06/09/2020 - Regular - MinutesCity of Port Orchard
Council Meeting Minutes
Regular Meeting of June 9,2O2O
1. CALL TO ORDER AND ROLI CALL
Mayor Putaansuu called the meeting to order at 6:30 p.m
Roll call was taken by the City Clerk as follows:
Councilmember Ashby
Councilmember Chang
Councilmember Clauson
Cou ncilmember Cucciardi
Councilmember Diener
Councilmember Lucarelli
Mayor Pro-Tem Rosapepe
Mayor Putaansuu
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Staff present via Remote Access: Public Works Director Dorsey, Finance Director Crocker, Community
Development Director Bond, HR Coordinator Lund, City Attorney Archer, Police Chief Brown, and
Deputy City Clerk Floyd.
A. PLEDGE OF ALLEGIANCE
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
Police Chief Brown and Mayor Putaansuu read into the record messages regarding the murder of
George Floyd and support for local protesters and law enforcement.
2. APPROVALOFAGENDA
MOTION: By Councilmember Cucciardi, seconded by Councilmember Diener, to add Business ltem
THfor a Letter Supporting the Port of Bremerton Breakwater Project and add a Discussion ltem that
speaks to the Port Orchard Cares Program.
The motion carried.
MOTTON: By Councilmember Ashby, seconded by Councilmember Cucciardi, to approve the agenda
as amended.
The motion carried.
3. CITIZENS COMMENTS
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Minutes of June 9, 2020
Page 2 of 5
Matt Murphy, Chamber of Commerce, said the Mayor has given him masks to distribute throughout
town. He will continue to hand them out and the businesses appreciate the support from the City.
4. CONSENTAGENDA
A. Approvalof Voucher Nos. 79695 through 79697 andT9TOSthrough 79725, including bank drafts
in the amount of 5463,701.35 and EFT's in the amount of $qll.Z0 totaling 5464,L78.55.
B. Approval of Payroll Check Nos. 79698 through 79707 including bank drafts and EFT's in the
amount of 5253,858.91; and Direct Deposits in the amount of 5L79,871.67 totaling S+gg,ZgO.Sg.
C. Adoption of an Ordinance to lncrease the Pay Rate of the Seasonal Public Works Position
(Ordinance No.013-20)
D. Approval of Change Order No. 2 to Contract No. 019-20 with Arken, lnc. for the 2020 Library Leak
Repair
E. Approval of May 26,2020, Council Meeting Minutes
MOTION: By Councilmember Ashby, seconded by Councilmember Lucarelli, to approve the consent
agenda as presented.
The motion carried.
5. PRESENTATION
There were no presentations.
6. PUBLIC HEARING
There were no public hearings.
7. BUSINESS ITEMS
A. Adoption of a Resolution Approving a Contract with A-Advanced Septic Services, lnc. for the
2020 McCormick Woods Annual Septic Tank Pumping
ln response to Councilmember Cucciardi, Mayor Putaansuu noted we are conducting this meeting
via Zoom per the Governor's order as City Hall is still not open.
MOTION: By Councilmember Diener, seconded by Councilmember Clauson, to adopt Resolution No.
Ot7-2O, thereby approving Contract No. C050-20 with A-Advanced Septic Services, lnc. for the 2020
McCormick Woods Annual Septic Tank Pumping Contract in the amount of S11,317.50.
The motion carried.
(Resolution No. 017-20 and Contract No.050-20)
B. Adoption of a Resolution Approving a Contract with Apply-A-Line, LLC for the 2020
Thermoplastic Application
Minutes of June 9,2020
Page 3 of 6
MOTION: By Councilmember Clauson, seconded by Councilmember Rosapepe, to adopt Resolution
No. OL6-2O, thereby approving Contract No. C049-20 with Apply-A-Line, LLC for the 2020
Thermoplastic Application Contract in the amount not to exceed 539,734.00.
The motion carried.
(Resolution No. 016-20 and Contract No. 049-20)
C. Adoption of a Resolution Establishing and Ratifying a Program to Assist Small Businesses and
Provide Personal Protective Equipment (PPE)
MOTION: By Councilmember Lucarelli, seconded by Councilmember Cucciardi, to adopt a resolution
establishing and ratifying a program to assist small business and provide personal protective
equipment as applicable in the attached resolution.
The motion carried.
(Resolution No. 021-20)
D. Approval of City of Port Orchard Personnel Policies 12.4 Related to Furloughs
Councilmember Cucciardi asked what happens if there is a half-day furlough?
HR Coordinator Lund said the policy addresses partial day situations, but we could tweak the
definition to say any day or any partial days.
MAIN MOTION: By Councilmember Cucciardi, seconded by Councilmember Diener, to approve
personnel policy 12.4 related to Furloughs and authorize the Mayor to implement the policy as
presented.
AMENDED MOTION: By Councilmember Cucciardi, seconded by Councilmember Lucarelli, to amend
this particular furlough policy to include language that speaks not only to furlough days, but to
furlough hours as we may have partial days of furlough applicable, and that the language to be
updated throughout the policy as necessary.
The amended motion carried.
The main motion carried.
