078-24 - Consor North America, Inc. - ContractDocusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
Port Orchard Contract #: 078-24
Authorized Amount: $469,966.00
Date Start: September 24, 2024
Date End: September 30, 2025
CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT is entered into by and between the City of Port Orchard, Washington,
a municipal corporation organized under the laws of the State of Washington ("City") and Consor North
America, Inc., ("Consultant") organized under the laws of the State of Washington, located and doing
business at 400 E Mill Plain Blvd, STE 400 Vancouver WA 98660-3491 (hereinafter the "Consultant").
RECITALS:
WHEREAS, the City desires to have certain services performed for its residents; and
WHEREAS, the City has selected the Consultant to perform such services pursuant to certain
terms and conditions; and
WHEREAS, the City complied with the requirements for hiring Consultant contained in Chapter
39.80 RCW;
NOW, THEREFORE, in consideration of the mutual benefits and conditions set forth below, the
parties agree as follows:
AGREEMENT:
1. Scope of Services to be Performed by Consultant.
The Consultant shall perform those services described on Exhibit "A," which is attached hereto and
incorporated herein by this reference as if set forth in full. In performing such services, the Consultant shall
at all times comply with all federal, state, and local statutes, rules and ordinances applicable to the
performance of such services and the handling of any funds used in connection therewith. The Consultant
shall perform the services diligently and completely and in accordance with professional standards of
conduct and performance. The Consultant shall request and obtain prior written approval from the City
if the scope or schedule is to be modified in any way.
If the services provided hereunder are funded in whole or in part under a Grant Funding
Agreement, then Consultant will comply with the terms of such Grant Funding Agreement to ensure that
the City is able to obtain the maximum funding under such Grant Funding Agreement. If this applies, the
City will provide the Consultant with a copy of the Grant Funding Agreement.
City of Port Orchard and Consor North America, Inc.
Public Works Project: Ruby Creek Lift Station Design
Updated 412022 ISDR
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
2. Compensation.
The City shall pay the Consultant for services rendered according to the rates and methods set forth
below.
LUMP SUM. Compensation for these services set forth in Exhibit A shall be a Lump Sum
�7f of $
IJ TIME AND MATERIALS NOT TO EXCEED. Compensation for these services shall not exceed
$469,966.00 without written authorization and will be based on the list of billing rates and
reimbursable expenses attached hereto as Exhibit "A."
❑ TIME AND MATERIALS. Compensation for these services shall be on a time and materials
basis according to the list of billing rates and reimbursable expenses attached hereto as Exhibit
„g
OTHER
3. Payment.
A. The Consultant shall maintain time and expense records and provide them to the City
monthly after services have been performed, along with monthly invoices in a format acceptable to
the City for work performed to the date of the invoice.
B. All invoices shall be paid by City warrant within thirty (30) days of receipt of a proper
invoice. If the City objects to all or any portion of any invoice, it shall so notify the Consultant of the
same within fifteen (15) days from the date of receipt and shall pay that portion of the invoice not in
dispute, and the Parties shall immediately make every effort to settle the disputed portion.
C. The Consultant shall keep cost records and accounts pertaining to this Agreement
available for inspection by City representatives for three (3) years after final payment unless a longer
period is required by a third -party agreement. Copies shall be made available on request.
D. On the effective date of this Agreement (or shortly thereafter), the Consultant shall
comply with all federal and state laws applicable to independent contractors, including, but not limited
to, the maintenance of a separate set of books and records that reflect all items of income and expenses
of the Consultant's business, pursuant to Revised Code of Washington (RCW) 51.08.195, as required by
law, to show that the services performed by the Consultant under this Agreement shall not give rise to
an employer -employee relationship between the parties, which is subject to Title 51 RCW, Industrial
Insurance.
E. If the services rendered do not meet the requirements of the Agreement, the Consultant
will correct or modify the work to comply with the Agreement. The City may withhold payment for such
work until the work meets the requirements of the Agreement. The City shall pay the Consultant for
City of Port Orchard and Consor North America, Inc.
Public Works Project: Ruby Creek Lift Station Design
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Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
services rendered within ten (10) days after City Council voucher approval. However, if the City objects
to all or any portion of an invoice, it shall notify Consultant and reserves the option to only pay that
portion of the invoice not in dispute. In that event, the Parties will immediately make every effort to
settle the disputed portion.
F. The City reserves the right to direct the Consultant's compensated services before
reaching the maximum amount.
4. Duration of Agreement.
A. This Agreement shall be in full force and effect for a period commencing on September
24, 2024 and ending September 30, 2025 unless sooner terminated under the provisions of this
Agreement. The City reserves the right to offer two (2) one-year extensions prior to expiration of the
Agreement to retain the Consultant's services.
B. Time is of the essence of this Agreement in each and all of its provisions in which
performance is required. If delays beyond the Consultant's reasonable control occur, the Parties will
negotiate in good faith to determine whether an extension is appropriate.
C. The Consultant shall obtain a City of Port Orchard business license prior to commencing
work pursuant to a written Notice to Proceed.
D. The Consultant is authorized to proceed with services upon receipt of a written Notice
to Proceed.
5. Standard of Care.
The Consultant represents and warrants that it has the requisite training, skill, and experience
necessary to provide the services under this Agreement and is appropriately accredited and licensed
by all applicable agencies and governmental entities. Services provided by the Consultant under this
Agreement will be performed in a manner consistent with that degree of care and skill ordinarily
exercised by members of the same profession currently practicing in similar circumstances.
6. Ownershio and Use of Documents.
A. Ownership. Any records, files, documents, drawings, specifications, data, or
information, regardless of form or format, and all other materials produced by the Consultant in
connection with the services provided to the City, shall be the property of the City whether the project
for which they were created is executed or not.
B. Records preservation. Consultant understands that this Agreement is with a government
agency and thus all records created or used in the course of Consultant's work for the City are
considered "public records" and are subject to disclosure by the City under the Public Records Act,
Chapter 42.56 RCW ("the Act"). Consultant agrees to safeguard and preserve records in accordance
City of Port Orchard and Consor North America, Inc.
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with the Act. The City may be required, upon request, to disclose the Agreement, and the documents
and records submitted to the City by Consultant, unless an exemption under the Public Records Act
applies. If the City receives a public records request and asks Consultant to search its files for responsive
records, Consultant agrees to make a prompt and thorough search through its files for responsive
records and to promptly turn over any responsive records to the City's public records officer at no cost
to the City.
7. Relationship of the Parties; Independent Consultant.
The Parties intend that an independent contractor -client relationship will be created by this
Agreement. As the Consultant is customarily engaged in an independently established trade which
encompasses the specific service provided to the City hereunder, no agent, employee, representative
or sub -consultant of the Consultant shall be or shall be deemed to be the employee, agent,
representative or sub -consultant of the City. In the performance of the work, the Consultant is an
independent contractor with the ability to control and direct the performance and details of the work,
the City being interested only in the results obtained under this Agreement. None of the benefits
provided by the City to its employees, including, but not limited to, compensation, insurance, and
unemployment insurance are available from the City to the employees, agents, representatives, or sub -
consultants of the Consultant. The City shall not be responsible for withholding or otherwise deducting
federal income tax or social security or contributing to the State Industrial Insurance Program, or
otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the
Consultant. The Consultant will be solely and entirely responsible for its acts and for the acts of its
agents, employees, representatives, and sub -consultants during the performance of this Agreement.
The City may, during the term of this Agreement, engage other independent contractors to perform
the same or similar work that the Consultant performs hereunder.
8. Indemnification.
Consultant shall defend, indemnify, and hold the City, its officers, officials, employees, agents, and
volunteers harmless from any and all claims, injuries, damages, losses or suits including attorneys' fees,
arising out of or resulting from the acts, errors or omissions of the Consultant in performance of this
Agreement, except for injuries and damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,
then, in the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Consultant and the City, its officers,
officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend,
hereunder shall be only to the extent of the Consultant's negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED
HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE,
TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THIS WAIVER HAS BEEN
MUTUALLY NEGOTIATED BY THE PARTIES.
The provisions of this section shall survive the expiration or termination of this Agreement.
City of Port Orchard and Consor North America, Inc.
Public Works Project: Ruby Creek Lift Station Design
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Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
9. Insurance.
The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims
for injuries to persons or damage to property which may arise from or in connection with the
performance of the work hereunder by the Consultant, its agents, representatives, or employees.
A. Minimum Scope of Insurance. Consultant shall obtain insurance of the types
described below:
limits:
Automobile Liability insurance covering all owned, non -owned, hired and leased
vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01
or a substitute form providing equivalent liability coverage. If necessary, the policy
shall be endorsed to provide contractual liability coverage.
ii. Commercial General Liability insurance shall be written on ISO occurrence form CG
00 01 and shall cover liability arising from premises, operations, independent
Consultants and personal injury and advertising injury. The City shall be named as
an insured under the Consultant's Commercial General Liability insurance policy
with respect to the work performed for the City.
iii. Workers' Compensation coverage as required by the Industrial Insurance laws of the
State of Washington.
iv. Professional Liability insurance appropriate to the Consultant's profession.
B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance
i. Automobile Liability insurance with a minimum combined single limit for
bodily injury and property damage of $1,000,000 per accident.
ii. Commercial General Liability insurance shall be written with limits no less
than $1,000,000 each occurrence, $2,000,000 general aggregate.
iii. Professional Liability insurance shall be written with limits no less than
$1,000,000 per claim and $1,000,000 policy aggregate limit.
