08/18/2020 - Regular - MinutesCity of Port Orchard
Council Meeting Minutes
Regular Meeting of August L8,2O2O
1. CAtt TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 5:30 p.m.
Roll call was taken by the City Clerk as follows
Councilmember Ashby
Councilmember Chang
Councilmember Clauson
Councilmember Cucciardi
Councilmember Diener
Councilmember Lucarelli
Mayor Pro-Tem Rosapepe
Mayor Putaansuu
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Staff present via Remote Access: Public Works Director Dorsey, Community Development Director
Bond, Finance Director Crocker, City Attorney Archer, Police Chief Brown, and City Clerk Rinearson.
Mayor Putaansuu stated pursuant to the Governor's Stay at Home, Stay Safe order, the City Council
will be conducting the meeting via Zoom this evening.
A. PTEDGE OF ALLEGIANCE
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
2. APPROVATOFAGENDA
MOTION: By Councilmember Ashby, seconded by Councilmember Lucarelli, to approve the agenda
as presented.
The motion carried.
3. CITIZENS COMMENTS
Mark Trenary, South Kitsap Rotary Club, thanked the City for continuing to improve the pathway and
our community.
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4. CONSENTAGENDA
A. Approval of Voucher Nos. 80253 through 80299, including bank drafts in the amount of
51L7,L45.26 and EFT's in the amount of 58.59 totaling 5117,153.85.
B. Approval of Payroll Check Nos. 0 through 0 including bank drafts and EFT's in the amount of S0;
and Direct Deposits in the amount of S0 totaling $0.
MOTION: By Councilmember Rosapepe, seconded by Councilmember Clauson, to accept the consent
agenda as presented.
The motion carried.
5. PRESENTATION
There were no presentations.
6. PUBLIC HEARING
A. Update to the City's Development Fees Resolution
Mayor Putaansuu opened the public hearing, and there being no testimony, closed the public
hearing at 6:35 p.m.
7. BUSINESS ITEMS
A. Adoption of an Ordinance Accepting Three Benches Donated from Rotary Club of South Kitsap
for Additional Seating Along the Waterfront
MOTION: By Councilmember Ashby, seconded by Councilmember Lucarelli, to adopt an Ordinance
accepting a donation of the three benches valued at an estimated amount of 59,336 from the Rotary
Club of South Kitsap and the use of City Staff resources to install the donation for the purposes of
adding seating along the waterfront pathway.
The motion carried.
(Ordinance No.022-20)
B. Adoption of an Ordinance Adopting a New Section 2O.O2.O7O of the Port Orchard Municipal
Code (POMC) Authorizing Adoption and Updates to Certain Fees by Resolution
MOTION: By Councilmember Lucarelli, seconded by Councilmember Clauson, to adopt an ordinance
adopting a new Section 2O.O2.O7O POMC, authorizing the City Council to adopt and update fees by
resolution relating to the administration of Title 20 POMC regarding applications, permits, appeals,
and other land use and development services.
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Page 3 of 5
The motion carried.
(Ordinance No.023-20)
C. Adoption of a Resolution Updating the Fee Schedules for the Departments of Community
Development and Public Works
MOTION: By Councilmember Cucciardi, seconded by Councilmember Clauson, to adopt a Resolution
repealing Resolution 019-08 and Resolution 046-L8 and establishing fee schedules for the
departments of Community Development and Public Works as presented.
The motion carried.
(Resolution No. 034-20)
D. Adoption of a Resolution Approving a Contract with Pape and Sons Construction for the Maple
Avenue Water Main Project
MOTION: By Councilmember Cucciardi, seconded by Councilmember Diener, to adopt Resolution
No. 025-20, thereby approving and authorizing the Mayor to sign Contract No. C058-20 with Pape
and Sons Construction, lnc in the amount of 51,272,629.50 (applicable taxes included) for the Maple
Avenue Water Main Project.
The motion carried.
