07/21/2020 - Work Study - MinutesCity of Port Orchard
Council Meeting Minutes
Work Study Session Meeting of July 2L,2O2O
CALL TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 6:30 p.m
Roll call was taken by the City Clerk as follows:
Councilmember Ashby
Councilmember Chang
Councilmember Clauson
Cou nci lmember Cuccia rd i
Councilmember Diener
Councilmember Lucarelli
Mayor Pro-Tem Rosapepe
Mayor Putaansuu
Present via Remote Access
Present via Remote Access
Present via Remote Access
Present via Remote Access
Present via Remote Access
Present via Remote Access
Present via Remote Access
Present via Remote Access
Staff present via Remote Access: Public Works Director Dorsey, Utility Manager Jacki Brown,
Community Development Director Bond, Finance Director Crocker, City Attorney Archer, Police Chief
Brown, and City Clerk Rinearson.
Mayor Putaansuu said pursuant to the Governor's "Stay Home - Stay Safe" Order, the City will
conduct the meeting through Zoom.
Pledge of Allegiance
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance
1. Sanitary Sewer Capital Facility Charges (CFC's|
Public Works Director Dorsey spoke about sewer CFC charges as they relate to the recent modeling
and activity in Basin 7, which is the Sedgwick/Sidney area. This is an opportunity to look at the Capital
lmprovement Plan (ClP) and to ensure we have the ability for developers to potentially get credits.
Utility Manager Brown said this will also pave the way for us, or developers, to do these projects
through Department of Ecology with blanket approval rather than having to go through approval for
each one.
Katy lsaksen with Katy lsaksen & Associates, provided a presentation on the Sewer CFC's and
provided an update, which included the previous CFC update; current CFC update; capital facility
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charges; existing City sewer facilities; six-year sewer improvement projects; CFC alternatives; CFC
with existing, future &5oo/o allowable interest; recommended sewer CFC; future updates; next steps;
and sustainable utilities.
Discussions were held regarding the presentation, including interest on facilities and interest rates;
cash flows; appreciation charges; current and future developments; financial modeling; project
projections; and ERU analysis.
Council Direction: No direction was given
2. Community Event Center - Contract with Rice Fergus Miller and Amendment to lnterlocal
Agreement
Mayor Putaansuu noted the City went through a process to select a firm to help with outreach and
confirm, or select, a site for the community event center and to get a partial design.
Community Development Director Bond discussed the proposed contract with Rice Fergus Miller and
noted changes to some of the indemnification language. The contract includes a cost estimate for
the first phase of the project of $400,000; a project schedule; and scope of work. This is the first
piece of a larger contract.
Steve Rice and Lori Limson Cook with Rice Fergus Miller discussed the scope of work and project
schedule which included site selection and conceptual and schematic design.
Mayor Putaansuu said there is a meeting next week with the PFD [Public Facilities District] in hopes
they approve the amendment to the ILA [lnterlocal Agreement].
Finance Director Crocker discussed the proposed changes to the contract with the PFD.
Council Direction: No direction was given
3. Kitsap Transit SR-16 Park and Ride Study
Councilmember Clauson noted he is a Kitsap Transit employee, but as tonight is discussion only, he
asked the City Attorney if he could still stay and listen.
City Attorney Archer had no objections
Community Development Director Bond introduced Ed Coviello and Steffani Lillie with Kitsap Transit,
and Sandy Glover with Parametrix, who has been hired by Kitsap Transit to do the study.
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Ed Coviello provided a presentation, which included a need for more parking in South Kitsap; study
locations from Tremont down to the county line; project priority to reduce congestion in downtown
Port Orchard; stakeholders; evaluation criteria; screening; evaluation of 4 sites; major differences
between sites; online open house; and next steps.
Discussions were held regarding the presentation; public participation study; current park and ride
locations and capacity; and funding.
Council Direction: No direction was given.
4. Council 2O2l-2O22 Budget Kickoff
Finance Director Crocker said this is a continuation of the budget kickoff discussion from last week
and spoke about the financial implications of the reserve policies; working capital funds; and
stabilization funds.
Discussions were held regarding the policies; city hall updates; and salary surveys
When asked by Finance Director Crocker, the Council indicated they had no objection to him moving
forward with what was presented.
Council Direction: No direction was given.
GOOD OF THE ORDER
Mayor Putaansuu reported on the current COVID-19 situation in Kitsap County and August council
meeting schedule.
ADJOURNMENT
The meeting adjourned at 8:39 p.m. No other action was taken. Audio/Visual was successful.
Robert Putaansuu, MayorBrnnearson, MMC, City Clerk