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Home My WebLink About039-25 - Resolution - Purchase of PW VehicleDocusign Envelope ID: C663B9FB-7960-4B5A-AF95-DA0EC0BFC79E RESOLUTION NO. 039-25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, APPROVING THE PURCHASE OF A 2025 FORD F-150 LIGHTNING BEV AND ASSOCIATED UPFITTING FOR THE EQUIPMENT RENTAL AND REVOLVING FUND. WHEREAS, the City of Port Orchard adopted the 2025-2026 Biennial Budget, which includes appropriations for the purchase and replacement of vehicles and equipment managed through the Equipment Rental and Revolving (ER&R) Fund 500; and WHEREAS, Vehicle #1029 in the City's Streets Division is scheduled for replacement as part of the approved equipment replacement plan; and WHEREAS, the proposed replacement vehicle is a 2025 Ford F-150 Lightning 4WD, identified as a suitable replacement for the existing unit based on operational requirements, lifecycle cost considerations, and fleet compatibility; and WHEREAS, the total cost of the vehicle, including all accessories, upfitting, and applicable sales tax, is $58,872.04; and WHEREAS, the vehicle will be procured from Bud Clary Ford through Washington State Contract No. 28423, in accordance with RCW 39.34.030 and the City's adopted Procurement Policies; and WHEREAS, City Council authorization is required for purchases exceeding $35,000 in accordance with City of Port Orchard procurement procedures; now, therefore, THE CITY COUNCIL OF THE CITY OF PORT ORCHARD, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: THAT: It is the intent of the Port Orchard City Council that the recitals set forth above are hereby adopted and incorporated as findings in support of this Resolution. THAT: The City Council approves the purchase of the vehicle listed in the Purchase Request Form attached hereto as Exhibit A. The Mayor or his designee is authorized to take action consistent with this authorization. THAT: The Resolution shall take full force and effect upon passage and signatures hereon. PASSED by the City Council of the City of Port Orchard, SIGNED by the Mayor and attested by the City Clerk in authentication of such passage this 8th day of July 2025. Signed by: Doti Robert Putaansuu, Mayor ATTEST: Signed by: Brandy Wallace, MMC, City Clerk iV SEAL Docusign Envelope ID: C663B9FB-7960-4B5A-AF95-DA0EC0BFC79E Resolution No. 039-25 Exhibit A ORCHARD Equipment Rental & Revolving Fund Purchase Request Form RCW 43.19.648 — Requires all local governments to convert their vehicle fleets to electricity or biofuel. Local governments are required to transition all vehicles to electricity or biofuels to the extent practicable. WAC 194-29-030 provides further guidance regarding this issue. If it is not practical for local governments to use electricity or biofuel for police, fire or emergency response vehicles, including utility vehicles frequently used for emergency response, it is encouraged to consider alternate fuels and vehicle technologies to displace gasoline and diesel fuel use. Please attach the quote for vehicle / equipment. Description of item: 1029 Streets Replacement - F150 BEV Procurement method: Washington DES Department Water Sewer Storm Street Public Works DCD Police Admin Addition or Replacement Addition to Fleet 1029 Replacement Vehicle / Equipment being replaced: Fleet Standardization Requested Vehicle / Equipment follows fleet standardization Requested Vehicle / Equipment DOES NOT follow Standardization. List items that are not fleet standard and reason for addition. Requested Vehicle / Equipment does not have a standard Cost 54310 Fleet standard cost Radio ($2400) Licensing ($1000), Decals ($500); tax 4562.04 Additional cost for consideration $4562.04 58872.04 TOTAL Docusign Envelope ID: C663B9FB-7960-4B5A-AF95-DAOECOBFC79E STANDARDS FOR VEHICLES