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HomeMy WebLinkAboutWQWebSubmittalAnnualReport4/4/25, 10:34 AM WQWebSubmittal - View ".+rail ECt� et waOsniCILGY Submittals WQWebSubmittal 5ta WQWebSubmittal Home WQWebPortal Home Help FAQs Logout MS4 Annual Report Phase II Western Number Permit Section Question 1 S9.D.6 Attach a map of any annexations, incorporations or boundary changes resulting in an increase or decrease in the Permittee's geographic area of permit coverage during the reporting period per S9.D.6. Not Applicable 2 S5.A.2; S9.D.1 Attach updated annual Stormwater Management Program Plan (SWMP Plan). (S5.A.2; S9.D.1) City of Port Orchard SWMP 2025_2_03182025125621 3 SS.A Implemented an ongoing program to gather, track, and maintain information per S5.A.3, including costs or estimated costs of implementing the SWMP. Yes 4 S5.A.5.b Continued to coordinate among departments within the jurisdiction to eliminate barriers to permit compliance. (S5.A.5.b) Yes 5 S9.D.4 If applicable, identify other entities relied on to satisfy any of the obligations under the Permit. (S9.D.4) Not Applicable 6 SS.C.l.a Continue to convene an interdisciplinary team to inform and assist in the development, progress, and influence of the stormwater planning program? (SS.C.l.a.) Yes 12 SS.C.l.c.i Continue to design and implement local development -related codes, rules, standards, or other enforceable documents to minimize impervious surfaces, native vegetation loss, and stormwater runoff, where feasible? See SS.C.l.c.i. (Required annually) Yes 13 SS.C.l.c.i(a) From the assessment described in SS.C.l.c.i(a), did you identify any administrative or regulatory barriers to implementation of LID Principles or LID BMPs? (Required annually) No 19 S5.C.2 Did you choose to adopt one or more elements of a regional program? (S5.C.2) Yes 19a S5.C.2 If yes, list the elements, and the regional program. As a member of the West Sound Stormwater Outreach Group (WSSOG) regional program, the City of Port Orchard leverages this partnership to fulfill the public education and outreach requirements outlined in S5.C.2. Specifically, WSSOG helps the city promote general awareness, encourage behavior change, and foster environmental stewardship among residents. https://secureaccess.wa.gov/ecy/wgwebportal/WQWebSubmittallViewQuestionnaire.aspx?id=144695 1 /10 4/4/25, 10:34 AM WQWebSubmittal - View Number Permit Section Question 20 S5.C.2 Attach a description of general awareness efforts conducted, including your target audiences and subject areas, per S5.C.2.a.i. WSSOG ACTIVITIES REPORT 2024 (_20_03072025095653 24 S5.C.2.a.iii Provided, partnered, or promoted stewardship opportunities to encourage resident participation in activities such as those described in S5.C.2.a.iii. Yes 24a S5.C.2.a.iii Attach a list of stewardship opportunities provided. Stewardship 2024_24a_02202025133833 25 S5.C.3.a Describe in Comments field the opportunities created for the public to participate in the decision -making processes involving the development, implementation, and updates of the Permittee's SWMP and the SMAP. The City offers multiple opportunities for public input on its planning efforts. Planning documents like the SWMP, SMAP, basin plans, and Stormwater Comprehensive Plan are published on the City's website, along with contact information for providing feedback via email, mail, or phone. To further encourage participation, the City posts requests for comments on its website and social media channels. Additionally, the City has made draft copies of the 2025 SWMP available at local libraries and apartment complexes for residents to review. Residents can also provide input through City Council meetings, Utility Advisory Committee meetings, Planning Commission sessions, email subscriptions for updates and alerts, and the City of Port Orchard's Facebook page. 25a S5.C.3.a.i Describe specific public involvement and participation opportunities provided to