057-24 - Resolution - Radio Read Meters Software and Base StationsDocusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
RESOLUTION NO. 057-24
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING
THE SOLE SOURCE PURCHASE OF BASE STATIONS AND FIRST YEAR SOFTWARE
FOR RADIO READ METERS FROM FERGUSON WATERWORKS AND
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WHEREAS, the Public Works and Finance Departments identified the need to upgrade
the water metering system and associated parts to provide more efficient and accurate water
measurement service to customers located within the City; and
WHEREAS, to accomplish that upgrade, the City of Port Orchard is enhancing its water
utility services by purchasing Sensus Base Stations, antennas and a software program; and
WHEREAS, purchasing these items are an integral part of the City's broader plan to
implement Advanced Metering Infrastructure (AMI) radio read meters, which will revolutionize
the efficacy of how water usage data is collected and managed; and
WHEREAS, this upgrade will improve operational efficiency and customer service and
will allow City staff to remotely collect meter information; and
WHEREAS, pursuant to RCW 39.04.280 and the City's Procurement Policies, the City
must procure material, equipment, supplies and services by competitive means when the
purchase is in excess of $7,500, unless there is an exemption such as special market conditions
or the purchase is clearly and legitimately limited to a single supplier; and
WHEREAS, in order to meet the City's compatibility requirements and technological
specifications, the City must purchase new water meters and associated equipment that is
compatible with our existing SENSUS products; and
WHEREAS, Ferguson Waterworks is the only Sensus full line Water Distributor for the
states of Washington, Oregon, and Idaho; and
WHEREAS, on September 16, 2024, the City received a quote from Ferguson
Waterworks for the purchase of the base stations, antennas and software, including
installation, training and first year software support, in the amount of $148,666.30 (applicable
tax included); and
WHEREAS, in accordance with the City's procurement policies adopted by Resolution
No. 073-23, Public Works staff completed the Sole Source Vendor Statement to confirm
Ferguson Waterworks was clearly and legitimately the single supplier of these items and met
the requirements for a sole source purchase; and
WHEREAS, the City Council has approved procurement policies which require City
Council authorization for purchasing items that exceed $35,000; and
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
Resolution No. 057-24
Page 2 of 2
WHEREAS, the Ferguson Waterworks quote attached as Exhibit A is for the purchase of
base stations, antennas and software in an amount that exceeds the $35,000 authorization
limit; and
WHEREAS, the Port Orchard City Council finds, based on market conditions and
compatibility requirements for this project, that the procurement of this purchase is clearly and
legitimately limited to a single supplier; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State
Auditor's Office, wishes to document their selection/procurement process as described herein
for this purchase by Resolution; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS
FOLLOWS:
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: The City Council approves the purchase of base stations, antennas and software
from Ferguson Waterworks in the amount of $148,666.30 (applicable tax included). The
Mayor or his designee is authorized to take all actions necessary to effectuate the
purchase consistent with this authorization.
THAT: The Resolution shall take full force and effect upon passage and signatures
hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the City Clerk in authentication of such passage on this 8th day of October 2024.
ATTEST:
DocuSigned by:
6VAJA (J
Brandy Wallace, MMC, City Clerk
rSigned dby:
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Robert Putaansuu, Mayor
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Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
OFERGUSOM 12522 CANYON RD. E3156
WATERWORKS PUYALLUP, WA 98373-6022
11:34:51 SEP 17 2024
Phone: 253-538-8275
Fax: 253-531-9909
,er To:
I: Jeremiah Spencer
jeremy.spencerl@ferguson.com
ments:
Page 1 of 2
FERGUSON WATERWORKS #3156
Price Quotation
Phone: 253-538-8275
Fax: 253-531-9909
Bid No:
B020798
Cust Phone:
360-876-4407
Bid Date:
09/16/24
Terms:
NET 10TH PROX
Quoted By:
JES
Customer:
CITY OF PORT ORCHARD
Ship To:
CITY OF PORT ORCHARD
METER ACCOUNT
METER ACCOUNT
216 PROSPECT ST
216 PROSPECT ST
PORT ORCHARD, WA 98366
PORT ORCHARD, WA 98366
Cust PO#:
SENSUS FLEXNET
Job Name:
BASESTATION INSTAL
Item
Description
SIX SIXTY RES
SM400B
M400132 BSE STN UNIT
SP-ADDMOBILIZATION
ADDITIONAL MOBILIZATION
BACK HAUL MODEM
MORTIN 80 RES
SM400B
M40062 BSE STN UNIT
SP-ADDMOBILIZATION
ADDITIONAL MOBILIZATION
BACK HAUL MODEM
SENSUS ANALYTICS SOFTWARE
& TRAINING
S5396383700053
SAAS TRN RNI CORE LOGIC
YEAR-1
S5396383700108
SAAS INST & CONFIG LOGIC
(ONE TIME)
SP-SEDVARCERT
SENSUS ED VAR CERT
SP-PROMGMT
SENSUS PROJECT MANAGEMENT (MTH)
Quantity Net Price UM Total
1 43246.490 EA 43246.49
1 1750.000 EA 1750.00
1 43246.490 EA 43246.49
1 1750.000 EA 1750.00
1 17842.520
EA
17842.52
1 19731.250
EA
19731.25
1 4200.000
EA
4200.00
1 4250.000
EA
4250.00
Net Total: $136016.75
Tax: $12649.55
Freight: $0.00
Total: $148666.30
HOW ARE WE DOING? WE WANT YOUR FEEDBACK!
Scan the QR code or use the link below to
complete a survey about your bids:
0 https://survey.medallia.com/?bidsorder&fc=1604&on=987
Docusign Envelope ID: 20A4DO74-079C-439F-B88E-882Dl5F7994F
O FERGUSON' FERGUSON WATERWORKS #3156
WATERWORKS Price Quotation
Page 2 of 2
Fax: 253-531-9909
11:34:51 SEP 17 2024
Reference No: B020798
Quoted prices are based upon receipt of the total quantity for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BE
AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. QUOTES FOR PRODUCTS SHIPPED FOR RESALE
ARE NOT FIRM UNLESS NOTED OTHERWISE.
CONTRACTOR CUSTOMERS: IF YOU HAVE DBE/MBE/WBE//VBE/SDVBE/SBE GOOD FAITH EFFORTS DIVERSITY GOALS/ REQUIREMENTS ON A
FEDERAL, STATE, LOCAL GOVERNMENT, PRIVATE SECTOR PROJECT, PLEASE CONTACT YOUR BRANCH SALES REPRESENATIVE
IMMEDIATELY PRIOR TO RECEIVING A QUOTE/ORDER.
Seller not responsible for delays, lack of product or increase of pricing due to causes beyond our control, and/or based upon
Local, State and Federal laws governing type of products that can be sold or put into commerce. This Quote is offered contingent upon the
Buyer's acceptance of Seller's terms and conditions, which are incorporated by reference and found either following this document, or
on the web at https://www.ferguson.com/content/website-info/terms-of-sale
Govt Buyers: All items are open market unless noted otherwise.
HOW ARE WE DOING? WE WANT YOUR FEEDBACK!
Scan the QR code or use the link below to
F complete a survey about your bids:
p https://survey.medallia.com/?bidsorder&fc=1604&on=987