E. Approval of City of Port Orchard Personnel Policies 9.11 Regarding Key and Access Card
MOTION: By Councilmember Clauson, seconded by Councilmember Rosapepe, to approve personnel
policy 9.11 related to Keys and Access Cards and authorize the Mayor to implement the policy as
presented.
The motion carried.
Minutes of June 9, 2020
Page 4 of 6
F. Approval of Awarding the Low Bidder and Authorize the Mayor to Execute an Agreement for
the City's Official Newspaper with The Seattle Times Company
Mayor Putaansuu said the City received an email from a citizen who wanted us to not accept the low
bid.
Council, Mayor, and staff discussed the bids received, state law requiring acceptance of the lowest
bid, printing in local papers, electronic versus paper printing, costs of printing, contract options, and
re-bidding.
Councilmember Clauson would like the City to reach out to the Kitsap Sun and ask them why they
did not submit a bid.
MAIN MOTTON: By Councilmember Rosapepe, seconded by Councilmember Cucciardi, to approve
The Seattle Times Company as the low bidder and authorize the Mayor to execute an agreement
with The Seattle Times Company as the City's Official Newspaper in a form acceptable to the City
Attorney.
Council, Mayor, and staffcontinued discussion regardingthe bids and voiced concerns overtimelines
and not awarding to a local company.
MOTION: By Councilmember Clauson, seconded by Councilmember Lucarelli, to table this discussion
to the next meeting.
The motion passed. Councilmembers Cucciardi, Ashby, and Chang voted no.
G. Approval of the May 19, 2O2O, CouncilWork Study Meeting Minutes
MOTION: By Councilmember Ashby, seconded by Councilmember Clauson, to approve the minutes
as presented.
The motion carried. Councilmember Diener abstained.
H. Approval of a Letter of Support to the Port of Bremerton for the Breakwater Project
Mayor Putaansuu said he emailed a draft letter to the Council earlier this evening. The breakwater is
45 years old and they [Port of Bremerton] designed a replacement and are pursuing grants and other
forms of funding. The Port is asking the City of Port Orchard to support their application as the marina
is within City jurisdiction.
MOTION: By Councilmember Clauson, seconded by Councilmember Cucciardi, to authorize the
Mayor to submit a letter of support to the Port of Bremerton for the replacement of the breakwater
by the marina.
The motion carried.
Minutes of June 9,2020
Page 5 of 6
8. DISCUSSION ITEMS (No Action to be Taken)
A. Port Orchard Cares Program
Mayor Putaansuu provided an overview of the Port Orchard Cares Small Business Grant which
included how small businesses qualify, what the grants could be used for, and what things are not
allowed.
Council, Mayor, and staff discussed the program including what meets the criteria, how small
businesses will spend the money, applicant certification, and if a business should receive a grant if
they have any open code violations.
9. REPORTS OF COUNCIL COMMITTEES
Mayor Putaansuu noted the City was down t.2% in sales tax which is far better than what was
projected. This represents the numbers from March.
Mayor Putaansuu reported the Economic Development and Tourism Committee is scheduled to
meet July 13th. The Utilities Committee is scheduled to meet June 16th. The Sewer Advisory
Committee is scheduled to meet June 17th. The Transportation Committee is scheduled to meet June
23rd.
Councilmember Rosapepe reported the Lodging Tax Committee had a request from a non-profit to
see about re-opening to look at an item. This was regarding renovations downtown, but the state
auditor's opinion is this is not within lodging tax purview, so the request was declined.
Councilmember Lucarelli reported the Chimes and Lights Committee is scheduled to meet next week
[June 15th].
Mayor Putaansuu reported on the AWC [Association of Washington Cities] Annual Conference and
Kitsap Public Health Board.
Councilmember Ashby reported on next weeks KRCC [Kitsap Regional Coordinating Council] and
PSRC [Puget Sound Regional Council] meetings.
Mayor Putaansuu noted Kitsap Transit is working on a park and ride study which is on the July work
study agenda.
10. REPORT OF MAYOR
The Mayor reported on the following:
o Webpage updates;
o Mayor's videos;
o Wearing masks in City Hall;
o Rotary Club request for lighting improvements at Etta Turner Park;
11. REPORT OF DEPARTMENT HEADS
Minutes of June 9,2020
Page 5 of 6
Councilmembers Cucciardi, Clauson, and Ashby would like to wait about 2 months to see what our
financial impacts will be.
Mayor Putaansuu said he will bring this back in August
o Lobbyist interim activities plan; and
o Updated personnel policies.
A. 2019 lmpact Fee Annual Report
Development Director Bond reported on the 2019 lmpact Fee Annual Report showing money
collected and money spent for parks and transportation. Additionally, he reported on the 580 Zone
reservoir and downtown subarea plan project and parks plan surveys.
Deputy City Clerk Floyd reported the City's contract with the Port Orchard lndependent states 52.40
per column inch and the Kitsap Sun quoted 52.96 per line.
Finance Director Crocker reported on park impact fees and the McCormick Woods splash pad
retrofit.
L2. CIT/,ZEN COMMENTS
William Browning voiced concerns with the City hiring Ryan Hayter with Hayter lndustries as the
City's communications specialist.
13. EXECUTIVE SESSION
There was no executive session.
14. ADJOURNMENT
The meeti ng adjourned at 8:41 p.m. No other action was taken. Audio/Visual was successful
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