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02/25/2025 - Regular - Packet0�84 Meeting Location: Contact us: ORCHARD Council Chambers Phone (3potorchad 216 Prospect Street cityhall@portorchardwa.gov Port Orchard, WA 98366 www.portorchardwa.gov City Council Regular Meeting Tuesday, February 25, 2025 6:30 PM Pursuant to the Open Public Meetings Act, Chapter 42.30 RCW, the City Council is conducting its public meeting in a hybrid format with options for in -person attendance in the Council Chambers at City Hall or remote viewing and participation via Zoom (link below). The meeting is streamed live on the City's YouTube channel, click here. Remote Access Link: https://us02web.zoom.us/j/81495954913 Zoom Meeting ID: 814 9595 4913 Zoom Call -In: 1 253 215 8782 Guiding Principles Are we raising the bar in all of our actions? Are we honoring the past, but not living in the past? Are we building positive connections with our community and outside partners? Is the decision -making process building a diverse, equitable, and inclusive community? 1. CALL TO ORDER A. Pledge of Allegiance 2. APPROVAL OF AGENDA 3. CITIZEN COMMENTS (This is an opportunity for citizens to address the City Council on agenda items that are not associated with a Public Hearing on this agenda. Comments are limited to 3 minutes. Please approach the podium or raise your Zoom hand if viewing remotely and wait to be recognized by the Mayor. Then, state your name for the official record. If you are attending remotely by Zoom via telephone, enter *9 from your keypad to raise your hand.) C!I�L�I►�� ► Cia►U7_1 (Items listed are to be considered routine in nature and are grouped together in a single motion. A Councilmember may remove an item for separate consideration upon request. In the event of such request, the item is placed under Business Items.) A. Approval of Payroll and Direct Deposits B. Approval of Vouchers and Electronic Payments S. PRESENTATION February 25, 2025 Meeting Agenda 6. PUBLIC HEARING (Accepting public testimony from citizens limited to the specific item listed) 7. BUSINESS ITEMS A. Adoption of a Resolution Approving an Interlocal Agreement with Kitsap County (Ryan) B. Approval of the 2025 Comprehensive Plan Amendment Docket (Bond) C. Approval of Change Order No. 1 to Purchase Order No. 065-24 for the Repair of Marine 7 (Brown) D. Approval of the February 11, 2025, City Council Regular Meeting Minutes 8. DISCUSSION ITEMS (No Action to be Taken) 9. REPORTS OF COUNCIL COMMITTEES (Three council members serve on the committee with staff to make collaborative recommendations about work product. Staff then prepares the items for full Council consideration based on the Committee's discussion.) A. Council Advisory Committees iiEo=:7aas] :igo] 2LTA I_\Ye].1 11. REPORT OF DEPARTMENT HEADS iiIPJW4119rA4►[d9]PiI►rA14►111 M (This is an opportunity for citizens to address the City Council on any items that are not associated with a Public Hearing on this agenda. Comments are limited to 3 minutes. Please approach the podium or raise your Zoom hand if viewing remotely and wait to be recognized by the Mayor. Then, state your name for the official record. If you are attending remotely by Zoom via telephone, enter *9 from your keypad to raise your hand.) ii93WCI61911Z9]39:1 WO]:701a:7 14. EXECUTIVE SESSION Pursuant to RCW 42.30.110, the City Council may hold an executive session. The topic(s) and the session duration will be announced prior to the executive session. F&"NW-A L�1�]:7>•IJiI�>•�� ADA Requirements In compliance with the American with Disabilities Act, if you need accommodations to participate in this meeting, please contact the City Clerk's office at (360) 876-4407. Notification at least 48 hours in advance of meeting will enable the City to make arrangements to assure accessibility to this meeting. REMINDER: Please silence all electronic devices while City Council is in session. To subscribe to our general news & public notices click the link: http://portorchardwa.gov/subscribe For current City Council member and contact information, please visit https://portorchardwa.gov/departments/city- council/. February 25, 2025 Meeting Agenda K For Committee Membership please visit https://portorchardwa.gov/city-council-advisory-committees/. February 25, 2025 Meeting Agenda 0�4 City of Port Orchard ORCHARD 216 Prospect Street, Port Orchard, WA 98366 (360) 876-4407 • FAX (360) 895-9029 Agenda Staff Report Business Items: Adoption of a Resolution Approving an Interlocal Agreement with Kitsap County (Ryan) Meeting Date: February 25, 2025 Prepared By: Sayre Thompson, PW Procurement Specialist Presenter: Denis Ryan, CPWP-M, CPRP, Public Works Director Summary and Background: The Interlocal Agreement (KC-590-24) is a formal cooperative agreement between Kitsap County and the City of Port Orchard, entered under Chapter 39.34 RCW. This agreement facilitates cooperation between the two entities, allowing the City to request both materials and services from the County as needed when mutually beneficial. It provides the City with access to a range of resources, including materials and services that Kitsap County can supply, fostering a more efficient and effective approach to meeting the City's needs. By entering into this agreement, the City can streamline operations by requesting the necessary materials and services from the County without the need to independently procure these resources. The agreement is effective for five years from the date of execution, with either party having the ability to terminate it with 30 days' written notice. This arrangement offers the City a practical, cost-effective way to access the materials and services it requires, ensuring that projects can proceed without unnecessary delays or costs associated with independent procurement. Relationship to Comprenhensive Plan: N/A Recommendation: Staff recommends that the City Council adopt a Resolution authorizing the Mayor to execute an Interlocal Agreement with Kitsap County. Motion for Consideration: I move to adopt a Resolution authorizing the Mayor to execute an Interlocal Agreement with Kitsap County. Has item been presented to Committee/Work Study? If so, which one: No Fiscal Impact: Up to $10,0000 Alternatives: Do not approve and provide further guidance. Attachments: KC-590-24 ILA City of Port Orchard.pdf 4 Resolution_-_Kitsap_I LA.doc to KC-590-24 INTERLOCAL AGREEMENT BETWEEN KITSAP COUNTY AND THE CITY OF PORT ORCHARD FOR MATERIALS This Interiocal Agreement ("Agreement") is made and entered into pursuant to the