019-24 - SCJ Alliance - Contract Amendment 1CITY OF PORT ORCHARD
Authorization for Amendment No. 1
Date: December 3, 2024
Project: Sidney Road Non -Motorized
Improvements Project
Contract / Job # C019-24
Contractor: Shea Carr & Jewel, Inc dba SCJ Alliance
2727 Hollycroft St, Suite 230
Gig Harbor, WA 98335
THIS AMENDMENT AUTHORIZES THE FOLLOWING CHANGES TO THE AGREEMENT:
Section 2, Compensation, of the Agreement is hereby amended to read as follows:
TIME AND MATERIALS NOT TO EXCEED. Compensation for these services shall not exceed $282,774.50, (inclusive
of all amounts paid prior to the execution of Amendment No. 1 to this Agreement), without written authorization
and will be based on the list of billing rates and reimbursable expenses attached hereto as Exhibit "B".
The Amendment is for additional topographic mapping, and to prepare Plans, Specifications, and
Engineer's Estimate (PS&E) for landscaping and irrigation plans.
In all other respects the Underlying agreement between the parties shall remain in full force and effect,
amended as set forth herein, but only as set forth herein.
Contract History
Amount Sales Tax Total Date Appvd by
Original Contract
$277,455.29
$0.00
$277,455.29
23-Jan-24
Council
Amendment 1
$5,319.21
$0.00
$5,319.21
03-Dec-24
PW Director
Total Contract $282,774.50 $0.00 $282,774.50
I have reviewed the Amendment information above and certifv that to the best of my knowledee descriptions
and costs are true and accurate.
2024.12.04
13-1 0-28-08'00'
Consultant Approval Signature
Scott Sawyer, Principal
Printed Name & Title
Denis Ryan Digitally signed by Denis Ryan
Date: 2024.12.03 11:33:42-08'00'
Public Works Director
Public Works Contracts Greater than $35,000: Change Orders that do not exceed 10%,
with a maximum of $50,000, of either legally authorized budget limit or contract amount
established by City Council can be approved by the Public Works Director. Total Contract Approved:
Amount shall reset to reflect new Council -approved contract totals authorized prior to the
requested change order. $50,000-$100,000 require Mayoral Approval. $100,000 and
over require Council Approval.
Public Works Contracts under $35,000, change orders that individually do not exceed Attest:
$7,500 with an aggregate cap of $10,000.
Public Works Contracts unbudseted and under $7,500: All Change Orders that do not
exceed an aggregate cap of $7,500 (Excluding underlying value), provided there are
departmental funds available in the budget.
All Departments: Mayor approves any and all Change orders that do not exceed 10% of
either authorized budget limit or contract amount established by City Council. With a
maximum aggregate amount of $100,000. Total Contract Amount shall reset to reflect
new Council -approved contract totals authorized prior to the requested change order.
Any individual Change order that is over $100,000 requires Council approval.
Denis Ryan
Printed Name
Mayor
City Clerk
Council Approval Date
Page 1 of 11
SCJ ALLIANCE
CONSULTING SERVICES
Amendment No. 1
SCOPE OF WORK
for
Sidney Road Non -Motorized Improvements
City of Port Orchard, WA
Prepared For: Christian Williams, PE
City of Port Orchard
216 Prospect Street
Port Orchard, WA 98366
Prepared By: Aaron Knight, PE
Date Prepared: December 2, 2024
Overview
The following Scope of Work outlines the effort required to complete additional topographic mapping, prepare
Plans, Specifications, and Engineer's Estimate (PS&E) for landscaping and irrigation plans for the Sidney Road
Non -Motorized Improvements Project.
All of the original assumptions in the original contract apply unless specifically revised herein.
Phase 6: 100% Design
This phase is revised to include the addition of landscaping and irrigation plans, additional landscaping -
related specifications and estimate.
Task 1 100% Design Plans
Task 1.3 100% Plans: This task is revised to include the addition of the following plan sheets:
Title
Estimated
Sheets
Landscaping Plans
4
Landscaping Details
2
Irrigation Plans and Details
6
2727 Hollycroft Street, Suite 230 • Gig Harbor, WA 98335 • Office 253.201.0777 • Fax 360.352.1509 • scjalliance.com
Page 2 of 11
City of Port Orchard
Sidney Road Non -Motorized Improvements
Management Reserve Authorization #1
December 2, 2024
Task 4 100% Design Cost Estimate
Task 4.1 100% Design Cost Estimate: This task is revised to include cost estimating for the addition of
landscaping, and irrigation to the project design.
Task 5 100% Design Project Manual
Task 5.1 100% Project Manual: This task is revised to include the additional WSDOT & APWA General
Special Provisions (GSP's), project specific special provisions, and appendices for the addition of
landscaping and irrigation.