C. Other Insurance Provision. The Consultant's Automobile Liability, Commercial
General Liability, and Professional Liability insurance policies are to contain, or be endorsed to contain,
that they shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance
pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not
contribute with it.
City of Port Orchard and Consor North America, Inc.
Public Works Project: Ruby Creek Lift Station Design
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Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
D. Acceptability of Insurers. Insurance is to be placed with insurers with a current
A.M. Best rating of not less than A-VII.
E. Verification of Coverage. The Consultant shall furnish the City with original
certificates and a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Consultant before
commencement of the work.
F. Notice of Cancellation. The Consultant shall provide the City with written notice
of any policy cancellation, within two business days of their receipt of such notice.
G. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain
the insurance as required shall constitute a material breach of contract, upon which the City may, after
giving five business days' notice to the Consultant to correct the breach, immediately terminate the
contract or, at its discretion, procure or renew such insurance and pay any and all premiums in
connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole
discretion of the City, offset against funds due the Consultant from the City.
H. No Limitation. Consultant's maintenance of insurance as required by the
Agreement shall not be construed to limit the liability of the Consultant to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity.
10. Record Keeping and Reporting.
A. The Consultant shall maintain accounts and records, including personnel,
property, financial, and programmatic records, which sufficiently and properly reflect all direct and
indirect costs of any nature expended and services performed pursuant to this Agreement. The
Consultant shall also maintain such other records as may be deemed necessary by the City to ensure
proper accounting of all funds contributed by the City to the performance of this Agreement.
B. The foregoing records shall be maintained for a period of seven (7) years after
termination of this Agreement unless permission to destroy them is granted by the Office of the
Archivist in accordance with Chapter 40.14 RCW and by the City.
11. City's Right of Inspection and Audit.
A. Even though the Consultant is an independent contractor with the authority to control
and direct the performance and details of the work authorized under this Agreement, the work must
meet the approval of the City and shall be subject to the City's general right of inspection to secure the
satisfactory completion thereof. The Consultant agrees to comply with all federal, state, and municipal
laws, rules, and regulations that are now effective or become applicable within the terms of this
Agreement to the Consultant's business, equipment, and personnel engaged in operations covered by
this Agreement or accruing out of the performance of such operations.
City of Port Orchard and Consor North America, Inc.
Public Works Project: Ruby Creek Lift Station Design
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Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
B. The records and documents with respect to all matters covered by this Agreement shall
be subject at all times to inspection, review or audit by the City during the performance of this
Agreement. All work products, data, studies, worksheets, models, reports, and other materials in
support of the performance of the service, work products, or outcomes fulfilling the contractual
obligations are the products of the City.
12. Work Performed at the Consultant's Risk.
The Consultant shall take all precautions necessary and shall be responsible for the safety of its
employees, agents, and sub -consultants in the performance of the work hereunder and shall utilize all
protection necessary for that purpose. All work shall be done at the Consultant's own risk, and the
Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or
held by the Consultant for use in connection with the work.
13. Termination.
A. Termination without cause. This Agreement may be terminated by the City at any time
for public convenience, for the Consultant's insolvency or bankruptcy, or the Consultant's assignment
for the benefit of creditors.
B. Termination with cause. This Agreement may be terminated upon the default of the
Consultant and the failure of the Consultant to cure such default within a reasonable time after
receiving written notice of the default.
C. Rights Upon Termination.
i. With or Without Cause. Upon termination for any reason, all finished or
unfinished documents, reports, or other material or work of the Consultant pursuant to this
Agreement shall be submitted to the City, and the Consultant shall be entitled to just and
equitable compensation for any satisfactory work completed prior to the date of termination,
not to exceed the total compensation set forth herein. The Consultant shall not be entitled to
any reallocation of cost, profit or overhead. The Consultant shall not in any event be entitled to
anticipated profit on work not performed because of such termination. The Consultant shall use
its best efforts to minimize the compensation payable under this Agreement in the event of
such termination. Upon termination, the City may take over the work and prosecute the same
to completion, by contract or otherwise.
ii. Default. If the Agreement is terminated for default, the Consultant shall
not be entitled to receive any further payments under the Agreement until all work called for
has been fully performed. Any extra cost or damage to the City resulting from such default(s)
shall be deducted from any money due or coming due to the Consultant. The Consultant shall
bear any extra expenses incurred by the City in completing the work, including all increased
costs for completing the work, and all damage sustained, or which may be sustained, by the
City by reason of such default.
City of Port Orchard and Consor North America, Inc.
Public Works Project: Ruby Creek Lift Station Design
Updated 412022 IBDR
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
D. Suspension. The City may suspend this Agreement, at its sole discretion. Any
reimbursement for expenses incurred due to the suspension shall be limited to the Consultant's
reasonable expenses, and shall be subject to verification. The Consultant shall resume performance of
services under this Agreement without delay when the suspension period ends.
E. Notice of Termination or Suspension. If delivered to the Consultant in person,
termination shall be effective immediately upon the Consultant's receipt of the City's written notice or
such date as stated in the City's notice of termination, whichever is later. Notice of suspension shall be
given to the Consultant in writing upon one week's advance notice to the Consultant. Such notice shall
indicate the anticipated period of suspension. Notice may also be delivered to the Consultant at the
address set forth in the "Notices" Section herein.
F. Nothing in this Subsection shall prevent the City from seeking any legal remedies it may
otherwise have for the violation or nonperformance of any provisions of this Agreement.
14. Discrimination Prohibited.
A. The Consultant agrees not to discriminate against any employee or applicant for
employment or any other person in the performance of this Agreement because of race, creed, color,
national origin, marital status, sex, age, disability, or other circumstance prohibited by federal, state,
or local law or ordinance, except for a bona fide occupational qualification.
B. Violation of this Section shall be a material breach of this Agreement and grounds for
cancellation, termination, or suspension of the Agreement by the City, in whole or in part, and may
result in ineligibility for further work for the City.
15. Force Majeure.
Notwithstanding anything to the contrary in this Agreement, any prevention, delay or stoppage due to
strikes, lockouts, labor disputes, acts of God, acts of war, terrorist acts, inability to obtain services,
labor, or materials or reasonable substitutes therefor, governmental actions, governmental laws,
regulations or restrictions, civil commotions, casualty, actual or threatened public health emergency
(including, without limitation, epidemic, pandemic, famine, disease, plague, quarantine, and other
significant public health risk), governmental edicts, actions, declarations or quarantines by a
governmental entity or health organization, breaches in cybersecurity, and other causes beyond the
reasonable control of the Party obligated to perform, regardless of whether such other causes are (i)
foreseeable or unforeseeable or (ii) related to the specifically enumerated events in this paragraph
(collectively, a "Force Majeure"), shall excuse the performance of such Party for a period equal to any
such prevention, delay or stoppage. To the extent this Agreement specifies a time period for
performance of an obligation of either Party, that time period shall be extended by the period of any
delay in such Party's performance caused by a Force Majeure. Provided however, that the current
COVID-19 pandemic shall not be considered a Force Majeure unless constraints on a Party's
performance that result from the pandemic become substantially more onerous after the effective
date of this Agreement.
City of Port Orchard and Consor North America, Inc.
Public Works Project: Ruby Creek Lift Station Design
Updated 412022 IBDR
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
16. Assignment and Subcontract.
The Consultant shall not assign or subcontract any portion of the services contemplated by this
Agreement without the prior written consent of the City. Any assignment made without the prior
approval of the City is void.
17. Conflict of Interest.
The Consultant represents to the City that it has no conflict of interest in performing any of the services
set forth in Exhibit "A." In the event that the Consultant is asked to perform services for a project with
which it may have a conflict, Consultant will immediately disclose such conflict to the City.
18. Confidentiality.
All information regarding the City obtained by the Consultant in performance of this Agreement shall
be considered confidential. Breach of confidentiality by the Consultant shall be grounds for immediate
termination.
19. Non -Appropriation of Funds.
If sufficient funds are not appropriated or allocated for payment under this Agreement for any future
fiscal period, the City will so notify the Consultant and shall not be obligated to make payments for
services or amounts incurred after the end of the current fiscal period. This Agreement will terminate
upon the completion of all remaining services for which funds are allocated. No penalty or expense
shall accrue to the City in the event that the terms of the provision are effectuated.
20. Entire Agreement.
This Agreement contains the entire agreement between the parties, and no other agreements, oral or
otherwise, regarding the subject matter of this Agreement shall be deemed to exist or bind either of
the parties. If there is a conflict between the terms and conditions of this Agreement and the attached
exhibits, then the terms and conditions of this Agreement shall prevail over the exhibits. Either party
may request changes to the Agreement. Changes which are mutually agreed upon shall be
incorporated by written amendments to this Agreement.
21. Non -waiver of Breach.
The failure of either party to insist upon strict performance of any of the covenants and agreements
contained herein, or to exercise any option herein contained in one or more instances, shall not be
construed to be a waiver or relinquishment of said covenants, agreements, or options, and the same
shall be in full force and effect.
City of Port Orchard and Consor North America, Inc.
Public Works Project: Ruby Creek Lift Station Design
Updated 412022 ISDR
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
22. Modification.
No waiver, alteration, modification of any of the provisions of this Agreement shall be binding unless
in writing and signed by a duly authorized representative of the City and the Consultant.