overburdened communities and specifically, highly impacted communities. (S5.C.3.a.i) The city is in the process of updating its Comprehensive Plan, aiming to incorporate diverse community input, especially from overburdened and highly impacted populations. The plan emphasizes citizen participation and coordination, ensuring that vulnerable and overburdened communities are actively involved in the planning process. To promote inclusivity and accessibility, the city has developed a Public Participation Program for the Comprehensive Plan update. This program offers multiple avenues for public involvement, including workshops, hearings, and online platforms. Additionally, the city's Stormwater Management Program Plan outlines strategies for engaging the public, with a specific focus on overburdened communities. This includes opportunities for these communities to provide input on stormwater management practices, ensuring their concerns are addressed. 26 S5.C.3. Posted the updated SWMP Plan and latest annual report on your website no later than May 31. (S5.C.3.b) Yes 26a S5.C.3. List the website address in Comments field. https://portorchardwa.gov/stormwater-management/ 27 S5.C.4. Maintained an electronic map of the MS4 including the requirements listed in S5.C.4.? Yes 32 S5.C.5.b Informed public employees, businesses, and the general public of hazards associated with illicit discharges and improper disposal of waste. (S5.C.5.b) Yes https://secureaccess.wa.gov/ecy/wgwebportal/WQWebSubmittallViewQuestionnaire.aspx?id=144695 2/10 4/4/25, 10:34 AM WQWebSubmittal - View Number Permit Section Question 32a S5.C.5.b Describe actions in Comments field. (S5.C.5.b) The City has a comprehensive program to address improper discharges into the stormwater system. City employees receive annual training on identifying, detecting, and eliminating such discharges. They learn procedures for spotting unauthorized connections, reporting them properly, and responding appropriately. The City website provides resources for citizens to report spills and learn about the dangers of illicit discharges and improper waste disposal. When interacting with residents, staff distribute pamphlets on proper waste management, spill reporting, and storage/disposal of waste. The City also raises community awareness through banners, spill response magnets, and active engagement. Businesses receive regular consultations from the Source Control Program Inspector on selecting best practices for waste management, pollution prevention, and facility maintenance. Violators of City ordinances on source control or illicit discharges may face enforcement action. 33 S5.C.5.c Implemented an ordinance or other regulatory mechanism to effectively prohibit non- stormwater, illicit discharges as described in S5.C.5.c. Yes 35 S5.C.5.d.i Implemented procedures for conducting illicit discharge investigations in accordance with S5.C.5.d.i. Yes 35a S5.C.5.d.i Cite field screening methodology in Comments field. Illicit Connection and Illicit Discharge Field Screening and Source Tracing methodology, King County and Herrera, 2020. 36 S5.C.5.d.i(a) Percentage of MS4 coverage area screened in the reporting year per S5.C.5.d.i. (Required to screen 12% on average each year.) 55 36a S5.C.5.d.i(a) Cite field screening techniques used to determine percent of MS4 screened. The City divides its municipal separate storm sewer system (MS4) into three maintenance sections, which are inspected every other year. Two of these sections account for approximately 45% of the total MS4 coverage area, while the third section is a 10% overlap designated for high -frequency inspection and cleaning as part of the Total Maximum Daily Load (TMDL) program. Each year, the City inspects, cleans, and schedules repairs (if needed) in one of the two 45% sections and the TMDL section. By utilizing this two -tiered approach (adapted from table 3.2 of the IC/ID field guidance manual, page 18), the City