Assumptions
• The CITY will provide the CONSULTANT a list of acceptable plants to be used in the landscaping design.
Deliverables
• Deliverables are per the original scope of work are supplemented with landscaping and irrigation plans.
Phase 7: Bid Documents
Task 1 BID Document Plans, Specifications & Estimate
Task 1.1 Bid Document Plans, Specifications & Estimate: This task is revised to include the additional
WSDOT & APWA General Special Provisions (GSP's), project specific special provisions, and appendices for
the addition of landscaping and irrigation.
Deliverables
• Deliverables are per the original scope of work are supplemented with landscaping and irrigation plans
Phase 8: Survey and Right -of -Way Base Mapping (by MTN2Coast)
This Phase is revised to include additional Topographic Survey and Right -of -Way Establishment. See
attached proposal prepared by Mtn2Coast Surveyors.
2727 Hollycroft Street, Suite 230 • Gig Harbor, WA 98335 • Office 253.201.0777 • Fax 360.352.1509 • scjalliance.com
Page 3 of 11
Exhibit B
Subconsultant Labor Hour Estimate
SCJ Alliance SCJ ALLIANCE
Client: City of Port Orchard Template version: 7/8/2024 =o..av�T�Ho eea��az
Project: Sidney Road Non -Motorized Improvements Contract Type: Billing Rate Schedule
Job s: 23-OWS75
File Name: 2024-1202 Port Orchard Sidney Rd Fee Amend 1.xlsm
e &
Phase Task &o. Phase & Task Title
Senior
Project
Manager
E2 Engineer
Principal
Senior
Landscape
Architect
LandscapeL4
Total Direct
labor Hours &
Cost
Total Cost
PHASE 6 100% Design
Task 1 Design Plans
$ 15,616.00
3 Plans
1.0
4.0
4.0
24.0
64.0
97.0
$ 15,616.00
Subtotal Hours:
1.0
4.0
4.0
24.0
64.0
97.0
$ 15,616.00
Task 4 100% Design Cost Estimate
$ 2,018.00
1 100% Design Cost Estimate
2.0
2.0
8.0
12.0
$ 2,018.00
Subtotal Hours:
2.0
2.0
8.0
12.0
$ 2,018.00
Task 100% Design Project Manual
$ 2,149.00
1 100% Design Project Manual
1.0
4.0
8.0
13.0
$ 2,149.00
Subtotal Hours:
1.0
4.0
8.0
13.0
$ 2,149.00
Total Phase Hours:
1.0 4.0
7.0
30.0
80.0
122.0
122.0
Total Phase Direct Labor:
$260.00 $520.00
$1,603.00
$5,400.00
$12,000.00
$19,783.00
$ 19,783.00
PHASE 7 Bid Documents
Task 1 Bid Document Plans, Specifications & Estimate
$ 3,609.00
1 Bid Document Plans, Specifications & Estimate
1.0
1.0
4.0
16.0
22.0
$ 3,609.00
Subtotal Hours:
1.0
1.0
4.0
16.0
22.0
$ 3,609.00
Total Phase Houml
1.0 1.0
4.0
16.0
22.0
$ 22.0
Total Phase Direct Labor:
$260.00 $229.00
$720.00
$2,400.00
$3,609.00
$ 3,609.00
PHASE 8 Survey and Right -of -Way Base Mapping (by MTN2Coast)
See Subconsultants
$ -
See Subconsultants
$ -
Subtotal Hours:
$ -
Total Phase Hours:
$ -
Total Phase Direct Labor:
$ -
Total Hours All Phases
2.0
4.0
8.0
34.0
96.0
144.0
144,0
Total Direct Labor Estimate All Phases
$520.00
$520.00
$1,832.00
$6,120.00
$14,400.00
$23,392.00
$ 23,392.00
Indirect Costs
Subconsultants:
Subconsultant Subtotal:
Subconsultant Markup:
Subconsultant Total:
Reimbursable Expenses:
Expenses Subtotal:
Expenses Markup:
Expenses Total:
Management Reserve:
Total Indirect Costs:
Total:
Mtn2Coast
$6 927.21
$ 6,927.21
$
$ 6,927.21
Copies, Printing, etc.
