001-21 - Herrera Environmental Consultants, Inc. - ContractCITY OF PORT ORCHARD PROFESSIONAL SERVICES AGREEMENT
THIS Agreement is made effective as of the 26th day of January 2021, by and between the City of
Port Orchard, a municipal corporation, organized under the laws of the State of Washington, whose address
is:
CITY OF PORT ORCHARD, WASHINGTON (hereinafter the "CITY")
216 Prospect Street
Port Orchard, Washington 98366
Contact: Mayor Robert Putaansuu Phone: 360.876.4407 Fax: 360.895.9029
And Herrera Environmental Consulting, Inc., a corporation, organized under the laws of the State
of Washington, doing business at:
Herrera Environmental Consultants, Inc.
2200 6' Ave Suite 110
Seattle, WA 98121
Contact: Matt Fontaine, P.E.
Associate Engineer
(hereinafter the "CONSULTANT")
Phone:360-265-8031 Email: mfontaine@herrerainc.com
for professional services in connection with the following Project:
2021 Stormwater & Watersheds Comprehensive Plan — Phase I
TERMS AND CONDITIONS
1. Services by Consultant.
A. The Consultant shall perform the services described in the Scope of Work attached to this
Agreement as Exhibit "A." The services performed by the Consultant shall not exceed the Scope of Work
without prior written authorization from the City. In performing such services, the Consultant shall at all
times comply with all Federal, State, and local laws and regulations applicable to the performance of such
services. The Consultant shall perform the services diligently and completely in accordance with
professional standards of conduct and performance for Consultant's profession.
B. The City may from time to time require changes or modifications in the Scope of Work.
Such changes, including any decrease or increase in the amount of compensation, shall be agreed to by the
parties and incorporated in written amendments to the Agreement.
2. Schedule of Work.
A. The Consultant shall perform the services described in the Scope of Work in accordance
with the tasks identified within Exhibit "A, B & C" and the terms of this Agreement. If delays beyond the
Consultant's reasonable control occur, the parties will negotiate in good faith to determine whether an
extension is appropriate.
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B. The Consultant is authorized to proceed with services upon receipt of a written Notice to
Proceed.
3. Terms. This Agreement shall commence on January. 26, 2021("Commencement Date") and shall
terminate December 31 2021 unless extended or terminated in writing as provided herein. The
City reserves the right to offer two (2) one-year extensions prior to contract expiration to
retain the selected company's services.
4.
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Compensation.
LUMP SUM. Compensation for these services shall be a Lump Sum of $
x TIME AND MATERIALS NOT TO EXCEED. Compensation for these services shall not exceed
$235,515 without written authorization and will be based on the list of billing rates and
reimbursable expenses attached hereto as Exhibit `B."
❑ TIME AND MATERIALS. Compensation for these services shall be on a time and materials basis
according to the list of billing rates and reimbursable expenses attached hereto as Exhibit " "
❑ OTHER.
5. Payment.
A. The Consultant shall maintain time and expense records and provide them to the City
monthly after services have been performed, along with monthly invoices in a format acceptable to the City
for work performed to the date of the invoice.
B. All invoices shall be paid by City warrant within thirty (30) days of receipt of a proper
invoice. If the City objects to all or any portion of any invoice, it shall so notify the Consultant of the same
within fifteen (15) days from the date of receipt and shall pay that portion of the invoice not in dispute, and
the parties shall immediately make every effort to settle the disputed portion.
C. The Consultant shall keep cost records and accounts pertaining to this Agreement available
for inspection by City representatives for three (3) years after final payment unless a longer period is
required by a third -party agreement. Copies shall be made available on request.
D. On the effective date of this Agreement (or shortly thereafter), the Consultant shall comply
with all federal and state laws applicable to independent contractors, including, but not limited to, the
maintenance of a separate set of books and records that reflect all items of income and expenses of the
Consultant's business, pursuant to Revised Code of Washington (RCW) 51.08.195, as required by law, to
show that the services performed by the Consultant under this Agreement shall not give rise to an employer -
employee relationship between the parties, which is subject to Title 51 RCW, Industrial Insurance.
E. If the services rendered do not meet the requirements of the Agreement, the Consultant will
correct or modify the work to comply with the Agreement. The City may withhold payment for such work
until the work meets the requirements of the Agreement.
6. Discrimination and Compliance with Laws
A. The Consultant agrees not to discriminate against any employee or applicant for
employment or any other person in the performance of this Agreement because of race, creed, color,
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national origin, marital status, sex, age, disability, or other circumstance prohibited by federal, state, or
local law or ordinance, except for a bona fide occupational qualification.
B. Even though the Consultant is an independent contractor with the authority to control and
direct the performance and details of the work authorized under this Agreement, the work must meet the
approval of the City and shall be subject to the City's general right of inspection to secure the satisfactory
completion thereof. The Consultant agrees to comply with all federal, state and municipal laws, rules and
regulations that are now effective or become applicable within the term(s) of this Agreement to the
Consultant's business, equipment and personnel engaged in operations covered by this Agreement or
accruing out of the performance of such operations.
C. The Consultant shall obtain a City of Port Orchard business license prior to commencing
work pursuant to a written Notice to Proceed.
D. Violation of this Paragraph 6 shall be a material breach of this Agreement and grounds for
cancellation, termination, or suspension of the Agreement by the City, in whole or in part, and may result
in ineligibility for further work for the City.
7. Relationship of Parties. The parties intend that an independent contractor -client relationship will
be created by this Agreement. As the Consultant is customarily engaged in an independently established
trade which encompasses the specific service provided to the City hereunder, no agent, employee,
representative or sub -consultant of the Consultant shall be or shall be deemed to be the employee, agent,
representative or sub -consultant of the City. In the performance of the work, the Consultant is an
independent contractor with the ability to control and direct the performance and details of the work, the
City being interested only in the results obtained under this Agreement. None of the benefits provided by
the City to its employees, including but not limited to compensation, insurance, and unemployment
insurance, are available from the City to the employees, agents, representatives or sub -consultants of the
Consultant. The Consultant will be solely and entirely responsible for its acts and for the acts of its agents,
employees, representatives and sub -consultants during the performance of this Agreement. The City may,
during the term of this Agreement, engage other independent contractors to perform the same or similar
work that the Consultant performs hereunder.