field screened 55% of its MS4 coverage area in 2025. Tier 1 activities are conducted concurrently with routine MS4 maintenance and inspection activities, such as business control inspections, catch basin maintenance, and outfall field screening during dry weather. During these Tier 1 assessments, staff investigate each feature for issues like sediment depth irregularities, suspect flowing water, spills/contaminants, odors, colors, and any suspect structures connected to the system. If any of these criteria are observed, an immediate Tier 2 follow-up is scheduled for source identification and elimination. Out of the 1,186 catch basins inspected and 1,138 cleaned, none were flagged for Tier 2 follow-up related to illicit discharge detection and elimination (IDDE) or improper connections (IC). Of the 88 business source control visits, 1 source tracing investigation was completed, and the catch basin was vacuumed and cleaned. Of the 28 outfalls field screened during dry weather, 1 source tracing investigation was completed, and Kitsap County was notified as the source was found to be outside city limits. 37 S5.C.5.d.ii Describe how you publicized a hotline telephone number for public reporting of spills and other illicit discharges in the Comments field. (S5.C.5.d.ii) The City of Port Orchard provides the Kitsapi hotline information prominently on the main page of its website at https://portorchardwa.gov/stormwater- https://secureaccess.wa.gov/ecy/wgwebportal/WQWebSubmittallViewQuestionnaire.aspx?id=144695 3/10 4/4/25, 10:34 AM WQWebSubmittal - View Number Permit Section Question management/ #/city/report/embed/report-a-spill. This includes a direct clickthrough link to the Kitsapl SeeClickFix app and hotline number (360) 337- 5777, which routes reports immediately to the City. Additionally, the City publicizes the hotline through social media, newsletters, and physical/digital displays at City Hall. Flyers and magnets with the hotline information are also available for the public to take home from the City Hall front counter. 38 S5.C.5.d.iii Implemented an ongoing illicit discharge training program for all municipal field staff per S5.C.5.d.iii. Yes 39 S5.C.5.e Implemented an ongoing program to characterize, trace, and eliminate illicit discharges into the MS4 per S5.C.5.e. Yes 40 S5.C.5.f Implemented an ongoing illicit discharge training program for all staff responsible for implementing the procedures and program described in S5.C.5.f. Yes 41 S5.C.5.g Attach a report with data describing the actions taken to characterize, trace, and eliminate each illicit discharge reported to, or investigated by, the Permittee as described in S5.C.5.g. The submittal must include all of the applicable information and must follow the instructions, timelines, and format described in Appendix 13. Imported from WQWebIDDE 42 S5.C.6.b.i-iii Continued to implement an ordinance or other enforceable mechanism to effectively address runoff from new development, redevelopment, and construction sites per the requirements of S5.C.6.b.i-iii. Yes 44 Does the ordinance or other enforceable mechanism follow a Phase I program approved by Ecology (S5.C.6.b.i)? No 45 S5.C.6.b.i. and Number of adjustments granted to the minimum requirements in Appendix 1. Section 5 of Appendix (S5.C.6.b.i. and Section 5 of Appendix 1) 1 Not Applicable 46 S5.C.6.b.i., and Number of exceptions granted to the minimum requirements in Appendix 1. (S5.C.6.b.i., Section 6 of Appendix and Section 6 of Appendix 1) 1 Not Applicable 47 S5.C.6.c.i Reviewed Stormwater Site Plans for all proposed development activities that meet the thresholds adopted pursuant to S5.C.6.b.i. (S5.C.6.c.i) Yes 47a S5.C.6.c.i Number of site plans reviewed during the reporting period. 