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049-24 - Resolution - DCD VehicleDocusign Envelope ID: E92F5C70-58DE-4410-8FC4-8FFAA3E2BDE9 RESOLUTION NO. 049-24 A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING THE PURCHASE OF A FORD VEHICLE FROM THE EQUIPMENT RENTAL REVOLVING FUND 500 AND DOCUMENTING PROCUREMENT PROCEDURES. WHEREAS, the Department of Community Development has identified new equipment in the form of additional vehicles necessary for continued operations in 2024; and WHEREAS, the City is a member of Washington State Department of Enterprise Services (DES), and thus is positioned to utilize contracts for purchases and services procured by WA DES, consistent with RCW 39.34.030; and WHEREAS, consistent with City Contract No. C057-13 and the City's Procurement Procedures Policies, adopted as Resolution No. 073-23, as amended, the City's Department of Community Development identified Bud Clary Ford/Hyundai (Vendor) as an authorized Ford dealer and an approved vendor for the desired vehicles through DES Contract No. 05916 (DES Contract); and WHEREAS, staff reviewed the procurement process utilized by DES for the DES Contract, confirmed the statutory procurement requirements were met, and obtained all necessary documentation from DES and the Vendor regarding procurement; and WHEREAS, Department of Community Development staff requested quotes and on August 23, 2024, received quotes from Bud Clary Ford/Hyundai totaling of $47,036.93 (applicable tax included); and WHEREAS, on August 30, 2024, the City's Department of Community Development completed the Interlocal Agreement Purchase Checklist for the selected Vendor and confirmed the quote was consistent with the DES Contract; and WHEREAS, the City's Procurement Policies require City Council authorization for purchasing budgeted items that cost $35,000 or more and for unbudgeted purchases; and WHEREAS, the Bud Clary Ford/Hyundai quotes, attached as Exhibit A, are for the purchase of ER&R Equipment in an amount that exceeds the $35,000 authorization limit; and WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State Auditor's Office, wishes to document their selection/procurement process as described herein for this purchase by Resolution; now, therefore, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: THAT: It is the intent of the Port Orchard City Council that the recitals set forth above are hereby adopted and incorporated as findings in support of this Resolution. Docusign Envelope ID: E92F5C70-58DE-4410-8FC4-8FFAA3E2BDE9 Resolution No. 049-24 Page 2 of 2 THAT: The City Council approves the purchase of a Ford Vehicle from Bud Clary Ford/Hyundai in the amount of $47,036.93 (applicable tax included). The Mayor or his designee is authorized to take all actions necessary to effectuate the purchase consistent with this authorization. THAT: The Resolution shall take full force and effect upon passage and signatures hereon. PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by the City Clerk in authentication of such passage on this 1011 day of September 2024. ATTEST: DocuSigned by: 1NA� 46ASA54BBD00418._. Brandy Wallace, MMC, City Clerk Signed by: �4MA-SWA, Robert Putaansuu, Mayor ,\�%"?QRT •OR N,,,,, �-��GO�P O RATS••• /��� ��• 2 d SEAL�o .�`�C`\3. ti r�nnrni,n �� Docusign Envelope ID: E92F5C70-58DE-4410-8FC4-8FFAA3E2BDE9 J/JIGYJ.JV ��-rganization Purchase Request Details EXHIBIT A Organization Purchase Request Details Organization Information Contract #: 05916 - Motor Vehicles Status: Submitted To Dealer Organization: 21802 - PORT ORCHARD, CITY OF - 21802 Order Contact: Nick Bond Contact Phone: 360-876-7049 Contact Email: nbond@portorchardwa.gov Contract Automobile Request System (CARS Return to Org Requests Quote #: 2024-8-533 Submit Date: 08-30-2024 Order Date: Expected Delivery Date: Delivery Date: Cancel Date: Organization Reference Dealer: Bud Clary Ford/Hyundai - W403 Organization PO #: Dealer Address: Dealer Contact: Marie Tellinghiusen Dealer Phone: (360) 423-4321 