cemetery Retaining Wall - Details
ARCHITECTURAL
80 GENERAL ARCH NOTES, ABBREVIATIONS AND DETAILSA1
81 A2 TYPICAL SECTIONS AND DETAILS
82 WINDOW,DOOR, AND WALL SCHEDULES AND DETAILSA3
83 A4 WTP BUILDING - FLOOR AND PARTIAL PLANS
84 WTP BUILDING - EXTERIOR ELEVATIONSA5
85 A6 WTP BUILDING - BUILDING SECTION
86 SECTIONS AND DETAILSA7
87 A8 SECTIONS AND DETAILS
Exhibit B, Well 13 Design and Construction Management Services, Page 2 of 3Page 146 of 157
EXHIBIT B
ELECTRICAL
ISYMBOLS& LEGEND88El
89 E2 DETAILS
90 E3 DETAILS
DETAILS91E4
WELL 13 - OVERALL SITE PLAN92E5
WELL 13 WELLHOUSE - POWER/LIGHTING PLAN93E6
94 WELL 13 WELLHOUSE - ELECTRICAL PLANE7
95 E8 WELL 13 WELLHOUSE - ELECTRICAL ELEVATIONS
i WTP BUILDING PLAN - POWER/LIGHTING PLAN96E9
97 WTP BUILDING PLAN - ELECTRICAL PLANE10
98 Ell WTP - ONELINE DIAGRAM -1
99 WTP - ONELINE DIAGRAM - 2E12
100 E13 WTP - ELECTRICAL ELEVATIONS
101 E14 WTP - ELECTRICAL ELEVATIONS
102 E15 WTP - LOAD CALCS & SCHEDULES
CONTROL PANEL ELEV & DETAILS103E16
104 CONTROL PANEL ELEV & DETAILSE17
NETWORK / COMMUNICATIONS DIAGRAM105E18
106 E19 CONTROL WIRE SCHEMATICS SHT1
107 E20 CONTROL WIRE DIAGRAMS SHT 2
108 E21 CONTROL WIRE DIAGRAMS SHT 3
109 E22 CONTROL WIRE DIAGRAMS SHT 4
110 CONTROL WIRE DIAGRAMS SHT 5E23
111 E24 CONTROL WIRE DIAGRAMS SHT 6
112 SITE SURVEILLANCE & ACCESS CONTROLE25
Exhibit B, Well 13 Design and Construction Management Services, Page 3 of 3Page 147 of 157
Page 148 of 157
BHC Consultants, LLC
1601 Fifth Avenue, Suite 500
Seattle, WA 98101
206 . 505.3400 206 . 505.3406 (fax)
Engineers Planners www.bhcconsultants.com
August 4, 2020
Mark Dorsey, P.E.
Public Works Director and City Engineer
City of Port Orchard
216 Prospect St.
Port Orchard, WA 98366
Re: Request for Contract Change Order
Well 13 Project (Port Orchard Contract No. 039-18, BHC #18-10586
Dear Mark,
At this point in the overall Well 13 project, BHC is requesting additional fees through this change
order. Our original contract funding is nearly exhausted. Our funding was impacted by:
• Payment for sub-consultant change orders.
• Well 13 drilling project extending for an additional 6 months.
• Dividing the Well 13 project into four (4) separate projects (Site Preparation, Well
Drilling, Maple Avenue Improvements and Water Main Replacement, and Well 13 Site
Improvements with installation of four (4) PRV stations). In the original scope, the Well
13 components were to be included under one design and construction project .
• Out of scope items, such as an additional PRV station and installation of the Varius
Seismic Alert System.
The additional costs associated with this change order are detailed below.
Sub-Consultant Change Orders
All City approved sub-consultant change orders were paid via the original BHC project
budget.
The sub-consultant change orders are listed below:
• Well 13 Site Preparation Project – N.L. Olson geotechnical services during
construction $4,000. Per the project specifications, the City would hire a third-party
geotechnical service to conduct density and compaction testing on the import and
native soil materials used for backfill. Olson was selected by the City since they
were the design geotechnical engineer.