provisions of Chapter 39.34 RCW by and between the County of Kitsap (hereinafter "County") and the City of Port Orchard (hereinafter "City"), also referred to individually as "Party" and collectively as the "Parties", Either Party to the Agreement, the requesting agency (hereinafter the "Requester") and the providing agency (hereinafter the "Provider") may request materials from the other Party as needed from time to time and deemed mutually beneficial. I. INCORPORATION OF RECITALS The foregoing Recitals are incorporated in full and made part of this Agreement by this reference: WHEREAS, from time to time, the Parties will benefit from cooperation in Public Works projects in the manner proposed herein; and WHEREAS, 39.34.030 RCW authorizes public agencies to enter into cooperative agreements for their mutual benefit; and NOW THEREFORE, in consideration of their mutual covenants, conditions and promises, the Parties, through their respective legislative bodies, do hereby agree as follows: II. AGREEMENT PURPOSE OF AGREEMENT: The purpose of this Agreement is to provide for cooperation between the County and the City whereby either Party may request certain materials provided by the other Party. ADMINISTRATION OF AGREEMENT: This Agreement does not establish or create a separate or joint board. No joint property shall be acquired, held, or disposed of. Any real or personal property used as a result of this Agreement shall be considered and remain the property of the Party who purchased such real or personal property. TERM: This Agreement shall take effect upon execution by the Parties and shall remain in effect for five (5) years from the date of execution by the county. 3 I, - TERMINATION: Either the County or the City may terminate this Agreement by giving thirty (30) days written notice to the other Party, COMPLETE AGREEMENT: This Agreement represents the entire Agreement between the Parties and supersedes all prior oral and written Agreements. This Agreement may not be amended or extended except by an instrument of writing executed by the Parties, with the same formalities that apply to this Agreement. REQUEST BY PARTICIPATING PARTIES: Whenever the Requester desires to obtain work from the Provider pursuant to this Agreement, the Requester shall make a request for said materials, in writing upon the "Request and Agreement for Work, "Materials" form which is attached and incorporated to this Agreement as Attachment "A". REVIEW OF REQUEST: The requested scope of work will be reviewed by the Provider's Director of Public Works, or designee, to ensure that the requested work can be accommodated, The Provider's Director, or designee, shall have sole final decision - making authority at to the availability of material requested. FULFILLMENT OF REQUEST: If the Provider's Director, or designee, approves the request, the Provider will perform the work or provide the equipment in the time and manner convenient to the Provider providing the request will not negatively impact the Provider's business. PARTY EMPLOYEES: All employees assigned to perform work for the Requester pursuant to this Agreement, remain employees of the Provider at all times, and shall perform the work requested under the sole supervision of Provider's agency. Labor, equipment, materials and procedures in performance of work pursuant to this Agreement, shall be mutually agreed to in writing. FINANCIAL RESPONSIBILITY: Except as may be otherwise set forth in this Agreement, the Requester shall be solely responsible for all costs related to the requested Public Works project, including costs of equipment rental, and administration of all grant funds, when applicable. REIMBURSEMENT: Requester shall reimburse the Provider for all costs of direct and indirect labor (including fringe benefits), administration, equipment rental, engineering, materials and supplies procured pursuant to this Agreement. The Provider shall submit a statement to the Requester after performance or delivery and the Requester shall refund the Provider within thirty (30) days of receipt. REMEDIES: In the event either Party exercises its option to terminate prior to completion of the work, and the non -terminating Party alleges breach, the sole and exclusive remedy available to the non -terminating Party shall be specific performance. 4 Kil PROCEDURE FOR REMEDIES: Before exercising any available remedies, including Dispute Resolution provisions covered in other sections of this Agreement, the Party alleging breach shall follow the procedures below: A. Notice of Violation: In the event the Parry believes that the other Party has not complied with the terms of this Agreement and is a defaulting Party, the Party shall notify the defaulting Party in writing, by certified mail, of the nature of the alleged non-compliance, B. The Defaulting Parry's Right to Cure or Respond: The defaulting Parry shall have ten (10) days from receipt of Notice of Violation to (i) respond to the non -defaulting Parry, or (ii) to cure such default or in the event that the default cannot be cured within the ten (10) day period, initiate acts or action to remedy such default in a reasonable time. The duty to cure includes the duty to cure all harm caused by the acts of omissions of the defaulting Parry. At the end of the ten (10) day period, the defaulting Parry shall provide the non -defaulting Party timely notice, (i) of the action taken to cure the default, (ii) if the default has not been cured, an explanation for why the default has not been cured and the projected date for the cure; (iii) and if the default is disputed, a detailed explanation of the basis of the dispute. C. If the non -defaulting Party determines in good faith that the defaulting Parry did not cure or initiate steps to cure to the non -defaulting Parry's satisfaction, after the notice required herein was provided, then the Party may exercise its available remedies after complying with the Dispute Resolution provisions. DISPUTE RESOLUTION: In the event that a dispute is not resolved after following the Procedure for Remedies outline elsewhere in this Agreement, the Parties shall attempt to resolve it in the following manner before pursuing any other remedies available to either Party: the Parties will each appoint one member to a Dispute Board and those members will jointly appoint a third member. The Dispute Board will evaluate the dispute and attempt in good faith to resolve the dispute. The Dispute Board's determination shall be non -binding. CHOICE OF LAW AND VENUE: This Agreement