360 48 S5.C.6.c.ii Inspected, prior to clearing and construction, permitted development sites per S5.C.6.c.ii? Yes https://secureaccess.wa.gov/ecy/wgwebportal/WQWebSubmittallViewQuestionnaire.aspx?id=144695 4/10 4/4/25, 10:34 AM WQWebSubmittal - View Number Permit Section Question 49 S5.C.6.c.iii Inspected permitted development sites during construction to verify proper installation and maintenance of required erosion and sediment controls per S5.C.6.c.iii. Yes 49a S5.C.6.c.iii Number of construction sites inspected per S5.C.6.c.iii. 360 49b S5.C.6.c.iv Inspected stormwater treatment and flow control BMPs/facilities and catch basins in new residential developments at least twice per 12-month period with no less than 4 months between inspections, per S5.C.6.c.iv? Yes 50 S5.C.6. Inspected all permitted development sites upon completion of construction and prior to final approval or occupancy to ensure proper installation of permanent stormwater facilities. (S5.C.6.c.v) Yes 51 S5.C.6. Verified a maintenance plan is completed and responsibility for maintenance is assigned for projects prior to final approval and occupancy being granted. (S5.C.6.c.v) Yes 52 S5.C.6.c.viii Number of enforcement actions taken during the reporting period (based on construction phase inspections at new development and redevelopment projects, per S5.C.6.c.ii-iv). (S5.C.6.c.viii) 1 53 S5.C.6.c.vi Achieved at least 80% of scheduled construction -related inspections. (S5.C.6.c.vi) Yes 54 S5.C.6.d Made online links to Ecology's Construction Stormwater General Permit Notice of Intent, the Industrial Stormwater General Permit Notice of Intent, and the registration requirements for Underground Injection Control (UIC) available to representatives of proposed new development and redevelopment? (S5.C.6.d) Yes 55 S5.C.6.e All staff whose primary job duties are implementing the program to control stormwater runoff from new development, redevelopment, and construction sites including permitting, plan review, construction site inspections, and enforcement are trained to conduct these activities. (S5.C.6.e) Yes 56 S5.C.7.b Attach a list of projects that are fully funded, started, completed and/or scheduled for implementation during this permit term for the purpose of meeting S5.C.7.b, with the information and formatting specified in Appendix 12. Attach an updated list annually. (S5.C.7.b,) Appendix 12 SMED_56_03042025154016 57 S5.C.8.b Updated inventory to identify institutional, commercial and industrial properties which have the potential to generate pollutants to the Permittee's MS4 per S5.C.8.b? (Required at least once every five years) Not Applicable https://secureaccess.wa.gov/ecy/wgwebportal/WQWebSubmittallViewQuestionnaire.aspx?id=144695 5/10 4/4/25, 10:34 AM WQWebSubmittal - View Number Permit Section Question 58 S5.C.8.a-d Attach a summary of actions taken to implement the source control program, per S5.C.8.a-d. Source control Program 2_58_03182025133952 59 S5.C.8.d Attach a list of inspections, per S5.C.8.c.v, organized by the business category, noting the number of times each business was inspected and if enforcement actions were taken, per S5.C.8.d. Inspections list_59_03032025125119 60 S5.C.8.e Implemented an ongoing source control training program per S5.C.8.e? Yes 61 S5.C.9.a Implemented maintenance standards that are as protective, or more protective, of facility function than those specified in the Stormwater Management Manual for Western Washington or a Phase I program approved by Ecology per S5.C.9.a? Yes 63 S5.C.9.a Applied a maintenance standard for a facility or facilities which do not have maintenance standards specified in the Stormwater Management Manual for Western Washington? (S5.C.9.a) Not Applicable 64 S5.C.9.a.ii Verified that maintenance was performed per the schedule in S5.C.9.a.ii when an inspection identified an exceedance of the maintenance standard. No 64a S5.C.9.a.ii Attach documentation of maintenance time frame exceedances that were beyond the Permittee's control. Exceedance of scheduled mainte 64a 03182025142425 65 S.5.C.9.b.i(a) Implemented an ordinance or other enforceable mechanisms to verify long-term operation and maintenance of stormwater treatment and flow control BMPs/facilities regulated by the permittee per S.5.C.9.b.i(a)? Yes 66 S5.C.9.b.i(b) Inspected stormwater treatment and flow control BMPs/facilities regulated by the Permittee per S5.C.9.b.i(b) Yes 66a S5.C.9.b.i(b) Are you using a reduced stormwater treatment and flow control BMPs/facilities inspection frequency? No 66b S5.C.9.b.i(b) If using a reduced inspection frequency on stormwater facilities regulated by the Permittee for the first time during this permit cycle, attach documentation per S5.C.9.b.i.