034-23 - 4Leaf, Inc. - Contract Amendment 2Docusign Envelope ID: 868796BD-3834-4A6A-89A8-3A5D787E8B27
Amendment No. 2 to Contract No. C034-23
CITY OF PORT ORCHARD PROFESSIONAL SERVICES AGREEMENT WITH
4LEAF, INC.
THIS AMENDMENT to Contract No. C034-23 ("Amendment") is made effective as
upon mutual execution, by and between the City of Port Orchard ("City"), a municipal
corporation, organized under the laws of the State of Washington, and 4LEAF, Inc., a
corporation organized under the laws of the State of California, located and doing business at
2126 Rheem Drive, Pleasanton, CA, 94588 and 1201 Pacific Ave., Ste. 600, Tacoma, WA 98402
("Consultant").
RECITALS:
A. The City and Consultant entered into an agreement on April 17, 2023, for the
purpose of Consultant providing on -call Plan Review and Building Inspection
Services ("Agreement") for one year with a not to exceed amount of $140,000.
B. The City and Consultant negotiated and executed Amendment No. 1 to the
Agreement in February 2024, extending the term and increasing the total amount
not to exceed $280,000.
C. The City finds the need for continued plan review and building inspection services
from Consultant, and therefore desires to extend the contract term and increase the
not to exceed amount to $420,000 for the duration of the Agreement.
D. The parties desire to memorialize these changes and amend the Agreement.
SECOND AMENDMENT TO AGREEMENT:
In consideration of the mutual benefits accruing, the parties agree as follows:
1. Extension. The City hereby exercises the first one-year contract extension set forth in
Section 4.A, making the new expiration date April 1, 2026.
2. Amendment. Section 2 of the Agreement is hereby amended to read as follows:
2. Compensation.
The City shall pay the Consultant for services rendered according to the
rates and methods set forth below.
TIME AND MATERIALS NOT TO EXCEED. Compensation for
these services shall not exceed $ 420,000 without written authorization
Docusign Envelope ID: 868796BD-3834-4A6A-89A8-3A5D787E8B27
and will be based on the list of billing rates and reimbursable expenses
attached hereto as Exhibit `B".
3. Amendment. Exhibit `B" to the Agreement and the rates set forth therein for services are
hereby amended as set forth in Exhibit `B-2" entitled "Fee Schedule FY 2025-2026 Fee
Schedule & Basis of Charges", which is attached to this Amendment and incorporated herein
by reference as if set forth in full. The effective date for the rates in Exhibit `B-2," shall be the
effective date of this Amendment.
4. Severability. The provisions of this Amendment are declared to be severable. If any
provision of this Amendment is, for any reason, held to be invalid or unconstitutional by a
court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the
validity or constitutionality of any other provision.
5. Entire Agreement. The written provisions and terms of this Amendment shall supersede
all prior verbal statements of any officer or other representative of the parties, and such
statements shall not be effective or be construed as entering into or forming a part of or altering
in any manner whatsoever, this Amendment. The entire agreement between the Parties with
respect to the subject matter hereunder is contained in the Agreement and exhibits thereto any
prior executed amendments and this Amendment. Should any language in any of the Exhibits
to the Agreement or prior amendments conflict with any language contained in this
Amendment, then this Amendment shall prevail. Except as modified by this Amendment, all
other provisions of the original Agreement and any amendments thereto not inconsistent with
this Amendment shall remain in full force and effect.
6. Effective date. This Amendment shall be effective as of the date of mutual signature,
identified below.
DATED this 26t' day of March 2025.
Docusign Envelope ID: 868796BD-3834-4A6A-89A8-3A5D787E8B27
CITY OF PORT ORCHARD,
WASHINGTON
Signed by:
CONSULTANT
ATTEST/AUTHENTICATED: Printed Name and Title
Signed by:
iari�y ��il�ace, MMC, City Clerk
APPROVED AS TO FORM:
Signed by:
1�3 � '57Archer, City Attorney
Docusign Envelope ID: 868796BD-3834-4A6A-89A8-3A5D787E8B27
4LEAF, INC.
CONSTRUCTION MANAGEMENT - PLAN CHECK
INSPECTION - PLANNING CODE ENFORCEMENT
FEE SCHEDULE
FY2025-2026 FEE SCHEDULE & BASIS OF CHARGES
For the City of Port Orchard
All Rates are Subject to Basis of Charges
Plan Review Percentage: 70% Fee includes:
(Inclusive of all disciplines except Fire and Civil, which ➢ Initial review and two (2) rechecks. Hourly
are billed on an hourly basis.) charges apply after three (3) or more
Hourly Plan Review: $118 Non -Structural Review rechecks.
$153 Structural Review ➢ Shipping, courier, and electronic service.
Building
ChiefBuilding Official........................................................................................................................
$148/hour
Structural Plan Review Engineer.......................................................................................................
$153/hour
Non -Structural Plans Examiner.........................................................................................................
$118/hour
Senior Combination Building Inspector (Building Inspector III) ........................................................
$118/hour
Commercial Building Inspector (Building Inspector II)......................................................................
$102/hour
Residential Building Inspector (Building Inspector 1)........................................................................
