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02/09/2021 - Regular - Minutesr' City of Port Orchard Council Meeting Minutes Regular Meeting of February 9, 2021 1. CALL TO ORDER AND ROLL CALL Mayor Putaansuu called the meeting to order at 6:30 p.m. Roll call was taken by the City Clerk as follows: Mayor Pro-Tem Ashby Councilmember Chang Councilmember Clauson Councilmember Cucciardi Councilmember Diener Councilmember Lucarelli Councilmember Rosapepe Mayor Putaansuu Present via Remote Access Present via Remote Access Present via Remote Access Present via Remote Access Absent Present via Remote Access Present via Remote Access Present via Remote Access Staff present via Remote Access: Finance Director Crocker, Community Development Director Bond, Public Works Director Dorsey, Police Chief Brown, City Attorney Archer, Land Use Attorney Robertson, and City Clerk Rinearson. Mayor Putaansuu stated pursuant to the Governor's Stay at Home, Stay Safe order, the City Council will be conducting the meeting via Zoom this evening. A. PLEDGE OF ALLEGIANCE Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. 2. APPROVAL OF AGENDA MOTION: By Councilmember Cucciardi, seconded by Councilmember Clauson, to excuse Councilmember Diener due to business obligations. The motion carried. MOTION: By Councilmember Cucciardi, seconded by Councilmember Rosapape, to add an item, Business Item 7L, regarding a letter to Governor Inslee. The motion carried. Minutes of February 9, 2021 Page 2 of 8 MOTION: By Councilmember Clauson, seconded by Councilmember Lucarelli, to approve the agenda as amended. The motion carried. 3. CITIZENS COMMENTS There were no citizen comments. 4. CONSENT AGENDA A. Approval of Voucher Nos. 81428 through 81453 and 81457 through 81497, including bank drafts in the amount of $342,905.17 and EFT's in the amount of $14,205.96 totaling $357,111.13. B. Approval of Payroll Check Nos. 81453 through 81456 including bank drafts and EFT's in the amount of $153,640.83; and Direct Deposits in the amount of $181,515.68 totaling $335,156.51. C. Adoption of an Ordinance Accepting Cash Donations from Kitsap Bank and Waterman Mitigation Partners (Ordinance No. 005-21) D. Adoption of a Resolution Approving an Emergency Access and Utility Easement with Northcamp Property Investments, LLC for the Final Plat of McCormick Village (Resolution No. 015-21) E. Adoption of a Resolution Approving the Purchase of Vehicles for the Equipment Rental Revolving Fund 500 (Resolution No. 016-21) F. Approval of the January 26, 2021, City Council Meeting Minutes G. NEW ITEM: Excusal of Councilmember Diener Due to Business Obligations MOTION: By Councilmember Clauson, seconded by Councilmember Rosapepe, to approve the consent agenda as amended. The motion carried. S. PRESENTATION There were no presentations. 6. PUBLIC HEARING A. Ordinance to Adopt an Adjusted Traffic Impact Fee Mayor Putaansuu opened the public hearing at 6:39 p.m. Dean Nail, Housing Kitsap, said they have a project off Melcher Street they are close to funding and the budgets have been set. Part of the process is to reach out and see what kind of fees are due so they can get their permits. They heard traffic fees are going to go up, and will be an increase of about $2,500, which they do not have budgeted. He asked for an extension for a week or so until they get their permits in order and paid for. Minutes of February 9, 2021 Page 3 of 8 City Clerk Rinearson acknowledged as part of the record an email received prior to the meeting, and circulated to the Council, from Joel Klemp with Housing Kitsap. There being no more testimony, Mayor Putaansuu closed the public hearing at 6:42 p.m. B. McCormick Woods Development Agreement for Transportation Mayor Putaansuu opening the public hearing, and there being no testimony, closed the public hearing at 6:49 p.m. C. Ordinance Amending Port Orchard Municipal Code Chapter 13.04 Concerning Sewer General Facility Fee Credits Mayor Putaansuu opened the public hearing at 6:56 p.m. Community Development Director Bond noted that they received a written comment sent to the City Council this afternoon from Tarragon who testified in support of this. Mayor Putaansuu closed the public hearing at 6:58 p.m. 7. BUSINESS ITEMS A. Adoption of an Ordinance Approving the McCormick Woods Development Agreement for Transportation MOTION: By Councilmember Clauson, seconded by Councilmember Rosapepe, to adopt an ordinance approving the 2021 McCormick Woods development agreement for transportation. The motion carried. (Ordinance No. 006-21 and Contract No. 035-21) B. Adoption