Ext: 10945 Dealer Email: ford.orders@budclary.com Internal Notes: Please submit purchase request. Dealer will add option for discount Comments To Dealer: Dealer Reference 24-0903 U000 stk Dealer Please send a copy of your PO. 09/03/24 Revised to add # 910 INFORMATION ONLY, add #911 2023MY Comments: Job #1 Discount ($6,860.00) Color Options Color Name Quantity Space White Metallic (A3) 1 Tax Exempt: N Vehicle Options Order Code Order Code Description Qty Unit Price Ext. Price 2023-0306-001 2023 Ford Mach-E SUV, Battery Electric (BEV) - 2023.5MY Built after 1 $46,532.00 $46,532.00 06/26/23 2023-0306-003 INFORMATION ONLY. Bud Clary Ford offers a $300 prompt payment 1 $0.00 $0.00 discount if payment is remitted within 20 days of vehicle delivery. 2023-0306-004 INFORMATION ONLY: Bud Clary Ford CARS Cancellation Fees: NO fee to 1 $0.00 DES Home I Contact Us I Help I Privacy Policy © Copyright © 2024 - Department of Enterprise Services https://apps.des.wa.gov/CARS/OrgRequestDetaii.aspx?id=348959 1 /2 Docusign Envelope ID: E92F5C70-58DE-4410-8FC4-8FFAA3E2BDE9 J/JIGYJ.JV ��..,rganization Purchase Request Details cancelled at factory. $500 cancellation fee if vehicle has been serialized and is locked in for production by manufacturer. $750 cancellation fee if vehicle has been delivered to customer and must be picked up by dealer and re -stocked into inventory. Absolutely NO cancellation if customer has licensed/registered vehicle. Upfits/Equipment ordered for vans, trucks, chassis cabs and police/fire vehicles will have a 10-30% re -stocking fee; custom bodies cannot be cancelled. 2023-0306-007 INFORMATION ONLY (NEW JOB #2 - Built after 06/26/23): 23.5MY mid - model year changes: Standard Range Battery increases to 72kWh usable capacity. Upgraded Ford B1ueCruise 1.2 option. Added Select Trim Comfort Package. Mobile Power Charging Cord is optional (has been included in Base 1 $0.00 $0.00 Vehicle, but can be deleted for credit). Added Ford Recommended options if ordering for Police Use (GT Performance Edition, 99V Tires and Body Color Steel Roof). 2023-0306-010 2023.5MY (Job #2) Ford Mach-E SUV, Battery Electric (BEV), 5-Passenger SUV, SELECT Trim Level #100A, Rear -Wheel Drive (RWD), Standard Range, Primary Electric Motor (Rear) / 72kWh Usable Standard Range High -Voltage Battery, Single -Speed Transmission, 225/60R18 All -Season (A/S) BSW Tires, 1 $0.00 $0.00 18in carbonized gray -painted aluminum wheels (K1R/100A/994/44A/TTSJ) THIS IS THE BASE VEHICLE -- Please review Vehicle Standard Specs for complete description. 2023-0306-011 SELECT TRIM OPTION: All -Wheel Drive (AWD) (adds Secondary Electric 1 $3,110.00 $3,110.00 Motor, Front) (Kl S/100A/995/44A/TTSJ) 2023-0306-013 SELECT TRIM OPTION: Interior Protection Package (cargo area protector, 1 $260.00 $260.00 front/rear floor liners) (deletes front and rear carpeted floor mats) (17P) 2023-0306-099 Delayed Warranty Start (Customer submits request at www.fordwsd.com) 1 $0.00 $0.00 2023-0306-203 Fire Extinguisher, 2.5# Chemical ABC Rated w/ Mounting Bracket (DLR) 1 $43.00 $43.00 2023-0306-204 Flare Kit, 3 Piece Triangle, for roadside emergency use (DLR) 1 $57.00 $57.00 2023-0306-250 Stock Vehicle Upcharge, Dealer stock vehicle with all contract required 1 $250.00 $250.00 equipment, delivery 14 days (Call dealer for availability) (DLR) 2023-0306-910 INFORMATION ONLY: Ford is offering a $2,500 Customer Cash Program. This will be paid by check to the customer directly from Ford. Must deliver by 1 $0.00 $0.00 09/27/24. 2023-0306-911 2023W Job #1 Discount (Does not include standard Job #2 items: Standard Range Battery increases to 72kWh usable capacity. Upgraded Ford B1ueCruise 1 ($6,860.00) ($6,860.00) 1.2 option. Added Select Trim Comfort Package) (credit) Request Totals Total Vehicles: Sub Total: $43,392.00 8.4 % Sales Tax: $3,644.93 Request Total: $47,036.93 DES Home I Contact Us I Help I Privacy Policy © Copyright © 2024 - Department of Enterprise Services https://apps.des.wa.gov/CARS/OrgRequestDetail.aspx?id=348959 2/2