shall be interpreted according to the laws of the State of Washington. Any judicial action to resolve disputes arising out of this Agreement shall be brought in Pierce County Superior Court. NOTICES: All notices and other written communication required by this Agreement shall be in writing and, except as expressly provided elsewhere in this Agreement, shall be deemed delivered by personal delivery, or at a time of mailing, if mailed by first class, postage pre -paid and addressed to the Parry at the address provided below, or at such address as a Party may designate at any time in writing: 5 :z To: Kitsap County Public Works: Nicholas Graves, Roads Maintenance Program Supervisor 614 Division Street, MS-26 Port Orchard, WA. 98366 To: City of Port Orchard Jeff Heglund, Operations Manager City of Port Orchard 216 Prospect Street Port Orchard, WA 98366 NON-DISCRIMINATION: No Party in the performance of this Agreement shall discriminate against any person on the basis of race, color, creed, religion, national origin, age, sex, marital status, sexual orientation, veteran status, disability, or other circumstance prohibited by federal, state, or local law. The Parties shall comply with Title VI of the Civil Rights Act of 1964, P.L. 88 354 and Americans with Disability Act of 1990. SEVERABILITY: If any section, subsection, paragraph or provision of this Agreement is determined to be illegal, invalid, or unconstitutional by any court or agency of competent jurisdiction, such determination shall have no effect on the validity of any other section, subsection, paragraph or provision of this Agreement, all of which will remain in full force and effect for the term of this Agreement. MODIFICATION: This Agreement represents the entire Agreement of the Parties. No change, termination, or attempted waiver of any of the provisions of this Agreement shall be binding on any of the Parties unless executed in writing by authorized representatives of each of the Parties. This Agreement shall not be modified, supplemented, or otherwise affected by the course of dealings between the Parties. INSURANCE: Each Party, at its own expense, shall provide and keep in force: A. Commercial General Liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $1,000,000 aggregate for personal injury, bodily injury and property damage. Coverage shall include but not be limited to: blanket contractual; products/completed operations/broad form property damage; explosion, collapse and underground (XCU) if applicable. B. Automobile Liability insurance with limits no less than $1,000,000 combined single limit per accident for bodily injury and property damage; and C. Workers Compensation insurance as statutorily required by the Industrial Insurance Act of the State of Washington, Title 51, Revised Code of Washington and employer's liability with limits not less than $1,000,000. 0 O r Each Party shall name the other Party as an additional insured. The insurance requirements set forth in this Section shall be deemed to be minimum coverages and limits and shall not be construed in any way as a limitation on the other Part's duty to carry adequate insurance or on each Parry's liability for losses or damages under this Agreement. INDEMNIFICATION: The Requester shall defend, indemnify and hold harmless, at the Requester's sole expense, the Provider, it's elected and appointed officials, officers, employees and agents, from and against any and all claims, actions, demands, losses, damages, liabilities and costs, including, but not limited to, attorney's fees and litigation costs, arising out of the performance of Requester under this Agreement, whether the demand, loss or claim is due to the negligence of the Requester, it's elected and appointed officials, officers, employees, or agents, except that in no event Requester be liable for injury or damages to the extent caused by negligence or willful misconduct of the Provider, it's elected or appointed officials, officers, employees or agents. The Provider shall defend, indemnify and hold harmless, at the Provider's sole expense, the Requester, it's elected and appointed officials, officers, employees and agents, from and against any and all claims, actions, demands, losses, damages, liabilities and costs, including, but not limited to, attorney's fees and litigation costs, arising out of the performance of Provider under this Agreement, whether the demand, loss or claim is due to the negligence of the Provider, it's elected and appointed officials, officers, employees, or agents, except that in no event Provider be liable for injury or damages to the extent caused by negligence or willful misconduct of the Requester, it's elected or appointed officials, officers, employees or agents. This Section shall survive termination of this Agreement. WAIVER: Neither the waiver by any of the Parties hereto of a breach of, or a default under any of the provisions of this Agreement, nor the failure of either of the Parties, on one or more occasions, to enforce any of the provisions of this Agreement, or to exercise any right or privilege hereunder will thereafter be construed as a waiver of any subsequent breach or default of a similar nature, or as a waiver of any such provisions, rights or privileges hereunder. 7 r FORCE MA]EURE: Nonperformance by a Party, other than payment of any amounts due hereunder by the Parties, shall not operate as a default under or breach of the terms of this Agreement to the extent and for so long any such nonperformance is due to: strikes or other labor disputes; prevention or prohibition by law; the loss or injury to products in transit; an Act of God; Pandemic, or war or other cause beyond the control of such Party. ASSIGNMENT AND SUCCESSORS IN INTEREST: Except as otherwise provided herein, no Party may assign, subcontract, or delegate any right or obligation under this Agreement, in whole or in part, without the express prior written consent of the other Party. This Agreement shall inure to the benefit of and be binding upon each Party's successors and assigns. COUNTERPARTS: This Agreement may be executed in any number of counterparts or, if mutually agreeable to the undersigned authorized signatories for the Parties, through the exchange by facsimile or other electronic means of duty -signed duplicates hereof, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. SECTIONS AND HEADINGS: The division of this Agreement into sections and subsections and the insertion of headings are for convenience or reference only, and do not affect