of an Ordinance Adopting an Adjusted Traffic Impact Fee Community Development Director Bond noted that due to the comment they received, they may want to amend the effective date of the ordinance. MOTION: By Councilmember Ashby, seconded by Councilmember Clauson, to approve an ordinance adopting an adjusted traffic impact fee with an effective date of February 23, 2021. The motion carried. (Ordinance No. 007-21) Minutes of February 9, 2021 Page 4 of 8 C. Adoption of an Ordinance Amending Port Orchard Municipal Code Chapter 13.04 Concerning Sewer General Facility Fee Credits In response to Councilmember Clauson, Mayor Putaansuu noted he understands what we intend to do, but it is the mechanics and the language. Every time we meet it seems as if we are tweaking something just a little bit. We may benefit from taking a breath. MOTION: By Councilmember Clauson, seconded by Councilmember Lucarelli, to continue this item to the next Council meeting [February 23, 2021]. The motion carried. D. Adoption of an Ordinance Approving a Contract with the Washington State Department of Transportation for the Bethel and Lincoln Roundabout Project Construction Phase MOTION: By Councilmember Clauson, seconded by Councilmember Rosapepe, to adopt Ordinance No. 001-21, thereby approving and authorizing the Mayor to execute Contract No. CO21-21 with the Washington State Department of Transportation, inclusive of the current WSDOT Project Administration Agreement and the WSDOT Local Agency Agreement, for the Bethel and Lincoln Intersection — Single Lane Roundabout Project Construction Phase from the Highway Safety Improvement Program in the amount of $1,500,000. Councilmember Chang said he is an employee of WSDOT (Washington State Department of Transportation) and asked if anyone would like him to recuse himself for this item or from the next Business Item. No one voiced any concerns. The motion carried. E. Adoption of an Ordinance Approving a Contract with the Washington State Department ofransportation for the Citywide Street Lighting Study MOTION: By Councilmember Rosapepe, seconded by Councilmember Cucciardi, to adopt Ordinance No. 002-21, thereby approving and authorizing the Mayor to execute Contract No. CO22-21 with the Washington State Department of Transportation, inclusive of the current WSDOT Project Administration Agreement attached and the WSDOT Local Agency Agreement, for the Citywide Street Lighting Study in the amount of $36,000. The motion carried. F. Adoption of a Resolution Approving a Contract with Skillings, Inc. for the Bethel and Lincoln Intersection Roundabout Project Design Phase and Documenting Procurement Procedures Minutes of February 9, 2021 Page 5 of 8 MOTION: By Councilmember Cucciardi, seconded by Councilmember Lucarelli, to adopt Resolution No. 014-21, thereby approving and authorizing the Mayor to execute Contract No. CO29-21 with Skillings, Inc. for the Bethel & Lincoln Intersection Roundabout Project Design Phase in an amount of $537,454 and documenting the Professional Services procurement procedures. The motion carried. G. Adoption of a Resolution Approving a Contract with Transportation Solutions, Inc. for the Third -Party Transportation Concurrency Review Project and Documenting Procurement Procedures MOTION: By Councilmember Chang, seconded by Councilmember Cucciardi, to adopt Resolution No. 012-21, thereby approving Contract No. CO26-21 with Transportation Solutions Inc. for the Third - Party Transportation Concurrency Review Project in an amount not to exceed $75,000 and documenting the Professional Services procurement procedures. The motion carried. H. Adoption of a Resolution Approving a Contract with Transportation Solutions, Inc. for On -Call Transportation Analysis Project and Documenting Procurement Procedures MOTION: By Councilmember Ashby, seconded by Councilmember Clauson, to adopt Resolution No. 013-21, thereby approving Contract No. CO28-21 with Transportation Solutions Inc. for the On -Call Transportation Analysis Project in the amount of $20,000 and documenting the Professional Services procurement procedures. The motion carried. I. Adoption of a Resolution Adopting the Final Plat of Stetson Heights Phase 1 MOTION: By Councilmember Ashby, seconded by Councilmember Clauson, to adopt a resolution, as presented, granting final plat approval for Stetson Heights Phase 1 Final Plat. The motion carried. (Resolution No. 017-21) J. Adoption of a Resolution Adopting a Donation Policy MOTION: By Councilmember Lucarelli, seconded by Councilmember Chang, to adopt a resolution approving the