Police Department Standard Vehicle Model Chassis Drive Train Color Graphics Accessories Ford Sedans Automatic Black City Decal Lights SUV 2WD Vehicle Number Radios 4WD Antennas AWD Public Works and Planning Standard Truck Model Chassis Cab Size Drive Train Color Graphics Accessories Ford 1/2 Ton Regular Automatic White City Logo Lights 3/4 Ton Extended 2WD Truck Number Radios 1 Ton Crew Cab 4WD Antennas Tool Boxes Administration and Planning Standard Vehicle Tvpe Chassis Drive Train Color Graphics Accessories Electric Sedans Automatic White City Logo Lights Biofuel SUV 2WD Vehicle Number Radios 4WD Antennas AWD Digitally signed by Eric Eric Evans o25a61Bat1:1B:21 June 18, 2025 Reviewed by Mechanic: Name -07,00• Date I have reviewed the vehicles / equipment listed above and request approval for purchase. Department Director June 18, 2025 Date Ap roved for purchase b LhLil Z, - FUR Represents 've Date Docusign Envelope ID: C663B9FB-7960-4B5A-AF95-DA0EC0BFC79E Wi Outlook Vehicle Quote - 2025-5-331 - PORT ORCHARD, CITY OF - 21802 From NOREPLY@des.wa.gov <NOREPLY@des.wa.gov> Date Mon 5/19/2025 4:01 PM To Chris Esguerra <cesguerra@portorchardwa.gov> Cc descarssystem@des.wa.gov <descarssystem@des.wa.gov> Vehicle Quote Number: 2025-5-331 Create Purchase Request View organization purchase requests This is a quote only. You must create a purchase request to order this vehicle(s) Contract & Dealer Information Contract #: 28423 Dealer: Bud Clary Ford (W403) Dealer Contact: Kathleen Brennan Dealer Phone: (360) 423-4321 Ext: 10943 Organization Information Organization: PORT ORCHARD, CITY OF - 21802 Email: cesguerra@portorchardwa.gov Quote Notes: 1029 Streets replacement Vehicle Location: PORT ORCHARD Color Options & Qty Oxford White (YZ) - 1 Tax Exempt: N Vehicle Options Order Option Description Code 2025- 2025 Ford F150 Lightning 4WD, Battery Electric Vehicle (BEV) (opt SSV) 05004- 0001 2025- INFORMATION ONLY: Bud Clary Ford Hyundai (Clary Longview, LLC) - DES Vendor #W403, State 05004- Vendor Payee #SWV0271256 0003 Qty Unit Price Ext. Price 1 $45,531.00 $45,531.00 1 $0.00 $0.00 2025- INFORMATION ONLY: NEW FOR CONTRACT #28423: Delivery location must be selected, see option 1 05004- #0202. Standard equipment includes TWO keys. For additional keys, see option #0210. 0004 2025- INFORMATION ONLY: Ford Motor Company is not able to guarantee that this vehicle will be 1 05004- produced during the current model year production cycle. Also, due to uncontrollable increasing 0005 costs of raw materials, Ford might not be able to provide price protection for vehicles that will need to be re -ordered as 2026 model year. If Ford is unable to build this vehicle, we will contact you when we receive notification, offering the choice of order cancellation without penalty or acceptance $0.00 $0.00 $0.00 $0.00 Docusign Envelope ID: C663B9FB-7960-4B5A-AF95-DAOECOBFC79E of 26MY CARS contract pricing to re -order vehicle (and upfits if applicable) with factory expedited scheduling. 2025- INFORMATION ONLY: Bud Clary Ford CARS Cancellation Fees: NO fee to cancel order if vehicle has 1 $0.00 $0.00 05004- not been scheduled for production and is able to be cancelled at factory. 2% cancellation fee if 0006 vehicle has been serialized and is locked in for production by manufacturer. 10% cancellation fee if vehicle has been serialized and has specialized equipment ordered. Custom bodies cannot be cancelled. 2WD and 4x2 vehicles cannot be cancelled. Absolutely NO cancellation if customer has licensed/registered vehicle. 2025- INFORMATION ONLY: 2025MY: The PRO Trim Level offers Standard Range and Extended Range 1 $0.00 $0.00 05004- Batteries (both Single and Dual Onboard Charging). The XLT Trim Level does NOT offer Extended 0009 Range Batteries. The Flash Trim Level ONLY offers Extended Range Batteries. The Special Services Vehicle (SSV) package is ONLY available w/ PRO Level Trim and Extended Range Battery w/ DUAL Onboard Charging. 