the interpretation of this Agreement. Unless otherwise indicated, references in this Agreement to an article, section, subsection or schedule are to the specified article, section or subsection of or schedule to this Agreement. FILING: The County will, pursuant to 39.34.040 RCW, cause this Agreement to be filed with the Kitsap County Auditor upon full execution by the Parties. WARRANTY OF AUTHORITY: Each person or Party subscribing to this Agreement expressly warrants that it has full authority to do so. 8 N Dated this day of , 2024. Dated this � day of 1�, 2024. CITY OF PORT ORCHARD BOARD OF COUNTY COMMISSIONERS Rol, Putaansuu, Mayor Attest: Brandy Wallace, City Clerk Attest: Dana Daniels, Clerk of the Board KITSAP COUNTY, WASHINGTON KATH NET. WALTER Cha' CHRISTINE ROLFES, Commissioner CHARLOTTE GARRIDO, Commissioner M r ATTACH M ENT "A" REQUEST AND AGREEMENT FOR WORK, EQUIPMENT, AND/OR MATERIALS The undersigned hereby request that the following described work, and/or service, and/or equipment rental be performed or provided by: Kitsap_County Public Works (Provider) City of Port Orchard (Requester) It is understood that this work, and or equipment rental is at the convenience of the Provider and that the undersigned agency will reimburese all costs, unless otherwise indicated. DESCRIPTION OF WORK, SERVICES OR EQUIPMENT RENTAL REQUESTED: Estimate Attached No Project Completion Date 5..years from execution Total Cost Not to Exceed: $10,000 The undersigned certifies that sufficient budgeted funds are avialable to cover the cost of the requested work and/or services, and that payment to the Provider will be made promptly unless otherwise indicated in this Agreement, REQUESTING AGENCY: Address: Phone: Requested by: Name/Print Title/Print ACTION OF THE PROVIDER APPROVED BY: DATE: Provider lc RESOLUTION NO. ** A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, AUTHORIZING AN INTERLOCAL AGREEMENT BETWEEN KITSAP COUNTY, AND THE CITY OF PORT ORCHARD. WHEREAS, the City of Port Orchard and Kitsap County recognize the mutual benefit of cooperation in accessing materials and services; and WHEREAS, Kitsap County may have materials and services that the City of Port Orchard requires for its operations; and WHEREAS, the City of Port Orchard seeks to streamline its processes by requesting materials and services from Kitsap County as needed; and WHEREAS, Chapter 39.34 RCW, known as the Interlocal Cooperation Act, allows governmental entities in the state of Washington to enter into agreements for cooperation in providing services, sharing resources, or performing functions that are mutually beneficial; and WHEREAS, the Interlocal Agreement (KC-590-24) is a formal cooperative agreement between Kitsap County and the City of Port Orchard, which facilitates cooperation between the two entities and allows the City to request both materials and services from the County as needed; and WHEREAS, this Interlocal Agreement establishes a framework for the City of Port Orchard to request materials and services from Kitsap County for its own use, with the understanding that the City is not obligated to provide similar resources to the County; and WHEREAS, the agreement will remain in effect for five years from the date of execution, with either party having the ability to terminate the agreement with thirty days' written notice; and WHEREAS, this cooperative arrangement provides a cost-effective and efficient solution for the City of Port Orchard to access the necessary materials and services to meet its needs; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: THAT: It is the intent of the Port Orchard City Council that the recitals set forth above are hereby adopted and incorporated as findings in support of this Resolution. THAT: The City Council approves of and authorizes the Mayor to execute the Interlocal Agreement with Kitsap County, attached hereto as Exhibit A and incorporated herein by this reference, and in a form approved by the City Attorney. THAT: The Resolution shall take full force and effect upon passage and signatures hereon. 14 Resolution No. Page 2 of 2 THAT: Pursuant to RCW 39.34.040, once this Agreement has been executed by both Port Orchard and Kitsap County, the City Clerk is directed to post a copy of this Agreement on the City's website as required by law. PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by the City Clerk in authentication of such passage this 251h day of February 2025. Robert Putaansuu, Mayor ATTEST: Brandy Wallace, MMC, City Clerk 15 0�4 City of Port Orchard ORCHARD 216 Prospect Street, Port Orchard, WA 98366 (360) 876-4407 • FAX (360) 895-9029 Agenda Staff Report Business Items: Approval of the 2025 Comprehensive Plan Amendment Docket (Bond) Meeting Date: February 25, 2025 Prepared By: James Fisk, AICP, CNU-A, Senior Planner Presenter: Nick Bond, AICP, Community Development Director Summary and Background: Pursuant to the Comprehensive Plan amendment regulations in Port Orchard Municipal Code Section (POMC) 20.04, the Community Development Director has compiled a recommended Comprehensive Plan amendment docket, based on a preliminary evaluation of the need, urgency, and appropriateness of the suggested amendments, as well as the staff and budget availability to accommodate the public review process. Comprehensive Plan amendment applications were required to be completed and submitted to the Community Development Department by 4:00 pm on January 31, 2025, to be considered during this year's amendment process. The Department initiated applications for a set of text amendments consistent with POMC 20.04.050(1). The Director recommends that the submitted amendments be included on the 2025 Comprehensive Plan docket: City -Initiated Comprehensive Plan Text Amendment • Sherman Avenue Stormwater Park Master Plan: Adds the Sherman Avenue Stormwater Park Master Plan to Appendix B — Plans Adopted by Reference, ensuring consistency with the Comprehensive Plan and supporting stormwater management, park improvements, and community development. Inclusion facilitates grant applications, impact fee eligibility, and funding opportunities for design and construction, advancing the City's goals for water quality, flood mitigation, and public amenities. • Updates to the Capital Facilities Element: Updates the Capital Facilities Element to incorporate new projects and funding sources for transportation, utilities, parks, and public facilities, ensuring alignment with evolving infrastructure needs, community priorities, and Growth Management Act