8. Suspension and Termination of Agreement
A. Termination without cause. This Agreement may be terminated by the City at any time for
public convenience, for the Consultant's insolvency or bankruptcy, or the Consultant's assignment for the
benefit of creditors.
B. Termination with cause. This Agreement may be terminated upon the default of the
Consultant and the failure of the Consultant to cure such default within a reasonable time after receiving
written notice of the default.
C. Rights Upon Termination.
1. With or Without Cause. Upon termination for any reason, all finished or unfinished
documents, reports, or other material or work of the Consultant pursuant to this Agreement shall
be submitted to the City, and the Consultant shall be entitled to just and equitable compensation for
any satisfactory work completed prior to the date of termination, not to exceed the total
compensation set forth herein. The Consultant shall not be entitled to any reallocation of cost,
profit or overhead. The Consultant shall not in any event be entitled to anticipated profit on work
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not performed because of such termination. The Consultant shall use its best efforts to minimize
the compensation payable under this Agreement in the event of such termination. Upon
termination, the City may take over the work and prosecute the same to completion, by contract or
otherwise.
2. Default. If the Agreement is terminated for default, the Consultant shall not be
entitled to receive any further payments under the Agreement until all work called for has been
fully performed. Any extra cost or damage to the City resulting from such default(s) shall be
deducted from any money due or coming due to the Consultant. The Consultant shall bear any extra
expenses incurred by the City in completing the work, including all increased costs for completing
the work, and all damage sustained, or which may be sustained, by the City by reason of such
default.
D. Suspension. The City may suspend this Agreement, at its sole discretion. Any
reimbursement for expenses incurred due to the suspension shall be limited to the Consultant's reasonable
expenses, and shall be subject to verification. The Consultant shall resume performance of services under
this Agreement without delay when the suspension period ends.
E. Notice of Termination or Suspension. If delivered to the Consultant in person, termination
shall be effective immediately upon the Consultant's receipt of the City's written notice or such date as
stated in the City's notice of termination, whichever is later. Notice of suspension shall be given to the
Consultant in writing upon one week's advance notice to the Consultant. Such notice shall indicate the
anticipated period of suspension. Notice may also be delivered to the Consultant at the address set forth in
Section 15 herein.
9. Standard of Care. The Consultant represents and warrants that it has the requisite training, skill
and experience necessary to provide the services under this Agreement and is appropriately accredited and
licensed by all applicable agencies and governmental entities. Services provided by the Consultant under
this Agreement will be performed in a manner consistent with that degree of care and skill ordinarily
exercised by members of the same profession currently practicing in similar circumstances.
10. Ownership of Work Product,
A. All data, materials, reports, memoranda, and other documents developed under this
Agreement whether finished or not shall become the property of the City, shall be forwarded to the City at
its request and may be used by the City as it sees fit. Upon termination of this Agreement pursuant to
paragraph 8 above, all finished or unfinished documents, reports, or other material or work of the Consultant
pursuant to this Agreement shall be submitted to the City. Any reuse or modification of such documents,
reports or other material or work of the Consultant for purposes other than those intended by the Consultant
in its scope of services under this Agreement shall be at the City's risk.
B. All written information submitted by the City to the Consultant in connection with the
services performed by the Consultant under this Agreement will be safeguarded by the Consultant to at
least the same extent as the Consultant safeguards like information relating to its own business. If such
information is publicly available or is already in the Consultant's possession or known to it, or is rightfully
obtained by the Consultant from third parties, the Consultant shall bear no responsibility for its disclosure,
inadvertent or otherwise. The Consultant is permitted to disclose any such information only to the extent
required by law, subpoena or other court order.
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11. Work Performed at the Consultant's Risk. The Consultant shall take all precautions necessary
and shall be responsible for the safety of its employees, agents and sub -consultants in the performance of
the work hereunder, and shall utilize all protection necessary for that purpose. All work shall be done at
the Consultant's own risk, and the Consultant shall be responsible for any loss of or damage to materials,
tools, or other articles used or held by the Consultant for use in connection with the work.
12. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials,
employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits,
including all legal costs and attorneys' fees, arising out of or resulting from the acts, errors or omissions of
the Consultant in performance of this Agreement, except for injuries or damages caused by the sole
negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then,
in the event of liability for damages arising out of bodily injury to persons or damages to property caused
by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials,
employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the
Consultant's negligence. The provisions of this section shall survive the expiration or termination of this
Agreement.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE
INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF
IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES
OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE
MUTUALLY NEGOTIATED THIS WAIVER.
13. Insurance. The Consultant shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Consultant, its agents, representatives, or
employees.
A. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
1. Automobile Liabilfty insurance covering all owned, non -owned, hired and leased
vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01
or a substitute form providing equivalent liability coverage. If necessary, the policy
shall be endorsed to provide contractual liability coverage.
2. Commercial General Liabifty insurance shall be written on ISO occurrence form CG
00 01 or a substitute form providing equivalent liability coverage and shall cover
liability arising from premises, operations, independent contractors and personal injury
and advertising injury. The City shall be named by endorsement as an additional
insured under the Consultant's Commercial General Liability insurance policy with
respect to the work performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of the
State of Washington.
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Professional Liability insurance appropriate to the Consultant's profession.
B. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident.
2. Commercial General LiAhLlfty insurance shall be written with limits no less than
$1,000,000 each occurrence, $2,000,000 general aggregate.
3. Workers' Compensation Employer's Liability each accident $1,000,000, Employer's
Liability Disease each employee $1,000,000, and Employer's Liability Disease —
Policy Limit $1,000,000.
4. Professional Liability insurance shall be written with limits no less than $1,000,000
per claim and $1,000,000 policy aggregate limit.
C. Other Insurance Provisions
The insurance policies are to contain, or be endorsed to contain, the following provisions for
Automobile Liability, Professional Liability and Commercial General Liability insurance:
1. The Consultant's insurance coverage shall be primary insurance as respect the City.
Any insurance, self-insurance, or insurance pool coverage maintained by the City shall
be excess of the Consultant's insurance and shall not contribute with it.