(b). Not Applicable 67 S5.C.9.b.ii Achieved at least 80% of required inspections to verify adequate long-term O&M. (S5.C.7.b.ii) https://secureaccess.wa.gov/ecy/wgwebportal/WQWebSubmittallViewQuestionnaire.aspx?id=144695 6/10 4/4/25, 10:34 AM WQWebSubmittal - View Number Permit Section Question Yes 68 S5.C.9.c.i Annually inspected municipally owned or operated permanent stormwater treatment and flow control BMPs/facilities. (S5.C.9.c.i) Yes 68a S5.C.9.c.i Number of known municipally owned or operated stormwater treatment and flow control BMPs/facilities. (S5.C.9.c.i) 42 68b S5.C.9.c.i Number of facilities inspected during the reporting period. 42 68c S5.C.9.c.i Number of facilities for which maintenance was performed during the reporting period. 28 69 S5.C.9.c.i If using reduced inspection frequency for the first time during this permit cycle, attach documentation per S5.C.9.c.i. Not Applicable 70 S5.C.9.c.ii Conducted spot checks and inspections (if necessary) of potentially damaged stormwater facilities after major storms as per S5.C.7.c.ii. Yes 71 S5.C.9.c.iii Inspected municipally owned or operated catch basins and inlets every two years or used an alternative approach? Cleaned as needed? (S.5.C.9.c.iii) Yes 71a S5.C.9.c.iii Number of known catch basins and inlets? 2372 71b S5.C.9.c.iii Number of catch basins and inlets inspected during the reporting period? 1186 71c S5.C.9.c.iii Number of catch basins and inlets cleaned during the reporting period? 1138 72 S5.C.9.c.iii Attach documentation of alternative catch basin inspection approach for those owned or operated by the Permittee, if used, per S5.C.9.c.iii. Not Applicable 73 S5.C.9.d Implemented practices, policies and procedures to reduce stormwater impacts associated with runoff from all lands owned or maintained by the Permittee, and road maintenance activities under the functional control of the Permittee. (S5.C.9.d) Yes 79 S5.C.9.f Implemented a Stormwater Pollution Prevention Plan (SWPPP) for all heavy equipment maintenance or storage yards, and material storage facilities owned or operated by the Permittee in areas subject to this Permit that are not required to have coverage under https://secureaccess.wa.gov/ecy/wgwebportal/WQWebSubmittal/ViewQuestionnaire.aspx?id=144695 7/10 WQWebSubmittal - View 4/4/25, 10:34 AM Number Permit Section Question an NPDES permit that covers stormwater discharges associated with the activity. (S5.C.9.f) Yes 80 S5.C.9.g Implemented an ongoing training program for Permittee employees whose primary construction, operations or maintenance job functions may impact stormwater quality. (S5.C.9.g) Yes 81 S7.A Complied with the Total Maximum Daily Load (TMDL)-specific requirements identified in Appendix 2. (S7.A) Yes 81a S7.A List any requirements that were not met. Not Applicable 82 S7.A For TMDLs listed in Appendix 2: Attach a summary of relevant SWMP and Appendix 2 activities to address the applicable TMDL parameter(s). (S7.A) TM D L_82_03042025143823 83 S8.A.1, S8.A.2.a Submitted payment for cost -sharing for Stormwater Action Monitoring (SAM) status and trends monitoring no later than December 1, 2024 (S8.A.1); and no later than August 15 of each subsequent year? (S8.A.2.a.) Yes 84 S8.A.2.a, S8.A.2.b Notified Ecology by December 1, 2024 which option you selected: S8.A.2.a, or S8.A.2.b. Yes 85 S8.B.1, S5.B.2.a or Submitted payment for cost -sharing for