requirements. These updates enhance financial sustainability, support impact fee and grant funding eligibility, and guide the City's capital improvement planning and budgeting processes. • Updates to the Transportation Improvement Program (TIP): Updates the TIP to incorporate new roadway, transit, and active transportation projects, along with additional funding sources, HEV to enhance mobility, safety, and connectivity. These amendments align with Comprehensive Plan goals, support sustainable growth, improve multimodal infrastructure, and ensure compliance with the Growth Management Act. Applicant -Initiated Comprehensive Plan Text Amendment Capital Facilities Element Text Amendment: Proposes revising the "Expenditures" table in Chapter 9 to reflect updated cost estimates due to inflation and anticipated changes in project scope and priorities. The amendment ensures alignment with current infrastructure needs and financial planning as the City reviews relevant water system elements. Applicant -Initiated Comprehensive Plan Map Amendments Hull Avenue Rezone: A Legislative Zoning Map amendment for a parcel located approximately .07 miles northeast of the intersection of Hull and Sherman Ave. The amendment would change the zoning designation of Residential 2 (R2) to Residential 3 (R3). SW Old Clifton Industrial Properties Redesignation of Land Use Classification and Zoning Designation: A Comprehensive Plan Map and Legislative Zoning Map amendment for thirteen (13) parcels located approximately .22 miles southwest of the intersection of SW Old Clifton Rd and Lloyd Pkwy. The amendment would change the Comprehensive Plan Land Use designation from Industrial to Medium Density Residential (MDR), and the zoning designation from Light Industrial (LI) to Residential 3 (R3). Relationship to Comprenhensive Plan: Annual Amendments to the Comprehensive Plan permitted through POMC 20.04. Recommendation: The City Council should consider, deliberate and approve the proposed 2025 Comprehensive Plan Amendments Docket POMC 20.04.060. Motion for Consideration: "I move to approve the 2025 Comprehensive Plan amendment agenda pursuant to POMC 20.04.060, as presented." Has item been presented to Committee/Work Study? If so, which one: Land Use Committee Fiscal Impact: None foreseen. Alternatives: Revise the proposed 2025 Comprehensive Plan agenda; or, do not consider any Comprehensive Plan amendments in 2025. Attachments: 2025 Preliminary Comprehensive Plan Amendments Docket CLEAN.pdf liVA 2025 Comprehensive Plan Update — Preliminary Docket Pursuant to Port Orchard Municipal Code Section (POMC) 20.04.050, the City's Community Development Director has initiated the process for the 2025 annual amendments to the Port Orchard Comprehensive Plan. The City prepared applications for a Comprehensive Plan Map Amendment prior to the January 31, 2025 deadline. In compliance with POMC 20.04.060(3), the Director is required to compile and maintain for public review a recommended final comprehensive plan amendment agenda (docket). The Director has based the docket recommendations on a preliminary evaluation of the need, urgency, and appropriateness of the suggested comprehensive plan amendments, as well as the staff and budget availability to accommodate the public review process. The following preliminary docket is provided for the 2025 update to the Port Orchard Comprehensive Plan: Comprehensive Plan Amendments for Consideration in 2025: City -Initiated Comprehensive Plan Text Amendment • Sherman Avenue Stormwater Park Master Plan: Adds the Sherman Avenue Stormwater Park Master Plan to Appendix B — Plans Adopted by Reference, ensuring consistency with the Comprehensive Plan and supporting stormwater management, park improvements, and community development. Inclusion facilitates grant applications, impact fee eligibility, and funding opportunities for design and construction, advancing the City's goals for water quality, flood mitigation, and public amenities. • Updates to the Capital Facilities Element: Updates the Capital Facilities Element to incorporate new projects and funding sources for transportation, utilities, parks, and public facilities, ensuring alignment with evolving infrastructure needs, community priorities, and Growth Management Act requirements. These updates enhance financial sustainability, support impact fee and grant funding eligibility, and guide the City's capital improvement planning and budgeting processes. • Updates to the Transportation Improvement Program (TIP): Updates the TIP to incorporate new roadway, transit, and active transportation projects, along with additional funding sources, to enhance mobility, safety, and connectivity. These amendments align with Comprehensive Plan goals, support sustainable growth, improve multimodal infrastructure, and ensure compliance with the Growth Management Act. Applicant -Initiated Comprehensive Plan Text Amendment • Capital Facilities Element Text Amendment: Proposes revising the "Expenditures" table in Chapter 9 to reflect updated cost estimates due to inflation and anticipated changes in project scope and priorities. The amendment ensures alignment with current infrastructure needs and financial planning as the City reviews relevant water system elements. Applicant -Initiated Comprehensive Plan Map Amendments • Hull Avenue Rezone: A Legislative Zoning Map amendment for a parcel located approximately .07 miles northeast of the intersection of Hull and Sherman Ave. The amendment would change the zoning designation of Residential 2 (R2) to Residential 3 (R3). • SW Old Clifton Industrial Properties Redesignation of Land Use Classification and Zoning Designation: A Comprehensive Plan Map and Legislative Zoning Map amendment for thirteen (13) parcels located approximately .22 miles southwest of the intersection of SW Old Clifton Rd 18 and Lloyd Pkwy. The amendment would change the Comprehensive Plan Land Use designation from Industrial to Medium Density Residential (MDR), and the zoning designation from Light Industrial (LI) to Residential 3 (R3). Review Process: The final comprehensive plan amendment agenda shall be determined by the City Council no later than April 30, 2025. When the final agenda is approved, a public notice and comment period will be provided in compliance with the Type V (legislative) permit process requirements in POMC 20.22.070 and 20.25.040. A public hearing will also be held per POMC 20.22.070(2), and a notice of the hearing will be issued in compliance with POMC 20.25.050. The Planning Commission shall make its recommendations regarding the proposed comprehensive plan amendments to the City Council no later than June 30, 2025. The City Council shall make a final decision on each proposed amendment by December 15, 2025. Comments regarding the 2025 update to the City's Comprehensive Plan should be mailed to the City of Port Orchard, Community Development Department, 720 Prospect Street, Port Orchard, WA 98366, planning@portorchardwa.gov. For more information, email or call 360 874-5533. 