2. The Consultant shall provide the City with written notice of any policy cancellation,
within two business days of their receipt of such notice.
3. The City will not waive its right to subrogation against the Consultant. The
Consultant's insurance shall be endorsed acknowledging that the City will not waive
their right to subrogation. The Consultant's insurance shall be endorsed to waive the
right of subrogation against the City, or any self-insurance, or insurance pool coverage
maintained by the City.
4. If any coverage is written on a "claims made" basis, then a minimum of a three (3) year
extended reporting period shall be included with the claims made policy, and proof of
this extended reporting period provided to the City.
D. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII.
E. Verification of Coverage
The Consultant shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement,
evidencing the insurance requirements of the Consultant before commencement of the work.
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14. Assigning or Subcontracting. The Consultant shall not assign, transfer, subcontract or encumber
any rights, duties, or interests accruing from this Agreement without the express prior written consent of
the City, which consent may be withheld in the sole discretion of the City.
15. Notice. Any notices required to be given by the City to the Consultant or by the Consultant to the City
shall be in writing and delivered to the parties at the following addresses:
Robert Putaansuu
Mayor
216 Prospect Street
Port Orchard, WA 98366
Phone: 360.876.4407
Fax: 360.895.9029
CONSULTANT
Matt Fontaine, P.E. Associate Engineer
Herrera Environmental Consultants, Inc.
2200 6' Ave, Ste. 1100
Seattle, WA 98121
Phone: 360-265-8031
16. Resolution of Disputes and Governing Law.
A. Should any dispute, misunderstanding or conflict arise as to the terms and conditions
contained in this Agreement, the matter shall first be referred to the Mayor, who shall determine the term
or provision's true intent or meaning. The Mayor shall also decide all questions which may arise between
the parties relative to the actual services provided or to the sufficiency of the performance hereunder.
B. If any dispute arises between the City and the Consultant under any of the provisions of
this Agreement which cannot be resolved by the Mayor's determination in a reasonable time, or if the
Consultant does not agree with the Mayor's decision on a disputed matter, jurisdiction of any resulting
litigation shall be filed in Kitsap County Superior Court, Kitsap County, Washington.
C. This Agreement shall be governed by and construed in accordance with the laws of the
State of Washington. In any suit or action instituted to enforce any right granted in this Agreement, the
substantially prevailing party shall be entitled to recover its costs, disbursements, and reasonable attorneys'
fees from the other party.
17. General Provisions.
A. Non -waiver of Breach. The failure of either party to insist upon strict performance of any
of the covenants and agreements contained herein, or to exercise any option herein contained in one or more
instances, shall not be construed to be a waiver or relinquishment of said covenants, agreements, or options,
and the same shall be in full force and effect.
B. Modification. No waiver, alteration, modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and
the Consultant.
C. Severability. The provisions of this Agreement are declared to be severable. If any
provision of this Agreement is for any reason held by a court of competent jurisdiction to be invalid or
unconstitutional, such invalidity or unconstitutionality shall not affect the validity or constitutionality of
any other provision.
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D. Entire Agreement. The written provisions of this Agreement, together with any Exhibits
attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City,
and such statements shall not be effective or be construed as entering into or forming a part of or altering
in any manner whatsoever, the Agreement or the Agreement documents. The entire agreement between
the parties with respect to the subject matter hereunder is contained in this Agreement and the Exhibits
attached hereto, which may or may not have been dated prior to the execution of this Agreement. All of
the above documents are hereby made a part of this Agreement and form the Agreement document as fully
as if the same were set forth herein. Should any language in any of the Exhibits to this Agreement conflict
with any language contained in this Agreement, then this Agreement shall prevail.
18. Title VI
The City of Port Orchard, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252,
42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation
subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the
Department of Transportation issued pursuant to such Act, must affirmatively insure that its contracts
comply with these regulations.
Therefore, during the performance of this Agreement, the Consultant, for itself, its assignees, and
successors in interest agrees as follows:
1. Compliance with Regulations: The Consultant will comply with the Acts and the Regulations
relative to Nondiscrimination in Federally -assisted programs of the U.S. Department of
Transportation, Federal Highway Administration (FHWA), as they may be amended from time to
time, which are herein incorporated by reference and made a part of this Agreement.
2. Nondiscrimination: The Consultant, with regard to the work performed by it during this
Agreement, will not discriminate on the grounds of race, color, national origin, sex, age,
disability, income -level, or LEP in the selection and retention of subcontractors, including
procurements of materials and leases of equipment. The Consultant will not participate directly or
indirectly in the discrimination prohibited by the Acts and the Regulations as set forth in
Appendix A, attached hereto and incorporated herein by this reference, including employment
practices when this Agreement covers any activity, project, or program set forth in Appendix B of
49 C.F.R. part 21.
Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all
solicitations, either by competitive bidding, or negotiation made by the Consultant for work to be
performed under a subcontract, including procurements of materials, or leases of equipment, each
potential subcontractor or supplier will be notified by the Consultant of the Consultant's
obligations under this Agreement and the Acts and the Regulations relative to Non-discrimination
on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP.
4. Information and Reports: The Consultant will provide all information and reports required by
the Acts, the Regulations and directives issued pursuant thereto and will permit access to its
books, records, accounts, other sources of information, and its facilities as may be determined by
the City or the FHWA to be pertinent to ascertain compliance with such Acts, Regulations, and
instructions. Where any information required of the Consultant is in the exclusive possession of
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another who fails or refuses to furnish the information, the Consultant will so certify to the City
or the FHWA, as appropriate, and will set forth what efforts it has made to obtain the information.
Sanctions for Noncompliance: In the event of the Consultant's noncompliance with the Non-
discrimination provisions of this Agreement, the City will impose such contract sanctions as it or
the FHWA may determine to be appropriate, including, but not limited to:
1. withholding payments to the Consultant under the Agreement until the contractor
complies; and/or
2. cancelling, terminating, or suspending the Agreement, in whole or in part.
