005-25 - Resolution - Purchase of Roadside Mower and TractorDocusign Envelope ID: 9FB8982A-2C99-4DEB-B6E2-F1ADB2FB6DEF
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A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON,
APPROVING THE PURCHASE OF ROADSIDE MOWER AND
TRACTOR AND DOCUMENTING PROCUREMENT PROCEDURES.
WHEREAS, the City's existing roadside mower has been out of service since fall 2024,
necessitating the acquisition of a new mower and tractor to provide a necessary public service;
and
WHEREAS, the City has an interlocal agreement with purchasing cooperative Sourcewell
(City Contract No. C075-14), which allows the City to utilize the contracts procured by
Sourcewell for services and purchases, so long as the City confirms the contract complies with
all applicable statutory procurement requirements for the purchase or service, per RCW
39.34.030; and
WHEREAS, pursuant to the City's fleet standardization policies, staff identified a mower
and tractor manufactured by John Deere as the desired equipment for purchase to meet the
City's needs and specifications; and
WHEREAS, consistent with City Contract No. C075-14 and the City's Procurement
Procedures Policies, adopted as Resolution No. 073-23, as amended, the City's Public Works
Department identified Pape Machinery Inc. as the authorized dealer for the desired equipment,
awarded via Sourcewell Contract No. 070821 and No. 082923; and
WHEREAS, Staff reviewed the procurement process utilized by Sourcewell for this
contract to confirm the procurement requirements were met, and obtained necessary
documentation from Sourcewell and the vendor to confirm statutory and policy procurement
requirements were met; and
WHEREAS, on January 6t", 2025, the City's Public Works Department completed the
Interlocal Agreement Purchase Checklist for the selected vendor and confirmed the quoted
price was consistent with Sourcewell Contract No. 070821 and No. 082923; and
WHEREAS, the City's Procurement Policies require City Council authorization for
purchasing items costing $35,000 or more; and
WHEREAS, the vendor quotes are for the purchase of ER&R Equipment in an amount of
$273,904.80 that exceeds the $35,000 authorization limit; and
WHEREAS, the Port Orchard City Council, at the 2015 recommendation of the State
Auditor's Office, wishes to document their selection/procurement process as described herein
for this purchase by Resolution; now, therefore,
THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES
AS FOLLOWS:
Docusign Envelope ID: 9FB8982A-2C99-4DEB-B6E2-F1ADB2FB6DEF
Resolution No. 005-25
Page 2 of 2
THAT: It is the intent of the Port Orchard City Council that the recitals set forth above
are hereby adopted and incorporated as findings in support of this Resolution.
THAT: The City Council approves the purchase of a mower / tractor from John Deere in
the amount of $273,904.80. The Mayor or his designee is authorized to take all actions
necessary to effectuate the purchase consistent with this authorization.
THAT: The Resolution shall take full force and effect upon passage and signatures
hereon.
PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and
attested by the City Clerk in authentication of such passage on this 28t" day of January 2025.
ATTEST:
ESigned by:
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Brandy Wallace, MMC. City Clerk
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Signed by:
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Robert Putaansuu, Mayor
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