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021-25 - CaseGuard Studio / FinalCover - ContractDocusign Envelope ID: 1 E7AOBF2-7A94-40C2-A6C7-3D70422F333D CaseGuard Studio C, Flf ALCOVER 1700 N Moore Street Suite 1701 Arlington, Virginia 22209 Prepared By Sara Grewal Phone (571) 446-4892 Email sgrewal@caseguard.com Bill To Name City of Port Orchard Bill To Port Omhnrii `.MA USA Proposed Solution: Premium Plan City Contract No. 021-25 Created Date 113/2025 Quote Number 19800939 We are irrided :o partner vrith your organization to revolutionize your redaction process. To meet your needs, we propose our all -in -one Premium Plan - a package designed for organizations seeking extraordinary speed. efficiency, and automation on redacting unlimited multi -media files such as VideolImage. Audio, and Documents. • Each premium license includes unlimited video audio, image. and document redaction plus 240 hours of automatic Al transcriptionitranslation for audio or 48,000 pages of automatic Al document analysis. Product• • Quantity Personalized Training (Per Hour) 5199 00 t Year 15.00 52,985.00 Premium Plan - Annual Subscription $3,948.00 1 Year 5.00 $19,740.00 Tax $0.00 Estimated Total $22,725.00 Overview CaseGuard is committed to providing the most advanced media editing and redaction solution on the market, tailored to meet the dynamic needs of modern organizations. CaseGuard Studio. our secure. 3ocal desktop application has an intuitive interface, serving thousands of clients from various sectors- including law enforcement healthcare, education, transportation. finance, and private enterprises- making us confident in our ability to deliver an unparalleled experience. Unlimited Video and Image Redaction • Manually and automatically redact all objects such as faces, license plates, screens, and notepads from still or shaky footage recorded using a body -worn cam dash cam. or handheld cameras and images. • Unredact one or more objects (face, license plate, etc). • Track and redact any object in your video through "Object Tracking." • Video and image editing tools and enhancements (cut, merge. drop segments). • Merge videos taken from different cameraslangtes into one video "Splk Screen." • Redact thousands of videos/images using the "Bulk Wizard." • Define redaction watcher once, then drag -and -drop any videohmage for automatic redaction. • Automatic custom chain -of -custody reporting, including the Standard Report, Exemption log, Privilege log. Object detection log, and more. • Collaborate with your team on redaction projects using the "Redaction Pool." Audio Redaction - with Automatic Transcription and Translation • Manually and automatically mute or bleep personally identifiable information (Pit), such as names, phone numbers, addresses, SSNs, payment information, and 33 other categories, from any audio file. • Identify and rename speakers. • Automatically transcribe in over 100 languages and dialects. • Automatically translate in over 74 languages. • Provide automatic 8 manual closed captions. • Create and apply a custom list of redactions using "List Analysis." • Change voice to protect identities. Docusign Envelope ID: 1 E7AOBF2-7A94-40C2-A6C7-3D70422F333D • Audio editing toois (cut, merge, drop segments of audio). • Noise removal & change volume. • Redact thousands of audio files at once using the 'Bulk Wizard." • Define redaction watcher once. then drag and drop any audio file for automatic redaction. • Automatic custom chain of custody reporting including Standard Report, Exemption Log, Privilege log, and Analytcs Report. • Collaborate with your team on redaction projects using the "Redaction Peoi." Document Redaction • Manually and automatically redact personally identifiable information (PII). such as names, phone numbers, emails, addresses, SSNs, payment information, and more from any document including but not limited to police reports, bank statements. medical documents, and FOIA requests. • Find and Redact any word, sentence, or paragraph • Search and redact patterns like emails, social security numbers, zip codes, or credit card numbers with one click. • Create a list of custom patterns, including but not limited to Fill, to redact in a document. • OCR in 10+ languages, • At Object Detection for checks, credit cards. and more • Create a block list to keep certain words unredacted. • Anonymize thousands of resumes instantly. • Edit any document by removing pages, extracting specific pages, merging files. and reordering pages. • Create and apply a custom watermark. • Create and save custom redaction templates, then apply them to thousands of similarly formatted documents (ex: medical forms) • Implement Bates Stamping. • Redact thousands of documents at once using the 'Bulk Wizard." + Define redaction watcher once, then