6. Incorporation of Provisions: The Consultant will include the provisions of paragraphs one
through six in every subcontract, including procurements of materials and leases of equipment,
unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The Consultant
will take action with respect to any subcontract or procurement as the City or the FHWA may
direct as a means of enforcing such provisions including sanctions for noncompliance. Provided,
that if the Consultant becomes involved in, or is threatened with litigation by a subcontractor, or
supplier because of such direction, the Consultant may request the City to enter into any litigation
to protect the interests of the City. In addition, the Consultant may request the United States to
enter into the litigation to protect the interests of the United States.
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year set forth
above.
CITY OF PORT ORCHARD, CONSULTANT
WASHINGTON
By: By: --
Robert Putaans u, Mayor Theresa Wood, Vice President
ATTESTI NTICAT.9l Name:
By: _ Title:
Brandy Rinearson, S&4C
City Clerk
APPROVED AS TO FORM:
By:
Charlotte A. Archer, City Attorney
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Vice President
APPENDIX A
During the performance of this Agreement, the Consultant, for itself, its assignees, and successors in
interest agrees to comply with the following non-discrimination statutes and authorities; including but not
limited to:
Pertinent Non -Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 C.F.R. Part 21.
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been
acquired because of Federal or Federal -aid programs and projects);
• Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the
basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 C.F.R. Part 27;
• The Age Discrimination Act of 1975, as amended, (42 U S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 USC§ 471, Section 4 7123), as amended,
(prohibits discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs
or activities" to include all of the programs or activities of the Federal -aid recipients, sub -
recipients and contractors, whether such programs or activities are Federally funded or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis
of disability in the operation of public entities, public and private transportation systems, places
of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as
implemented by Department of Transportation regulations at 49 C.P.R. parts 37 and 38;
The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low -Income Populations, which ensures discrimination against minority
populations by discouraging programs, policies, and activities with disproportionately high and
adverse human health or environmental effects on minority and low-income populations;
• Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes discrimination
because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take
reasonable steps to -ensure that LEP persons have meaningful access to your programs (70 Fed.
Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).
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EXHIBIT A - SCOPE
CITY OF PORT ORCHARD 2021
STORMWATER AND WATERSHEDS
COMPREHENSIVE PLAN: PHASE 1
On November 18, 2020, the City of Port Orchard (the City) authorized Herrera Environmental
Consultants, Inc. (Herrera) to prepare a scope of services and cost estimate to provide support
for the City's Stormwater and Watersheds Comprehensive Plan (SWCP).
This scope of work is for Phase 1 activities and deliverables. Phase 1 will inform development of
the scope for Phase 2 activities and deliverables. Phase 2 will complete tasks resulting in the final
City of Port Orchard 2021 Stormwater and Watersheds Comprehensive Plan. This scope of
services includes a discussion of the activities, assumptions (including city responsibilities), and
deliverables associated with the project tasks:
• Task 1.0 — Project Kickoff and Review Existing Documentation
IN
Task 2.0 — Stormwater Program Evaluation and Levels of Service........................................5
• Task 3.0 — Stormwater Watersheds Assessment..........................................................................7
• Task 4.0 - Capital Improvement Plan..............................................................................................10
• Task 5.0 — Public Participation...........................................................................................................12
• Task 6.0 — Financial Analysis.............................................................................................................13
• Task 7.0 — Project Management/Contract Administration....................................................15
• Task 8.0 — Contingency.......................................................................................................................16
The Consultant team (Consultant) for this project includes Herrera, FCS GROUP, Reid Middleton,
and Geoengineers. AES Consulting, Inc (AES) and Applied Professional Services (APS) are also on
the team to provide professional land survey and pipe inspection services if needed, though
these tasks that not included in the scope of work at this time and costs would be covered by
contingency funds or in Phase 2. All deliverables listed are electronic files and all meetings or
workshops are online or on the phone unless otherwise noted. The City will provide
consolidated comments on all draft deliverables.
Consultant's services shall be limited to those expressly set forth herein. If the service is not
specifically identified herein, it is expressly excluded. Consultant shall have no other obligations,
HERRERA
Exhibit A (Proposal Scope)
January 12, 2021 Page 1 of 16
DRAFT - SCOPE OF SERVICES
duties, or responsibilities associated with the project except as expressly provided in this
Agreement.
TASK LO - PROJECT KICKOFF AND REVIEW EXISTING
DOCUMENTATION
The Consultant will coordinate with the City's project manager and other City staff as
appropriate to gather and evaluate applicable data, reports, maps, financial and policy
information, and other information related to the City's Stormwater Management Program
(SWMP), watersheds partially or fully located within the City limits, and Capital Improvement
Program (CIP) needs. Following initial documentation review a project kickoff workshop will be
held to discuss data gaps, City goals and priorities for the project, and to provide an
interdepartmental awareness of the project.
Subtask 1.1 Data Review
Consultant will work with the City Project Manager to acquire documents and data relevant to
the project. The documents listed below, and other relevant documents deemed important by
the City or consultant team, will be provided to the Consultant.
Consultant will review the following information:
• CIP related information described above
• 2018 Comprehensive Plan and 2020 Plan Updates
• Groundwater and wellhead protection data in GIS
• Foster Rights Pilot Program Documents
• Public Works Engineering Standards
i Stormwater Policies and Procedures
• Draft Asset Management Plan
• Stormwater Management Program Annual Reports
• Documentation related to complete capital improvement projects (CIPs) and identified
CIP needs
• List of known stormwater issues to be addressed in the SWCP
t HERRERA
Exhibit A (Proposal Scope)
January 12, 2021
DRAFT - SCOPE OF SERVICES
• Watershed Reports, water quality and habitat data, and/or analysis applicable to the City
• Geographic information system (GIS) data including existing stormwater system,
drainage basins, soils, water resources, utilities, land uses, aerial photos, wellhead
protection areas, streets, topography, zoning, tax lots, buildings, public stormwater
facilities, and private stormwater facilities.
• Record drawings (as-builts) for stormwater facilities that require rehabilitation or
replacement (as applicable).
• Information on the City's existing SWM operations and maintenance (O&M) program,
asset management program, mapping and inspection program.
• Background information and reports on the City's current Stormwater Utility fee and
other information related to financial policy.