23. Notices.
All notices or other communications required or permitted under this Agreement shall be in writing
and shall be (a) personally delivered, in which case the notice or communication shall be deemed given
on the date of receipt at the office of the addressee; (b) sent by registered or certified mail, postage
prepaid, return receipt requested, in which case the notice or communication shall be deemed given
three (3) business days after the date of deposit in the United States mail; or (c) sent by overnight
delivery using a nationally recognized overnight courier service, in which case the notice or
communication shall be deemed given one business day after the date of deposit with such courier. In
addition, all notices shall also be emailed, however, email does not substitute for an official notice.
Notices shall be sent to the following addresses:
Notices to the City of Port Orchard shall be sent to the following address:
City Clerk
City of Port Orchard
216 Prospect Street
Port Orchard, Washington 98366
BwaIlace@cityofportorchard.us
Phone:360.876.4407 Fax: 360.895.9029
Notices to the Consultant shall be sent to the following address:
Erika Schuyler, PE, PMP - Consor
600 University St., Ste 300, Seattle, WA 98101
Phone No.:206-462-7030
Email: erika.schuyler@consoreng.com
24. Resolution of Disputes; Governing Law.
A. Should any dispute, misunderstanding or conflict arise as to the terms and conditions
contained in this Agreement, the matter shall first be referred to the Mayor, who shall determine the
term or provision's true intent or meaning. The Mayor shall also decide all questions which may arise
between the parties relative to the actual services provided or to the sufficiency of the performance
hereunder.
B. If any dispute arises between the City and the Consultant under any of the provisions
of this Agreement which cannot be resolved by the Mayor's determination in a reasonable time, or if
the Consultant does not agree with the Mayor's decision on a disputed matter, jurisdiction of any
resulting litigation shall be filed in Kitsap County Superior Court, Kitsap County, Washington.
City of Port Orchard and Consor North America, Inc.
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Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
C. This Agreement shall be governed by and construed in accordance with the laws of the
State of Washington. In any suit or action instituted to enforce any right granted in this Agreement,
the substantially prevailing party shall be entitled to recover its costs, disbursements, and reasonable
attorneys' fees from the other Party.
25. Compliance with Laws.
The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that
are now effective or in the future become applicable to Consultant's business, equipment, and
personnel engaged in operations covered by this Agreement or accruing out of the performance of
those operations.
26. Title VI.
The City of Port Orchard, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation
subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the
Department of Transportation issued pursuant to such Act, must affirmatively insure that its contracts
comply with these regulations.
Therefore, during the performance of this Agreement, the Consultant, for itself, its assignees, and
successors in interest agrees as follows:
A. Compliance with Regulations. The Consultant will comply with the Acts and the
Regulations relative to Nondiscrimination in Federally -assisted programs of the U.S. Department of
Transportation, Federal Highway Administration (FHWA), as they may be amended from time to time,
which are herein incorporated by reference and made a part of this Agreement.
B. Nondiscrimination. The Consultant, with regard to the work performed by it during this
Agreement, will not discriminate on the grounds of race, color, national origin, sex, age, disability,
income -level, or LEP in the selection and retention of subcontractors, including procurements of
materials and leases of equipment. The Consultant will not participate directly or indirectly in the
discrimination prohibited by the Acts and the Regulations as set forth in Appendix A, attached hereto
and incorporated herein by this reference, including employment practices when this Agreement
covers any activity, project, or program set forth in Appendix B of 49 C.F.R. part 21.
C. Solicitations for Subcon tracts, Including Procurements of Materials and Equipment. In all
solicitations, either by competitive bidding, or negotiation made by the Consultant for work to be
performed under a subcontract, including procurements of materials, or leases of equipment, each
potential subcontractor or supplier will be notified by the Consultant of the Consultant's obligations
under this Agreement and the Acts and the Regulations relative to Non-discrimination on the grounds
of race, color, national origin, sex, age, disability, income -level, or LEP.
D. Information and Reports. The Consultant will provide all information and reports
required by the Acts, the Regulations and directives issued pursuant thereto and will permit access to
City of Port Orchard and Consor North America, Inc.
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its books, records, accounts, other sources of information, and its facilities as may be determined by
the City or the FHWA to be pertinent to ascertain compliance with such Acts, Regulations, and
instructions. Where any information required of the Consultant is in the exclusive possession of
another who fails or refuses to furnish the information, the Consultant will so certify to the City or the
FHWA, as appropriate, and will set forth what efforts it has made to obtain the information.
E. Sanctions for Noncompliance. In the event of the Consultant's noncompliance with the
non- discrimination provisions of this Agreement, the City will impose such contract sanctions as it or
the FHWA may determine to be appropriate, including, but not limited to:
i. withholding payments to the Consultant under the Agreement until the contractor
complies; and/or
ii. cancelling, terminating, or suspending the Agreement, in whole or in part.
F. Incorporation of Provisions. The Consultant will include the provisions of paragraphs one
through six in every subcontract, including procurements of materials and leases of equipment, unless
exempt by the Acts, the Regulations and directives issued pursuant thereto. The Consultant will take
action with respect to any subcontract or procurement as the City or the FHWA may direct as a means
of enforcing such provisions including sanctions for noncompliance. Provided, that if the Consultant
becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such
direction, the Consultant may request the City to enter into any litigation to protect the interests of the
City. In addition, the Consultant may request the United States to enter into the litigation to protect
the interests of the United States.
27. Counterparts.
This Agreement may be executed in any number of counterparts, each of which shall constitute an
original, and all of which will together constitute this one Agreement.
28. Severability.
Any provision or part of this Agreement held to be void or unenforceable under any law or regulation
shall be deemed stricken and all remaining provisions shall continue to be valid and binding upon the
City and the Consultant, who agree that the Agreement shall be reformed to replace such stricken
provision or part with a valid and enforceable provision that comes as close as reasonably possible to
expressing the intent of the stricken provision.
IN WITNESS WHEREOF, the City and the Consultant have executed this Agreement as of the
dates listed below.
City of Port Orchard and Consor North America, Inc.
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CONSULTANT
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Va
By:
Title: Vice President
Date: September 18, 2024
City of Port Orchard and Consor North America, Inc.
Public Works Project: Ruby Creek Lift Station Design
Updated 412022 ISDR
CITY OF PORT ORCHARD
By:F�gned by:
1btJ'f P4MA Ws ,
Robert Putaansuu, Mayor
10/11/2024
Date:
ATTEST/AUTHENTICATE
FDocuSigned by:
Brandy Wallace, MMC, City Clerk
APPROVED AS TO FORM
Signed by:
r 26629i6.7
Port Orchard City Attorney's Office
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
APPENDIX A
During the performance of this Agreement, the Consultant, for itself, its assignees, and successors in
interest agrees to comply with the following non-discrimination statutes and authorities; including
but not limited to:
Pertinent Non -Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 C.F.R. Part 21.
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been
acquired because of Federal or Federal -aid programs and projects);
• Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the
basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 C.F.R. Part 27;
• The Age Discrimination Act of 1975, as amended, (42 U S.C. § 6101 et seq.), (prohibits
discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 USC§ 471, Section 4 7123), as amended,
(prohibits discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms
"programs or activities" to include all of the programs or activities of the Federal -aid
recipients, sub- recipients and contractors, whether such programs or activities are Federally
funded or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the
basis of disability in the operation of public entities, public and private transportation systems,
places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as
implemented by Department of Transportation regulations at 49 C.P.R. parts 37 and 38;
• The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123)
(prohibits discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low -Income Populations, which ensures discrimination against minority
populations by discouraging programs, policies, and activities with disproportionately high
and adverse human health or environmental effects on minority and low-income populations;
• Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes
City of Port Orchard and Consor North America, Inc.
Public Works Project: Ruby Creek Lift Station Design
Updated 4120221BDR
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI,
you must take reasonable steps to -ensure that LEP persons have meaningful access to your
programs (70 Fed. Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).
City of Port Orchard and Consor North America, Inc.
Public Works Project: Ruby Creek Lift Station Design
Updated 412022 IBDR
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
EXHIBIT A
Scope of Services to be Provided by Consultant. The Consultant shall furnish services including, but
not limited to, the following outlined here.
Rates for Services to be Provided by Consultant. The Consultant shall furnish the services in accordance
with the rates specified below.
City of Port Orchard and Consor North America, Inc.
Public Works Project: Ruby Creek Lift Station Design
Updated 412022 ISDR
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
EXHIBIT A
SCOPE OF SERVICES
RUBY CREEK LIFT STATION
CITY OF PORT ORCHARD
Introduction
Consor North America Inc. (Consor) has developed this Scope of Services and accompanying fee estimate
to provide final design engineering services for the Ruby Creek Lift Station project (Project) for the City of
Port Orchard (City). The scope and fee have been developed based on Consor's understanding of the
Project through delivery of 30% design and the City's decision to move forward with a duplex lift station,
valve and meter vaults, and a control building.
The consultant team is led by Consor and includes sub -consultants Industrial Systems (IS) for electrical
engineering services, CG Engineering for structural engineering services, Landau Associates for
environmental permitting services, Sage Geotechnical for geotechnical services, AES Consultants for
surveying services, and ASM Affiliates for cultural resource services.
