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11/12/2024 - Regular - MinutesDocusign Envelope ID: 666A4BFD-F5BE-4529-A153-D783F78EC437 ORCHARD Meeting Location: Council Chambers 216 Prospect Street Port Orchard, WA 98366 City Council Minutes Contact us: Phone (360) 876-4407 cityhall@portorchardwa.gov www.portorchardwa.gov Regular Meeting of Tuesday, November 12, 2024 Roll Call was taken by the City Clerk as follows: Present: John Morrissey, Councilmember, Position At -Large Heidi Fenton, Councilmember, Position No. 5 Eric Worden, Councilmember, Position No. 4 Fred Chang, Mayor Pro-Tempore, Position No. 6 Scott Diener, Councilmember, Position No. 3 Jay Rosapepe, Councilmember, Position No. 2 Absent: Robert Putaansuu, Mayor Mark Trenary, Councilmember, Position No. 1 Staff present: Public Works Director Ryan, DCD Director Bond, HR Manager Lund, Finance Director Crocker, Chief of Police Brown, City Attorney Archer, and City Clerk Wallace. Staff present via Zoom: Deputy City Clerk Floyd Audio/Visual was successful. Councilmember Fenton recited the Guiding Principles. 1. CALL TO ORDER Mayor Pro-tem Chang called the meeting to order at 6:30pm. Pledge of Allegiance Chief of Police Brown led the audience and Council in the Pledge of Allegiance. 2. APPROVAL OF AGENDA Moved by Eric Worden; seconded by Scott Diener to Remove Business Item 7C [Adoption of an Ordinance Amending Section 10.12.500 of the Port Orchard Municipal Code, Pertaining to Parking of Oversize Vehicles in City Lots 1 and 2] and move to the next work study meeting. Motion Carried: 6 - 0 Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Scott Diener, Heidi Fenton, John Morrissey Docusign Envelope ID: 666A4BFD-F5BE-4529-A153-D783F78EC437 November 12, 2024, City Council Meeting Minutes Page 2 of 6 Voting Against: None Moved by Jay Rosapepe; seconded by Scott Diener to Approve the agenda as amended. Motion Carried: 6 - 0 Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Scott Diener, Heidi Fenton, John Morrissey Voting Against: None 3. CITIZEN COMMENTS There were no citizen comments. 4. CONSENT AGENDA Moved by John Morrissey; seconded by Jay Rosapepe to Approve the Consent Agenda as presented. Motion Carried: 6 - 0 Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Scott Diener, Heidi Fenton, John Morrissey Voting Against: None A. Approval of Vouchers and Electronic Payments Approval of Voucher Nos. 88309 and 88317 through 88367 including bank drafts in the amount of $395,649.21 and EFT's in the amount of $1,522,702.37 totaling $1,918,351.58. B. Approval of Payroll and Direct Deposits Approval of Payroll Check Nos. 88310 through 88316 and 88368 through 88374 including bank drafts and EFT's in the amount of $550,040.87 and Direct Deposits in the amount of $538,901.87 totaling $1,088,942.74. C. Adoption of a Resolution Authorizing the Purchase of IPERL Water Meter from Ferguson Waterworks D. Adoption of a Resolution Approving an Interlocal Agreement with Kitsap County for Litter Cleanup Services E. Approval of the October 8, 2024, City Council Meeting Minutes F. Excusal of Councilmember Trenary for Personal Reasons 5. PRESENTATION A. Police Commission Ceremony and Awards Chief of Police Brown introduced Officers Nathan Abbe, Alexis Casillas Manzano, Ryan Pendleton, Zachary Short, Aaron Wagner, and Joseph Szuch who then took their Oaths of Office. 6. PUBLIC HEARING A. Request for Animal Variance Docusign Envelope ID: 666A4BFD-F5BE-4529-A153-D783F78EC437 November 12, 2024, City Council Meeting Minutes Page 3 of 6 Mayor Pro-tem Chang opened the public hearing at 6:47 p.m. Katelyn Garcia, requester of the animal variance, spoke to the Council explaining why not issuing the animal variance would cause undue hardship and explained the history of the animals. A neighbor of Katelyn Garcia voiced her support of the animal variance. There being no more testimony, Mayor Pro-tem Chang closed the public hearing at 7:51 p.m. B. 2nd Public Hearing on the proposed 2025-2026 Biennial Budget Mayor Pro-tem Chang opened the public hearing at 6:58 p.m. Finance Director Crocker spoke about final budget adjustments which included additional and removal of job positions, street preservation, street lights, City Hall expenditures, SR166/13ay Street, Anderson Hill roundabout, transfer correction, Sidney Street force main, budget comparisons and adjustments, and capital budgets update. There being no more testimony, Mayor Pro-tem Chang closed the public hearing at 7:07 p.m. 7. BUSINESS ITEMS A. Approval of an Animal Variance Councilmembers Diener and Rosapepe voiced their concerns over the animal variance and suggested there may be alternative methods. Moved by Heidi Fenton; seconded by John Morrissey to Authorize the variance be granted to Katelyn Garcia for 6 animals, 3 cats and 3 dogs. The variance is specific to the animals listed in the application dated 9/24/2024 and are not transferable to any other animal. Motion Carried: 4- 2 Voting For: Fred Chang, Eric Worden, Heidi Fenton, John Morrissey Voting Against: Jay Rosapepe, Scott Diener B. Adoption of an Ordinance Establishing Benefits for Non -represented Employees Moved by Jay