• Development project submittals that relate to issues that will be addressed in the SWCP
• Water and Sewer Utility Plans that are relevant examples to follow on this project
Subtask 1.2 - Project Kickoff Workshop
Consultant will convene a project kickoff workshop with City staff from the stormwater utility,
planning, engineering, and other internal stakeholders as identified by the City Project Manager.
Topics may include:
• Overall SWM program status (what is working and where is there room for improvement)
• Stormwater program NPDES Permit compliance, goals, and priorities
• O&M of City stormwater facilities and facilities in the right of way
• Asset management
• Storm system infrastructure needs and known problems
• Capital facility program planning
• Regional facility program planning
• Levels of service
• Project schedule and phasing
Exhibit A (Proposal Scope)
HERRERA
January 12, 2021
Page 3 of 16
DRAFT - SCOPE OF SERVICES
• Pollution prevention procedures (street sweeping and catch basin cleaning)
• Areas and stormwater facilities in need of rehabilitation
• Opportunities and constraints related to implementing low impact development (LID)
approaches
• Flooding issues
• Habitat and water quality issues
• Future development areas and concerns
■ Downtown modeling analysis results and near -term modeling needs
• Other information that City staff identify for SWCP planning purposes, such as potential
stormwater needs that could result from annexation of new areas, coordination with
surrounding jurisdictions, etc.
Assumptions
• The City will provide the above information or will direct Consultant to readily available
electronic data sources as appropriate.
City staff will provide a list of areas with known capacity issues, water quality issues,
habitat problem areas, areas in need of system rehabilitation / replacement, areas where
system expansion is needed, and other site specific problem/project information that is
relevant to the development of the stormwater capital improvement program. The City
will rank each item on the list as low/medium/high and a brief justification of their
ranking.
• The City will provide a list of attendees and their email addresses for the Project Kickoff
Workshop.
• The City will review the draft agenda and attendee list.
• Five Consultant staff will attend the workshop.
• One conference call is assumed for planning the workshop and three Consultant
members will attend the call.
HERRERA
Exhibit A IPrapoaal Scope) _
January 12, 2021 , 16
DRAFT - SCOPE OF SERVICES
Deliverables
• E-mail communication summarizing information collected and reviewed, identifying data
gaps, and requesting additional data (if needed).
• Draft and Final Workshop Agenda and invitation list.
• Meeting Notes from Workshop.
TASK 2.0 - STORMWATER PROGRAM EVALUATION AND
LEVELS OF SERVICE
Task 2.0 will focus on the Stormwater and Watersheds Program goals and NPDES permit
requirements, compliance status, and levels of service.
The level of service framework will identify goals for each program area and the extent to which
each goal will be achieved by each level of service. The level of service framework will define
outcomes, whereas the level of service matrix will define the activities, projects, and cost that are
needed to achieve each outcome. A higher level of specificity in the level of service framework,
asset management, and operations and maintenance chapters will be completed during SWCP
development in Phase 2. Additionally, the level of service framework developed in this task will
be used for capital planning and financial analysis in Phase 2.
Consultant will convene a series of two meetings that are topic specific with City staff identified
by the City Project Manager. The goals of the meetings are to further refine the following:
development of program goals, program gaps and needs, and levels of service framework. The
framework may be complimentary to existing frameworks currently used for the City Sewer and
Water Utilities.
Subtask 2.1 - Meetings with City and Consultant Staff
A series of 2 meetings will be held: (1) goals and program activities relate to each level of service
and (2) stormwater program details.
The appropriate staff to be included in each meeting and will vary depending on the topic. Staff
that may be included are representatives from Community and Economic Development, Parks
and Recreation, and Public Works Department, and the Finance Department. Consultant will
develop a simple questionnaire for City staff to complete before the series of meetings to guide
the discussions.
Exhibit A (Proposal Scope)
4 HERRERA
January 12, 2021
Page 5of16
DRAFT - SCOPE OF SERVICES
Subtask 2.2 Develop Stormwater Management Program /
Utility Levels of Service
Consultant will work with the City to develop the Goals and Levels of Service incorporating
background and existing data review, the Initial Kickoff Workshop and the focused meetings
with City Staff as described above. Levels of Service outcomes will be quantifiable to the extent
feasible.
This subtask will have three primary steps:
1. Define SWMP / utility areas (e.g., regulatory compliance, flood reduction, water
quality improvement, habitat improvement, environmental enhancement,
groundwater protection, water rights).
2. Prepare a draft service level framework that defines
a. Program area
b. Goals for each program / utility area
c. Outcomes for each level of service in each program area.
o Bronze level of service
o Silver level of service
o Gold level of service
3. Revise the level of service framework based on City comments
Consultant will coordinate with the City team to revise and refine the service level definitions.
The program areas, goals, and outcomes will form the framework that will be used in future
tasks.
Subtask 2.3-Stormwater Program Needs Assessment
Consultant will use the results of the meetings, data review, and input to compare the status of
SWMP elements with regulatory drivers and internal City needs, requirements, and long-term
goals. Consultant will identify gaps in program coverage and work with the City to develop a
plan that addresses those gaps. Consultant will identify options for addressing gaps in program
coverage and program needs, such as additional funding, equipment, staffing, stakeholder
concerns, budgetary needs, policy changes or updates, and planning considerations. The needs
assessment will include an evaluation of the future full time equivalent (FTE) staffing needs of
the City to implement programmatic activities necessary over the next National Pollutant
Exhibit A (Proposal Scope)
January 12, 2021
Vi HERRERA
Page 6 of 16
DRAFT - SCOPE OF SERVICES
Discharge Elimination System (NPDES) Phase II Municipal Stormwater Permit term compared to
current FTE levels.
Results will be presented for multiple levels of service for the SWMP.
Assumptions
• Up to 2 Consultant staff members will lead the 2 meetings with City staff. Two 2-hour
meetings are assumed. Consultant will submit a draft agenda and invitation list for City
review for each meeting.
• The City will identify and invite appropriate staff to participate in each meeting.
• The City will review a SWM program questionnaire, provided by the Consultant, and
provide consolidated feedback to the Consultant at least 1 week prior to the workshop.
• The City will review and provide consolidated feedback to the Consultant, and distribute
final meeting notes.
