11/12/2024 - Regular - MinutesDocusign Envelope ID: 666A4BFD-F5BE-4529-A153-D783F78EC437
ORCHARD
Meeting Location:
Council Chambers
216 Prospect Street
Port Orchard, WA 98366
City Council
Minutes
Contact us:
Phone (360) 876-4407
cityhall@portorchardwa.gov
www.portorchardwa.gov
Regular Meeting of Tuesday, November 12, 2024
Roll Call was taken by the City Clerk as follows:
Present: John Morrissey, Councilmember, Position At -Large
Heidi Fenton, Councilmember, Position No. 5
Eric Worden, Councilmember, Position No. 4
Fred Chang, Mayor Pro-Tempore, Position No. 6
Scott Diener, Councilmember, Position No. 3
Jay Rosapepe, Councilmember, Position No. 2
Absent: Robert Putaansuu, Mayor
Mark Trenary, Councilmember, Position No. 1
Staff present: Public Works Director Ryan, DCD Director Bond, HR Manager Lund, Finance
Director Crocker, Chief of Police Brown, City Attorney Archer, and City Clerk Wallace.
Staff present via Zoom: Deputy City Clerk Floyd
Audio/Visual was successful.
Councilmember Fenton recited the Guiding Principles.
1. CALL TO ORDER
Mayor Pro-tem Chang called the meeting to order at 6:30pm.
Pledge of Allegiance
Chief of Police Brown led the audience and Council in the Pledge of Allegiance.
2. APPROVAL OF AGENDA
Moved by Eric Worden; seconded by Scott Diener to Remove Business Item 7C [Adoption of an
Ordinance Amending Section 10.12.500 of the Port Orchard Municipal Code, Pertaining to
Parking of Oversize Vehicles in City Lots 1 and 2] and move to the next work study meeting.
Motion Carried: 6 - 0
Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Scott Diener, Heidi Fenton, John Morrissey
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Voting Against: None
Moved by Jay Rosapepe; seconded by Scott Diener to Approve the agenda as amended.
Motion Carried: 6 - 0
Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Scott Diener, Heidi Fenton, John Morrissey
Voting Against: None
3. CITIZEN COMMENTS
There were no citizen comments.
4. CONSENT AGENDA
Moved by John Morrissey; seconded by Jay Rosapepe to Approve the Consent Agenda as
presented.
Motion Carried: 6 - 0
Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Scott Diener, Heidi Fenton, John Morrissey
Voting Against: None
A. Approval of Vouchers and Electronic Payments
Approval of Voucher Nos. 88309 and 88317 through 88367 including bank drafts in the
amount of $395,649.21 and EFT's in the amount of $1,522,702.37 totaling $1,918,351.58.
B. Approval of Payroll and Direct Deposits
Approval of Payroll Check Nos. 88310 through 88316 and 88368 through 88374 including
bank drafts and EFT's in the amount of $550,040.87 and Direct Deposits in the amount of
$538,901.87 totaling $1,088,942.74.
C. Adoption of a Resolution Authorizing the Purchase of IPERL Water Meter
from Ferguson Waterworks
D. Adoption of a Resolution Approving an Interlocal Agreement with Kitsap County
for Litter Cleanup Services
E. Approval of the October 8, 2024, City Council Meeting Minutes
F. Excusal of Councilmember Trenary for Personal Reasons
5. PRESENTATION
A. Police Commission Ceremony and Awards
Chief of Police Brown introduced Officers Nathan Abbe, Alexis Casillas Manzano, Ryan
Pendleton, Zachary Short, Aaron Wagner, and Joseph Szuch who then took their Oaths of
Office.
6. PUBLIC HEARING
A. Request for Animal Variance
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Mayor Pro-tem Chang opened the public hearing at 6:47 p.m.
Katelyn Garcia, requester of the animal variance, spoke to the Council explaining why
not issuing the animal variance would cause undue hardship and explained the history of
the animals.
A neighbor of Katelyn Garcia voiced her support of the animal variance.
There being no more testimony, Mayor Pro-tem Chang closed the public hearing at
7:51 p.m.
B. 2nd Public Hearing on the proposed 2025-2026 Biennial Budget
Mayor Pro-tem Chang opened the public hearing at 6:58 p.m.
Finance Director Crocker spoke about final budget adjustments which included additional
and removal of job positions, street preservation, street lights, City Hall expenditures,
SR166/13ay Street, Anderson Hill roundabout, transfer correction, Sidney Street force
main, budget comparisons and adjustments, and capital budgets update.
There being no more testimony, Mayor Pro-tem Chang closed the public hearing at
7:07 p.m.
7. BUSINESS ITEMS
A. Approval of an Animal Variance
Councilmembers Diener and Rosapepe voiced their concerns over the animal variance and
suggested there may be alternative methods.
Moved by Heidi Fenton; seconded by John Morrissey to Authorize the variance be granted to
Katelyn Garcia for 6 animals, 3 cats and 3 dogs. The variance is specific to the animals listed in
the application dated 9/24/2024 and are not transferable to any other animal.
