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Home My WebLink About102-24 - WSDOT - ContractWashington State Department of Transportation Local Programs State Funding Agreement Work by Public Agencies Agreement Number Maximum Amount Authorized LA !083 $1,394,750 Participating Percentage Project Number 100% HLP-SR23(013) Agency and Address City of Port Orchard 216 Prospect Street Port Orchard, WA 98366 Location and Description of Work (See also Exhibit "A") Construct sidewalk, curb ramps, curb, gutter, stormwater improvements, and bike lanes from north of the SR-16 overpass to SW Hovde Rd. RRFBs will be installed at two intersections. Sewer main will be installed from SW Berry Lake Rd to south of SW Hovde Rd. This AGREEMENT is made and entered into between the STATE OF WASHINGTON, Department of Transportation, acting by and through the Secretary of Transportation, hereinafter called the "STATE," and the above named organization, hereinafter call the "AGENCY." WHEREAS, the AGENCY is planning the work shown above, and in connection therewith, the AGENCY has requested financial assistance for the project or program, and WHEREAS, the AGENCY has requested funds for the above shown project or program, which has been selected by the STATE for funding assistance. NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances contained herein, or attached and incorporated and made a part hereof, IT IS MUTUALLY AGREE AS FOLLOWS: Type of Work Estimate of Funding (1) Estimated Total Project Funds (2) Estimated Agency Funds (3) Estimated State Funds PE a. Agency b. Other Consultant $ 177,860.00 $ 177,860.00 c. Other Consultant (Ineligible/Nonfunded) $ 99,596.00 $ 99,596.00 d. State Services $ 5,000.00 $ 5,000.00 e. Total PE Cost Estimate (a+b+c+d) $ 282,456.00 $ 104,596.00 $ 177,860.00 Right of Way f. Agency g. Other h. Other i. State Services J. Total RM Cost Estimate (f+g+h+i) $ 0.00 $ 0.00 $ 0.00 Construction k. Contract (.Other m. Other n. Other o. Agency p. State Services q. Total CN Cost Estimate (k+I+m+n+o+p) $ 0.00 $ 0.00 $ 0.00 r. Total Project Cost Estimate (e+j+q) $ 282,456.00 $ 104,596.00 $ 177,860.00 DOT Form 140-087 Page 1 Revised 06/2022 I1V General The AGENCY agrees to perform the above described work in accordance with the Project Application attached hereto as "ExhibitN' and made a part of this AGREEMENT. Plans, specifications, and cost estimates shall be prepared by the AGENCY in accordance with the current State of Washington Standard Specifications for Road, Bridge, and Municipal Construction and adopted design standards, unless otherwise noted. The AGENCY will incorporate the plans and specifications into the AGENCY's project and thereafter advertise the resulting project for bid and, assuming bids are received and a contract is awarded, administer the contract, or if the project is of a size which the AGENCY is authorized to perform with its own forces under the laws of the State of Washington, the AGENCY may proceed with its own forces. All work performed under this AGREEMENT shall comply with the applicable provisions of state law. II Payment The STATE, in consideration of the faithful performance of the work to be performed by the AGENCY, agrees to reimburse the AGENCY for the percentage of the actual direct and related indirect cost of the work shown above, up to the "MAXIMUM AMOUNT AUTHORIZED". The agency will comply with Governmental Accounting Auditing and Financial Reporting Standards and applicable state law and local regulations, policies and procedures. No payment will be made for work done prior to execution of this AGREEMENT. Partial payments shall be made by the STATE, upon request of the AGENCY, to cover costs incurred. These payments are not to be more frequent than one (1) per month. It is agreed that any such partial payment will not constitute agreement as to the appropriateness of any item and that, at the time of the final audit, all required adjustments will be made and reflected in a final payment. The AGENCY agrees to submit a final bill to the STATE within forty-five (45) days after the AGENCY has completed work. The AGENCY agrees that all costs in excess of the amount authorized and the AGENCY's matching funds shall be the responsibility of the AGENCY. Audit The AGENCY agrees that an audit may be conducted by the STATE. During the progress of the work and for a period not less than three (3) years from the date of final payment to the AGENCY, the records and accounts pertaining to the work and accounting thereof are to be kept available for inspection and audit by the STATE and copies of all records, accounts, documents, or other data pertaining to the project will be furnished upon request. If any litigation, claim, or audit is commenced, the records and accounts along with supporting documentation shall be retained until all litigation, claim, or audit finding has been resolved even though such litigation, claim, or audit continues past the three-year retention period. Legal Relations No liability shall