2 19 0�4 City of Port Orchard ORCHARD 216 Prospect Street, Port Orchard, WA 98366 (360) 876-4407 • FAX (360) 895-9029 Agenda Staff Report Business Items: Approval of Change Order No. 1 to Purchase Order No. 065-24 for the Repair of Marine 7 (Brown) Meeting Date: February 25, 2025 Prepared By: Andy Brandon, Deputy Police Chief Presenter: Matt Brown, Police Chief Summary and Background: On December 12, 2024, the police department received approval to repair its vessel, Marine 7. SAFE Boats International, the original manufacturing of the vessel, was contracted following the city's procurement process. The repairs were necessary to ensure the vessel remained fully operational and to provide for safe and efficient law enforcement and search and rescue functions. The original cost for the repairs totaled $27,151.92. In mid -January, the police department was advised by Safeboats that during the repair process an additional area of concern was found. The engine's supercharger was failing, and its replacement was necessary to prevent a catastrophic failure of the engine, to ensure public safety, and to extend the life of the aging Marine 7. A quote for additional repair was requested on February 14, 2025. The cost for this repair totaled $10,134.35. City procurement policy requires that any change orders that exceed 10% of the original contract amount must receive council approval. Relationship to Comprenhensive Plan: N/A Recommendation: Staff recommends the City Council authorize the Mayor to approve Change Order No. 1 to Purchase Order No. 065-24 for the Repair of Marine 7, to increase the total repair cost by $10,134.35 for a total cost of $37,286.27 (applicable taxes included). Motion for Consideration: I recommend the City Council authorize the Mayor to approve Change Order No. 1 to Purchase Order No. 065-24 for the Repair of Marine 7, to increase the total repair cost by $10,134.35 for a total cost of $37,286.27 (applicable taxes included). Has item been presented to Committee/Work Study? If so, which one: N/A Fiscal Impact: The 2025-2026 Police Department budget has sufficient funds to absorb this change 20 order. Alternatives: Do not approve and provide further guidance. Attachments: Port Orchard PD_Change Order-1 B.pdf Boat repair change order.pdf purchase order to fix the boat.pdf 21 ig Alan Washita, Deputy Chief Port Orchard Police Department 546 Bay Street Port Orchard, WA 98366 360-876-1700 SAFE Boats International, LLC 8800 SW Barney White Rd. Bremerton, WA 98312 T: 360.674.7161 • F: 360.674.7149 CHANGE ORDER Number: 1 Date: 2/18/2025 Exp. Date: 3/15/2025 Salesperson: Nate McCarthy SAFE Boats 560 5650 Imperial Way Bremerton, WA 98312 Contract/PO #: S33009 Hull #: 654 Mod #: 1 $8,380.54 898096A02 Super Charger 1 $8,380.54 2 $225.00 LBR Labor - Replacement 4 $900.00 --- 4--- --- 5--- --- 6--- --- 7--- --- 9--- ___10 1112 - ---- Notes: This is to replace the supercharger on one engine. This would be pulling in stock from a private company as Mercury no longer stocks this item. Subtotal $9,280.54 Tax 9.2 $853.81 Shipping N/A SAFE Boats (signature indicates approval) Title Customer Support Manager Printed Name: Nathan McCarthy Signature:Ge-Z%�Cc-/?� Date: 1 /22/2025 Customer (signature indicates approval) Title: Printed Name: Signature: Date: This change order must be signed by the customer or an authorized representative. SAFE Boats will only proceed with the changes listed above after this change order has been signed by the cuastomer, fully executed and processed. GSA pricing: The pricing represented on this quote is only available to qualified agencies and organizations and is predicated on the purchase being completed through one of the following GSA purchasing programs: 1122, Disaster Recovery, Cooperative Purchasing, Public Health Emergencies. As such, the Terms and Conditions required by these programs and SBI's GSA contract will be binding. If you have any questions about these programs, the terms and conditions, or your eligibility, please contact SBI. 22 ig Alan Washita, Deputy Chief Port Orchard Police Department 546 Bay Street Port Orchard, WA 98366 360-876-1700 SAFE Boats International, LLC 8800 SW Barney White Rd. Bremerton, WA 98312 T: 360.674.7161 • F: 360.674.7149 CHANGE ORDER Number: 1 Date: 1 /22/2025 Exp. Date: 2/15/2025 Salesperson: Nate McCarthy SAFE Boats 560 5650 Imperial Way Bremerton, WA 98312 Contract/PO #: S33009 Hull #: 654 Mod #: 1 $8,380.54 898096A02 Super Charger 1 $8,380.54 2 $225.00 LBR Labor - Replacement 4 $900.00 --- 4--- --- 5--- --- 6--- --- 7--- --- 9--- ___10 1112 - ---- Notes: This is to replace the supercharger on one engine. This would be pulling in stock from a private company as Mercury no longer stocks this item. Subtotal $9,280.54 Tax 9.2 $853.81 Shipping N/A SAFE Boats (signature indicates approval) Title Customer Support Manager Printed Name: Nathan McCarthy Signature:, JG%Z%�C[-yli Date: 1 /22/2025 Customer (signature indicates approval) Title: Printed Name: Signature: Date: This change order must be signed by the customer or an authorized representative. SAFE Boats will only proceed with the changes listed above after this change order has been signed by the cuastomer, fully executed and processed. GSA pricing: The pricing represented on this quote is only available to qualified agencies and organizations and is predicated on the purchase being completed through one of the following GSA purchasing programs: 1122, Disaster Recovery, Cooperative Purchasing, Public Health Emergencies. As such, the Terms and Conditions required by these programs and SBI's GSA contract will be binding. If you have any questions about these programs, the terms and conditions, or your eligibility, please contact SBI. 23 City of Port Orchard 216 Prospect Street Port Orchard, WA 98366 PURCHASE O R D E R (360) 876-4407 Safeboats 8800 Barney White Road Bremerton, WA 98312 360.674.7161 n:11 T-. Attn: Accounts Payable City of Port Orchard 216 Prospect Street Port Orchard, WA 98366 ap@portorchardwa.gov Ordered By: Alan Iwashita, Deputy Police