City's donation policy as presented. The motion carried. Minutes of February 9, 2021 Page 6 of 8 (Resolution No. 018-21) K. Approval of the January 19, 2021, City Council Work Study Minutes MOTION: By Councilmember Clauson, seconded by Councilmember Rosapepe, to approve the minutes of the work study of January 19th as presented. Councilmember Lucarelli explained she arrived late to this meeting, but she did watch the video. The motion carried. L. Approval of a Letter to Governor Inslee Regarding Moving to Phase II Mayor Putaansuu explained this letter was discussed during the Economic Development and Tourism Committee. He then read the letter into the record. Councilmembers discussed the importance of the letter containing their original signatures. In response to Councilmember Rosapepe, Mayor Putaansuu reported on COVID numbers and Kitsap Public Health. MOTION: By Councilmember Cucciardi, seconded by Councilmember Lucarelli, to accept the letter that has been presented this evening with all of the different edits, for signature by the City Council and the Mayor for distribution to Governor Jay Inslee, and our elected officials in the 261h district. The motion carried. 8. DISCUSSION ITEMS (No Action to be Taken) Gorst Memorandum of Understanding /Agreement Mayor Putaansuu noted the City Attorney has been working on this with the City of Bremerton and David Overton. There were some concerns with the payment of dues section of the agreement. City Attorney Archer discussed several changes to the agreement, including adding the language'The Co -Chair, in their sole discretion, may set their individual annual target contribution amount' and 'Each paying member shall notify the Co -Chair Committee of its pledged contribution upon passage of the Member's final budget'. They are proposing the City of Port Orchard to become a Co -Chair committee member. Additional discussion was held regarding funds and budget, proposed changes, termination clause, and tier amounts. Minutes of February 9, 2021 Page 7 of 8 Mayor Putaansuu said this will come back before the Council in 2 weeks. 9. REPORTS OF COUNCIL COMMITTEES Councilmember Cucciardi reported on the February 8t" Economic Development and Tourism Committee meeting. Councilmember Lucarelli reported on the February 9t" Utilities Committee meeting. The next meeting is scheduled for March 91" Mayor Putaansuu reported the Finance Committee is scheduled to meet next week [February 9t11 The Transportation Committee is scheduled to meet February 23,d. The Land Use Committee is scheduled to meet tomorrow [February 10th] Councilmember Rosapepe reported the Lodging Tax Advisory Committee was going to meet this month; however, the meeting has moved to sometime in March. Councilmember Ashby reported on a March 41", KRCC [Kitsap Regional Coordinating Council] retreat. PSRC [Puget Sound Regional Council] TransPOL is scheduled to meet this week. Mayor Putaansuu reported on Department of Emergency Management funding, Gorst Coalition, and AWC [Association of Washington Cities] Board. 10. REPORT OF MAYOR The Mayor reported on the following: • South Kitsap Community Events Center update; • Paving of Lippert Drive in 2022; • Senate Transportation Committee; ■ Remote meeting change to Zoom webinars; • Phase 2 updates and Council meetings; and ■ In accordance with Ordinance No. 008-20, 'Delegating Authority to the Mayor for Creation and Modification of Job Descriptions', he reported the job description has been completed for the position of IT Support Specialist. 11. REPORT OF DEPARTMENT HEADS Community Development Director Bond reported in January of 2021, we exceeded our unit count for all permitting in 2020. Police Chief Brown reported on interviews and accreditation updates. Finance Director Crocker reported they are working on closing out 2020. Minutes of February 9, 2021 Page 8 of 8 City Clerk Rinearson reported on the status of the letter to Governor Jay Inslee and said to look for an email from her regarding the new Zoom webinars. Fire Chief Jeff Faucett noted he enjoys being a part of the Council meetings and reported on their hiring and building inspections. GOOD OF THE ORDER There was nothing for the Good of the Order. 12. CITIZEN COMMENTS There were no citizen comments. 13. EXECUTIVE SESSION There was no executive session. 14. ADJOURNMENT The meeting a ourned at 8:56 p.m. No other action was taken. Due to technical issues, Audio/Visual started re,p6rdjKg 10 minutes after meeting began. or randy Rinearson, MMC, City Clerk µ ott"11"(1,9pbert Putaansuu, Mayor ORT -�. o�` R�r •'gyp . 1 SEAL