(Resolution No. 025-20 and Contract No. 058-201
E. Approval of Amendment No. 1 to Contract No. 039-18, with BHC Consultants, LLC for the Well
No. 13 Project
MOTION: By Councilmember Clauson, seconded by Councilmember Lucarelli, to authorize the
Mayor to execute Amendment No. 1 to Contract No. 039-18 with BHC Consulting, LLC, for the for
the Well #13 Project in the amount of 5337,200 (for a total amended contract amount of
S1,255,i-10.oo).
The motion carried.
F. Approval of Change Order No. 3 to Contract No. 077-18, with Schneider Equipment, lnc. for the
Well No. 13 Drilling Project
MOTION: By Councilmember Lucarelli, seconded by Councilmember Diener, to authorize the Mayor
to execute Change Order #3 with Schneider Equipment, lnc in the amount of 520,609.33.
The motion carried.
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8. DISCUSSION ITEMS (No Action to be Taken)
A. Sewer Facility Charge Cashflow
Finance Director Crocker spoke to the Sewer Capital Facility Charge Cashflow for 2O2t-2022 noting
this is a continued conversation. He discussed sewer connections anticipated to occur from 202L-
2022; only includes sewer connections that are not credit eligible; sewer system capital improvement
plan; inflation and interest costs; 'what-if' scenarios; debt services; and the Marina Pump Station
project.
Discussions were held regarding current projects; Finance Committee conversations and
recommendations; budget; and when to bring this forward for adoption.
Council Direction: No direction was given
B. Lodging Tax Funding Allocations for 2021
City Clerk Rinearson explained around this time each year, staff solicits applicants to apply for
Lodging Tax funds that are used for tourism and marketing of the City to attract tourists.
At the August LO,2O2O, Economic Development/Tourism committee meeting, committee members
and staff discussed options on how the City should proceed in the funding allocation process for
202L, due to the amount of estimated revenue coming in lower than anticipated and with a
significant amount of funds for 2O2O not being expended. She provided some of the comments made
during the meeting on how to move forward with the funding.
Discussions were held regarding what other jurisdictions are doing; current pandemic situation;
projected allocations; bringing tourists to Port Orchard; revenues; asking organizations to reapply;
allocation amounts; marketing Port Orchard and events and festivals; using a phased approach; and
historical funding allocations.
Council Direction: Move forward with the Lodging Tax application process for 2O2I but only for
tourism marketing and with an estimated amount of S100,000.
9. REPORTS OF COUNCIL COMMITTEES
Mayor Putaansuu reported the Finance Committee is scheduled to meet September 8th. The
Economic Development and Tourism Committee is scheduled to meet September 14th. The Utilities
Committee is scheduled to meet September l-sth. The Sewer Advisory Committee is scheduled to
meet September 16th. The Land Use Committee is scheduled to meet August 31st.
Councilmembers Ashby reported on the August 17th Transportation Committee meeting. The next
meeting is scheduled for September 24th.
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Mayor Putaansuu reported on several grant applications
Councilmember Lucarelli reported the Festival of Chimes and Lights Committee is scheduled to meet
August 24th.
Mayor Putaansuu reported on the Kitsap Public Health Board and he and Councilmember Clauson
reported on ferry updates and sea trials.
10. REPORT OF MAYOR
The Mayor reported on the following:
o No meeting next week;
o Port Orchard Cares Grant updates;
o Community Center meetings; and
o Bethel right-of-way updates.
11. REPORT OF DEPARTMENT HEADS
Police Chief Brown reported on lateral position interviews; accreditations; and new Deputy Chief
Donna Main and new sergeants.
Finance Director Crocker reported on the City's organizational assessment.
Development Director Bond reported on hearing examiner's decisions on several projects.
T2. CITIZEN COMMENTS
There were no citizen comments.
13. EXECUTIVE SESSION
14. ADJOURNMENT
The meeting adjourned at 8:24 p.m. No other action was taken. Audio/Visual was successful
eP
Brandy inearson, MMC, City C
SEAL
ert Putaans , Mayor