Project Understanding and Assumptions
A lift station is to be designed and constructed in conjunction with a Kitsap Transit park -and -ride facility
near the intersection of Sidney Road SW and SW Sedgewick Road, just west of State Route 16. In addition
to servicing the park -and -ride, the lift station will also serve Basin 7 and the portion of Basin 7a south of
Ruby Creek. The lift station and project site are to include:
➢ 10-foot diameter wet well, with duplex solids -handling submersible pump arrangement.
➢ Valve and meter vaults.
➢ Control building housing all electrical equipment.
➢ Standby generator with automatic transfer switch.
➢ Backup diesel pump.
➢ Site lighting to aid maintenance during nighttime hours.
➢ Site fencing with rolling slide gate and personnel gate.
➢ Yard piping connecting the lift station to the future gravity sewer system and force main in Sidney Road.
The project includes final design of the lift station.
The following are not included in this Scope of Services because Kitsap Transit will oversee the project once
design is complete: bid period services, engineering services during construction, and construction
management services.
Consor • August 2024 • Ruby Creek Lift Station Final Design • City of Port Orchard
Scope of Services • 1
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
Scope of Services
To maximize the available information and consequently to minimize costs associated with the Project, all
tasks include the following four (4) components:
➢ Objective: Summary of the goals that will be achieved by each task.
➢ Activities: The specific project elements and efforts that will be completed by the Consor project team.
➢ Deliverables: The interim and final products to be delivered to the City.
➢ Assumptions: The assumptions used to develop each task.
Task 1 - Project Management
Objective
Provide overall leadership and team strategic guidance aligned with City staff objectives. Coordinate,
monitor, and control the project resources to meet the technical, communication, and contractual
obligations required for developing and implementing the project scope.
Activities
1.1 Project Management Plan
Create a Project Management Plan (PMP). The PMP will include the approved scope and budget, project
schedule, contact list, quality management plan, and health and safety plan. Develop the baseline schedule
as part of the PMP.
1.2 Invoices/Status Reports
Prepare monthly invoices, including expenditures by task, hours worked by project personnel, and other
direct expenses with the associated backup documentation. Monthly status reports to accompany each
invoice and include comparisons of monthly expenditures and cumulative charges to budget by Task, and
sub -consultant participation. Monthly status reports to include schedule updates.
1.3 Project Kickoff Meeting
Prepare for and lead project kickoff meeting with staff and key team members. Prepare meeting agenda
and distribute before the kickoff meeting for City review. Prepare and distribute notes after the meeting.
1.4 Coordination with City Staff
Coordinate with City staff through bi-weekly emailed status reports, monthly status meetings, weekly
telephone communication, and email during the project. City PM to be copied on email communications
with City staff.
1.4 Coordination with Subconsultants
Coordinate with subconsultants on specific tasks, scope, and budget. Conduct progress meetings.
1.5 Decision Log
Develop, maintain, and monitor a decision log to document major project decisions.
Consor • August 2024 • Ruby Creek Lift Station Final Design • City of Port Orchard
Scope of Services • 2
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
1.6 Quality Management
Perform quality management at key milestones and on project deliverables.
Task Deliverables
➢ Monthly invoice and status report covering:
o Work on the project performed during the previous month.
o Meetings attended.
o Problems encountered and actions taken for their resolution.
o Potential impacts to submittal dates, budget shortfalls or optional services.
o Updated monthly schedule, when applicable.
o Issues requiring project team action.
➢ Kickoff meeting agenda and notes.
➢ Decision log.
Assumptions
➢ Notice to Proceed date by October 2024.
➢ Project duration is anticipated to be twelve (12) months.
➢ Kickoff meeting will be virtual and will be attended by three (3) members of the Consor team.
➢ City reviews:
o Review period for deliverables is ten (10) working days.
o City review comments will be compiled into a single document before submitting to Consor.
➢ Monthly one -hour meetings will be held with Consor's Project Manager and Project Engineer, pertinent
to the topic project team staff, and the City Project Manager; twelve (12) meetings are assumed.
Meetings will occur virtually via telephone or Microsoft Teams.
➢ Assume twelve (12) monthly invoices/status reports.
➢ Decision log will be a Microsoft Excel file with access provided to the consulting team and City staff.
Task 2 — Permitting
Objective
Develop supporting documentation for permit applications required for project construction.
Consor • August 2024 • Ruby Creek Lift Station Final Design • City of Port Orchard
Scope of Services • 3
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
Activities
2.1 Permitting Matrix
Prepare a permitting matrix of anticipated permits and approvals required for the Project
2.2 SEPA Checklist
Prepare and submit SEPA Checklist following 75% design submittal.
2.3 Stormwater Drainage Permit
Prepare and submit Stormwater Drainage Permit, including stormwater drainage report and stormwater
pollution prevention plan (SWPPP).
2.4 Major Land Disturbing Activity Permit (LDAP)
Prepare and submit LDAP.
2.5 Right of Way (ROW) Permit
Prepare and submit ROW Permit.
Task Deliverables
➢ Permit Matrix
➢ Draft and final SEPA Checklist
➢ Draft and final Stormwater Drainage permit, including stormwater drainage report and SWPPP
➢ Draft and final LDAP
➢ Draft and final ROW permit
Assumptions
➢ Permits will be submitted to the City for review and routing.
➢ Wetlands, streams, and their buffers are not anticipated to conflict with the Ruby Creek Lift Station
30% design configuration.
➢ The SEPA Checklist will receive a Determination of Non -Significance.
➢ Additional permitting activities are associated with subconsultant services in Task 4, including building
permit and electrical service application.
➢ Electrical permit will be obtained by the contractor during construction.
Consor • August 2024 • Ruby Creek Lift Station Final Design • City of Port Orchard
Scope of Services • 4
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
Task 3 — Final Design
Objective
Develop the Ruby Creek Lift Station preliminary design to 75%, 100%, and bid document levels of
completion. Anticipated drawings for the final design plan set are provided as Exhibit C.
Activities
3.1 Pump Comparison Memorandum Amendment
Revisit and revise the Pump Comparison Memorandum prepared by Consor during the preliminary design
portion of the project to reflect current City Staff preferences.
3.2 75% Design
Develop the Ruby Creek Lift Station preliminary design from 30% level to approximately 75% completion.
Provide approximately 26 of 54 construction drawings in the 75% Design Submittal for the General, Erosion
Control, Civil, Structural, Mechanical, Process and Instrumentation Diagrams (P&IDs), and Electrical and
Instrumentation and Controls (E&IC) design disciplines. The 75% Design Submittal to include construction
drawings, specifications, 75% Engineer's Opinion of Probable Construction Cost (OPCC) (AACE International
Class 2 with an expected accuracy range of -5% to +20%), and updated project schedule.
3.3 100% Design
Develop the Ruby Creek Lift Station 75% design to 100% completion. Provide 54 of 54 construction
drawings in the 100% Design Submittal for the General, Erosion Control, Civil, Structural, Mechanical,
P&IDs, E&IC design disciplines. The 100% Design Submittal to include construction drawings, specifications,
100% Engineer's OPCC (AACE International Class 1 with an expected accuracy range of -3% to +15%), and
updated project schedule.
3.4 Final Contract Documents
Develop the Ruby Creek Lift Station 100% design to final Contract Documents to be used for bidding. The
Contract Documents to include construction drawings, specifications, and final Engineer's OPCC.
Deliverables
➢ Meeting agendas, notes, and supporting materials, draft and final in PDF format.
➢ Updated version of the Pump Comparison memorandum (delivered during 30% design) detailing
pump options for the Ruby Creek Lift Station, draft and final in PDF format.
➢ The 75% submittal includes design plans, technical specifications for major equipment, OPCC and
construction schedule in PDF format.
➢ The 100% submittals include design plans, contract documents, OPCC and construction schedule
in PDF format.
➢ Final Contract Documents include design plans, contract documents, and OPCC in PDF format.
Assumptions
➢ City Involvement:
Consor • August 2024 • Ruby Creek Lift Station Final Design • City of Port Orchard
Scope of Services • 5
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
o Review design deliverables, workshop agendas and meeting notes.
o City will provide a single set of consolidated review comments on deliverables within two
(2) weeks of submittal.
o Coordinate site access for field reconnaissance with Consor and subconsultants.
➢ Provide Washington Professional Engineer's Stamp with signature and date on final bid ready
edition of the contract documents.
➢ Consor will conduct up to two (2) design development meetings with the City staff over the course
of the Final Design task. These meetings will be held to discuss key concepts and review the 75%
and 100% deliverables. These meetings will be held virtually. These meetings are assumed to be
one (1) hour each and will review the consolidated City review comments.
➢ City distributes all design review packages and bid documents for the project.
➢ The current CSI MasterFormat specifications to be used.
➢ Architectural services for the building are not included in the project.
Task 4 — Subconsultants
Objective
Provide for the specialty services provided by Consor subconsultants for the project.
Activities
4.1 Electrical, Instrumentation, and Controls Engineering Services
See attached Exhibit D for electrical, instrumentation, and controls engineering services provided by
Industrial Systems.
4.2 Structural Engineering Services
See attached Exhibit E for structural engineering services provided by CG Engineering.
4.3 Environmental Permitting Services
See attached Exhibit F for environmental permitting services provided by Landau Associates.
4.4 Geotechnical Engineering Services
See attached Exhibit G for geotechnical engineering services provided by Sage Geotechnical.
4.5 Surveying Services
See attached Exhibit H for surveying services provided by AES Consultants.
4.6 Cultural Resource Services
See attached Exhibit I for cultural resource services provided by ASM Affiliates.
