01/14/2020 - Regular - MinutesCity of Port Orchard
Council Meeting Minutes
Regular Meeting of January L4,2O2O
1. CALL TO ORDER AND ROLL CALL
Mayor Putaansuu called the meeting to order at 5:30 p.m
Roll call was taken by the City Clerk as follows:
Councilmember Ashby
Councilmember Chang
Councilmember Clauson
Cou nci I member Cuccia rd i
Councilmember Diener
Cou ncilmember Lucarel I i
Mayor Pro-Tem Rosapepe
Mayor Putaansuu
Present
Present
Present
Present
Present
Present
Present
Present
Staff present: Public Works Director Dorsey, Community Development Director Bond, City Attorney
Archer, Police Chief Brown, City Clerk Rinearson, Public Works Operations Manager Lang, and Office
Assistant ll Whisenant.
A. PLEDGE OF ALLEGIANCE
Mayor Putaansuu led the audience and Counci! in the Pledge of Allegiance
2. APPROVAL OF AGENDA
MOTTON: By Councilmember Diener, seconded by Councilmember Cucciardi, to approve the agenda
as presented.
The motion carried.
3. CITIZENS COMMENTS
There were no citizen comments.
4. CONSENTAGENDA
A. Approval of Voucher Nos. 78582 through 78694 including bank drafts in the amount of
iq}g,ZqZ.l2 and Electronic Payments/EFT's in the amount of S10,996.19 totaling 5419,238.91.
B. Approval of Payroll Check Nos. 78632 through 78634 including bank drafts and EFT's in the
amount of S135,188.21; and Direct Deposits in the amount of S185,440.88 totaling532L,629.O9.
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C. Approval of Amendment No. 3 to Contract No. 023-L7 with the Washington State Military
Department for the Port Orchard Storage Building
D. Approval of an Amendment to Contract No. 038-18 with Kitsap County in CPSGMHB Case No. 16-
3-0012, Adjusting Timelines for the Transportation lmplementation Strategy
E. Adoption of the December LO,2OL9, Council Meeting Minutes
MOTION: By Councilmember Clauson, seconded by Councilmember Lucarelli, to approve the consent
agenda as presented.
The motion carried.
5. PRESENTATION
A. Kitsap County Complete Count Census Outreach
Leslie Daugs, Kitsap County Complete Count Census Coordinator, presented the changes to
upcoming outreach. The main change is that the census will be collected online only. The notice
where it can be filed online will be mailed in postcard form. Explained the impacts to federa!, state,
and local funding. There will be representatives out in the community trying to complete the census
through various groups that may not have internet access and there is only a short period of time
the information is being collected. lt is imperative cities get an accurate count.
6. PUBLIC HEARING
There were no public hearings
7. BUSINESS ITEMS
A. Appointment of a Mayor Pro-Tempore for 2O2O
MOTION: By Councilmember Ashby, seconded by Councilmember Diener, move to elect
Councilmember Rosapepe as the Mayor Pro-Tempore for 2O2O.
The motion carried.
B. Adoption of a Resolution Approving a Contract with GGLO, LLC for the Downtown/County
Campus Sub Area Plan and Planned Action EIS
MOTION: By Councilmember Diener, seconded by Councilmember Ashby, to adopt a resolution
approving a Contract with GGLO, LLC for a Downtown and County Government Campus Subarea Plan
and Planned Action ElS, for an amount not to exceed 5206,845, and documenting the Professiona!
Services procurement procedures
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Councilmembers, mayor and staff discussed the plan process, communications received, and budget
costs.
EXECUTIVE SESSION
At 6:58 p.m., Mayor Putaansuu recessed the meeting for a lO-minute executive session to discuss a
potential litigation matter pursuant to RCW 42.30.110(2XaXiii). Development Director Bond was
invited to attend and Mayor Putaansuu announced that action would be taken.
At 7:08 p.m., Mayor Putaansuu reconvened the meeting back into session.
The motion carried.
(Resolution No. OO4-20 and Contract No. 020-201
C. Adoption of a Resolution Approving a Contract with Coastal Custodial for Janitorial Services
MOTTON: By Councilmember Diener, seconded by Councilmember Cucciardi, to adopt Resolution
No. 002-20, thereby approving an Ordinary Maintenance Agreement - Contract No. C018-20 with
Coastal Custodial for the 2020 Janitorial Services of City facilities.
The motion carried.
(Resolution No. OO2-20 and Contract No. 018-20)
D. Adoption of a Resolution Approving a Contract with GeoEngineers, lnc. for the 2019-2020 Bay
Street Pedestrian Pathway NEPA Update
MOTTON: By Councilmember Clauson, seconded by Councilmember Lucarelli, to move to adopt a
Resolution, thereby approving a Contract with GeoEngineers, lnc. for the Bay Street Pedestrian
Pathway Project 2OL9-2O20 NEPA Update in the amount not to exceed Stt,6lq36 and documenting
the Professional Services procurement procedures.
Councilmembers, Mayor, and staff discussed wording in the contract that states, "not to exceed".
City Attorney Archer suggested to move forward on the approval on the contract as is, and in the
future look to amend language on other contracts.