Mileage
$ -
$
$ -
$
$
$ -
$ 6,927.21
$ 30,319.21
Page 4 of 11
1 of 12/2/2024
Subconsultant Fee Determination Summary
SCJ Alliance
Client: City of Port Orchard
Project: Sidney Road Non -Motorized Improvemen
Job #: 23-000875
File Name: 2024-1202 Port Orchard Sidney Rd_Fee_Amend l.xlsm
Consultant Fee Determination
DIRECT SALARY COST
Classification
Hours
Fully Burdened Rate
Senior Project Manager
2.0
$260.00
E2 Engineer
4.0
$130.00
Principal
8.0
$229.00
Senior Landscape Architect
34.0
$180.00
L4 Landscape
96.0
$150.00
TOTAL SALARY COST
SCJ ALLIANCE
CONSUL-11EA,.ICES
Template Version: 7/8/2024
Contract Type: Billing Rate Schedule
Amount
$520.00
$520.00
$1,832.00
$6,120.00
$14,400.00
Total Salary Cost $23,392.00
SUBCONSULTANTS
Mtn2Coast PHASE 8 Survey and Right -of -Way Base Map
Subconsultant Fee Subtotal: $0
Subconsultant Markup: 0%
$6,927
$6,927.21
$0.00
REIMBURSABLE EXPENSES
Copies, Printing, etc. 0.0% of the Total Salary Costs $0.00
Mileage 0 miles at $0.670 permile $0.00
Expenses Subtotal: $0.00
Expenses Markup: 0% $0.00
SUBTOTAL (SALARY, SUBCONSULTANTS AND EXPENSES)
Subtotal (Salary, Subconsultants and Expenses) $30,319.21
MANAGEMENT RESERVE FUND (MRF)
Management Reserve: $0 $0.00
Total Estimated Budget: $30,319.21
12i2i2024 Page 5 of 11
Contract Amendment Summary
Client: City of Port Orchard
Project: Sidney Road Non -Motorized Improvements
Job #: 23-000875
Amendment #1
12/2/2024
SCJ ALLIANCE
coNs -Ia=-c's
Phase #
Phase Title
Original
Contract
1/23/2024
Contract
Amendment #1
12/2/2024
Total
01
02
03
04
05
06
07
Project Management/Coordination/Administration
30% Design
Public Involvement
Environmental Permitting
60% Design
100% Design
Bid Documents
$ 27,690.01
$ 31,536.06
$ 10,991.35
$ 3,451.27
$ 64,947.60
$ 62,915.04
$ 18,676.24
$ 19,783.00
$ 3,609.00
$
$
$
$
$
$
$
27,690.01
31,536.06
10,991.35
3,451.27
64,947.60
82,698.04
22,285.24
Subtotal
$220,207.57
$23,392.00
$243,599.57
,
08
Survey and Right of Way Determination (by Mtn2Coast)
$ 30,420.22
$ 6,927.21
$
37,347.43
Subtotal
$30,420.22
$6,927.21
$37,347.43
99
Reimbursable Expenses
$ 1,827.50
$
1,827.50
Subtotal
$1,827.50
$0.00
$1,827.50
98
Management Reserve Fund
$ 25,000.00
-$25,000.00
$
Subtotal
$25,000.00
-$25,000.00
$0.00
If
Total
$277,455.29
$5,319.21
$282,774.50
Note: Contract Amendment #1 applies the full balance of the MRF to the new work.
Page 6 of 11
MTN� C
October 28, 2024
Aaron Knight
SCJ Alliance
Aaron.knight@scjalliance.com
253.201.0777, ext. 293
Professional Land Surveyors
Where Sound Practice. Innovation and Client Service Collide
2320 Mottman Road SVV, Suite 106: Tumviater, WA 98512
(360) 685-1949. Y.-w%r_mtn2coast.com
Re: Sidney Road, Port Orchard, WA —Additional Topographic Survey and Right -of -Way Establishment
Dear Aaron:
Thank you for the opportunity to provide professional surveying services.
Scope
Right -of -Way (ROW) Establishment
MTN2COAST, LLC (M2C) will complete the necessary field and office work to establish the right-of-way lines
along the project roadway based upon record information available. This right-of-way establishment will be
preliminary. No title reports will be obtained for this project and M2C will not be completing a property survey
of adjacent lots or showing easements on those properties. No corners will be set by M2C.
Topographic Survey
M2C will complete a Topographic Survey of the site. The mapping limits of the site are shown on the attached
Survey Limits Exhibit. M2C will also field verify all areas of concern circled on survey limits exhibit. The
Topographic Survey will be completed to the attached SCJ Subconsultant Requirements. If traffic control is
needed to access roadway features and utilities, an additional fee will be required.
Deliverables
M2C will deliver the following:
• Topographic Survey Map in pdf form.
• ACAD electronic drawing file of the project by email.
Page 7 of 11
Professional Land Surveyors
Where Sound Practice. Innovation and Client Service Collide
MTN 2320 Mottman Road SVV, Suite 106: Turnwater, WA 98512
COAST,, (360) 6B3-1949. www.rntn2coast.com
Fee
M2C fee for completing the survey shall be time and expense with an estimated budget as outlined in attached
cost breakdown:
ROW Establishment
$1,833.43 T&M
Topographic Survey
$3,933.78 T&M
Utility Locator Service
$1,160 Lump Sum
General Conditions
M2C's General Conditions of Contract, attached, are included as part of this Agreement for professional services.
