HomeMy WebLinkAbout060-25 - Kitsap Regional Library - ContractDocusign Envelope ID: 1F732086-9ED4-480E-ABDF-86E962C38E92
REIMBURSEMENT AGREEMENT
Between the City of Port Orchard and Kitsap Regional Library
Library Roof Replacement Project - PW2025-016
This Reimbursement Agreement (this "Agreement") is entered into by and between the City
of Port Orchard, a Washington municipal corporation ("City"), and the Kitsap County
Rural Library District, d/b/a Kitsap Regional Library ("Library District") (together, the
"Parties").
RECITALS
WHEREAS, the City owns the library facility located at 87 Sidney Avenue, Port Orchard,
Washington (the "Library Facility"), which is used and operated by the Library District
pursuant to a Memorandum of Agreement dated May 12, 2009; and
WHEREAS, the City is undertaking a public works project to replace the flat roof at the
Library Facility under Public Works Project No. PW2025-016 ("Project"); and
WHEREAS, the Parties recognize the mutual benefit of maintaining the Library Facility and
wish to share the cost of the roof replacement Project;
NOW, THEREFORE, in consideration of the mutual promises set forth herein, the Parties
agree as follows:
1. Purpose
This Agreement outlines the terms by which the Library District agrees to reimburse the
City for a portion of the costs incurred for the roof replacement Project at the Library
Facility.
2. Cost Sharing
The Library District shall reimburse the City for fifty percent (50%) of the total
construction contract amount for the Project, including Washington State sales tax and
any approved change orders.
The base contract amount is $39,442.19, and the Library District's share is
$19,721.10.
• The Library District also agrees to reimburse the City for fifty percent (50%) of the
value of any change orders approved and executed under the Project contract.
3. Payment Terms
Docusign Envelope ID: 1F732086-9ED4-480E-ABDF-86E962C38E92
The City shall submit an invoice to the Library District after the City receives and processes
the contractor's final payment application. The Library District shall remit payment to the
City within thirty (30) days of receiving the invoice.
4. Change Orders
The City will notify the Library District of any proposed change orders exceeding Five
Thousand Dollars ($5,000) prior to authorization. For change orders below this threshold or
those necessary for emergency repairs, the City may proceed without prior notice to the
Library District, provided such costs remain eligible for cost sharing under this Agreement.
5. Term
This Agreement shall remain in effect until all payments have been received and the Project
is formally closed out, including final acceptance and release of retainage.
6. Miscellaneous
• Governing Law: This Agreement shall be governed by the laws of the State of
Washington. Any disputes shall be resolved in Kitsap County Superior Court.
• Amendment: This Agreement may be amended only in writing, signed by both
Parties.
• Entire Agreement: This document represents the entire agreement between the
Parties regarding cost sharing for this project and supersedes any prior
understandings or agreements.
• Counterparts; Signatures: This Agreement may be executed in any number of
counterparts, each of which shall be deemed an original, but all of which when
taken together shall constitute one and the same instrument. Each counterpart may
be delivered by facsimile transmission. The signature page of any counterpart may
be detached therefrom without impairing the legal effect of the signature(s) thereon
provided such signature page is attached to any other counterpart identical thereto.
7. Indemnification: The Library District agrees to defend, indemnify, and hold the City, its
officers, employees, and agents harmless from any claims, damages, losses, and
expenses (including reasonable attorney's fees) arising out of or resulting from its own
actions or failure to perform any obligation under this Agreement.
IN WITNESS WHEREOF, the Parties have executed this Agreement on the dates set forth
below.
Docusign Envelope ID: 1F732086-9ED4-480E-ABDF-86E962C38E92
CIT OPgPd tT ORCHARD
By: I°otit V�- P4MAA Sut�.
Robert Putaansuu, Mayor
Date: 7/15/2025
KITSIpRGNALLIBRARY
Jason Driver
Title: Library Director
Date: 7/14/2025