Motion Carried: 4- 2
Voting For: Fred Chang, Eric Worden, Heidi Fenton, John Morrissey
Voting Against: Jay Rosapepe, Scott Diener
B. Adoption of an Ordinance Establishing Benefits for Non -represented Employees
Moved by Jay Rosapepe; seconded by John Morrissey to Adopt an Ordinance establishing certain
employee benefits for non -represented employees, effective January 1, 2025.
Motion Carried: 6- 0
Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Scott Diener, Heidi Fenton, John Morrissey
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Voting Against: None
D. Adoption of a Resolution and Accepting the Responsible Bidder and
Approving a Contract with Kitsap Sun for the City's Official Newspaper
Moved by Eric Worden; seconded by Heidi Fenton to Adopt a resolution accepting the bid and
authorize the Mayor to execute an agreement with Kitsap Sun as the City's Official Newspaper
as presented.
Motion Carried: 6- 0
Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Scott Diener, Heidi Fenton, John Morrissey
Voting Against: None
E. Adoption of a Resolution Approving Amendment #3 to Contract 074-14 with
Granicus for SmartGOV Permitting Services and approval of services to meet
Senate Bill 5290 permitting obligations
Moved by Jay Rosapepe; seconded by Scott Diener to Adopt a resolution, authorizing the Mayor
to execute Amendment No. 3 to Contract No. C074-14 with Granicus for SmartGov permitting
services and a contract for additional services to meet the City's SB 5290 permitting obligations.
Motion Carried: 6- 0
Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Scott Diener, Heidi Fenton, John Morrissey
Voting Against: None
F. Adoption of a Resolution Approving a Small Works Contract with Hawk's Heating
and Air Conditioning, LLC for the 730 Prospect St Building HVAC Repairs Project
Moved by Scott Diener; seconded by Jay Rosapepe to Adopt authorizing the Mayor to execute a
Contract with Hawk's Heating and Air Conditioning, LLC for the 730 Prospect St Building HVAC
Repairs Project.
Motion Carried: 6- 0
Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Scott Diener, Heidi Fenton, John Morrissey
Voting Against: None
G. Approval of Change Order No. 4 to Contract 059-23 with Stellar J Corporation for
the Marina Pump Station Improvement
Moved by John Morrissey; seconded by Jay Rosapepe to Authorize the Mayor to execute Change
Order No. 4 to Contract No. C059-23 with Stellar J Corporation for the Marina Pump Station
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Improvement Project to increase the contract by $75,495.91 for a contract total of
$15,343,139.35 (applicable taxes included).
Motion Carried: 6- 0
Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Scott Diener, Heidi Fenton, John Morrissey
Voting Against: None
H. Approval of the September 24, 2024, City Council Meeting Minutes
Moved by Jay Rosapepe; seconded by Eric Worden to Approve the minutes of September 24,
2024, as presented.
Motion Carried: 5- 0
Voting For: Fred Chang, Jay Rosapepe, Eric Worden, Scott Diener, Heidi Fenton
Voting Against: None
Abstaining: John Morrissey
8. DISCUSSION ITEMS
A. 2023-2024 & 2025-2026 Biennial Budget
Finance Director Crocker noted the budget is getting ready for final adoption and provided a
presentation on Working Capital Stabilization 2025-2026, Equipment Rental and Revolving Fund
[ER&R Fund], Salary Tables, and 2023/2024 Income Statement.
9. REPORTS OF COUNCIL COMMITTEES
A. Council Advisory Committees
Councilmember Morrissey gave a brief report on lodging tax.
Councilmember Rosapepe reported on the October 29th Sewer Advisory Committee meeting.
10. REPORT OF DEPARTMENT HEADS
Public Works Director Ryan reported downtown Port Orchard is in full holiday spirit.
Finance Director Crocker noted the City starts its audit tomorrow with the SAO [Office of
the Washington State Auditor].
DCD Director Bond reported on October 29th, the Planning Commission recommended
approval of the comprehensive plan and the goal is to adopt it by the end of the year.
HR Manager Lund reported on adjustments to two job descriptions and updates to the
City's Personnel Policies.
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City Clerk Wallace spoke about the City's new agenda management system and how to
access public meeting documents.
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There were no citizen comments.
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Councilmember Diener would like to have the special meeting Council had on October 30th
[Council roundtable discussion] to be included as a work study item.
Councilmember Chang reminded everyone about the Port of Bremerton airport survey and
reported on the November 1st Greater Kitsap Chamber Gala.
Councilmember Worden spoke about Coffee with Council, and mentioned they picked up
donated products from Lowe's for the Holiday on the Bay.
Councilmember Rosapepe thanked Councilmember Morrissey for hosting a table at the Gala,
Pottery Avenue changes, public safety, and Coffee with Council topics.
13. EXECUTIVE SESSION
There was no executive session.
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The meeting adjourned at 8:28 p.m.
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Brandy Wallace, MMC, City Clerk
Signed by:
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Robert Putaansuu, Mayor