HomeMy WebLinkAbout063-18 - Association of Washington Cities - ContractAssociation of Washington Cities
Geographic Information Systems (GIS) Consortium Program
Participation Agreement and Enrollment Application
As a member in good standing with the Association of Washington Cities
Member name
Enrolls by this agreement as a member in the Association of Washington Cities (AWC) Geographic Information
Systems (GIS) Consortium Program to provide opportunities to access GIS services through the consortium.
The program offers AWC member jurisdictions the ability to have professional GIS services provided at the
applicable member rate through the GIS Consortium Program.
1. Administration & Management of the Program
AWC is responsible for the day-to-day operation of the GIS Consortium Program, which includes:
A. Assisting program participants in assessing GIS needs and providing GIS database access and views;
B. Assisting program participants in using basic GIS data services and views;
C. Providing access to tiered levels of membership services to members at negotiated rates though a GIS
consulting partner as determined by AWC, including, but not limited to:
• GIS needs assessments;
• development, aggregation, or maintenance of GIS data;
• access to online GIS views and data; and
• a specified number of hours of GIS consulting services.
D. Providing program information.
2. Governance of AWC GIS Consortium
A. AWC's Chief Executive Officer (CEO) directs the operations of the AWC GIS Consortium Program.
B. The Technical Users committee, a committee composed of representatives of no more than five (5)
member cities/towns, appointed by the CEO, advises AWC on operational issues including contract
terms, allocation of resources to consortium members, program enhancements, conditions for
continued participation and other issues. This committee meets at least once per year.
3. Member agrees to:
A. Remain a member of the AWC GIS Consortium Program through the annual term of this agreement.
B. Maintain membership in the Association of Washington Cities through the year for each year of
participation.
C. Pay an annual administrative service fee to be a member of the AWC GIS Consortium Program, such
fees to be determined by AWC, and periodically adjusted as provided on the current rate schedule
D. Pay a program service fee for each year of participation as determined by AWC for the program year
for the Tier level the member selects, as provided on the rate schedule.
E. Pay additional fees, under the terms provided by the program, for additional consulting services
requested for work that exceeds the applicable tier level consulting hours originally selected. Additional
consulting services shall be requested in a work order approved both by AWC and the GIS consultant
partner, and the hourly rate and administrative fee will be as listed on the current rate schedule. The
Member is responsible for tracking consulting hours.
F. Provide notification no less than 30 days before the end of the term if the member wishes to terminate
the automatic renewal of the agreement.
G. Termination from the program for non-payment of annual base service fee and program service fees.
H. Work with the GIS consultant on development of the work order and review by the GIS consultant and
AWC prior to work beginning.
Commence work only after a needs assessment is complete, unless agreed to in writing by the GIS
consultant partner. Be responsible for completion of the work order with the GIS consultant partner and
managing use of GIS consultant partner hours. The work order may reflect work beyond the current
program year if agreed by the GIS consultant partner and the work is initiated in the current program
year. A maximum of 40 consulting hours may rollover to the following program year if all work is not
completed within the term of this agreement. Members whose active membership in the consortium has
lapsed have a maximum of 6 months to utilize any remaining consulting hours.
Unless otherwise agreed by the GIS consultant, Tier 2, 3, and 4 members agree to be responsible for
maintaining or updating their online viewer and portal, as applicable, after initial development by the
GIS consultant partner.
4. Indemnification/Liability
Each party shall indemnify and hold harmless the other and its directors, officers, employees, agents,
parents, subsidiaries, successors and assigns from and against any and all liabilities, claims, suits, actions,
demands, settlements, losses, judgments, costs, damages, and expenses (including reasonable attorney's
fees) arising out of or resulting from, in whole or part, the acts or omissions of the indemnifying party, its
employees, agents or contractors and the indemnifying party's affiliated companies and their employees,
agents or contractors.
6. Assignment
This agreement shall not be assignable by either party without prior written consent of the other party.
7. Term of Agreement
The term of this agreement is effective on July 23, 2018, for a one-year term, renewing annually each
subsequent year upon payment of the annual fee and appropriate GIS service fees, unless the AWC GIS
Consortium Program is notified in writing no less than thirty days prior to the start of the annual renewal
date for the membership year that the program member is terminating the agreement.
8. Selection of Tier
Member agrees to join the GIS Consortium Program at the Tier selected below:
)1� Tier 1
❑ Tier 2
Authorized by Program Member:
Robert Putaansuu
(Prin d Name)
(Signature)
City of Port Orchard_
(City/Town Applicant)
Authorized by AWC GIS Consortium Program:
Peter King
(Signature)
(Form revised 04-16-18)
❑ Tier 3
Mayor
(Title)
❑ Tier 4
216 Prospect Street Port Orchard, WA 98366
(Address/Street)
07/23/2018
(Date)
CEO
2 ,
(Dal )