Chief Police Department Part No. P.O. No. 065-24 Date: December 12, 2024 Ship To: City of Port Orchard Police Department 546 Bay Street Port Orchard, WA 98366 Authorized Signature: City Clerk or uthorixed RRe�entative Signature DESCRIPTION Unit Price Total Marine 7 Servicing $10,654.88 $10,654.88 $14,209.52 Total Labor Total Parts and Services $14,209.52 (See attached quote for complete items and descriptions) ** See attached Quote No. S-NJM-241029-A(36 dated 10/29/2024 IF TOTAL COST IS OVER $7,500.00 ATTACH PROCUREMENT DOCUMENTS THIS ORDER IS A CONFIRMATION THIS ORDER IS NOT A CONFIRMATION ACCOUNT CODE Yes Subtotal $24,864.40 Sales Tax (9.2%) $2,287.52 Balance Due $27,151.92 24 C, 5R'FE BC7FiT1a 8800 Barney White Road Bremerton. WA 98312 Phone: 360-674-7161 Fax: 360-674-7149 www.safeboatsmm Factory Service Quote 29-Oct-24 QUOTE # S-NJM-241029-A(36 Option : A Salesforce Case # 19324 CUSTOMER SHIPPING ADDRESS Customer: Port Orchard Police Departmerl Customer: Port Orchard Police Department P.O.C. Name: Alan Iwashila, Deputy Chief Address 1: 546 Bay St P.O.C. Phone: (360) 876.1700 Address 2: Email: ai a hi a orlorchardw v City/State/Zip: Port Orchard, WA 98366 Hull #: 654 POC: Alan Iwashita, Deputy Chief Quote Date: 10/29/2024 Phone Number: (360) 876.1700 'Work Description Port Orchard Police Department 31' full cabin Prepare vessel for Season 2025 Clean lower units, transom, collars, and hull Inspect engines to determine level of maintenance needed. Per inspection - engines need a full 300-hour service, replace the alternator on the port engine, replace the gear case on port engine, replace the cowling latch on two engines, replace the coil pack on the starboard engine, and replace one valve cover gasket We will replace the hull anode to protect vessel from electrolysis. We will also replace the aft deck scupper socks so the water on the deck can drain properly LABOR Labor Rem Hours Rate ErdandW Prit:a Comments Boat retrival and launch with SBI trailer 3 $215.25 $645 75 300 Hour Engine Service 30 $215.25 $6,457.50 Inspect vessel, review current maintenance 10 $215.25 $2.152.50 Bottom Cleaning 6 $215.25 $1,291.50 Replace hull anode 0.5 $215.25 $10T63 TOTAL LABOR $10r,65 a PARTS AND SERVICES Part/Material Description Part Number uOM Oty Price Total Comments Alternator ENGN1099 ea 1 $62475 $624.75 Port Gear Case Counter ENGN0599 ea 1 $8,675.00 $8,675.00 Port Cowl latch cables ENGN4392 as 2 $554.90 $1,109.80 center Coil pack Assembly ENGN0263 as 1 $137.73 $137 73 Starboard Valve Cover gasket ENGN0730 ea 1 $37.26 $37 28 Starboard Valve cover spark plug gaskets ENGN1250 ea 3 $6,11 $18 33 Starboard Spark plugs ENGN0732 ail 18 $33.86 $609.48 300 Hour Service Engine oil LUFL0005 ea 6 $60,90 $365.40 300 Hour Service Quickclean LUFL0073 es 6 $13,86 $63,16 300 Hour Service Gear Oil LUFH0046 ea 5 $18,72 $93,60 300 Hour Service Oil filter ENGN0068 as 3 $33.86 $101.58 300 Hour Service Gear plug oring ENGN0588 ea 6 $4.53 $27.18 300 Hour Service Engine oil plug oring ENGN0284 as 3 $8.70 $26.10 300 Hour Service Engine fuel filter ENGN1093 ae 3 $44.50 $133,50 300 Hour Service Boat fuel filler FUEL0029 ee. 3 $99 42 $296.26 300 Hour Service ENGN0316 ENGN0316 BP 3 $37.83 $113.49 300 Hour Service Thermostat ENGN0291 as 3 $214 51 $643.53 300 Hour Service Impeller kit ENGN ea 3 $225.50 $676 50 300 Hour Service Zinc Anode kit ENGN2667 es. 3 $107.21 $321.63 300 Hour Service Transom / hull Anode HDWR2030 as 1 $63.46 $63.46 Scupper drain socks SCP 300 ea 2 $24.88 $49.76 TOTAL PARTS AND SERVICES S14,209,52 SUBTOTAL $24,864.40 Shipping N/A 9 2% Sales Tax $2,287 52 TOTAL $27.161.92 NOTE: "DISCLAIMER" Any unseen damage will need to be addressed al that time for parts and additional labor. Once a Purchase Order is received from customer work will be scheduled and agreed upon by both parties Quote is valid for 45 days. POC: Nate McCarthyCell: (360j 509-2984 Desk: (360] 674-7161 x1023 Email: nmccarthy@safeboats.com 25 DqMORCHARP Meeting Location: Council Chambers 216 Prospect street Port Orchard, WA 98366 City Council Minutes Contact us: Phone (360) 876-4407 cityhall@portorchardwa.gov www.portorchardwa.gov Regular Meeting of Tuesday, February 11, 2025 Roll Call was taken by the City Clerk as follows: Present: John Morrissey, Councilmember, Position At -Large Heidi Fenton, Councilmember, Position No. 5 Robert Putaansuu, Mayor Fred Chang, Councilmember, Position No. 6 Scott Diener, Mayor Pro-Tempore, Position No. 3 Jay Rosapepe, Councilmember, Position No. 2 Mark Trenary, Councilmember, Position No. 1 Absent: Eric Worden, Councilmember, Position No. 4 Staff present: Public Works Director Ryan, DCD Director Bond, City Attorney Archer, Chief of Police Brown, City Clerk Wallace and Deputy City Clerk Floyd. Audio/Visual was successful. 1. CALL TO ORDER A. Pledge of Allegiance Mayor Putaansuu led the audience and Council in the Pledge of Allegiance. 2. APPROVAL OF AGENDA Mayor Putaansuu pointed out a couple scrivener's errors on the agenda; the minutes for the January 14, 2025, and January 28, 2025, Council Meeting minutes are regular meeting minutes, not work study meeting minutes. Additionally, he said there will be an executive session after the Council meeting with no action to follow. Moved by Fred Chang; seconded by Heidi Fenton to Remove Consent Agenda 4C, Adoption of a Resolution Approving the Final Plat of the Ridge at Stetson Heights and move to Business Items. Motion Carried: 4 — 2 26 Voting For: Fred Chang, Scott Diener, Heidi Fenton, John Morrissey Voting Against: Mark Trenary, Jay Rosapepe Moved by John Morrissey; seconded by Jay Rosapepe to Approve the Agenda as amended. Motion Carried: 6 - 0 Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Scott Diener, Heidi Fenton, John Morrissey Voting Against: None Carol Kowalski, South Kitsap Public Education Foundation, introduced herself and spoke to strong schools. She also invited Council to an event on April 25th for the very first South Kitsap Night of Inspiration & Impact at McCormick Woods. Robert McGee asked Council if his time could exceed the 3-minute time limit. If not, he does have a prepared, shorter speech. Moved by Heidi Fenton; seconded by John Morrissey to Authorize Robert McGee to speak for 5 minutes. Voting For: Fred Chang, Heidi Fenton, John Morrissey Voting Against: Mark Trenary, Jay Rosapepe, Scott Diener As the motion was tied, Mayor Putaansuu had the deciding vote. He voted nay. The motion failed. Robert McGee voiced his concerns with Cabaret licenses and asked the City to look into removing the Cabaret license