Consor • August 2024 • Ruby Creek Lift Station Final Design • City of Port Orchard
Scope of Services • 6
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
Deliverables
➢ See attached subconsultant Scopes of Services.
Assumptions
➢ See attached subconsultant Scopes of Services.
Task 5 — Unanticipated Services
Objective
Unanticipated services authorized under this task are at the City's discretion. Consor will provide scope and
fee estimate for additional services requested by the City and will commence work only when written
authorization is provided by the City.
Project Schedule
Consor will begin work on the project upon receiving Notice to Proceed. A preliminary project schedule is
shown in the following table. Bid Period and Construction Period services are outside of Consor's scope;
timelines for Bid Period and Construction Periods given are estimates and contingent upon Kitsap Transit
project schedules.
Notice to Proceed October 2024
Supplemental Survey, Supplemental
Geotechnical Investigation, and October— November 2024
Supplemental Cultural Resources Study
75% Design
November 2024 — February 2025
Permitting
February 2025 — October 2025
Final Design
February 2025 — November 2025
Bid Period
November 2025
Contractor Award
December 2025
Construction
January 2026 — December 2026
Budget
Payment will be made at the Billing rates for personnel working directly on the project, which will be made
at the Consultant's Hourly Rates, plus Direct Expenses incurred. Billing rates are as shown in the following
table. Subconsultants will be charged at actual costs plus a 10 percent fee to cover administration and
overhead. Direct expenses will be paid at the rates shown in the table below. The detailed Fee Estimate is
included as Exhibit B.
Consor • August 2024 • Ruby Creek Lift Station Final Design • City of Port Orchard
Scope of Services • 7
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
Z024 SCHEDULE OF CHARGES
Personnel:
Labor will be invoiced by staff tlassificatlon at the following hourly rakes, which are valid from January 1, 2424
through December 31, 2024. After this period, the rates are subject to adjustment.
Billing Classifications
2024 Rates
Billing Classifications
2024 Rates
Principal Engineer VI
$3SS
Construction Mar q& X
$314
Principal Engineer V
$134
Construction Manager IX
$292
Principal Engineer IV
$316
Construction Manager VI II
$276
Principal Engineer III
$298
Construction Manager VI 1
$266
Principal Engineer II
$281
Construction Manager Vf
$247
Prindpai Engineer I
$267
Construction Manager V
$228
Professional Engineer 1X
$257
Construction Manager IV
$216
Engineering Designer 1X
$249
Construction Manager III
$197
ProUBssagnal Engineer Vill
$244
Construction Manager II
$182
Engineering Designer Vill
$237
Construction Mawger 1
$154
Professional Engineer Vil
$233
Qua I ity Control Compliance Specialist
$190
Engineering Designer VII
S225
Inspector VII
$228
Professionai Engineer VI
$222
lnspector VI
$210
Engineering Designer VI
$211
inspector V
$190
Professional Engineer V
$21D
Inspector IV
$176
Engineering Designer V
$203
Inspector ill
$156
Professional Engineer IV
$198
Inspector 11
$142
Engineering Designer IV
$194
Inspector 1
$122
Professional Engineer III
5191
Technician IV
$191
Engineering Designer III
$191
Technician III
$174
Engineering Designer II
$1a0
Technician II
$151
Engineering Designer I
$169
Technician I
$133
Principal III
$361
Project Coordinator IV
$185
Principal It
$323
Project Coordinator IIf
$158
Principal I
$287
Protect Coordinator 11
$151
Project Manager IV
$271
Project Coordinator 1
$139
Project Manager III
$254
Administrative III
$139
Project Manager II
$226
Administrative II
$122
Project Manager I
$19$
Administrative 1
$114
Cost E$tiMatar I II
$301
Cost Estimator II
$244
Cost Estimator I
$185
Project Expenses:
Expenses incurred that are directly attributable to the project will he invoiced at actual cast. These expenses
include the following:
CADD Hardware/Software $18,UO/hour
Mode ing and 015 ttardwarej5oftware 51UI)Ihour
Mileage Current IRS Rate
Postage and Delivery Services At Cost
Printing and Repfoduction At Cost
Travel, Lodging, and Subsistence At Cost
Outside Services:
outside technical, professional, and other services will be Invoiced at actual cost-plus 10 percent to Cover
administration and overhead.
Consor • August 2024 • Ruby Creek Lift Station Final Design • City of Port Orchard
Scope of Services • 8
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
I
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
EXHIBIT C - PRELIMINARY DRAWING LIST
75% Design
100% Design
Bid Documents
26
54
54
SHEET NO.
SHEET
GENERAL
1
G-001
COVER SHEET
X
X
X
2
G-002
SHEET INDEX AND AREA DESIGNATIONS
X
X
3
G-003
SYMBOLS AND LEGEND
X
X
4
G-004
ABBREVIATIONS
X
X
5
G-005
GENERAL NOTES AND DESIGN CRITERIA
X
X
X
6
G-006
EXISTING SITE PLAN
X
X
X
EROSION CONTROL
7
E-001
TESC NOTES AND PLAN
X
X
X
8
E-002
TESC DETAILS
X
X
CIVIL
9
C-001
CIVIL NOTES
X
X
X
10
C-002
SITE AND YARD PIPING PLAN - 1
X
X
X
11
C-003
SITE AND YARD PIPING PLAN - 2
X
X
12
C-004
INFLUENT SEWER PLAN AND PROFILE-1
X
X
X
13
C-005
INFLUENT SEWER PLAN AND PROFILE-2
X
X
14
C-006
FORCE MAIN PLAN AND PROFILE -1
X
X
X
15
C-007
FORCE MAIN PLAN AND PROFILE - 2
X
X
16
C-008
CIVIL DETAILS-1
X
X
17
C-009
CIVIL DETAILS-2
X
X
18
C-010
CIVIL DETAILS-3
X
X
STRUCTURAL
19
S-001
ABBREVIATIONS, GENERAL NOTES & SYMBOLS
X
X
X
20
S-002
STRUCTURAL NOTES
X
X
21
S-003
STRUCTURAL PLAN - 1
X
X
X
22
S-004
STRUCTURAL PLAN - 2
X
X
X
23
S-005
STRUCTURAL SECTIONS-1
X
X
24
S-006
STRUCTURAL SECTIONS-2
X
X
25
S-007
STRUCTURAL DETAILS-1
X
X
26
S-008
STRUCTURAL DETAILS-2
X
X
PROCESS
27
D-001
ABBREVIATIONS, GENERAL NOTES & SYMBOLS
X
X
X
28
D-002
MECHANICAL EQUIPMENT SCHEDULES
X
X
29
D-003
MECHANICAL PLAN - 1
X
X
X
30
D-004
MECHANICAL PLAN - 2
X
X
X
31
D-005
MECHANICAL SECTIONS
X
X
X
32
D-006
MECHANICAL DETAILS-1
X
X
33
D-007
MECHANICAL DETAILS-2
X
X
34
D-007
MECHANICAL DETAILS-2
X
X
ELECTRICAL
35
E-001
ELECTRICAL SYMBOLS AND ABBREVIATIONS
X
X
X
36
E-002
EI&C NOTES
X
X
X
37
E-003
ONE -LINE DIAGRAM
X
X
X
38
E-004
ELECTRICAL PLAN
X
X
X
39
E-005
CABLE SCHEDULE
X
X
40
E-006
LIFT STATION ELEVATION
X
X
41
E-007
DISCONNECT PANEL
X
X
42
E-008
ELECTRICAL DETAILS-1
X
X
X
43
E-009
ELECTRICAL DETAILS-2
X
X
X
44
E-010
MCC DIAGRAM
X
X
X
INSTRUMENTATION
45
I-001
SYMBOLS AND ABBREVIATIONS
X
X
X
46
I-002
P&ID
X
X
X
47
I-003
CONTROL PANEL LAYOUT-1
X
X
X
48
I-004
CONTROL PANEL LAYOUT-2
X
X
X
49
I-005
CONTROL PANEL WIRING AND NETWORK DIAGRAM
X
X
50
I-006
DISCRETE INPUT 1 WIRING DIAGRAM
X
X
51
I-007
DISCRETE INPUT WIRING DIAGRAM
X
X
52
I-008
DISCRETE OUTPUT WIRING DIAGRAM
X
X
53
I-009
ANALOG INPUT WIRING DIAGRAM
X
X
54
I-010
ANALOG OUTPUT WIRING DIAGRAM
X
X
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F cXHIBIT D
Erika Schuyler August 27, 2024
Consor
600 University Street, Suite #300
Seattle, WA 98101
Subject: Port Orchard Ruby Creek Lift Station Final Design — Rev 1.0
Dear Erika,
Industrial Systems, Inc. is pleased to provide you with the following proposal for Electrical and
Control System Design Services. As always, we look forward to working with you on this
project.
Summary:
Consor and Industrial Systems have recently completed a preliminary design for the Ruby Creek
Lift Station for the City of Port Orchard, WA. The plan is to now move to 75% design, followed by
100% design and bid documents.
This scope of work seeks to define the electrical and control system design required for a final
design. This includes drawing and specification preparation. It also includes utility coordination
and an opinion of cost to construct. The preliminary design will be used as a basis for completing
this design.
Scope of Work:
1. Coordination with Puget Sound Energy for a new electrical service.
2. Provide electrical and controls system design to support the new lift station. This
effort will produce a 100% signed design for the electrical and control system.
