10/16/2024 - Packet, RevisedCity of Port Orchard
Land Use Committee
October 16, 2024 4:30 pm
Remote access on
Zoom Webinar Public Link (not to be used bV LU Committee):
https://us02web.zoom.us/j/81034433449
Dial -in: 1 253 215 8782
Webinar ID: 810 3443 3449
AGENDA
1. Discussion: 2024 Comprehensive Plan Periodic Update
2. Discussion: Permit Processing Code Amendment
3. Discussion: Salmonberry DA
4. Discussion: SmartGOV Contract Extension
5. Discussion: SmartGOV cycling buildout
6. Discussion: December Meeting Schedule and/or Cancellation
G GRAN ICUS
THIS IS NOT AN INVOICE Order Form
Prepared for
Port Orchard, WA
Granicus Proposal for Port Orchard, WA
ORDER DETAILS
Prepared By:
Jessica Aldred
Phone:
Email:
jessica.aldred@granicus.com
Order #:
Q-375813
Prepared On:
30 Aug 2024
Expires On:
31 Dec 2024
ORDER TERMS
Currency: USD
Payment Terms: Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Current Subscription
End Date: 31 Dec 2024
Initial Order Term End
Date: 31 Dec 2028
Period of Performance: 01 Jan 2025 - 31 Dec 2025
It is the responsibility of the reseller or distributor to provide the End User with the Granicus Order
Form and any attached terms and conditions. Any pricing contained herein is the amount due
to Granicus and must be removed prior to submission to the End User. This quote is exclusive of
applicable state, local, and federal taxes, which, if any, will be included in the invoice.
Order #: Q-375813
Prepared: 30 Aug 2024
Page 1 of 6
G GRAN ICUS
Order Form
Port Orchard, WA
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
Renewing Subscription Fees
Solution
Billing
Frequency
Quantity/Unit
Annual Fee
SmartGov Citizen Portal
Annual
12 Each
$4,884.36
SmartGov - Enterprise
Annual
1 Each
$16,281.22
SG SMARTConnect Parcel
Annual
1 Each
$454.06
SUBTOTAL:
$21,619.64
Order #: Q-375813
Prepared: 30 Aug 2024
Page 2 of 6
G GRANICUS
FUTURE YEAR PRICING
Order Form
Port Orchard, WA
Period of Performance
O1 Jan 2026 - 31 Dec
2026
01 Jan 2027 - 31 Dec
2027
01 Jan 2028 - 31 Dec
2028
SmartGov Citizen Portal
$5,128.58
$5,385.01
$5,654.26
SmartGov - Enterprise
$17,095.28
$17,950.05
$18,847.55
SG SMARTConnect Parcel
$476.76
$500.60
$525.63
SUBTOTAL:
$22,700.62
$23,835.66
$25,027.44
Order #: Q-375813
Prepared: 30 Aug 2024
Page 3 of 6
G GRANICUS
PRODUCT DESCRIPTIONS
Order Form
Port Orchard, WA
Solution
Description
SmartGov Citizen Portal
SmartGov Citizen Portal
SmartGov - Enterprise
Annual subscription to SmartGov software for: Permitting, Licensing, and
Code Enforcement. Subscription includes the Public Portal.
SG SMARTConnect Parcel
SG SMARTConnect Parcel
Order #: Q-375813
Prepared: 30 Aug 2024
Page 4 of 6
G GRANICUS
TERMS & CONDITIONS
Order Form
Port Orchard, WA
• This quote, and all products and services delivered hereunder are governed by the terms located at
https://granicus.com/legal/licensing, including any product -specific terms included therein (the "License
Agreement"). If your organization and Granicus has entered into a separate agreement or is utilizing a contract
vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement
or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the
separate agreement or contract vehicle to the extent applicable.
If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote
Q-375813 dated 30 Aug 2024 are incorporated into this Purchase Order by reference and shall take precedence
over any terms and conditions included in this Purchase Order.
• This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It
is the responsibility of Port Orchard, WA to provide applicable exemption certificate(s).
• Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
• The attached End User Licensing Agreement must be signed and returned with all necessary order documents.
Order #: Q-375813
Prepared: 30 Aug 2024
Page 5 of 6
G GRANICUS
BILLING INFORMATION
Order Form
Port Orchard, WA
Billing Contact: Purchase Order [ ] - No
I Required? [ ] - Yes
Billing Address: I PO Number:
If PO required
Billing Email: I Billing Phone:
If submitting a Purchase Order, please include the following language:
The pricing, terms, and conditions of quote Q-375813 dated 30 Aug 2024 are incorporated into this Purchase
Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The
undersigned also understands the services and terms.
Port Orchard, WA
Signature:
Name:
Title:
Date:
Order #: Q-375813
Prepared: 30 Aug 2024
Page 6 of 6
G GRAN ICUS
THIS IS NOT AN INVOICE Order Form
Prepared for
Port Orchard, WA
Granicus Proposal for Port Orchard, WA
ORDER DETAILS
Prepared By:
Taylor Brodersen
Phone:
(814) 720-4368
Email:
taylor.brodersen@granicus.com
Order #:
Q-373988
Prepared On:
22 Aug 2024
Expires On:
20 Oct 2024
ORDER TERMS
Currency:
USD
Payment Terms:
Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Period of Performance: The term of the Agreement will commence on the date this document is
signed and will continue for 12 months.