Rosapepe; seconded by John Morrissey to Adopt an Ordinance establishing certain employee benefits for non -represented employees, effective January 1, 2025. Motion Carried: 6- 0 Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Scott Diener, Heidi Fenton, John Morrissey Docusign Envelope ID: 666A4BFD-F5BE-4529-A153-D783F78EC437 November 12, 2024, City Council Meeting Minutes Page 4 of 6 Voting Against: None D. Adoption of a Resolution and Accepting the Responsible Bidder and Approving a Contract with Kitsap Sun for the City's Official Newspaper Moved by Eric Worden; seconded by Heidi Fenton to Adopt a resolution accepting the bid and authorize the Mayor to execute an agreement with Kitsap Sun as the City's Official Newspaper as presented. Motion Carried: 6- 0 Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Scott Diener, Heidi Fenton, John Morrissey Voting Against: None E. Adoption of a Resolution Approving Amendment #3 to Contract 074-14 with Granicus for SmartGOV Permitting Services and approval of services to meet Senate Bill 5290 permitting obligations Moved by Jay Rosapepe; seconded by Scott Diener to Adopt a resolution, authorizing the Mayor to execute Amendment No. 3 to Contract No. C074-14 with Granicus for SmartGov permitting services and a contract for additional services to meet the City's SB 5290 permitting obligations. Motion Carried: 6- 0 Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Scott Diener, Heidi Fenton, John Morrissey Voting Against: None F. Adoption of a Resolution Approving a Small Works Contract with Hawk's Heating and Air Conditioning, LLC for the 730 Prospect St Building HVAC Repairs Project Moved by Scott Diener; seconded by Jay Rosapepe to Adopt authorizing the Mayor to execute a Contract with Hawk's Heating and Air Conditioning, LLC for the 730 Prospect St Building HVAC Repairs Project. Motion Carried: 6- 0 Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Scott Diener, Heidi Fenton, John Morrissey Voting Against: None G. Approval of Change Order No. 4 to Contract 059-23 with Stellar J Corporation for the Marina Pump Station Improvement Moved by John Morrissey; seconded by Jay Rosapepe to Authorize the Mayor to execute Change Order No. 4 to Contract No. C059-23 with Stellar J Corporation for the Marina Pump Station Docusign Envelope ID: 666A4BFD-F5BE-4529-A153-D783F78EC437 November 12, 2024, City Council Meeting Minutes Page 5 of 6 Improvement Project to increase the contract by $75,495.91 for a contract total of $15,343,139.35 (applicable taxes included). Motion Carried: 6- 0 Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Scott Diener, Heidi Fenton, John Morrissey Voting Against: None H. Approval of the September 24, 2024, City Council Meeting Minutes Moved by Jay Rosapepe; seconded by Eric Worden to Approve the minutes of September 24, 2024, as presented. Motion Carried: 5- 0 Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Scott Diener, Heidi Fenton Voting Against: None Abstaining: John Morrissey 8. DISCUSSION ITEMS A. 2023-2024 & 2025-2026 Biennial Budget Finance Director Crocker noted the budget is getting ready for final adoption and provided a presentation on Working Capital Stabilization 2025-2026, Equipment Rental and Revolving Fund [ER&R Fund], Salary Tables, and 2023/2024 Income Statement. 9. REPORTS OF COUNCIL COMMITTEES A. Council Advisory Committees Councilmember Morrissey gave a brief report on lodging tax. Councilmember Rosapepe reported on the October 29th Sewer Advisory Committee meeting. 10. REPORT OF DEPARTMENT HEADS Public Works Director Ryan reported downtown Port Orchard is in full holiday spirit. Finance Director Crocker noted the City starts its audit tomorrow with the SAO [Office of the Washington State Auditor]. DCD Director Bond reported on October 29th, the Planning Commission recommended approval of the comprehensive plan and the goal is to adopt it by the end of the year. HR Manager Lund reported on adjustments to two job descriptions and updates to the City's Personnel Policies. Docusign Envelope ID: 666A4BFD-F5BE-4529-A153-D783F78EC437 November 12, 2024, City Council Meeting Minutes Page 6 of 6 City Clerk Wallace spoke about the City's new agenda management system and how to access public meeting documents. 1AW01III IV"►Kole] ►VAIkvAL4L1Ill M There were no citizen comments. FyWC191911Z9129 LE9]:":1 Councilmember Diener would like to have the special meeting Council had on October 30th [Council roundtable discussion] to be included as a work study item. Councilmember Chang reminded everyone about the Port of Bremerton airport survey and reported on the November 1st Greater Kitsap Chamber Gala. Councilmember Worden spoke about Coffee with Council, and mentioned they picked up donated products from Lowe's for the Holiday on the Bay. Councilmember Rosapepe thanked Councilmember Morrissey for hosting a table at the Gala, Pottery Avenue changes, public safety, and Coffee with Council topics. 13. EXECUTIVE SESSION There was no executive session. FElW-A0felU L1IIVAl4i:III I The meeting adjourned at 8:28 p.m. aj\a4�c,19octc� Brandy Wallace, MMC, City Clerk Signed by: �lM"a&AI SW Robert Putaansuu, Mayor