attach to the AGENCY or the STATE by reason of entering into this AGREEMENT except as expressly provided herein. V Nondiscrimination The AGENCY agrees to comply with all applicable state and federal laws, rules, and regulations pertaining to nondiscrimination and agrees to require the same of all subcontractors providing services or performing any work using funds provided under this AGREEMENT. VI Venue For the convenience of the parties to this AGREEMENT, it is agreed that any claims and/or causes of action which the AGENCY has against the STATE, growing out of this AGREEMENT or the project or program with which it is concerned, shall be brought only in the Superior Court for Thurston County. VII Termination The Secretary of the Department of Transportation may terminate this AGREEMENT if the funding becomes unavailable or if the Secretary determines that it is in the best interest of the STATE, VIII Final Report and Final Inspection Within ninety (90) days following the completion of the project and submission of the final billing for the project, a final report and/or final inspection shall be submitted to the Director, Highways & Local Programs containing the following information: l pn-Capital Projects 1. A description of the project or program. 2. A summary of actual costs of the project or program. 3. An evaluation of the project or program. This should address aspects such as transportation and/or other benefits to the public. Capital Projects 1. A final inspection is required. IX Supplement This agreement may be modified or supplemented only in writing by parties. IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on the day and year last written below. AGENCY STATE Digitally signed by Stephanie " —� Stephanie Tax pate; 2024.03.20 16:30:54 Title: Director, Local Programs �� Agency Date: 2 /2 12 0 z +-1 Date: DOT Form 140-087 Page 2 Revised 06/2022 Exhibit A Project Summary HLP-SR23(013) Program: Safe Routes To School Date: May 2023 Agency: City of Port Orchard Project Title: Sidney Rd Non -motorized Improvement Project (from SR16 to Hovde) Project Description: New marked crosswalk, crossing advance stop bars, Rectangular Rapid Flashing Beacons (RRFBs), pedestrian scale crossing illumination, ADA curb ramps, sidewalk (6'+) with curb, sidewalk (5'+) with curb and buffer, bike lanes Detailed Project Description: (south to north) 1) On Sidney Road SW between SW Hovde Road and a point "200' north of SR-16 overpass install a. Sidewalk (6' wide + with curb and gutter, some areas will be separated by a buffer: east side of road from SW Hovde Rd to Glenwood Rd SW (-340'); west side of the road from Glenwood Rd SW to Birch Rd SW (-600'); west side of the road from north boundary of mini -storage development to the northern terminus —200' north of SR-16 overpass (-1,500'), with exception of 5' wide for short segments (<100') adjacent to a culvert that narrows the available street ROW width and (320') between SW Hovde Rd and Glenwood Rd SW with limited ROW availability. b. Street lighting along school frontage (and otherwise as noted at intersections) providing illumination of pedestrian areas (some locations of illumination included in separate federally funded project) c. Bike lanes (6' wide), where sidewalks are constructed 2) At the intersection of Sydney Rd SW and SW Hovde Rd install a. Marked crosswalks (1, east leg) b. ADA curb ramps (1) c. Advance stop bars 3) At the intersection of Sidney Rd SW and Glenwood Rd SW install a. RRFBs (2) on SW and SE corners b. Advance stop bars c. ADA curb ramps (4) d. Marked crosswalks (2, south leg and west leg) e. Pedestrian scale crossing illumination (1) 4) At the intersection of Sidney Rd SW and SW Birch Rd install a. Updated marked crosswalks (south leg and west leg) to align with curb ramps b. Advance stop bars c. ADA curb ramps (4), including 2 on path to school entrance d. RRFBs (2) on SW and SE corners e. Pedestrian scale crossing illumination (3) (included in separate federally funded project) 5) At the intersection of Sidney Rd SW and SW Berry Lake Rd install a. ADA curb ramps (4) b. Marked crosswalk (1, revised to align with new curb ramp on south leg) c. Advance stop bars d. Pedestrian scale crossing illumination (4) (included in separate federally funded proje) Page 1 of 2 Project Schedule: Begin PE 10/23 Environmental Documents Approved 12/24 Right -of -Way Approved 1/25 Estimated Contract Ad 4/25 Estimated Contract Award Date 5/25 Open to Traffic 12/25 Project Cost and Award Amount: Phase Total Project Cost Amount Requested Amount Awarded $1.77,860 Preliminary Engineering) $235,000 $177,860 Right -of -Way $0 $0 $0 Construction $1,707,140 $1,216,890 $1,216,890 Match $547,390 N/A N/A Total $1,942,140 $1,394,750 $1.,394,750 If you agree to the project summary described above, please sign below and return to Charlotte Clavbrooke or Brian Wood. Concurrence: I agree to the project summary described above. Approving Authority Name (Print): Approving Authority Signature: Date: E;, I I • -Z Page 2 of 2