Order #: Q-373988
Prepared: 22 Aug 2024
Page 1 of 7
G GRANICUS
Order Form
Port Orchard, WA
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
One -Time Fees
Solution Billing
Frequency
Quantity/Unit
One -Time Fee
SmartGov Upon Delivery
22 Each
$13,200.00
Project Management - SmartGov Upon Delivery
1 Each
$1,980.00
SUBTOTAL:
$15,180.00
Order #: Q-373988
Prepared: 22 Aug 2024
Page 2 of 7
G GRAN ICUS
PRODUCT DESCRIPTIONS
Solution Description
Order Form
Port Orchard, WA
Order #: Q-373988
Prepared: 22 Aug 2024
Page 3 of 7
G GRANICUS
Solution I Description
Order Form
Port Orchard, WA
SmartGov Summary: Company will provide professional consulting services for
Subscriber's SmartGov instance, a license and permit management
software.
These professional services include a discovery meeting and consulting
session(s) based the number of hours identified in the scoping process. This
time can be used for multiple efforts including usage audit or
customization assistance.
In Scope: The items below will be considered in scope of this SOW:
SmartGov Consulting Service Deliverables: Discovery meeting and
consulting services delivered by Company. Acceptance Process:
Discovery meeting has been completed. Consulting session(s) hav been
delivered.
Project Assumptions: The success of the implementation is dependent on
the completion and full engagement of key stakeholders. Subscriber "no-
shows" or cancellations, made less than 24 hours in advance, are subject
to losing that session and will require the purchase of additional training
hours or alternative learning arrangements.
Subscriber Assumptions: There will be a single point of contact/project
manager for the duration of the project.
IT department is responsible for ensuring access to mobile devices, internet
connections, email access, and web link access to the software such as
white listing IP addresses as necessary based on consulting services
purchased.
Subscriber has up to five (5) business days to confirm deliverable
acceptance. No response will be interpreted as acceptance.
Company Assumptions: Company will not access any 3rd party systems for
the purpose of exporting data. No third -party systems or software
configuration is included in this service. No third -party systems or software
training is included in this service. No API integration or development
services are included in this service. Any services not explicitly included in
this SOW are assumed to be out of scope.
Invoicing: Subscriber will be billed 100% on completion of the service
outlined in this SOW.
88 Hours - 22 (4-hour units)
• 10 Hours BPA
• 35 Hours Building Configuration
. 25 Hours DCD Configuration
Order #: Q-373988
Prepared: 22 Aug 2024
Page 4 of 7
G GRANICUS
Order Form
Port Orchard, WA
Solution
Description
• 4 Hours PW Configuration
• 12 Hours New Reports/Validation
• 2 hours Training
Project Management -
Project Management: Company Project Manager will act as an extension
SmartGov
of the Subscriber's team and manage the implementation from start to
finish. The Subscriber will have access to a personalized timeline which will
be reviewed on a regular cadence. The Project Manager will partner with
the Subscriber to coordinate all services, management of the project
timeline, and help identify risks and/or issues.
Project Management Services include:
• Project planning and kickoff meetings.
• Project schedule developed and maintained according to the
SOW tasks, deliverables, dependencies, and resource assignments.
• Status reporting and coordination of status meetings, bi-weekly, or
as required.
• Schedule monitoring and scope management.
• Risk Management planning to identify, analyze, and mitigate risks.
• Action Item and decision tracking, as well as resolving and
escalating issues.
• Change control management and issue tracking.
• Company project resource management.
• Verify product and deliverable acceptance with Subscriber.
• Facilitating transition to Support.
• Company's Project Manager will serve as the single point of
contact for the project related to this SOW.
Order #: Q-373988
Prepared: 22 Aug 2024
Page 5 of 7
G GRANICUS
TERMS & CONDITIONS
Order Form
Port Orchard, WA
• This quote, and all products and services delivered hereunder are governed by the terms located at
https://granicus.com/legal/licensing, including any product -specific terms included therein (the "License
Agreement"). If your organization and Granicus has entered into a separate agreement or is utilizing a contract
vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement
or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the
separate agreement or contract vehicle to the extent applicable.
If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote
Q-373988 dated 22 Aug 2024 are incorporated into this Purchase Order by reference and shall take precedence
over any terms and conditions included in this Purchase Order.
• This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It
is the responsibility of Port Orchard, WA to provide applicable exemption certificate(s).
• Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
Order #: Q-373988
Prepared: 22 Aug 2024
Page 6 of 7
G GRANICUS
BILLING INFORMATION
Order Form
Port Orchard, WA
Billing Contact: Purchase Order [ ] - No
I Required? [ ] - Yes
Billing Address: I PO Number:
If PO required
Billing Email: I Billing Phone:
If submitting a Purchase Order, please include the following language:
The pricing, terms, and conditions of quote Q-373988 dated 22 Aug 2024 are incorporated into this Purchase
Order by reference and shall take precedence over any terms and conditions included in this Purchase Order.
AGREEMENT AND ACCEPTANCE
By signing this document, the undersigned certifies they have authority to enter the agreement. The
undersigned also understands the services and terms.
Port Orchard, WA
Signature:
Name:
Title:
Date:
Order #: Q-373988
Prepared: 22 Aug 2024
Page 7 of 7