Page 149 of 157
City of Port Orchard
Request for Contract Change Order
August 4, 2020
Page 2
• Well 13 Well Drilling Project – ATEC Water Treatment pilot testing $4,500 . This
activity was not included in the original scope of work. It was recommended by BHC
and agreed upon by the City to conduct the pilot testing.
• Well 13 Well Drilling Project – Robinson-Noble change order for additional work due
to extended drilling schedule $39,048.70 . The change order was reviewed and
approved by the City.
• Well 13 Maple Avenue Project – N.L. Olson geotechnical analysis and surveying
along unstable slope for new HDD section at cemetery property - $12,500. In the
original scope of work, the unstable slope was to be reinforced by a retaining wall.
The geotechnical work to support the wall was conducted under the Well 10 project.
Due to cost benefits, it was decided to eliminate the retaining wall and use Horizontal
Directional Drill to install the water main. Additional geotechnical and survey work
was required to determine the location of the slope slide plane in order to install the
water main below it.
• Well 13 Maple Avenue Project – PBS Engineering and Environmental, Inc.
hazardous materials survey at COPO property $3,118 . This was required to
demolish the City’s owned house.
• Well 13 Maple Avenue Project – N.L. Olson survey for water main reroute section
$3,950. The City requested that the water main be routed around a section of
cemetery property. Survey was required for the reroute section.
• Well 13 Maple Avenue Project – N.L. Olson geotechnical work, including borings,
along cemetery property for HDD construction $19,600 . The water main section to
be installed via HDD was originally set for the shorter slope section, with the
remaining main installed by open trench in the easement across cemetery property.
The City decided to increase the HDD section to include the entire cemetery
property. This required additional geotechnical work along the longer HDD section.
• PRVs – N.L. Olson survey of 4 PRV sites $7,800 (note, this change order to be
submitted to the City for approval).
• Archaeological Services – ASM Affiliates for on site observation during excavation
activities on the Maple Avenue project. It is estimated that excavation activities will
last for 30 working days. The daily cost for the archaeologist is $800/day and $3,500
for a final report. Total approximated cost = $27,500.
• Seismic Early Warning System – Varius Corporation will install a seismic early
warning system to well 13 and supply valve to Sedgwick Reservoir under the Well 13
Site Improvements project. The design, materials/equipment, and installation cost is
$35,000.
Additional Cost = $157,000
Page 150 of 157
City of Port Orchard
Request for Contract Change Order
August 4, 2020
Page 3
Processing and Management of Sub-Consultant Change Orders
Total Sub-Consultant C.O.’s = 8. For coordinating with the contractor and the City before
issuing the change order, writing and processing the change order, and managing the work
performed by the sub-consultant under the change order, the time spent per change order is
estimated at 3 hours.
Additional Cost = 3hrs/C.O. x 8 C.O.’s x $200 = $4,800
Construction Document Packages
Originally, one construction document package (plans, specifications, and OPCC) was
budgeted. Although many of the drawings, specifications, and OPCC for the one original
project are applicable to all four projects, additional drawings and/or efforts to compile bid
drawing sets, prepare specifications, develop OPCCs, and coordinat e with BHC and City
staff for QA/QC reviews and responses are required. This includes 60% and final
deliverables for each package. Below outlines an estimated effort for the three additional
projects.
• Drawings – For each bid drawing set, assumed 3 additional drawings per project.
Estimated cost per drawings, including CAD and engineering time and coordination
time, is $4,000 per drawing. Additional cost = 3 drawings x $4,000 pe r drawing x 3
projects = $36,000
• Specifications – For each bid specification, assume an additional 20 hours to revise
the front-end specifications and special provisions and to provide coordination.
Additional cost = 20 hours x $200/hr x 3 projects= $12,000
• OPCCs – For development of three separate OPCCs and coordination, assume an
additional 4 hours per project. Additional cost = 4 hours x $200 /hr x 3 projects =
$2,400.
• Plans, Specifications, and OPCC Reviews – Assume an additional 6 hours per
project for BHC internal review, responses to City review comments, and
coordination. Additional cost = 6 hours x $200 /hr x 3 projects = $3,600
Total Cost for Three Additional Construction Projects = $54,000
Assistance During Bid
Original fee for this bid item was $5,000. The fee covered all work under one bid process.