This design includes a new electrical service, site electrical, building electrical and
site/building lighting, instrumentation, and control system design.
Deliverables:
1. Electrical and Control Drawings at 75% and Final
2. Division 26 and 40 Specifications, at 75% and Final
3. Opinion of cost to construct 75% and Final
12119 NE 99th St. Suite 2090 Vancouver, WA 98682
Voice: (360) 718-7267 Fax: (360) 952-8958
OR CCB# 196597 • WA #INDUSS1880K9
AK #1018436
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
August 27, 2024
P24.74: Port Orchard Ruby Creek Lift Station Final Design — Rev 1.0
Page 2 of 4
Assumptions:
1. The design approach will be based on the preliminary design.
2. A mutually agreeable schedule will be negotiated for completion of this work.
3. Drawings and specifications will be submitted at 75% and 100% in PDF format.
4. Specifications to be provided in 50 division CSI format.
5. All required backgrounds will be provided in DWG format.
6. Any fading, shading or lightening of information on drawings to serve as
backgrounds will be completed by the client prior to providing such drawings for
our use.
7. Modifications required to DWG files make them suitable for use as backgrounds
for our work will be completed on a T&M basis in addition to the fee estimated
herein.
Exclusions:
1. Services during bidding
2. Services during construction
3. Deliverables not defined herein
4. Multiple iterations of the E, I&C system design
5. Services not specifically listed herein
6. Site visits other than listed above
Fee Proposal:
Industrial Systems, Inc. proposes to provide the services and materials listed above on a T&M
basis. The fees shall be as listed in the summary below and include an estimate for Travel &
Expenses.
EstimatedCost............................................................................................................ $32,372.00
Terms shall be as stated in the November 22, 2022, Master Services Subconsultant Agreement
No. W22064068 between Consor and Industrial Systems, Inc.
For the purpose of time and material work and any hourly work agreed to beyond this scope, the
enclosed billing rates shall be considered as our standard rates. Our standard rates shall be
subject to annual revision.
Multi -year projects are subject to annual rate increases and contract amount escalations of up to
5% per year. Please feel free to call with any questions that you might have. Again, we look
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
August 27, 2024
P24.74: Port Orchard Ruby Creek Lift Station Final Design — Rev 1.0
Page 3 of 4
forward to working with you on this project.
?le ZUa&& 8/27/2024
Mike Wallis Date Consor Date
Enclosures: Rate Schedule
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
12119 NE 991h Street
Suite #2090
Vancouver, WA 98682
Phone: (360) 718-7267 Fax: (360) 952-8958
Email: is(r is-inc.com
2024 RATE SCHEDULE
PRINCIPAL........................................................................$220 /HR
PROJECT MANAGER.........................................................$199 /HR
SENIOR DESIGN/PROGRAMMING STAFF.............................$176 /HR
DESIGN / PROGRAMMING STAFF........................................$163 /HR
JUNIOR DESIGN/PROGRAMMING STAFF..............................$134 /HR
TECHNICIAN....................................................................$117 /HR
DRAFTING..........................................................................$88 /HR
CLERICAL...........................................................................$70 /HR
MILEAGE AND OTHER EXPENSES............................................COST PLUS 20%
(The 2024 IRS allowable mileage rate is assumed to be $0.67/mile)
Expires: 12/31/24 - Subject to revision after this date
RATE SHEET
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
C �
ENGINEERING
August 27, 2024
EXHIBIT E
civil & structural
engineering & planning
Consor
Erika Schuyler, PE, PMP, Vice President, Water
600 University Street, Suite 300
Seattle, WA 98101
206.462.7030
erika.schuyler@consoreng.com
Project
City of Port Orchard
Ruby Creek Lift Station
Port Orchard, WA 98367
Scope of Work
CG Engineering previously provided preliminary structural engineering design for the Ruby Creek Lift
Station. This current scope of work includes the final design, as well as building permit procurement.
The proposed structures include a 11'-4" x 17'-4" control building, a generator support slab, and a diesel
pump support slab. The above -grade control building will consist of CMU perimeter walls, a wood rafter
roof, and a concrete foundation. The support slabs will consist of reinforced concrete slabs on grade.
As part of final design, CG Engineering will provide structural drawings consisting of structural notes,
schedules, plans, sections, and details of the structural conditions. In addition, structural specifications
and cost estimates will be provided for the 75%, 100%, and bid set submittals. We have included time in
the scope of work for up to (2) virtual team meetings.
CG Engineering will prepare, coordinate, and manage the building permit application process for the on -
site structures. We assume that non-structural elements, such as energy code and ventilation
calculations, will be supplied by other members of the design team as part of a coordinated submittal.
We will respond to the building department comments as required to obtain a building permit. We
assume that permit fees will be paid by the client or owner.
Structural Design Fee = $14,790.00 (NTE)
Assumptions
• Construction support services are not included in this scope of work.
• Bid support services are not included in this scope of work.
• AutoCad compatible floor and site plans will be provided for our use.
Shoring, if required, will be the contractor's responsibility as part of bidder design. Shoring design and
drawings are not part of this scope of work.
The design of site walls, detention vaults, or other site structures are not included in this scope of
work unless specifically noted.
250 4th Avenue South, Suite 200
Edmonds, WA 98020
ph.425.778.8500 1 f.425.778.5536
www.cgengineering.com
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
City of Port Orchard Ruby Creek LS August 28, 2024
CG Engineering Page 2 of 2
2024 Schedule of Charges
Personnel Charges
Hourly Rate
Managing Principal
$250.00
Principal
$235.00
Associate Principal
$220.00
Project Manager
$205.00
Structural Engineer III
$175.00
Structural Engineer II
$155.00
Structural Engineer 1
$115.00
Civil Engineer III
$175.00
Civil Engineer II
$145.00
Civil Engineer 1
$115.00
Planner III
$175.00
Planner II
$145.00
Planner 1
$115.00
CAD Drafter III
$135.00
CAD Drafter II
$115.00
CAD Drafter 1 $95.00
Clerical $90.00
These rates are subject to change on a yearly basis.
250 4th Avenue South, Suite 200
Edmonds, WA 98020
ENGINEERING ph.425.778.8500 1 f.425.778.5536
www.cgengineering.com
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
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Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
EXHIBIT F
LALANDAU
A S S O C I A T E S
August 27, 2024
Transmitted via email to: erika.schuyler@consoreng.com
Consor
600 University Street, Suite 300
Seattle, Washington 98101
Attn: Erika Schuyler, PE
Re: Proposed Scope of Services and Cost Estimate
Environmental Permitting Support
Ruby Creek Lift Station
City of Port Orchard, Washington
Dear Erika:
Landau Associates, Inc. (Landau) is pleased to provide Consor with this proposal for environmental
permitting support for the above -referenced project. This proposal has been developed based on
discussions with and information provided by Consor, as well as Landau's experience with similar
projects.
BACKGROUND INFORMATION
Landau understands that the City of Port Orchard (City) is proposing a new sewer lift station adjacent
to Sidney Road south of Ruby Creek. The lift station is needed to provide for a new Kitsap Transit Park
and Ride facility and other developments in the area. The station is envisioned to include a wet well
with two submersible pumps, a backup diesel powered pump, a generator, instrumentation and
controls housed in a block building with metal roof, and sewer piping, including a section of 10-inch
force main in Sidney Road. A wetland and stream report has been completed for the site by
Confluence Environmental Company in support of other proposed site improvements by Kitsap
Transit.
PROPOSED SCOPE OF SERVICES
The following tasks define Landau's proposed scope of services regarding environmental permitting
support for the proposed project.
Task 1. Wetland/Waterway Critical Areas Report
Landau will prepare a wetland/waterway critical areas report detailing proposed impacts and required
mitigation. Landau will conduct a site reconnaissance to document existing site conditions and
SEATTLE
155 NE 100th Street, Ste 302, Seattle, WA 98125 T 206.631.8680 landauinc.com
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
Proposal: Consor/ City of Pt Orchard Ruby Creek Lift Station
August 27, 2024
calculate impacts to wetland/waterway buffers based on the 60 percent project plans. Impacts will be
calculated in AutoCAD and summarized in the critical areas report described below.
Landau will determine adequate impact avoidance measures and will develop a conceptual
compensatory mitigation plan for unavoidable impacts to wetland/waterway buffers. A conceptual
mitigation plan will be developed by Landau to compensate for impacts to wetland/waterway buffers
in accordance with the City of Port Orchard Critical Areas Ordinance. The conceptual mitigation will be
limited to a restoration planting plan, as necessary.
Landau will prepare a draft critical areas report in accordance with the standards of the City and other
applicable regulatory agencies. The report will include information from the wetland and waterway
delineation completed by Confluence Environmental Company and incorporate any necessary
mitigation. This will include the following:
• The size and rating of each wetland and waterway
• A scaled site map showing the locations of wetland/waterway boundaries and buffers, locations
of wetland data plots, and site topography
• A description of potential impacts to wetland/waterway buffers
• A conceptual mitigation planting plan (equivalent to 60 percent design level), including
mitigation goals, objectives, and performance standards, a timeline for mitigation monitoring
and reporting, and contingency plans, as necessary.
The draft critical areas report will be provided for review and comment by Consor and the City.
Comments will be reviewed and incorporated into a final critical areas report.
Assumptions
• Wetland and waterway survey files will be provided to Landau; no additional delineation efforts
are included in this scope of work.
