062-24 - Resolution - Purchase of Water MetersDocusign Envelope ID: F6DF735E-DD6C-4286-A1 FO-71 F34E8F2CBF
RESOLUTION NO. 062-24
A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING
THE SOLE SOURCE PURCHASE OF WATER METERS AND ASSOCIATED PARTS
FROM FERGUSON WATERWORKS, AND DOCUMENTING PROCUREMENT
PROCEDURES.
WHEREAS, the City identified the need to upgrade the City's water metering system and
associated parts to provide more efficient and accurate water measurement service to homes located
within the City; and
WHEREAS, in 2023, with City Council approval, the City began the transition to IPerl Radio Read
meters, which are equipped with a radio read transmitter device to allow the City to wirelessly collect
and transmit water service information; and
WHEREAS, data collection involves driving near meters instead of walking close to each,
providing efficiency in gathering information, and the long-term goal is to conduct radio reads directly
from City Hall, streamlining the process of monitoring water usage and enhancing overall operational
efficiency and reducing costs; and
WHEREAS, pursuant to RCW 39.04.280 and the City's Procurement Policies, the City must
procure material, equipment, and supplies by competitive means when the purchase is in excess of
$7,500, unless there is an exemption to the competitive process, such as special market conditions or
the purchase is clearly and legitimately limited to a single supplier; and
WHEREAS, in order to meet the City's compatibility requirements and technological
specifications, the City must purchase new water meters and associated equipment that are compatible
with its existing SENSUS products; and
WHEREAS, Ferguson Waterworks is the sole authorized SENSUS full line Water Distributor in the
states of Washington, Oregon, and Idaho; and
WHEREAS, in accordance with the City's procurement policies adopted by Resolution No. 073-
23, Public Works staff completed the Sole Source Vendor Statement, and the City Council finds that
Ferguson Waterworks was clearly and legitimately the single supplier of these items and met the
requirements for a sole source purchase; and
WHEREAS, the City Council has approved procurement policies which require City Council
authorization for purchasing items that exceed $35,000; and
WHEREAS, the Ferguson Waterworks purchase in the amount of $53,178.82 (applicable tax
included), attached as Exhibit A is for the purchase of Iperl water meters in an amount that exceeds the
$35,000 authorization limit; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State Auditor's
Office, wishes to document their selection/procurement process as described herein for this purchase
by Resolution; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Docusign Envelope ID: F6DF735E-DD6C-4286-A1 FO-71 F34E8F2CBF
Resolution No. 062-24
Page 2 of 2
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above are hereby
adopted and incorporated as findings in support of this Resolution.
THAT: The City Council waives the competitive bidding requirements for this purchase, pursuant
to RCW 39.04.280(1)(a), as this purchase is clearly and legitimately limited to a single supplier of
these items. The City Council approves the purchase of water meters and associated equipment
from Ferguson Waterworks in the amount of $53,178.82 (applicable tax included). The Mayor or
his designee is authorized to take all actions necessary to effectuate the purchase consistent with
this authorization.
THAT: The Resolution shall take full force and effect upon passage and signatures hereon.
THAT: All acts taken pursuant to the authority of this Resolution but prior to its effective date
are hereby ratified.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by
the City Clerk in authentication of such passage on this 12th day of November 2024.
ATTEST:
rSigned by:
valn obi (1i1A1.(AU-
Brandy Wallace, MMC, City Clerk
Signed by:
CL..,A�
g,�3ggaoni...
Fred Chang, Mayor Pro-Tem
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Docusign Envelope ID: F6DF735E-DD6C-4286-A1 FO-71 F34E8F2CBF
Exhibit A
�� INVOICE NUMBER TOTAL DUE CUSTOMER PAGE
OFE01150802
553,178.82 9137 1 of 1
ATEKS
12522 CANYON RD- E PLEASE REFER TO INVOICE NUMBER WHEN
PUYALLUP, WA 98373-5022 MAKING PAYMENT AND REMIT TO:
FERGUSON WATERWORKS #31513
PO BOX 847411
Please cantactwith Guestions: 510404-1810 DALLAS. TX 752847411
MASTER ACCOUNT NUMB ER:259638
SHIP TO:
CITY OF PORT ORCHARD
SHIPPING ADDRESS FOR DELIVERY
CITY OF PORT ORCHARD 1535 VIVIAN COURT
METER ACCOUNT PORT ORCHARD, WA 993,010
216 PROSPECT ST
PORT ORCHARD, WA 9B309
SHP
SELL
TAl€CODE
CUSTOMEROR6ERNUMBER
SALESIIlSH
JO9HAME
IHVOICEOATE
BATCH
WFISE
WHSE.
ID
3150
315d
'AA18
SCOTT
TJV
5MX39 IPERL METERS
0&r15.Q4
3862
ORDERED
SHIPPED
ITEM NUMBER
DESCRPTIUM
UNIT PRICE
UM
AMOUNT
31`
318
SISSiFDXX
LFS.8}4.3r41PERLICFSM62W
1`-3.0::
EA.
=E6S4.01)
PROGRAMMED TO ION GAL
SPKIAL BUY-21123 METERS
INVOICE S LIB -TOTAL
4HS& M
TAX
PDrLOr-iar]
4.524-82
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TERMS: NET1 GTHPROX ORIGINAL INVOICE TOTAL DUE $53,178.82
All past due amount are subject to- a service dmarge Df 1.5% Per month, Or the maximum alovred by law, if laver. If Buyerfails to- pay within terms, the- in
addition to other remedies. Buyer agrees to pay Seller all costs of Doledon, including reasanaNe at6Drney fees. Complete terms and candroons are awaila ae
upon requestorat htWtwv� v-ferguson.a>mlDontentLwebsite-infagermsof sale, incorParated by reference- Sellermay convert checks toACH.