050-24 - Resolution - Purchase of Water MetersDocusign Envelope ID: 9E6B7358-46D6-4650-87BF-81 F8C06ED386
RESOLUTION NO. 050-24
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING
THE SOLE SOURCE PURCHASE OF WATER METERS AND ASSOCIATED PARTS
FROM FERGUSON WATERWORKS AND DOCUMENTING PROCUREMENT
PROCEDURES.
WHEREAS, the Public Works and Finance Departments have jointly identified the need to
upgrade the water metering system and associated parts to provide more efficient and accurate water
measurement service to homes located within the City; and
WHEREAS, in 2023, with City Council approval, the City began the transition to IPerl Radio Read
meters, which are equipped with a radio read transmitter device to allow the City to wirelessly collect
and transmit water service information; and
WHEREAS, data collection involves driving near meters instead of walking close to each,
providing efficiency in gathering information. The long-term goal is to conduct radio reads directly from
City Hall, streamlining the process of monitoring water usage and enhancing overall operational
efficiency; and
WHEREAS, pursuant to RCW 39.04.280 and the City's Procurement Policies, the City must
procure material, equipment, and supplies by competitive means when the purchase is in excess of
$7,500, unless there is an exemption to the competitive process, such as special market conditions or
the purchase is clearly and legitimately limited to a single supplier; and
WHEREAS, in order to meet the City's compatibility requirements and technological
specifications, the City must purchase new water meters and associated equipment that is compatible
with our existing SENSUS products; and
WHEREAS, Ferguson Waterworks is the sole authorized SENSUS full line Water Distributor in the
states of Washington, Oregon, and Idaho; and
WHEREAS, On September 9, 2024, the City received a quote from Ferguson Waterworks for
water meter in the amount of $135,424.78 (applicable tax included); and
WHEREAS, in accordance with the City's procurement policies adopted by Resolution No. 073-
23, Public Works staff completed the Sole Source Vendor Statement to confirm Ferguson Waterworks
was clearly and legitimately the single supplier of these items and met the requirements for a sole
source purchase; and
WHEREAS, the City Council has approved procurement policies which require City Council
authorization for purchasing items that exceed $35,000; and
WHEREAS, the Ferguson Waterworks quote attached as Exhibit A is for the purchase of water
meters in an amount that exceeds the $35,000 authorization limit; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State Auditor's
Office, wishes to document their selection/procurement process as described herein for this purchase
by Resolution; now, therefore,
Docusign Envelope ID: 9E6B7358-46D6-4650-87BF-81 F8C06ED386
Resolution No. 050-24
Page 2 of 2
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above are hereby
adopted and incorporated as findings in support of this Resolution.
THAT: The City Council approves the purchase of water meters and associated equipment from
Ferguson Waterworks in the amount of $135.424.78 (applicable tax included). The Mayor or his
designee is authorized to take all actions necessary to effectuate the purchase consistent with this
authorization.
THAT: The Resolution shall take full force and effect upon passage and signatures hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by
the City Clerk in authentication of such passage on this 24th day of September 2024.