Now, four bid processes will have occurred (site preparation, well drilling, Maple Avenue
Improvements and Water Main, and Well 13 Site Improvements). Four separate bid
processes require finalization of four separate bid documents, coordination of four separate
bid advertisements, responses to fo ur rounds of bidder questions, and preparation of
addenda for four bid packages. Assume $5,000 per bid process.
Additional Cost = $5,000 x 3 = $15,000
Page 151 of 157
City of Port Orchard
Request for Contract Change Order
August 4, 2020
Page 4
Construction Assistance
Original fee for this item was $112,000 and this covered all construction work under one
construction contract. Now, four construction contracts with different contractors will have
occurred. The original fee covers many of the items that are or would be included in the
additional three construction contracts. However, additional activities, such as site
meetings, RFIs, submittals, possible change orders, processing of contractor invoices, and
coordination with the contractor and the City would be incurred for the three additional
construction projects. The additional cost for th is activity was based on the following:
• Site Construction Meetings – Assume 5 additional meetings per project at
5 mtgs/project x 3 projects x $200/hr x 4 hours per meeting (includes travel and
distributing meeting minutes) = $12,000
• RFIs, Submittals, and Change Orders – From the Site Preparation project, there
were 10 submittals, 2 RFIs, and 4 change orders. These amounts will be assumed
for the three additional projects. For each submittal, RFI, and change order, assume
3 hours to coordinate with the contractor and Cit y, review, and respond in writing.
Additional cost = 16 submittals/RFIs/C.O.’s x 3 hours x 3 projects x $200/hr =
$28,800
• Coordination (day to day coordination with such things as phone calls, emails,
informal questions, etc.) with Contractor and City – Assume 8 hrs per project = 8
hrs/project x 3 projects x $200/hr = $4,800
• Reviewing and Processing Contractor Invoices – Assume an additional 6 invoices
per projects at 3 hrs to review, update City’s cost tracking spreadsheet, and
coordinate with contractor to sign City’s invoice sheet = 6 invoices/project x 3
hrs/invoice x 3 projects x $200/hr = $10,800.
Total Cost for Additional Construction Assistance = $56,400
Additional Construction Time for Well 13 Drilling
The original well completion schedule was November 2019. Due to additional drilling
depths, the well was completed at the end of May 2020. The extended drilling schedule
required additional BHC work and time. The additional time or hours came directly from
BHC invoices during this period.
Additional cost = $15,300
Permitting
Majority of the permitting effort was conducted by a sub -consultant. However, BHC was
tasked to compile the permit documents, coordinate, and submit permit information to DOH,
DOE, and the City of Port Orchard, and respond to agency comments. The origina l scope
fee for this item was $4,900. Assume this effort for all four projects.
Additional Cost = $4,900 x 3 = $14,700
Page 152 of 157
City of Port Orchard
Request for Contract Change Order
August 4, 2020
Page 5
Additional PRV Design
The design for the initial three PRV’s was included in the original fee. From the rezoning
modeling effort, a fourth PRV was needed. To develop a design cost for the additional PRV,
assume development of 3 drawings at $5,000 per drawing for CAD and engineering.
Additional Cost = $5,000 x 3 = $15,000
Varius Seismic Warning System for Well 13 Site Improvements
The City has requested that the Varius Seismic Warning System be installed at Well 13.
Coordination with Varius, incorporation of their equipment, and installation of a shut off valve
at the existing reservoir will be required. At this time, it is estimated that this work will cost
$5,000.
TOTAL BHC CHANGE ORDER = $337,200
Please contact me if you have any questions or would like to discuss any of the items listed
above. My direct number is (206) 59 6-5297.
Respectfully Submitted
BHC Consultants
John Gillespie, P.E.
BHC Project Manager
Page 153 of 157
City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Business Item 7F Meeting Date: August 18, 2020
Subject: Approval of Change Order No. 3 to Prepared by: K. Chris Hammer, P.E.