• The City will review the draft program needs assessment and levels of service technical
memorandum and provide consolidated feedback to the Consultant.
Deliverables
• Draft and final Meeting Agendas for 3 meetings
Draft and final meeting notes
• SWMP questionnaire
• Draft and updated level of service framework
• Draft technical memorandum presenting the stormwater program plan, needs
assessment with multiple levels of service, to be updated in Phase 2.
TASK 3.0 - STORMWATER WATERSHEDS ASSESSMENT
This task will complete the first part of the Ecology Permit requirement for the Stormwater
Management Action Plan (SMAP). The first part is titled "Assess Receiving Water Conditions"
(due to Ecology March 31, 2022). A draft technical memorandum summarizing the watershed
assessment and stormwater influence analysis methods will be produced to inform Phase 2
activities related to SMAP.
Exhibit A (Proposal Scope) tij HERRERA
January 12, 2021 Page 7 of 16
DRAFT - SCOPE OF SERVICES
Task 3.0 will inform Phase 2 of this project to complete the "Receiving Water Prioritization" (due
to Ecology June 30, 2022) and the Water Quality and Habitat Conditions Chapter of the SWCP.
The stakeholder and public involvement for "Receiving Water Prioritization" phase will be
combined with other project related outreach in Phase 2.
Subtask 3.1 - Stormwater Watersheds Assessment
The focus will be to complete the first phase, "Assess Receiving Water Conditions", as per the
Ecology SMAP Guidance. The 4 steps are:
1) Delineate basins and identify receiving waters,
2) Assess receiving water conditions,
3) Assess stormwater management influence and
4) Assess relative conditions and contributions.
Upon completion of the 4 steps a complete picture of the receiving water beneficial uses and
stormwater influences across the landscape are readily summarized for further prioritization in
Phase 2 as required by the NPDES Phase II Permit.
1) Delineate Basins and Identify Receiving Waters
Basin delineation will begin with Consultant reviewing the City's basin and subbasin delineation
GIS data and make corrections where problems are identified:
■ Review for areas that are double -counted or missing from the delineation
■ Review for areas where the basin delineation doesn't account for the influence of the (i.e.
places where pipes and ditches alter the natural [topographic] basin boundaries)
Updated basin delineations will be provided to the City for review prior to calculating basin
statistics. Associated receiving water segments, such as creeks, wetlands, and marine shoreline
will be assigned to basins and/or subbasins, based upon stormwater influence including flow
control exempt, shoreline discharges, and flow control required.
2) Assess Receiving Water Conditions
Receiving water conditions will be determined by collating existing data related to beneficial
uses (such as shellfish, salmon, recreation) and status of water quality and habitat conditions
from a variety of established local and regional data sources. Watershed processes will be
summarized based upon the Puget Sound Characterization Study and the Net Deposition
Exhibit A (Proposal Scope)
January 12, 2021
4 HERRERA
Page 8 of 16
DRAFT - SCOPE OF SERVICES
Analysis for Shoreline Sediment processes. Habitat and biological conditions will be summarized
separately and incorporated into the overall receiving water conditions assessment.
3) Assess Stormwater Management Influence
Stormwater management influence factors will be determined based upon landscape -scale data.
Existing data or data that can be generated with minimal effort and determined to be most
representative of stormwater management influences will be assembled to preliminarily identify
greatest impacts to receiving waters. Landscape -scale data may include: percent of basin within
the City limits and UGA, percent impervious area, areas managed by existing stormwater
facilities (to the extent data is available), percent forested, land use percentages, stream miles,
wetland acreage, number of stormwater outfalls, number of fish passage barriers, percent
undeveloped / underdeveloped, road density, population, wellhead protection areas, flow
control required areas, flow control exempt areas, low vs. high pollutant loading subbasins, road
crossings per mile, future growth, underutilized stormwater facilities, low vs. high hydrological
impacts, social equity data and other statistics related to stormwater influences on receiving
waters. Priority influences will be incorporated into heat maps to foster discussion and assist
with future efforts for prioritization and ranking.
4) Assess Relative Conditions and Contributions
This step is a culmination of the previous data gathering and assembly information for
watersheds, receiving waters and beneficial uses to begin preliminary prioritization based upon
restoration and protection goals. Working with the City Project Manager, an approach for
"protection" and "restoration" as opposed to "conservation" and "development" for stormwater
investments, along with likely existing stormwater and habitat restoration projects, will be
developed in draft form. An additional consideration to document will be planned and expected
future land uses in the basins. Priority basins may be identified at this stage.
Subtask 3.2 - Watershed Assessment Deliverable for
Ecology Submittal Report
A draft summary table "Watershed Inventory' will be assembled for the City to review. A draft
technical memorandum summarizing the watershed assessment and stormwater influence
analysis methods will be produced. The inventory and technical memo describing the analysis
methods will be available for comment by stakeholders in Phase 2.
Assumptions
■ The City will provide GIS mapping of basin delineation
■ The City will provide water quality, flow, and related data for watershed and habitat
condition assessment
Exhibit A (Proposal Scope)
0 HERRERA
January 12, 2021 Page 9 of 16
DRAFT - SCOPE OF SERVICES
• Consultant will assess watershed processes and receiving water conditions from existing
local and regional data
• The City will identify stormwater system age of construction for major subbasins and
provide a map to Consultant
• The City will provide stormwater and land-use/landscape data including zoning,
environmental conditions, future growth, outfalls, density, and any other available data
that is related to stormwater influences at the landscape scale.
• The City will review and provide consolidated feedback on maps and tables summarizing
beneficial uses/water conditions/watershed processes table, stormwater influences
matrix and map(s), and heat map(s) incorporating up to 3 highest priority impacts, and
watersheds condition descriptions summary
• The City will review and provide consolidated feedback on the draft watershed inventory
summary table and watershed assessment and stormwater influence analysis methods
draft technical memorandum.