• Project impacts are limited to temporary wetland/waterway buffer impacts; direct impacts to
wetlands and waterways will be avoided.
• Consor will coordinate with the City to review and provide input regarding the potential impact
avoidance and minimization measures identified by Landau.
• Technical specifications will not be required as part of the critical areas report and/or
conceptual design.
• Mitigation can be accommodated onsite, within the project limits.
• Sixty percent design plans, provided by Consor, will contain sufficient detail for Landau to
calculate impacts to wetland/waterway buffers and to develop conceptual mitigation plans.
Deliverables
Landau will provide electronic copies of the draft and final wetland/waterway critical areas
report.
landauinc.com
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
Proposal: Consor/ City of Pt Orchard Ruby Creek Lift Station
August 27, 2024
Task 2. SEPA Checklist Support
Landau will assist Consorduring preparation of the SEPA Checklist for the project. Our budget for this
task assumes a relatively limited level of effort to support Consor during preparation of the SEPA
Checklist and to review/comment on the project's effects on elements of the environment.
Assumptions
• The SEPA checklist will be provided to Landau in Microsoft Word format
Deliverables
• Landau will return the SEPA checklist with comments and edits saved in track changes
Task 3. Agency Coordination
Landau will request a pre -application meeting with representatives from the City. During the meeting,
Landau will describe the proposed project, potential impacts, and mitigation measures, and work with
the City to determine project -specific application/permitting requirements. This task includes
attendance by two Landau scientists at one 1-hour meeting. Following the pre -application meeting,
Landau will prepare a meeting summary and provide it to attendees.
When the agency returns comments on the project application, Landau will help Consor and the City
prepare responses as requested.
Assumptions
• Representatives from Consor will be available to attend the pre -application meeting and address
technical/engineering elements of the project.
• Meetings will be held virtually or via teleconference. Onsite meetings are not included in this
task.
• Onsite meetings are not included in this task; agency coordination will be limited to
email/teleconference.
• Agency coordination is limited to 8 hours of Senior Associate time.
Deliverables
• An electronic (PDF, Microsoft Word, or email) copy of draft and final meeting summary.
• Landau will provide agency coordination via email and teleconference.
COST ESTIMATE
Landau estimates the cost for the proposed scope of services described herein will be $21,200, in
general accordance with the following breakdown:
3 landauinc.com
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
Proposal: Consor/ City of Pt Orchard Ruby Creek Lift Station
August 27, 2024
Task Estimate
Task 1. Wetland/Waterway Critical Areas Report $15,800
Task 2. SEPA Checklist Support $1,800
Task 3. Agency Coordination $3,600
Total Estimated Fee I $21,200
Landau proposes to provide the above -described services on a time -and -expenses basis according to
the budget set forth above and the attached compensation schedule. It is possible that the level of
effort actually required to complete a specific scope item will differ from that currently assumed and
Landau may need to reallocate authorized budget among the various tasks or request additional
budget to meet the needs of the project. In the event that project requirements change, or
unexpected conditions are disclosed that appear to require further field effort, study, or analysis,
Landau will bring these to your attention and seek your written approval for an addendum to the
scope of services and costs prior to performing additional services.
AUTHORIZATION
To authorize Landau's services, please prepare a subconsultant services agreement consistent with
previous agreements between Consor and Landau.
CLOSING
We appreciate the opportunity to work with Consor and the City of Port Orchard on this project. If
you have questions, please contact the undersigned.
LANDAU ASSOCIATES, INC.
Steven J. Quarterman
Senior Associate Ecologist
SJQ/BMB/tmh
[\\EDMDATA02\PROPOSALS\C_PORT ORCHARD\2024-07 RUBY CREEK FINAL DESIGN\PRO\LANDAU C_PTORCHARD RUBYCK PROPOSAL.DOCX]
Attachment: Compensation Schedule
4 landauinc.com
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
LALANDAU
A S S O C I A T E S
COMPENSATION SCHEDULE-2024
Personnel Labor
Hourly Rate
Senior Principal
365
Principal
335
Senior Associate
300
Associate
275
Senior
250
Senior Project
230
Project
210
GIS Analyst / CAD Designer
210
Senior Staff
190
Staff / Senior Technician II
175
Data Specialist
175
CAD / GIS Technician
160
Project Coordinator
145
Assistant /Senior Technician 1
130
Technician
115
Support Staff
100
Expert professional testimony or the preparation thereof for court, deposition, declaration, mediation,
arbitration, or public testimony is charged at 1.5 times the hourly rate.
Rates apply to all labor, including overtime.
Equipment
Field, laboratory, and office equipment used in the direct performance of authorized work is charged at unit
rates. A rate schedule will be provided on request.
Subcontractor Services and Other Expenses
Subcontractor billing and other project expenses incurred in the direct performance of authorized routine
services will normally be charged at a rate of cost plus a twelve percent (12%) handling charge. A higher
handling charge for technical subconsultants and for high -risk field operations may be negotiated on an
individual project basis; similarly, a lower handling charge may be negotiated on projects requiring
disproportionally high subconsultant involvement.
Invoices
Invoices for Landau Associates' services will be issued monthly. Interest of 1%2 percent per month (but not
exceeding the maximum rate allowable by law) will be payable on any amounts not paid within 30 days.
Term
Unless otherwise agreed, Landau Associates reserves the right to make reasonable adjustments to our
compensation rates over time (e.g., long-term continuing projects).
T: Templates\Contracts\2024 Compensation Sc hedule I andau i nc.com
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
EXHIBIT G
k9AG.n
GLOTECHNICAL
August 27, 2024
Transmitted via email to: erika.schuyler(&consoreni!.com
Consor North America, Inc.
600 University Street, Suite 300
Seattle, WA 98101
Attn: Mrs. Erika Schuyler, PE, PMP, Vice President
Re: Proposal for Geotechnical Engineering Services
Ruby Creek Lift Station
Port Orchard, Washington
Dear Mrs. Schuyler:
Sage Geotechnical, LLC (Sage) is pleased to submit this proposal for geotechnical engineering
services in support of the Ruby Creek Lift Station project in Port Orchard, Washington (site). This
proposal was prepared with information provided by Consor North America, Inc. (Consor, project
civil engineer).
PROJECT UNDERSTANDING
The City of Port Orchard (City, project owner) proposes to construct a lift station directly across
the street from 5142 Sidney Road Southwest. The lift station will consist of an approximately 25-
foot-deep wet well, a control building, and valve and meter vaults. An approximately 140-ft-long
segment of gravity sewer line and a 150-ft-long force main will connect the proposed lift station to
a sewer line within Sidney Road Southwest. Other proposed site improvements include an access
road and parking area.
Sage understands that the site is likely underlain by impermeable alluvium; stormwater runoff will
most likely be detained and routed to an appropriate system.
PROPOSED SCOPE OF SERVICES
Sage's proposed scope of services includes the following tasks.
Task 1. Project Management and Administration
Task 1 includes general project management services, such as project startup, progress reporting,
coordination with the City and/or Consor, and meeting attendance.
Assumptions
• Sage has budgeted 4 hours for meeting attendance. Sage assumes that meetings can be
attended via teleconference.
Olympia, WA Sage Geotechnical.com
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
Ruby Creek Lift Station
August 27, 2024
Task 2. Field Investigation and Laboratory Testing
Task 2 includes completion of geotechnical field explorations and laboratory testing. Sage will:
• Review readily available geologic and geotechnical data for the site and the surrounding area.
• Contact the Washington Utilities Coordinating Council's "One Call" locating service to
identify underground utilities at the proposed exploration locations. Sage will also
subcontract a private utility -locating service to identify conductible utilities located outside of
public easements.
• Explore subsurface soil and groundwater conditions at the site by advancing two borings.
One of the borings will be advanced near the proposed wet well to 50 ft below ground
surface (bgs). The second boring will be advanced near the proposed gravity sewer line and
will extend 25 ft bgs. Sage will monitor the explorations, collect representative soil samples,
and maintain detailed logs of the subsurface conditions observed. Sage will subcontract the
drill rig and operator.
• Install a groundwater monitoring well as deep as 30 ft bgs in the boring near the proposed
wet well. Sage will install a pressure transducer to monitor groundwater levels for up to 6
months, downloading groundwater data and collecting manual measurements monthly.
• Perform geotechnical laboratory testing on select soil samples obtained from the
explorations. Sage has budgeted for 14 combined grain size analyses and hydrometer tests
and 14 moisture content determinations.
Assumptions
• Consor or the City will provide Sage with access to the site.
• City right-of-way permits will be waived or provided at no cost to Sage.
• The field exploration program can be completed during standard business hours (i.e., no
weekend and/or nighttime drilling will be required).
• The site is free from hazardous soil, groundwater, and other materials.
• Decommissioning of the monitoring well is excluded from this scope of services. If needed,
decommissioning by a licensed driller should be included as a bid item in the project plans
and specifications.
Task 3. Geotechnical Analysis and Reporting
Task 3 includes geotechnical analysis and preparation of a technical memorandum and
geotechnical data report. Sage will:
• Discuss near -surface soil and groundwater conditions at the site.
• Provide grain size data that the contractor can use to design a dewatering system.
• Provide recommendations for earthwork and grading, including criteria for temporary
excavations, subgrade preparation, reuse of site materials as structural fill, and structural fill
placement and compaction.
• Recommend lateral earth pressures that can be used to design new underground structures.
