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HomeMy WebLinkAbout027-25 - Resolution - Policies and Procedures Related to Commut Trip ReductionDocusign Envelope ID: 1A94140A-9434-46AA-956D-6728CCE8B6AC RESOLUTION NO. 027-25 A RESOLUTION OF THE CITY OF PORT ORCHARD, WASHINGTON, ADOPTING POLICY AND PROCEDURE RELATED TO COMMUTE TRIP REDUCTION INCENTIVES FOR CITY EMPLOYEES. WHEREAS, since 1991, the State of Washington requires large employers located within counties meeting certain size and congestion criteria to establish a Commute Trip Reduction (CTR) program ; and WHEREAS, the purpose of the CTR program is to reduce the impacts of employee commuting; and WHEREAS, the City of Port Orchard, while not a large employer as defined by the CTR law, voluntarily participates in commute trip reduction efforts; and WHEREAS, the City's Human Resources Analyst serves as the Employee Transportation Coordinator; and WHEREAS, Human Resources recently learned that there are funds for CTR within the budget of the Community Development Department; and WHEREAS, City staff recommends using these budgeted CTR funds to incentivize alternative commute modes as described in Exhibit 1 and provided for in RCW 70A.15.4040; now, therefore; THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: THAT: It is the intent of the Port Orchard City Council that the recitals set forth above are hereby adopted and incorporated as findings in support of this Resolution. THAT: The City Council adopts a Personnel Policy and corresponding Operating Procedure in substantially the form attached hereto as "Exhibit 1", and the Mayor is authorized to implement same and incorporate the policy and procedure into the City's policy manual. THAT: City staff is authorized to sign any agreement consistent with the implementation of this policy and associated operating procedure without further action by the Council. THAT: The Resolution shall take full force and effect upon passage and signatures hereon. PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by the City Clerk in authentication of such passage this 27t" '11 y 2015. FDA SW Robert Putaansuu, Mayor ATTEST: I A� V `^ Brandy Wallace, MMC, City Clerk CO �O aG . SEALo. Docusign Envelope ID: 1A94140A-9434-46AA-956D-6728CCE8B6AC Exhibit 1 (Explanatory text: Minor modification of this policy to cross reference the Operating Procedure related to Smart Commuter Benefits.] 4.1 Working Hours The City's business hours are Monday through Friday from 8:00 a.m. to 4:30 p.m. A normal working schedule for regular, full-time employees consists of forty (40) hours each workweek, from Sunday through Saturday. Different work schedules and defined workweeks may be established by the City to meet job assignments and to accomplish the necessary business of the City and comply with Commute Trip Reduction. Each employee's supervisor will advise the employee of their specific working hours. See Operating Procedure #340 regarding Smart Commuter Benefits. Docusign Envelope ID: 1A94140A-9434-46AA-956D-6728CCE8B6AC f Explanatory text: This is a new proposed policy. The Human Resources Analyst is tasked with serving as the Employee Transportation Coordinator for Commute Trip Reduction purposes. HR has recently learned that there is a budget for Commute Trip Reduction and wishes to implement a process by which employees who use qualifying alternative commute modes can qualify for benefits such as a transit and/or fegy passes to aid in their efforts to leave their single occupancy vehicle at home when commuting to work.] 340 Procedure for Smart Commuter Benefits The Washington state laws regarding commute trip reduction are intended to reduce automobile -related air pollution, traffic congestion, and energy use through employer -based programs that encourage the use of alternatives to the single occupant vehicle traveling during peak traffic periods for the commute trip. (Chapter 468-63 WAC). As an employer, the City of Port Orchard encourages employees to support commute trip reduction efforts by looking for alternatives to a single occupant vehicle commute. Employees choosing to commit to alternative commute method(s) are eligible for Commute Trip Reduction benefits as outlined in this document. Eligibility Employees wishing to attain City benefits in connection with Commute Trip Reduction efforts must: 1. Be a regular employee (not seasonal, temporary, etc.) of the City of Port Orchard. 2. Travel to work by a method other than a single occupancy vehicle (e.g. walking, biking, riding a bus or ferry (as a walk on passenger), carpooling, and/or vanpooling) at least three (3) days per week. 3. Register with Kitsap Transit as a Smart Commuter. a. Information on the Smart Commuter program can be found at kitsaptransit.com/rider-resources/smart-commuter or by contacting Kitsap Transit at 800-501-RIDE Benefit Requests 1. Provide the Smart Commuter confirmation email from Kitsap Transit with your Smart Commuter permit number to your Employee Transportation Coordinator. 2. Request your chosen Commute Trip Reduction benefit(s) from your Employee Transportation Coordinator. Availability of Commute Trip Reduction benefits may vary from year to year and may include the following options: • ORCA Business Passport • "RideShare Only" sign mounted in a parking stall in the applicable employee parking lot o Eligible employees will receive a Carpool placard from Kitsap Transit • Subsidized vanpool fees • Access to SCOOT car • Availability of Guaranteed Ride Home program Docusign Envelope ID: 1A94140A-9434-46AA-956D-6728CCE8B6AC Approval Process 1. Approval of any requested benefits shall depend on current availability of items and the availability of funds in the Commute Trip Reduction budget. Funds are generally available on a first come, first served basis. 2. The combined total value of Commute Trip Reduction benefits per employee shall not exceed $150 in a calendar year. 3. Depending on the chosen benefits and the applicable IRS regulations, the employee may be required to pay taxes on the cost of the benefit. 4. "RideShare Only" signs shall be limited to one or no more than 10% (whichever is greater) of the available parking stalls within each parking area unless otherwise approved by the Mayor or designee. 5. Smart Commuter employees shall renew their registration with Kitsap Transit annually and submit registration to their Employee Transportation Coordinator as outlined above.