064-24 - WSDOT - ContractDocusign Envelope ID: 9E4A18DB-1ABD-4052-A1C7-18CF45AE9A9A
Aft
Washington Mate
�. Department of Transportation
Local Programs State Funding
Agency and Address
Agreement
City of Port Orchard
Work by Public
216 Prospect Street
Agencies
Port Orchard, WA 98366
Agreement Number
Maximum Amount Authorized
Location and Description of Work (See also Exhibit "A")
i, 1 l lo/ !C
$732,000
The project will study and evaluate non -motorized connectivity along
the Tremont Street corridor between Port Orchard Blvd and Sidney
Participating Percentage
Project Number
Ave. Improvement alternatives will be developed and evaluated. A
100%
HLP-PB23(015)
preliminary design will be completed by the selected consultant.
Thls AGREEMENT Is made and entered Into between the STATE OF WASHINGTON, Department of
Transportation, acting by and through the Secretary of Transportation, hereinafter called the "STATE," and the
above named organization, hereinafter call the "AGENCY."
WHEREAS, the AGENCY is planning the work shown above, and in connection therewith, the AGENCY has
requested financial assistance for the project or program, and
WHEREAS, the AGENCY has requested funds for the above shown project or program, which has been
selected by the STATE for funding assistance.
NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained herein,
or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREE AS FOLLOWS:
Type of Work
Estimate of Funding
(1)
Estimated Total
Project Funds
(2)
Estimated Agency
Funds
(3)
Estimated
State Funds
PE
a. Agency
$ 2,500.00
$ 2,500.00
b. Other Consultant
$ 724,500.00
$ 724,500.00
c. Other
d. State Services
$ 5,000.00
$ 5,000.00
e. Total PE Cost Estimate (a+b+c+d)
$ 732,000.00
$ 0.00
$ 732,000.00
Right of Way
f. Agency
g. Other
h. Other
i. State Services
J. Total RM Cost Estimate (f+g+h+i)
$ 0.00
$ 0.00
$ 0.00
Construction
k. Contract
(.Other
m. Other
n. Other
o. Agency
p. State Services
q. Total CN Cost Estimate (k+l+m+n+o+p)
$ o.00
$ 0.00
$ 0.00
r. Total Project Cost Estimate (e+j+q)
$ 732,000.00
$ 0.00
$ 732,000.00
DOT Form 140-087 Page 1
Revised 06/2022
Docusign Envelope ID: 9E4A18DB-1ABD-4052-A1C7-18CF45AE9A9A
General
The AGENCY agrees to perform the above described work in accordance
with the Project Application attached hereto as "Exhibit A" and made a
part of this AGREEMENT.
Plans, specifications, and cost estimates shall be prepared by the
AGENCY in accordance with the current State of Washington Standard
Specifications for Road, Bridge, and Municipal Construction and adopted
design standards, unless otherwise noted. The AGENCY will incorporate
the plans and specifications into the AGENCY's project and thereafter
advertise the resulting project for bid and, assuming bids are received
and a contract is awarded, administer the contract, or if the project is of
a size which the AGENCY is authorized to perform with its own forces
under the laws of the State of Washington, the AGENCY may proceed
with its own forces.
All work performed under this AGREEMENT shall comply with the
applicable provisions of state law.
Payment
The STATE, in consideration of the faithful performance of the work to
be performed by the AGENCY, agrees to reimburse the AGENCY for
the percentage of the actual direct and related indirect cost of the work
shown above, up to the "MAXIMUM AMOUNT AUTHORIZED". The
agency will comply with Governmental Accounting Auditing and Financial
Reporting Standards and applicable state law and local regulations,
policies and procedures. No payment will be made for work done prior to
execution of this AGREEMENT.
Partial payments shall be made by the STATE, upon request of the
AGENCY, to cover costs incurred. These payments are not to be more
frequent than one (1) per month. It is agreed that any such partial
payment will not constitute agreement as to the appropriateness of any
item and that, at the time of the final audit, all required adjustments will
be made and reflected in a final payment. The AGENCY agrees to submit
a final bill to the STATE within forty -rive (45) days after the AGENCY has
completed work.
The AGENCY agrees that all costs in excess of the amount authorized
and the AGENCY's matching funds shall be the responsibility of the
AGENCY.
Audit
The AGENCY agrees that an audit may be conducted by the STATE.
During the progress of the work and for a period not less than three (3)
years from the date of final payment to the AGENCY, the records and
accounts pertaining to the work and accounting thereof are to be kept
available for inspection and audit by the STATE and copies of all records,
accounts, documents, or other data pertaining to the project will be
furnished upon request. If any litigation, claim, or audit is commenced,
the records and accounts along with supporting documentation shall
be retained until all litigation, claim, or audit finding has been resolved
even though such litigation, claim, or audit continues past the three-year
retention period.
IV
Legal Relations
No liability shall attach to the AGENCY or the STATE by reason of
entering into this AGREEMENT except as expressly provided herein.
V
Nondiscrimination
The AGENCY agrees to comply with all applicable state and federal
laws, rules, and regulations pertaining to nondiscrimination and agrees
to require the same of all subcontractors providing services or performing
any work using funds provided under this AGREEMENT.