Sage Geotechnical.com
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
Ruby Creek Lift Station
August 27, 2024
• Discuss uplift concerns for buried structures installed below the groundwater table and
provide recommendations for resisting uplift.
• Provide recommendations for shallow foundation support, including allowable soil bearing
pressure and settlement estimates.
• Provide a seismic site class that can be used to complete seismic design.
• Discuss potential seismic risks at the site, including soil liquefaction, lateral spreading, and
surface fault rupture.
• Provide recommendations for standard- and heavy-duty, impervious asphalt pavement
sections.
• Assess if geologically hazardous areas are present at the site and address related Kitsap
County Municipal Code requirements.
A draft memorandum will be submitted for the design team's review and comment. Comments will
be addressed, and following the completion of groundwater monitoring, Sage will issue a final
memorandum, signed and sealed by the project engineer. A geotechnical data report for inclusion
in construction bid documents will be submitted alongside the final memorandum.
Assumptions
• Design of ground improvement or deep foundation support to mitigate potential seismic risks
at the site are excluded.
• Highly compressible soils (e.g., peat) are not present at the site.
COST ESTIMATE
Services will be provided on a time -and -materials basis for a not -to -exceed budget of $35,016, as
detailed in the attached budget breakdown. Sage will not exceed its budget without Consor's
written approval.
SCHEDULE
Drilling can be completed within 6 weeks of receiving written notice to proceed. The proposed
drilling schedule will depend on subcontractor availability. The draft technical memorandum will
be issued 4 weeks after drilling has been completed. Sage will submit the final memorandum and
geotechnical data report within 1 week of receiving final comments on the draft.
AUTHORIZATION
To authorize Sage's services, please prepare a subconsultant agreement for review and approval.
Sage Geotechnical.com
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
Ruby Creek Lift Station
August 27, 2024
CLOSING
We appreciate the opportunity to submit this proposal and anticipate its favorable review. If you
have questions or comments, please contact Calvin McCaughan at 253.306.2362 or at
calvinm@sagegeotechnical.com.
SAGE GEOTECHNICAL, LLC
C��
Calvin McCaughan, PE
Principal Engineer
Annabel Irwin, PE
Senior Engineer
AMUCAM
[HTTPS://SAGEGEOTECHNICAL.SHAREPOINT.COWSITES/SAGEGEOTECHNICAL/SHARED DOCUMENTS/PROPOSALS/CITY OF PORT ORCHARD/2024-07_RUBY CREEK
LIFT STATION/RUBY CREEK LIFT STATION PROPOSAL FOR GEOTECHNICAL SERVICES 8.27.24.DOCX]
Attachment: Budget Breakdown
Sage Geotechnical.com
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
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Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
EXHIBIT H
A E S
�� CONSULTANTS, INC.
August 23, 2024
Erik Schuyler
Consor
888 SW 5ch Ave, Suite 1170
Portland, OR 97204
PROFESSIONAL LAND SURVEYORS
P.O. BOX 930 • 3472 N.W. LOWELL "OLD TOWNE"
SILVERDALE, WASHINGTON 98383
360-692.6400 • FAX 360-692.8927
RE: City of Port Orchard Ruby Creek Lift Station Final Design
Erika
We are pleased to submit the following scope of work and cost proposal for the above
referenced project. We appreciate the opportunity to work with your firm again and look
forward to being a member of the design team. Please feel free to give me a call if you
have any questions.
Sincerely,
Gary Chapman, PLS
President
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
A E S
�� CONSULTANTS, INC.
Prepare Topographic Survey
Understanding
PROFESSIONAL LAND SURVEYORS
P.O. BOX 930 • 3472 N.W. LOWELL "OLD TOWNE"
SILVERDALE, WASHINGTON 98383
360-692.6400 • FAX 360-692.8927
There is an existing topographic survey of the site location prepare by LDC from 2022
which has been utilized as the basis for the 30% design. Our task will be to supplement
this initial survey to pick up additional topography details within the proposed lift station
site.
Datums
The horizontal Datum proposed is NAD83/91, Washington State Plane, North Zone.
Vertical Datum will be North American Vertical Datum 1988, NAVD88. To provide a
seamless transition of topography data we will utilized the survey control shown on the
LDC survey. We will verify the project datum proposed and adjust to the existing
survey control to reduce/eliminate data errors.
Topography limits
The topography will be limited to the immediate area proposed as the Lift Station site and
will extend at least 25 feet beyond the proposed site locations. Along the frontage road
of Sidney Road the topography will extend at least 50 feet North and South of the
proposed lift station site to incorporate potential piping connections.
Topography data
Prepare a topographic survey of the site and road right of ways fronting the site. The
topography will include F contour elevations, existing improvements such as buildings,
paving, walls, fences, trees 8" dbh, surface utilities and underground utility paint
markings.
Assumptions
The survey will be based upon the previous LDC survey utilizing the site control points
identified on this survey to ensure the project survey transitions completely.
Underground utilities will be located by private utility locating contractor utilizing radio
frequency devices for conductible utilities. Those utilities not locatable by this method
will not be located.
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
A E S
�� CONSULTANTS, INC.
PROFESSIONAL LAND SURVEYORS
P.O. BOX 930 • 3472 N.W. LOWELL "OLD TOWNE"
SILVERDALE, WASHINGTON 98383
360-692.6400 • FAX 360-692.8927
The survey will not relocate Wetlands or Stream ordinary high water lines. This
information is on the existing survey and will be utilized to determine the setback lines
which will become the limits of the project survey.
Deliverables
Pdf copies of the completed survey along with the AutoCAD Civil3D drawing file.
Costs
Our cost to complete this survey is $4,800.
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
EXHIBIT I
ASM
Archaeokogy • History • Ethnography • Architectural History
Proposal to Conduct a Cultural Resource
Assessment
Ruby Creek Lift Station Project
September 3, 2024
Prepared bar:.
ASM Affiliates
26231 72nd Ave NW
Stanwood, WA 98292
Prepared for:
Erika Schuyler, PE, PMP
Vice President, Water
Consor
600 University Street, Suite #300
Seattle, WA 98101
Dave Iversen, Director
diversen@asmaffiliates.com
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
September 3, 2024
Erika Schuyler
Page 2 of 3
Project Introduction
ASM Affiliates (ASM) will conduct a cultural resources assessment for the Ruby Creek Lift Station Project,
Port Orchard, Kitsap County, Washington. All services will be provided in accordance with the Washington
State Department of Archaeology and Historic Preservation (DAHP) guidelines, and managed by ASM's
archaeologists, architectural historians, and/or historians who exceed the Secretary of the Interior's Professional
Qualification Standards. All services will be provided on a fixed -fee basis after receipt of signed contract.
Scope of Work
Project Kickoff — ASM will participate in one kickoff call to discuss project requirements and confirm project
schedule. Additionally, prior to commencement of fieldwork ASM will coordinate with the cultural
representative of the Suquamish Tribe concerning the project.
Background Research — Prior to the initiation of fieldwork, ASM will conduct records searches of site forms
and previous cultural resources reports on file at the DAHP, as well as archival review of other existing
documentation that may be useful to determine cultural resources concerns or historical properties located within
1-mi. of the project area. Library and online resources will also be consulted to check historic land survey and
patent maps, topographic maps, and other pertinent historical documents.
Field Survey — Fieldwork will include an intensive survey to examine all exposed ground surfaces for
archaeological resources. Subsurface excavation will be conducted using a judgmental method. Shovel test probe
(STP) excavations will be used to determine the presence, extent, and structure of subsurface deposits, and assist
in the determination of the nature of any identified site boundaries. ASM will excavate STPs at variable intervals
in accessible areas. Additionally, delineation subsurface excavations will be conducted at all newly identified
and previously recorded archaeologic sites. If necessary, auger probes will be excavated at the base of STPs in
areas where project excavation is planned to extend greater than three feet below surface. Sediment from
excavations will be screened through '/4-in. hardware mesh. Results will be documented on ASM forms, which
include provenience location, artifact inventory, information on sediment type and color, termination depth, and
general observations. The locations of excavations and all identified cultural resources will be documented with
submeter accuracy global positioning systems (GPS) handheld devices and included on report quality figures
within the technical report.
Technical Report Preparation — ASM will prepare a technical report containing the requisite written
documentation in compliance with the DAHP processes. The report will include a historic overview,
methodology, survey findings, identification of known historical resources, recommended mitigation and/or
provide recommendations for any further work required for compliance.
Schedule
ASM will conduct fieldwork for the project within 90 days of notice to proceed. A draft report will be submitted
within 60 days of fieldwork completion. The final report will be completed within two (2) weeks of receipt of
comments to the draft.
Cost
The estimated fixed -fee cost to complete the scope of work described above is $17,200.00.
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
September 3, 2024
Erika Schuyler
Page 3 of 3
Assumptions
• A maximum of 25 STP excavations will be conducted for the fieldwork;
• No cultural resources will be identified;
• Indirect impacts analysis is not required;
• Deliverables will be provided electronically via email;
• ASM will address one consolidated round of comments to the draft technical report;
• If further revisions or additions to the report are requested, ASM will bill you above the contract limits
on a time and materials basis to address those comments, per our standard billing rates.
• NRHP evaluation, data recovery, historic property inventory, and/or on -site monitoring for any cultural
resources identified will be performed under a separate contract.
Proposal Acceptance
Title: Proposal to Conduct a Cultural Resource Assessment - Ruby Creek Lift Station Project
Cost: $17,200.00
Accepted by:
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