Please sign a copy of this letter and return to M2C as notice to proceed. Please feel free to contact me at
PJ@mtn2coast.com or by phone at 360.688.1949 if you have any questions.
Best regards, Proposal and General Conditions of Contract Accepted
MTN2COAST, LLC SCJ Alliance
P.J. Boughal, LSIT
Signature Date:
Page 8 of 11
#— No
MTN
Professional Land Surveyors
Where Sound Practice. Innovation and Client Service Collide
2320 Mottman Road SVV, Suite 106: Turnwater, WA 98512
(360) 685-1949 % www.rntn2coast.com
Survey Limits Exhibit
Limits of topographic mapping and right of way establishment highlighted in red.
"t:7, .�^. i �.7�• t }`".; 1 , i, i •ice 1 - ' +IF ., u
n
0 300 600 �
y t SCALE IN FEETWO
0.
Alp
+.. +„� ev area bolt h flhc •
�'. (rV •t .i.,, i, -_ `'►c L r, ` 1_ l _'-'� i1 m 1-11111111d,pdate ter.
maK
WOnE aPP 200' ou.h of I i � \ �3 5 r • )�-`t'i
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P
[rt
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-
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tchb - (1325) E ,
.e Please
rtsforaClacent i
a -
Amendment #1
10/22/2024
Page 9 of 11
Exhibit E-1
Subconsultant Fee Determination - Summary Sheet
(Mandatory when Subconsultants are utilized)
Project:
Port Orchard Sidney Road - ROW Establishment
Sub Consultant: MTN2COAST, LLC
Direct Salary Cost (DSC):
Classification
Man Hours Rate = Cost
ROW Plan and Determination
Senior Surveyor
2 X 85.00 170.00
Surveyor -LSIT
8 X 60.10 480.80
Senior Survey Technician
X 37.00
Survey Technician
X
Jr Survey Technician
X
X
Topographic Mapping and Map
X
Senior Surveyor
X
Surveyor-LSIT
X
Senior Survey Technician
X
Survey Technician
X
Jr Survey Technician
X
X
X
X
Total DSC = 650.80
Overhead (OH Cost -- including Salary Additives)
OH Rate x DSC of 150.72% x 650.80 = 980.89
Fixed Fee (FF):
FF Rate x DSC of 31.00% x 650.80 = 201.75
Reimbursables:
Mileage
Locator Service $
title reports x5 $
SubConsultant Total
Grand Total
x $ 0.65 = $
x $ 1.10 = $
x $ 1.10 = $ -
$ 1,833.43
Prepared By: Kyle Moorehead Date:
DOT Form 140-089 EF Exhibit G-1
Revised 01/09
10/28/2024
Page 10 of 11
Sidney Rd Exhibit E-1 Additional ROW establishment.xlsx Printed 10/28/2024
Exhibit E-1
Subconsultant Fee Determination - Summary Sheet
(Mandatory
when Subconsultants are utilized)
Project:
Port Orchard Sidney Road - Topography
Sub Consultant: MTN2COAST, LLC
Direct Salary Cost (DSC):
Classification
Man Hours Rate = Cost
ROW Plan and Determination
Senior Surveyor
X
Surveyor-LSIT
X
Senior Survey Technician
X
Survey Technician
X
Jr Survey Technician
X
X
Topographic Mapping and Map
X
Senior Surveyor
2 X 85.00 170.00
Surveyor -LSIT
2 X 60.10 120.20
Senior Survey Technician
8 X 35.00 280.00
Survey Technician
12 X 35.00 420.00
Jr Survev Technician
12 X 30.00 360.00
X
X
X
Total DSC = 1,350.20
Overhead (OH Cost -- including Salary Additives)
OH Rate x DSC of
150.72%
x
1,350.20 =
2,035.02
Fixed Fee (FF):
FF Rate x DSC of
31.00%
x
1,350.20 =
418.56
Reimbursables:
Mileage
200
x
$ 0.65 =
$
130.00
Locator Service
$ -
x
$ 1.10 =
$
-
title reports x5
$
x
$ 1.10 =
$
-
SubConsultant Total
=
$
3,933.78
Grand Total
=
Prepared By:
Kyle Moorehead
Date:
10/28/2024
DOT Form 140-089 EF Exhibit G-1
Revised 01/09
Page 11 of 11
Sidney Rd Exhibit E-1 Additional Topographic Mapping.xlsx Printed 10/28/2024