Contract No. C077-18, with Schneider Assistant City Engineer
Equipment, Inc. for the Well No. 13 Atty Routing No.: Public Works – Matter 9
Drilling Project Atty Review Date: August 12, 2020
Summary: On December 11, 2018, the Port Orchard City Council authorized Contract No. C077-18 with
Schneider Equipment, Inc for the Well 13 Drilling Project. On July 8, 2019, by Change Order No. 1 (for $4,034.70)
the City Public Works Director directed Schneider Water Services to perform additional drilling from 1700 feet to
2010 feet. On August 5, 2019, by Change Order No. 2 ($42,308.19), the City Council directed Schneider Water
Services to increase the well casing by approximately 500 feet.
The City and contractor have prepared Change Order #3, which provides for additional work related to water
testing and final adjustments increasing and decreasing the amount for the various unit priced items of work to
reflect the actual quantities measured. This change order is for the total amount of $20,609.33, and would
bring the total Contract amount to $1,976,424.22 (a 42% increase over the initial, awarded contract).
Relationship to Comprehensive Plan: Consistent with Chapter 7 - Utilities.
Recommendation: Staff recommends that the City Council authorize the Mayor to execute Change Order #3,
with Schneider Equipment, Inc in the amount of $20,609.33.
Motion for Consideration: I move to authorize the Mayor to execute Change Order #3 with Schneider
Equipment, Inc in the amount of $20,609.33.
Fiscal Impact: The Well#13 Project is estimated to cost approximately $8.2 million.
Of this amount 75% is expected to be paid from Water CFC and 25% from Water Rate Revenue:
Based on the proportionate share above, the City will the fund the project as follows:
~$6.150 million from Water CFC revenue
~ 2.050 million from Water Rate Revenue
The project is funded with a combination of loan proceeds, Water Capital Facility Charges, and Water Rate
Revenues.
A future budget amendment will be required to fund.
Alternatives: None
Attachments: Schneider Change Order #3/ Final.
Page 154 of 157
Page 155 of 157
City of Port Orchard
216 Prospect Street, Port Orchard, WA 98366
(360) 876-4407 • FAX (360) 895-9029
Agenda Staff Report
Agenda Item No.: Discussion Item 8B Meeting Date: August 18, 2020
Subject: Lodging Tax Funding Allocations for 2021 Prepared by: Brandy Rinearson
City Clerk
Atty Routing No.: N/A
Atty Review Date: N/A
Summary: Around this time each year, staff solicits applicants to apply for Lodging Tax funds that are used
for tourism and marketing of the City to attract tourists.
At the August 10, 2020, Economic Development/Tourism committee meeting, committee members and staff
discussed options on how the City should proceed in the funding allocation process for 2021, due to the
amount of estimated revenue coming in lower than anticipated and with a significant amount of funds for
2020 not being expended.
Some of the comments were to:
1) Roll over the 2020 ($100,000) awarded amounts for each organization to 2021 and
solicit applicants to award new projected revenue for 2021.
i. When soliciting for 2021 allocations, will the same applicants using 2020 “roll
over” funds be able to apply for 2021 funds?
2) Take the awarded amount not expended in 2020 (approximately $80,000) and split it
between the 2021/2022 Biennial Budget and solicit applicants to award new
projected revenue for 2021. The thought is to help spread the award amount over
the two years, rather than having a smaller amount in the future.
3) Review funds available and provided a new allocation amount for 2021-2022.
4) Delay the soliciting of applicants to better determine fund balance and allocation.
Should the City move forward with soliciting applicants for 2021 disbursements are there limitations the
council wishes to set. Committee discussed the following options:
1) Seek applications for applicants putting on events during certain months, rather than
all year.
2) Require Kitsap County be in phase 4 before expending funds.
3) Set guidelines on additional personal protection requirements.
Below are what other jurisdictions are doing:
Bremerton: Still reviewing how they will proceed in allocating 2021 funds.
Page 156 of 157
Discussion Item 8B
Page 2 of 2
Poulsbo: Applications states that due to economic downturn in 2020, revenues available in
2021 will be reduced by 30%
Kitsap County: Nothing indicated on their RFP stating they are taking any steps different
than previously.
Recommendation: N/A
Relationship to Comprehensive Plan: N/A
Fiscal Impact: 2020 allocations were set at $100,000; currently it is estimated that $80,000 of those
funds won’t be expended and will be available to reallocate for 2021 disbursement.
Alternatives: N/A
Attachments: None.
Page 157 of 157