drag and drop any document file for automatic redaction. • Automatic custom chain of custody reporting. including Standard Report. Exemption Log. Privilege log. and Analytics Report. • Collaborate with your team on redaction projects using the 'Redaction Pool.' Client Testimonials Spokane Police Department Mike Snell I Police Records My experience with CaseGuard started in March of 2017. They had been working with my agency since September of 2016 but t didn't come into the mix until March. We had a demonstration provided, and I was blown away. I remember thinking to myself "This can't 'possibly* work that well — this is a demo, of course they re going to show their software under ideal conditions!". They must have known what I was thinking. because we then used "real world" bodycam video's and we used videos with a variety of light levels. action levels, etc — and the software, while not perfect (nothing ever is) is at least 3-4x better than what I was using previously, for redaction. For example - I was tasked to do "time trials" — how long it took to redact videos using the "old" method versus CaseGuard. CaseGuard is faster at the actual redacting process, more accurate, easier to use, and uses far fewer keystrokes. 100% of the time. (Now. think about the time saved, which is money saved, as well as "wear and tear' on the employee doing the redactions. 500C separate keystrokes to redact a video, of 20? Which would you prefer?) Case in point - a video that took me 4 hours to redact using the "old" method. took me an hour and 5 minutes using CaseGuard. This is just the tip of the iceberg. The folks I have been in contact with, are very responsive to requests for assistance. extremely knowledgeable. friendly, they have and continue to help me numerous times throughout this process. They are also willing to listen to customer ideas about how to make things better with the program. truly cannot possibly say enough good things about this product, and my experiences with them. I am thrilled with my agency choice to use CaseGuard, so if you are considering getting imaging software for your agency — please, don't hesitate to give me a call, or send me an email, and I'm happy to tell you my experiences in full detail and answer any "real world" questions you may have. Wichita Police Department Krissie Lagana The practical and real -life uses of GaseGuard redaction software. I have had the pleasure of using CaseGuard for almost a year now. I found CaseGuard to be a major asset to our Police Department. Redaction is a necessary tool that goes hand in hand with body -worn videos. I found myself struggling with the daunting task of redacting videos, as my only redaction tool was extremely time-consuming, inaccurate, and not user-friendly. I began my journey researching what redaction software programs were available and were able to try demos from different companies. This gave me practical experience with different products. My favorite by far was CaseGuard. I found CaseGuard to be user-friendly. I didn't have to learn new terminology to use the system. I was able to quickly navigate myself through the software and started redacting right away. With CaseGuard I was able to quickly, efficiently. and accurately redact videos. I used the software to not only redact body camera video. but also surveillance videos. Through my journey, 1 found myself using CaseGuard software to benefit the Police Department in ways other than redactions. Ultimately, solving crimes is one of the major functions of the Police Department, I was aide to use the enhancement feature built into CaseGuard to assist our detectives in identifying individuals. CaseGuard, along with good detective work, has been able to solve crimes. As a departmentr we have blen able to enhance facial features, tag and vehicle information, and tattoos. This list will continue to grow as the needs of the department present themselves. Docusign Envelope ID: 1 E7AOBF2-7A94-4OC2-A6C7-3D70422F333D The customer service with CaseGuard is above any other company. I always get a hold of a knowledgeable staff member who is friendly and willing to go above and beyond to help me with my situation. Many situations I come across are situationally unique and I need someone who is knowledgeable to help me with my unique situation. I am very proud to be a customer of CaseGuard. I look forward to growing and expanding with the company as it grows and evolves with body -worn cameras. Notes Maintenance support and upgrades for CaseGuard Studio are all included. All new features and enhancements will automatically be available for Premium members. Terms This proposal is valid for 90 days. signed b Quote Ar913B96492E3F5847D tance Ivnformation 6b P4aAVSWA, Signature... Name Robert Putaansuu Title Mayor Date 2/ 10/2025