Deliverables
• Draft and final maps and tables summarizing beneficial uses/water conditions/watershed
processes table, stormwater influences matrix and map(s), and heat map(s) incorporating
up to 3 highest priority impacts, and watersheds condition descriptions summary
• Draft Watershed Inventory Table
Draft Technical memorandum summarizing the Watershed Assessment and Stormwater
Influence Analysis Methods
TASK 4.0 - CAPITAL IMPROVEMENT PLAN
Building from the discussions and information gathered in the previous tasks, the Consultant will
work with the City to evaluate areas with known capacity issues, water quality issues, habitat
problem areas, areas in need of system rehabilitation / replacement, and areas where system
expansion is needed. The focus of Phase 1 work will be to establish a baseline understanding of
capital project needs and City priorities so more focused CIP development, including related
modeling, can be performed in Phase 2. In Phase 2, the Consultant will develop solutions to
incorporate into the CIP plan. The focus of Phase 2 will be developing CIP project summary
packages (i.e. summary sheet, GIS figure, and cost estimate) for projects that address the issues
noted above, prioritizing projects, and preparing an implementation schedule.
l HERRERA
Exhibit A (Proposal Scope)
January 12, 2021
Page 10 of 16
DRAFT - SCOPE OF SERVICES
During Phase 1 a Stormwater Problems Evaluation and Solutions webmap will be developed and
used for staff and public input as described in Task 5.0 — Public Participation.
Subtask 4.1-Stormwater System Assessment
Consultant will use the results of the kickoff workshop, data review, and input from Task 1 to
begin assessment of the stormwater system needs. Consultant will lead a meeting with City staff
to identify priorities for field evaluation to collect additional information on known problems
areas and system needs.
Examples of important issues to address during this subtask include:
• Evaluating the stormwater system data in GIS
■ Evaluating the need and priority areas for a water quality retrofit program
• Identifying problem drainage areas
• Identifying habitat and water quality improvement projects
• Considering the need for a culvert inventory and assessment program
• Consider climate impacts upon stormwater infrastructure
• Developing a proactive repair and replacement program for aging stormwater
infrastructure that addresses asset assessment and management
• Identifying near term modeling analysis needs (to be completed on other tasks of this
project), and longer -term modeling analysis needs (to be identified as future projects)
Subtask 4.2 - Initial Problem Evaluation and Solution
Identification
Consultant will conduct up to 24 hours of preliminary field assessment of CIP problem locations
(2 consultant team members for a full day in the field plus preparation and follow up
documentation). The field assessment is anticipated to focus on candidate Capital Improvement
Projects. Field observations for each site will be recorded in a web map.
Following field work, Consultant will provide the City with a table of problems and proposed
solutions along with access to the web map that contains information on each project.
Consultant will lead a conference call with City staff to select the projects that will receive CIP
summary packages in Phase 2 of the project and discuss priorities for modeling and more
detailed conceptual design work.
Exhibit A (Proposal Scope) HERRERA
January 12, 2021
DRAFT - SCOPE OF SERVICES
Assumptions
City staff will provide a list of areas and/or input the issues into the webmap
of known capacity issues, water quality issues, habitat problem areas, areas in
need of system rehabilitation / replacement, and areas where system
expansion is needed. The City will rank each item on the list as
low/medium/high and a brief justification of their ranking. (See Task 1)
• Consultant will meet with City staff to review identified issues, initial
prioritization and selection for field assessment.
• Two Consultant staff will spend a combined total of up to 24 hours (including
preparation and travel time) on field assessment.
• Field evaluation will be focused on a qualitative evaluation of important
stormwater or natural features. Field measurements (e.g., pipe diameter,
channel geometry) may be collected where features are readily accessible.
• Professional land survey, pipe inspection services (e.g. CCTV inspection),
water quality sampling, or flow measurements are excluded, but could be
added by supplemental agreement or in Phase 2.
• A City staff member and/or the City's project manager will be available to
meet with Consultant staff to provide site access, background information,
and general field support as needed.
Deliverables
• Preliminary problem and solution list
■ Field evaluation webmap
TASK 5.0 - PUBLIC PARTICIPATION
Consultant staff will meet with the City project team early in the project to strategize effective
methods of public involvement and to plan scheduling and logistics. Consultant will create a
short preliminary public participation plan. The plan will address Phase 1 activities and will be
revised during Phase 2. Consultant will coordinate with the City's project manager and public
outreach coordinator on developing materials and messaging for effective public outreach.
Assumptions
• City review and consolidated feedback on public participation plan
Exhibit A (Proposal Scope)
January 12, 2021
HERRERA
Page 12 of 16
DRAFT - SCOPE OF SERVICES
• City review and consolidated feedback on messaging materials
• The City will post a link to the stormwater problem webmap on the City project webpage
and notify customers of the webmap using a mailer in the utility bill
• The City will assure the webmap will be open for comments for two weeks and the
Consultant will monitor input daily during that period to remove / quarantine any
inappropriate entries
Deliverables
• Preliminary public participation plan (5 pages or less) anticipated to be a living document
through the project, to be updated in Phase 2
• Public messaging materials in electronic format identified in the public participation plan
• Interactive stormwater /watersheds issues webmap
• Draft list of webmap comments and issues
TASK 6.0 - FINANCIAL ANALYSIS
The financial analysis for Phase 1 will focus on review of background information and
completing an analysis of the Capital Facilities Charge (CFC) Policy. The results of the CFC Policy
will inform the rate study to be performed in Phase 2.
Subtask 6.1— Financial Task Initiation and Management
Prepare an initial data request identifying financial, operational, and capital planning data
pertinent to the performance of the analysis. Follow up with City staff as necessary for any
additional items or clarifications. Call -in to a kickoff meeting with key City staff to review the
financial task, methodology, timeline, expectations, and desired outcomes. Perform
miscellaneous project set up activities, scheduling, work paper documentation, invoicing, and
other miscellaneous project administration activities.
Subtask 6.2 - Capital Facilities Charge (CFC) Policy
Framework
CFCs are one-time fees, paid at the time of development, intended to recover a share of the cost
of system capacity needed to serve growth. They serve two primary purposes:
• to provide equity between existing and new customers; and
Exhibit A (Proposal Scope) 4 HERRERA
January 12, 2021 Page 13 of 16
DRAFT - SCOPE OF SERVICES
■ to provide a source of funding for system capital costs.
The charge is an upfront charge imposed on growth and is primarily a charge on new
development, although also applicable to expansion or densification of development when such
actions increase requirements for utility system capacity.