SAM effectiveness and source identification S8.B.2.c studies no later than December 1, 2024 (S8.B.1); and no later than August 15 of each subsequent year (S8.B.2.a or S8.B.2.c)? Yes 86 S8.13.2.a, or Notified Ecology by December 1, 2024 which option you selected: S8.B.2.a, or S8.13.2.b. S8.B.2.b. Yes 87 S8.C.1.b and If conducting stormwater discharge monitoring in accordance with S8.C.1, submitted a Appendix 9 QAPP to Ecology no later than February 1, 2025? (S8.C.1.b and Appendix 9) Not Applicable 89 G3 Notified Ecology in accordance with G3 of any discharge into or from the Permittees MS4 which could constitute a threat to human health, welfare or the environment. (G3) Yes 90 G3 Took appropriate action to correct or minimize the threat to human health, welfare, and/or the environment per G3.A. Yes https://secureaccess.wa.gov/ecy/wgwebportal/WQWebSubmittallViewQuestionnaire.aspx?id=144695 8/10 4/4/25, 10:34 AM WQWebSubmittal - View Number Permit Section Question 91 Compliance with Notified Ecology within 30 days of becoming aware that a discharge from the Permittee's standards MS4 caused or contributed to a known or likely violation of water quality standards in the receiving water. (S4.F.1) Not Applicable 92 Compliance with If requested, submitted an Adaptive Management Response report in accordance with standards S4.F.3.a. Not Applicable 93 Compliance with Attach a summary of the status of implementation of any actions taken pursuant to standards S4.F.3 and the status of any monitoring, assessment, or evaluation efforts conducted during the reporting period. (S4.F.3.d) Not Applicable 94 G20 Notified Ecology of the failure to comply with the permit terms and conditions within 30 days of becoming aware of the non-compliance. (G20) Not Applicable 95 G20 Number of non-compliance notifications (G20) provided in reporting year. List permit conditions described in non-compliance notification(s) in Comments field. Not Applicable Attachments: View Files Attached to Submission View WAR045536_56_03042025154016 View WAR045536_2_03182025125621 View Submitted Copy of Record for City of Port Orchard View Submitted Cover Letter for City of Port Orchard View WAR045536_64a_03182025142425 View WAR045536_59_03032025125119 View WAR045536_58_03182025133952 View WAR045536_24a_02202025133833 View WAR045536_82_03042025143823 View IZorted l DDEsWAR045536-2024- Iortedl DDEs_03052025154356 View ImportedlDDEsWAR045536-2024- mportedl DDEs_03142025113240 View Imported l DDEsWAR045536-2024- I mportedl DDEs_03182025131933 View WAR045536_20_03072025095653 Appendix 12 SMED_56_03042025154016 .xlsx City of Port Orchard SWMP ,pdf 2025_2_03182025125621 Copy of Record CityofPortOrchard Tuesday March .pdf 182025 Cover Letter CityofPortOrchard Tuesday March 18 _ pdf 2025 Exceedance of scheduled ,pdf mainte 64a 03182025142425 Inspections list_59_03032025125119 .pdf Source control Program 2_58_03182025133952 .pdf Stewardship 2024_24a_02202025133833 .pdf TMDL_82_03042025143823 .pdf WAR045536-2024- ImportedlDDEs_03052025154356 .xml WAR045536-2024- ImportedlDDEs_03142025113240 .xmI WAR045536-2024- Anni ImportedlDDEs_03182025131933 WSSOG ACTIVITIES REPORT 2024 .pdf (_20_03072025095653 1641185 1955870 wqwebportal 1648458 1955870 wqwebportal 1648512 1955870 wqwebportal 1648513 1955870 wqwebportal 1648511 1955870 wqwebportal 1640545 1955870 wqwebportal 1648480 1955870 wqwebportal 1636511 1955870 wqwebportal 1641144 1955870 wqwebportal 1641726 1955870 wqwebportal 1646824 1955870 wqwebportal 1648473 1955870 wqwebportal 1642514 1955870 wqwebportal Close https://secureaccess.wa.gov/ecy/wgwebportal/WQWebSubmittallViewQuestionnaire.aspx?id=144695 9/10 4/4/25, 10:34 AM WQWebSubmittal - View Ecology Home I WQWebPortal Home I WQWebSubmittal Home I Help I Release Notes I Contact Us Submittals (WQWebSubmittal) Version 1.51 Data Disclaimer I Privacy Policy Copyright © Washington State Department of Ecology 2025. 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