The motion carried.
(Resolution No. 005-20 and Contract No. OLL-?:O|
E. Adoption of a Resolution Approving a Contract with ARKEN, !nc. for the 2020 Library Roof
Repairs
MOTION: By Councilmember Cucciardi, seconded by Councilmember Diener, to adopt Resolution
No. 003-20, thereby authorizing the Mayor to execute Contract No. C019-20 with ARKEN, lnc. for the
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Page 4 of 6
2020 Library leak repairs in the amount of S10,911.87 and authorizing the Public Works Director the
ability to issue a future change order for this Contract up to 510,000 before needing to go back to
Council for further change order approvals.
The motion carried.
(Resolution No. 003-20 and Contract No. 019-20)
F. Adoption of a Resolution Approving a Contract with BHC Consultants, LLC for the 2020 On-Call
Engineering Services for the Water Systems and Documenting Procurement Procedures
MOTION: By Councilmember Clauson, seconded by Councilmember Diener, to adopt a Resolution,
thereby authorizing the Mayor to execute a Contract with BHC Consultants, LLC in the amount not
to exceed 5100,000.00 for the 2020 On-Call Engineering Services for the Water Systems and
documenting the Professional Services procurement procedures pursuant to RCW 39.80 and
authorize the Mayor to execute a pending Contract with BHC Consultants, LLC for the Water Systems
Concurrency Program administratively.
Councilmembers, mayor and staffdiscussed striking outthe wording, "!n addition, Staffrecommends
that the City Counci!" as part of the motion.
The motion carried.
(Resolution No. 006-20 and Contract No. 022-2Ol
G. Adoption of a Resolution Approving a Contract with BHC Consultants, LLC for the 2020 On-Call
Engineering Services for the Sanitary Sewer System and Documenting Procurement Procedures
MOTION: By Councilmember Cucciardi, seconded by Councilmember Ashby, to adopt a Resolution,
thereby authorizing the Mayor to execute a Contract with BHC Consultants, LLC in the amount not
to exceed 570,000.00 for the 2020 On-Call Engineering Services for the Sanitary Sewer System and
documenting the Professional Services procurement procedures pursuant to RCW 39.80 and
authorize the Mayor to execute a pending Contract with BHC Consultants, LLC for the Sanitary Sewer
System Concurrency Progra m ad m in istratively.
Councilmembers, mayor and staff discussed striking out the wording, "ln addition, Staff recommends
that the City Council" as part of the motion.
The motion carried.
(Resolution No. OO7-20 and Contract No. 023-20)
H. Approvalof the December 16,20L9, HolidayTour Meeting Minutes
MOTION: By Councilmember Rosapepe, seconded by Councilmember Lucarelli, to approve the
minutes as presented.
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The motion carried. Councilmember Cucciardi abstained.
l. Approvalof the December 17,2OL9, Council Meeting Minutes
MOTION: By Councilmember Ashby, seconded by Councilmember Lucarelli, to approve the minutes
as presented.
The motion carried. Councilmembers Diener and Cucciardi abstained.
8. DISCUSSION ITEMS (No Action to be Taken)
There were no discussion items.
9. REPORTS OF COUNCIL COMMITTEES
Councilmember Lucarelli reported on the Festivalof Chimes and Lights Committee meeting, and the
next meeting is scheduled for February 24,2020.
10. REPORT OF MAYOR
The Mayor reported on the following:
o Council Retreat scheduled for Friday, January 17th at Puerta Vallarta Mexican Restaurant;
o Kitsap County Campus Outreach meeting January 22nd in the Commissioners Chambers;
o Villa8e Greens tour to be rescheduled;
o Port Orchard added as a Principal City for the Puget Sound Regional Council (PSRC);
o Sighting study for the next Regional AirporU
o Swore in new Port Commissioner Gary Anderson;
o Change to Public Disclosure F1 process;
o Kitsap Economic Development Alliance (KEDA) Breakfast on January 31st;
o Road reports with winter weather;
o State of the City given at POBSA and Chamber Luncheon, two scheduled for city staff; and
o Townhall Meetings to be scheduled.
LL. REPORT OF DEPARTMENT HEADS
Public Works Director Dorsey reported on staffing changes, winter weather road conditions, and
Utilities Committee Meeting will be a tour on January 27th.
City Attorney Archer reported on meeting with staff and gave reminder to do the Open Public
Meeting Act (OPMA) training.
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Police Chief Brown expressed appreciation to Public Works for clearing roads and sent out document
regarding Festival of Chimes and Lights.
City Clerk Rinearson asked council's preference for items needed for the council retreat
Public Works Operations Manager Lang asked for rock salt to be added to budget and a place to
store.
L2. CITIZEN COMMENTS
No comments
13. EXECUTIVE SESSION
An executive session was held earlier.
GOOD OF THE ORDER
Councilmember Chang informed of the severe weather shelter opening and the community's
involvement to help a homeless family with medical needs.
T4. ADJOURNMENT
The meeting adjourned at 8:09 p.m. No other action was taken. Audio/Visualwas successful.
B earson, MMC, City Clerk Robert Putaan , Mayor