requirements in the City. Troy W. spoke about his history in Port Orchard and provided a brief background on his life. 4. CONSENT AGENDA Moved by John Morrissey; seconded by Jay Rosapepe to Approve the Consent Agenda as amended. Motion Carried: 6 - 0 Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Scott Diener, Heidi Fenton, John Morrissey Voting Against: None Minutes of the February 11, 2025, City Council Meeting 27 Page 2 of 5 A. Approval of Vouchers and Electronic Payments Approval of Voucher Nos. 88735 through 88773 including bank drafts in the amount of $67,871.98 and EFT's in the amount of $244,996.77 totaling $312,868.75. B. Approval of Payroll and Direct Deposits Approval of Payroll Check Nos. 88730 through 88734 including bank drafts and EFT's in the amount of $289,724.68 and Direct Deposits in the amount of $275,579.49 totaling $565,304.17. C. Adoption of a Resolution Approving the Final PI of the Ridge at Stetson Heights TO BUSINESS ITEMS D. Approval of an Agreement with Newalen LLC Regarding Services for Derelict Vessel Removal E. Approval of the January 14, 2025, City Council Regular Meeting Minutes F. Approval of the January 21, 2025, City Council Study Meeting Minutes G. Excusal of Councilmember Worden for Personal Obligation 5. PRESENTATION There were no presentations. [-�lII 1 14:L1_1.1V10 There were no public hearings. A. Approval of the January 28, 2025, City Council Regular Meeting Minutes Moved by Jay Rosapepe; seconded by Mark Trenary to Approve the minutes of January 28th as presented. Motion Carried: 5- 0 Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Heidi Fenton, John Morrissey Voting Against: None Abstaining: Scott Diener B. Adoption of a Resolution Approving the Final Plat of the Ridge at Stetson Heights Moved by Fred Chang; seconded by Scott Diener to Approve a resolution granting final plat of the Ridge at Stetson Heights. Motion Carried: 6 - 0 Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Scott Diener, Heidi Fenton, John Morrissey Voting Against: None Minutes of the February 11, 2025, City Council Meeting 28 Page 3 of 5 8. DISCUSSION ITEMS There were no discussion items. 9. REPORTS OF COUNCIL COMMITTEES A. Council Advisory Committees Councilmember Morrissey reported on the February 10th Economic Development and Tourism Committee meeting. Councilmember Rosapepe reported on the February 11th Utilities Committee meeting and the February 11th Sewer Advisory Committee meeting. Councilmember Morrissey briefly reported on reopening lodging tax applications for only FIFA related items. 10. REPORT OF MAYOR The Mayor reported on the following: • Federal transportation funding and impacts to Washington state. 11. REPORT OF DEPARTMENT HEADS Public Works Director Ryan recognized staff for their hard work during the snow and ice. DCD Director Bond spoke about the collection of school impact fees and a report that was sent to Council. City Attorney Archer reported on legislation including the Public Records Act amendment, the use of Al being a mandatory bargaining effort with unions, and the utilization of public property use. Chief of Police Brown recognized his staff and spoke to the recertification process and urged everyone to call 911 if they want a police officer for an emergency or non -emergency matter. City Clerk Wallace spoke about a new email distribution list with Constant Contacts. 12. CITIZEN COMMENTS Troy W. voiced concerns with his neighbor trying to damage old growth along his property and possible effects to the greenbelt. Councilmember Chang explained there is a code enforcement issue on this topic. 13. GOOD OF THE ORDER Minutes of the February 11, 2025, City Council Meeting 29 Page 4 of 5 Councilmember Trenary gave a shout out to public works regarding the snow and ice and the installation of pickleball nets at Van Zee Park. Councilmember Morrissey thanked Robert McGee for speaking about the Cabaret licenses and said this may addressed with the Economic Development and Tourism Committee. Councilmember Diener said the Cabaret license topic may be a Land Use Committee discussion as well. Councilmember Rosapepe thanked all the citizens who are voting and spoke about a McCormick Woods Homeowners Association meeting he and Councilmember Worden attended. 14. EXECUTIVE SESSION At 7:22 p.m., Mayor Putaansuu recessed the meeting for a 15-minute executive session pursuant to RCW 42.30.100(1)(i). City Attorney Archer was invited to attend and City Attorney Archer noted no action would follow. Mayor Putaansuu did not join the Executive Session. At 7:37 p.m., Mayor Putaansuu reconvened the meeting back into session. 15. ADJOURNMENT The meeting adjourned at 7:37 p.m. Brandy Wallace, MMC, City Clerk Robert Putaansuu, Mayor Minutes of the February 11, 2025, City Council Meeting 30 Page 5 of 5 CITY COUNCIL ADVISORY COMMITTEE MEETING DATES STANDING COMMITTEE Date & Time Location Economic Development and Tourism March 10, 2025; 9:30am Remote Access Utilities TBD, 2025; 4:30pm Remote Access Finance March 18, 2025; 4:00pm Remote Access Transportation February 25, 2025; 4:30pm Remote Access Land Use March 19, 2025; 4:30pm Remote Access Lodging Tax Advisory TBD, 2025 Remote Access Sewer Advisory TBD, 2025, 3:00pm WSUD Outside Agency Committees Varies Varies Coffee with the Council March 1, 2025; 10:00am 701 Bay Street 'Dates subject to change MAYOR Robert (Rob) Putaansuu Mayor Administrative Official CITY COUNCIL Scott Diener Councilmember Position 3 (Mayor Pro-Tempore) Land Use Committee Transportation Committee, Chair Kitsap Public Health District Eric Worden Councilmember Position 4 Land Use Committee Utilities/Sewer Advisory Committee KRCC-alt DEPARTMENT DIRECTORS Tim Drury Municipal Court Judge Matt Brown Police Chief Mark Trenary Councilmember Position 1 Finance Committee, Chair Transportation Committee, KRCC PS RC -a It Heidi Fenton Councilmember Position 5 Utilities/Sewer Advisory Committee E/D &Tourism Committee Transportation Committee Debbie Lund, CEBS SPHR SHRM-SCP Human Resources Director Nicholas Bond, AICP Community Development Director Jay Rosapepe Councilmember Position 2 Utilities/Sewer Advisory Committee, Chair Land Use Committee, Chair KEDA-alt Fred Chang Councilmember Position 6 E/D & Tourism Committee Finance Committee Noah Crocker, M.B.A. Finance Director Denis Ryan, CPWP-M, CPRP Public Works Director John Morrissey Councilmember Position At -Large Finance Committee E/D & Tourism Committee Lodging Tax, Chair Kitsap Economic Development Alliance PSRC EDD-alt Brandy Wallace, MMC, CPRO City Clerk 31