Consultant will help the City evaluate whether or not a CFC would be appropriate for their storm
drainage utility by developing an issue paper on the topic. This paper would present and discuss
CFC methodology options. Consultant would then facilitate a meeting with City staff to discuss
the findings and methodology of the issue paper. If the City chooses to implement a CFC,
Consultant would calculate a legally defensible charge for City Council's consideration. A CFC
benchmarking survey of up to six (6) other jurisdictions in the region will be developed. The
Consultant will also help develop a draft CFC implementing ordinance.
Assumptions
• City will provide a forecast of growth / new connections for analysis of CFC and related
revenue.
Attend one (1) remote financial task kickoff meeting, one (1) remote meeting with City
staff to review CFC issue paper, and one (1) remote meeting with City staff to review CFC
calculation.
• Consultant will prepare for and meet with the City Council one time to present and
discuss findings.
• All meetings are assumed to be remote meetings and have been budgeted accordingly
(no travel). If restrictions on public gatherings ease during the study, we would be happy
to attend onsite meetings, with a budget amendment to cover additional travel.
Deliverables
• Meeting notes documenting study schedule, goals, etc.
• Delivery of a request for information needed to perform the analysis.
• Draft issue paper covering CFC calculation methodologies.
• Calculation of CFC per equivalent service unit.
• Single-family CFC comparison for up to six (6) jurisdictions chosen by City staff.
Exhibit A (Proposal Scope)
4 HERRERA
January 12, 2021
Page 14 of 16
DRAFT - SCOPE OF SERVICES
• PowerPoint presentation covering CFC methodology and results.
• Draft code ordinance in aid of CFC implementation.
TASK 7.0 - PROJECT MANAGEMENT/CONTRACT
ADMINISTRATION
Herrera will be responsible for ongoing management and contract administration of this project,
including preparing monthly invoices, as well as coordination of work efforts with the City's
project manager and subconsultants. Herrera's project manager and contract manager will have
phone and e-mail contact with the City's project manager and other City representatives on an
as -needed basis with regard to scope, schedule, budget, and invoicing issues.
This task also includes regular bi-weekly calls between the Herrera and City project manager.
These calls are in addition to task -specific meetings outlined in previous tasks. Herrera will
perform QA/QC of deliverables, including subconsultant deliverables.
The Consultant will also develop a project work plan, including scope, budget, and schedule for
Phase 2.
Assumptions
Check -ins will occur on the phone or video conference every two weeks, and may be
conducted in person as needed and as budget allows
• Herrera and City will provide contact information for project manager back-up should
primary contact(s) be unavailable.
Duration of the Phase 1 work described in this scope of work will be 5 months.
Deliverables
• Monthly invoices
• Monthly progress reports
Phase 2 scope, budget, and schedule.
Exhibit A (Proposal Scope)
HERRERA
January 12, 2021
DRAFT - SCOPE OF SERVICES
TASK 8.0 - CONTINGENCY
The nature of this project is such that additional technical needs may potentially arise that are
pertinent to the overall scope of services. However, the specifics of these needs will not be
known until some preliminary work has been accomplished. Examples needs could include:
■ Follow-up tasks based on the program evaluation and needs assessment
• Developing additional CIP projects beyond the current scope
• Detailed hydrologic and hydraulic modeling to support problem evaluation and CIP
development
• Geotechnical investigation related to CIP project development
i Predesign report development to support future grant applications
• Additional staff meetings, public meetings, and/or Council meetings
Consultant will provide additional services as requested by and authorized by the City, subject to
amendment of the approved scope of services. Herrera shall submit a scope of services
amendment and corresponding budget estimate for supplemental services not covered in
previous tasks as may be requested by the City. The City shall provide written authorization to
proceed with any supplemental services prior to any such work being performed by Consultant.
Project Budget and Schedule
The estimated Phase 1 project Budget and Schedule are provided in Exhibits B and C
respectively.
Exhibit A (Proposal Sc
January 12, 2021
U HERRERA
Page 16 of 16
Herrera Environmental Consultants
1/15/2021
Cost Estimate for Port Orchard SW Comprehensive Plan
Herrera Proposal or Proiect No. 20-07401-000
Herrera Labor based on:
Ewbank, Mark
Fully Burdened Rates
Vice President
Task No.
r r
$266.16
r
-
0
0
2
Michaud, Joy
Scientist VI
$248.52
3
3
0
2
Fontaine, Matt
Engineer V
$20134
13
19
18
52
4
Fohn, Mindy
Scientist III
$156.66
18
17
102
5
11
Dugopolskl, Rebecca
Engineer V
$204.41
9
25
0
0
Mullen, Meghan
Engineer II
$131.81
21
66
0
2
6
Wingrove, Katie
Engineer II
$141.95
39
4
142
79
34
0
Schmidt, Jennifer GIS Analyst V $190.59 3
16
0
Jackowich, Pam
Administrative Coordinat
$12134
8
0
0
142
I 22,583
$22,583
8
0
0
289
44,526 _I
$44,526
0
0
0
I 140
23,263
$23,263
2
Johansen,Sally Project Accountant IV $124.48
Vayanos, Stacy Landscape Architect III $123.60
Total Hours per Task
Subtotal Labor 516,153
Subtotal Herrera Labor $16,153
0
8
2,
$2,
I 67
I 9,874
$9,874
Subconsultants
r
r
61
alysls
�0
7.0
Project
Management/Co
ntract
Administration
Total
0
'
r80
FCS Group
Rled Middleton
E $0
$0
$17,485
$0
$17,485
Travel and Per Diem
Auto Use Mlle
Other Direct Costs (ODCs)
iPad Field Tablet Kit + Bad I Day
$0.58
Subtotal Per Diem
$45.00
Subtotal Expenses
$4,200
$4,000
$0
$10,200
$0
$0
$0
$18,400
$0
Grand Subtotal $26,956
Contingency
Grand Total
200 0
$0 1 $o 1 $115 1 $0 1 $0 1 $0
$28,895 1 $70,968 1 $33,929 1 $9,874 1 $20,627 1 $20,525
$200
$115
$211,774
$20,000
$231,774 -1
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