ATTEST:
DOCUSigned by:
1JAUAU-
Brandy Wallace, MMC, City Clerk
Signed by:
Robert Putaansuu, Mayor
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Docusign Envelope ID: 9E6B7358-46D6-4650-87BF-81 F8C06ED386
OFERGUSOM 12522 CANYON RD. E3156
WATERWORKS PUYALLUP, WA 98373-6022
To:
Doug Schrock
doug.schrock@ferguson.com
18:14:27 SEP 09 2024
Phone: 253-538-8275
Fax: 253-531-9909
ments:
FERGUSON WATERWORKS #3156
Price Quotation
Phone: 253-538-8275
Fax: 253-531-9909
Bid No:
B020490
Cust Phone:
360-876-4407
Bid Date:
09/09/24
Terms:
NET 10TH PROX
Quoted By:
DGS
Customer:
CITY OF PORT ORCHARD
Ship To:
CITY OF PORT ORCHARD
METER ACCOUNT
METER ACCOUNT
216 PROSPECT ST
216 PROSPECT ST
PORT ORCHARD, WA 98366
PORT ORCHARD, WA 98366
Cust PO#:
SENSUS
Job Name:
IPERLS & OMNIS
Item
S14S1 FDXX
SR1X1XX2FXUXXXND
SR2X1XX2FXUXXXND
SC3X3XXBFISXXXND
SC4X3XXBF1SXXXND
Description
LF 1 IPERL 1CF SM 6 TRPL 2W
1.5 OMNI+ R2 100CF AMR 13LL
2 OMNI+ R2 100CF AMR 17LL
3 OMNI+ C2 100CF AMR 1 FPL 17LL
4 OMNI+ C2 100CF AMR 1 FPL 20LL
ALL PROGRAMMED TO 1000GAL
Quantity Net Price UM Total
65
279.410
EA
18161.65
61
723.230
EA
44117.03
44
1014.750
EA
44649.00
4
2271.200
EA
9084.80
2
3944.710
EA
7889.42
Net Total: $123901.90
Tax: $11522.88
Freight: $0.00
Total: $135424.78
Quoted prices are based upon receipt of the total quantity for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BE
AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. QUOTES FOR PRODUCTS SHIPPED FOR RESALE
ARE NOT FIRM UNLESS NOTED OTHERWISE.
Page 1 of 1
CONTRACTOR CUSTOMERS: IF YOU HAVE DBE/MBE/WBE//VBE/SDVBE/SBE GOOD FAITH EFFORTS DIVERSITY GOALS/ REQUIREMENTS ON A
FEDERAL, STATE, LOCAL GOVERNMENT, PRIVATE SECTOR PROJECT, PLEASE CONTACT YOUR BRANCH SALES REPRESENATIVE
IMMEDIATELY PRIOR TO RECEIVING A QUOTE/ORDER.
Seller not responsible for delays, lack of product or increase of pricing due to causes beyond our control, and/or based upon
Local, State and Federal laws governing type of products that can be sold or put into commerce. This Quote is offered contingent upon the
Buyer's acceptance of Seller's terms and conditions, which are incorporated by reference and found either following this document, or
on the web at https://www.ferguson.com/content/website-info/terms-of-sale
Govt Buyers: All items are open market unless noted otherwise.
HOW ARE WE DOING? WE WANT YOUR FEEDBACK!
Scan the QR code or use the link below to
complete a survey about your bids:
0 https://survey.medallia.com/?bidsorder&fc=1604&on=987
Docusign Envelope ID: 9E6B7358-46D6-4650-87BF-81 F8C06ED386
CITY OF PORT ORCHARD
SOLE SOURCE VENDOR STATEMENT
Date:
To: City Clerk's Office to file with contract
From: Public Works Department — Denis Ryan, Public Works Director
To Whom It May Concern:
This form justifies the proposed sole source purchase described below. In accordance with State of
Washington regulations (RCW 39.04.280), City of Port Orchard must procure material, equipment,
supplies and services by competitive means when the purchase is in excess of $7,500. However, in
unusual circumstances the competitive process may be waived and sole source purchasing approved,
provided the requesting party can adequately justify its use.
Sole source purchases are defined as clearly and legitimately limited to a single supplier. Sole source
purchases are normally not allowed except when based upon strong technological grounds such as
operational compatibility with existing equipment and related parts or upon a clearly unique and
cost effective feature requirement. The use of sole source purchases shall be limited only to those
specific instances which are totally justified to satisfy compatibility or technical performance needs.
If one of the reasons 1 through 3 below applies to this purchase, you need only to check the
applicable reason and describe item being purchased below. If reason 4 apply, please provide the
item description and explanation below.
1. [X ] Licensed, copyrighted, or patented products or services that only one vendor provides.
2. [X ] New equipment or products that must be compatible with existing equipment or products.
3. [X ] Proprietary or custom-built software or information systems that only one vendor provides.
4. [ ] Products or services where only one vendor meets the required certifications or statutory requirements.
Item Description:
FERGUSON WATERWORKS - Sensus Water meters (SRII & iPerl) and related equipment/software and training (if
applicable), base station/electronics.
If explanations 4 is used, please provide an explanation below. Explain why the identified vendor is
recommended:
Signed Department Directo or Designee