$97/hour
Senior Electrical Inspector (Building Inspector III)............................................................................
$118/hour
Electrical Inspector (Building 11)........................................................................................................
$102/hour
Electrical Inspector (Building 1).........................................................................................................
$97/hour
PermitManager................................................................................................................................
$97/hour
SeniorPermit Technician..................................................................................................................
$87/hour
PermitTechnician.............................................................................................................................
$72/hour
Clerk / Administrator........................................................................................................................
$66/hour
Civil Plan Review (Grading, Improvement Plans)..............................................................................
$169/hour
Inspector of Record..........................................................................................................................
$164/hour
GoFormz Software.................................................................................................................$50/user monthly
Code Enforcement
Code Enforcement Director.............................................................................................................. $164/hour
Code Enforcement Manager............................................................................................................. $148/hour
Code Enforcement Senior Officer..................................................................................................... $118/hour
Code Enforcement Officer II............................................................................................................. $108/hour
Code Enforcement Officer I.............................................................................................................. $97/hour
Code Enforcement Officer................................................................................................................ $87/hour
City of Port Orchard Page 1
Fee Schedule April 1, 2025
Docusign Envelope ID: 868796BD-3834-4A6A-89A8-3A5D787E8B27
4LEAF, INC.
CONSTRUCTION MANAGEMENT - PLAN CHECK
INSPECTION - PLANNING CODE ENFORCEMENT
Fire
Fire Protection Engineer (FPE)
Fire Prevention Officer...........
Fire Plans Examiner ................
Fire Inspector II .......................
Fire Inspector I ........................
................................. $230/hour
................................. $159/hour
................................. $151/hour
................................. $113/hour
................................. $101/hour
Project Management
ProjectManager............................................................................................................................... $179/hour
Principal-in-Charge........................................................................................................................... $230/hour
Planning
Housing Policy Director....................................................................................................................
$215/hour
PlanningDirector..............................................................................................................................
$179/hour
Principal/Planning Manager.............................................................................................................
$159/hour
SeniorPlanner..................................................................................................................................
$148/hour
Associate Planner.............................................................................................................................
$128/hour
AssistantPlanner..............................................................................................................................
$113/hour
PlanningTechnician..........................................................................................................................
$92/hour
EnLxineerinLx. Public Works. Inspection & Construction Management fPrevailinLy WaLye
Civil Plan Review (Grading, Improvement Plans)............................................................................. $169/hour
TrafficEngineer................................................................................................................................ $179/hour
Construction Manager..................................................................................................................... $169/hour
Public Works Inspector (Regular Time)............................................................................................ $133/hour
BASIS OF CHARGES
Rates are inclusive of "tools of the trade" such as forms, telephones, and consumables.
• All invoicing will be submitted monthly.
• Staff Augmentation work (excluding plan review) is subject to 4-hour minimum charges unless stated
otherwise. Services billed in 4-hour increments.
• Most plan reviews will be done in 10 business days or less and 5 business days or less for re -checks. This
is not inclusive of holidays or the day of the pick-up of plans.
• Expedited reviews will be billed:
- Scenario #1 (Applicant requested): at 1.5x the plan review fee listed in the Fee Schedule.
- Scenario #2 (City requested): at no additional cost to the City.
• Plan review of deferred submittals and revisions will be billed at the hourly rates listed above.
• All plan review services will be subject to a $265.00 minimum fee if percentage -based fee or four 4-hour
minimum charge if hourly rates apply.
• All plan review services are billed on a percentage basis and includes the initial review and 2 rechecks.
City of Port Orchard Page 2
Fee Schedule April 1, 2025
Docusign Envelope ID: 868796BD-3834-4A6A-89A8-3A5D787E8B27
4LEAF, INC.
CONSTRUCTION MANAGEMENT - PLAN CHECK
INSPECTION - PLANNING CODE ENFORCEMENT
- Plan reviews will be billed on an hourly basis only after the initial review and 2 rechecks unless
otherwise agreed upon on a case -by -case basis.
- Fire and Civil Reviews are billed on an hourly basis and are not included in the percentage.
• 4LEAF assumes that these rates reflect the FY2025-2026 contract period. There will be a 2% escalation for
each subsequent Fiscal Year. (i.e. FY2026-2027, FY2027-2028, and so forth)
• Overtime and Premium time will be charged as follows:
- Regular time (work begun after 5AM or before 4PM) 1 x hourly rate
- Nighttime (work begun after 4PM or before 5AM) 1.125 x hourly rate
- Overtime (over 8-hour M-F or Saturdays) 1.5 x hourly rate
- Overtime (over 8 hours Sat or 1" 8-hour Sun) 2 x hourly rate
- Overtime (over 8 hours Sun or Holidays) 3 x hourly rate
• Overtime will only be billed with prior authorization of the designated City personnel.
• All work with less than 8 hours rest between shifts will be charged the appropriate overtime rate.
• All billable expenses will be charged at cost plus 10%.
• Payment due on receipt. All payments over 30 days will be assessed a 1.5% interest charge.
• Client shall pay attorneys' fees, or other costs incurred in collecting delinquent amounts.
City of Port Orchard Page 3
Fee Schedule April 1, 2025