VI
Venue
For the convenience of the parties to this AGREEMENT, it is agreed that
any claims and/or causes of action which the AGENCY has against the
STATE, growing out of this AGREEMENT or the project or program with
which it is concerned, shall be brought only in the Superior Court for
Thurston County.
VII
Termination
The Secretary of the Department of Transportation may terminate this
AGREEMENT if the funding becomes unavailable or if the Secretary
determines that it is in the best interest of the STATE.
VIII
Final Report and Final Inspection
Within ninety (90) days following the completion of the project and
submission of the final billing for the project, a final report and/or final
inspection shall be submitted to the Director, Highways & Local Programs
containing the following information:
Nan -Capital Proiects
1. A description of the project or program.
A summary of actual costs of the project or program.
An evaluation of the project or program. This should address
aspects such as transportation and/or other benefits to the
public.
Ca ita�jects
1. A final inspection is required.
IX
Supplement
This agreement may be modified or supplemented only in writing by
parties.
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on the day and year last written below.
AG N Sjb .d by STATE
LF6�
�V i A.Aih.SiAld.
By: By:
Title: Mayor
Agency Date: August 8, 2024 Date:
DOT Form 140-087
Revised 06/2022
Stephanie TaxDigitallysignedbyStephanie Tax
Date: 2024,09.12 15:34:34-07'00'
Director, Local Programs
Page 2
Docusign Envelope ID: 9E4A18DB-1ABD-4052-A1C7-18CF45AE9A9A
Exhibit A
Project Summary HLP-PB23(015)
Program: Pedestrian and Bicycle Program
Date: May 2023
Agency: Port Orchard
Project Title: Tremont Street Non -motorized Improvements, Phase 2 & 3 - Development/ Design
Project Description: Community Engagement Events, Pedestrian/Bicyclist Counts, Conflict analysis,
Planning/analyzing pedestrian/bicyclist networks, Level of Stress Analysis, Route Directness Analysis,
Preliminary Right of Way Activities, Preliminary Environmental Analysis, 90% Preliminary Engineering,
Preliminary Pedestrian/Bicyclist Safety Plan Analysis
Detailed Project Description:
1) Design a solution that connects active travelers from central Port Orchard vicinity to downtown
Port Orchard in the north portion of the city. Evaluate opportunities along the following
corridors at a minimum:
a. Along Port Orchard Blvd (between the intersection of Port Orchard Blvd with Bay St and
the intersection of Port Orchard Blvd with Tremont St)
b. Along Tremont St (from just west of intersection with Port Orchard Blvd with Tremont St
and the SE Lund Ave bridge)
c. Along Sidney Ave (between intersection of Lippert Dr W with Sidney Ave and Melcher St
with Sidney Ave)
2) Conduct pedestrian and bicyclist counts
3) Collect conflict analysis data (example, analysis of video or other field observation data)
4) Conduct preliminary pedestrian/bicyclist safety plan analysis to support development of a Local
Roads Safety Plan
5) Evaluate roadway and intersection level of traffic stress
6) Evaluate route directness between origins/destinations (including availability of crossings that
create or mitigate active travel detours)
7) Evaluate pedestrian and bicyclist network (origin/destination analysis and links and nodes used
to travel between them) in order to develop a network plan
8) Develop alternatives for community input.
9) Provide a minimum of 5 community engagement events:
a. Include outreach to user groups, including but not limited to West Sound Cycling and
the Local ADA chapter
b. Target community neighborhoods adjacent to Tremont St for input before considering
active transportation alternatives
c. Host workshop(s) at one or more locations in the neighborhoods where the city is
targeting outreach and where lower income residents can more easily access the
event(s), (example suggested by city, Van Zee Park).
10) Conduct preliminary right of way evaluation for preferred alternative(s)
11) Conduct preliminary environmental analysis for preferred alternative(s)
12) Develop one or more designs for improvements meeting the primary need, with at least one
design reaching 90% preliminary engineering. It is recommended that other improvement
designs be developed to at least 30% to facilitate more competitive future construction grant
applications.
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Docusign Envelope ID: 9E4A181DBAABD-4052-A1C7-18CF45AHMA
Project Schedule:
Begin Project
01/24
Estimated Project Advertisement Date
10/23
Estimated Project Contract Award Date
01/24
Begin Community Outreach
04/24
Begin engineering/design
9/25
Design Complete (Design -only projects)
03/26
Project Cost and Award Amount:
Phase
Total Project Amount Requested
Cost
Amount Awarded
Preliminary Engineering
$732,000 $732,000
$732,000
Right -of -Way
N/A N/A
N/A
Construction
N/A N/A
N/A
Total
$732,0001 $732,000
$732,000
If you agree to the project summary described above, please sign below and return to L h glom,
Claybrooke or Brian Wood.
Concurrence: I agree to the project summary described above.
Approving Authority Name (Print): K. Chris Hammer, PE, PMP — City Engineer
Approving Authority Signature: _�%rwr z V, d6"n"m4v
Date: May 3, 2023
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