2025- 2025 Ford F150 Lightning, Battery Electric Vehicle (BEV), 4WD; PRO Trim Level; Crew Cab; 145in 1 $0.00 $0.00 05004- Wheelbase; 5.5ft bed; Dual eMotor; 98kWh Usable Capacity Standard Range High -Voltage Battery; 0010 EPA 23MY: 76 city / 61 hwy MPGe; 240 miles total range; 8350# GVWR; 275/65R 18in All Terrain Tires; Tire Inflator/Sealant Kit; Class IV Hitch(W1B/110A/99K/44L/145WB/66A/TTVS) -- THIS IS THE BASE VEHICLE -- Please refer to Vehicle Specifications for complete description. 2025- Pro Power Onboard - 9.6 kW (479) 1 $1,176.00 $1,176.00 05004- 0026 2025- NEW: Max Trailer Tow Package - increased tow capability - max towing TBD (includes Trailer Brake 1 $1,078.00 $1,078.00 05004- Controller, Hill Decent Control and E -Locker) (must also order Pro Power Onboard - 9.6 kW #479 if 0027 ordered w/ Standard Range Battery #99K (53D) 2025- Tow Technology Package (Includes Ford Co-Pilot360 2.0: 360 Degree Camera; Pro Trailer Backup 1 $1,911.00 $1,911.00 05004- Assist; Pro Trailer Hitch Assist; Trailer Reverse Guidance; Manual -folding Sideview Mirrors w/ Power 0028 Glass w/ Heat, Turn Signal and Black Skull Caps; LED Sideview Mirror Spotlights) (included w/ XLT Trim #311A and Flash Trim Level #312A) (17V) 2025- INFORMATION ONLY: Warranty, Delayed Start (End -User submits request at www.fordwsd.com) 1 $0.00 $0.00 05004- 0199 2025- VEHICLE DELIVERY - PLEASE SELECT ONE: 1 $0.00 $0.00 05004- 0202 2025- Delivery to customer location in Northwest Washington (counties of: Clallam, Island, Jefferson, King, 1 $250.00 $250.00 05004- Kitsap, Mason, Pierce, San Juan, Skagit, Snohomish, Whatcom) (DLR) 0204 2025- INFORMATION ONLY: Standard equipment includes TWO keys. 1 $0.00 $0.00 05004- 0210 2025- Two (2) Extra RKE Fobs w/ Internal Keys, programmed, for vehicles with push button start. (Will 1 $698.00 $698.00 05004- give you 4 Fob/Keys total) (DLR) 0213 2025- Flare Kit, 3 -piece triangle with storage box, for roadside emergency use (DLR) 1 $75.00 $75.00 05004- 0220 2025- Fire Extinguisher, 2.5# Dry Chemical ABC Rated w/ Mounting Bracket, uninstalled (DLR) 1 $54.00 $54.00 05004- 0221 Docusign Envelope ID: C663B9FB-7960-4B5A-AF95-DAOECOBFC79E 2025- Mud Flaps, Front (DLR) 05004- 0222 2025- Mud Flaps, Rear (DLR) 05004- 0223 2025- Floor Mats, HD Rubber Molded, Front (Extended/Crew Cabs) (Weather Tech) (DLR) 05004- 0224 2025- Floor Mats, HD Rubber Molded, 2nd Row (Extended/Crew Cabs) (Weather Tech) (DLR) 05004- 0225 1 $110.00 $110.00 1 $110.00 $110.00 1 $153.00 $153.00 1 $128.00 $128.00 2025- SPRAY -IN Bedliner for vehicles with Power Outlets in bed (pro -power onboard, BEV) (DLR) 1 $652.00 $652.00 05004- 0226 2025- INFORMATION ONLY: #300-399 Lighting options. Options #301: Amber package, installed prior to 1 $0.00 $0.00 05004- delivery. Options #310-399: Lighting addons, requires combining with Amber Package #301 or with 0300 controller/switch #302/303. Pricing is effective for vehicle orders received by 12/30/2025. 2025- NEW: AMBER CONTROLLER - 8 -button controller installed on dash for Amber fullsize- or mini- 1 $453.00 $453.00 05004- lightbars. Combine with amber addon option below. (AL302) 0302 2025- AMBER ADDON - Double Beacons (3in tall). (2) Ecco amber beacon light with clear lens, installed on 1 $946.00 $946.00 05004- cabguard. Wired to 8 -button controller of Base Amber Package. (Requires cabguard with beacon 0321 light mounting plates. Requires Base Amber Package #301) (ECCO EB7160A) (AL321) 2025- INFORMATION ONLY #430-439 Weather Guard Toolboxes. Aluminum toolbox with 90 -degree 1 $0.00 $0.00 05004- opening fully weather sealed lid, tamper resistant lock with automotive -style rotary latch, and 0430 powder coated finish. 2025- NEW: INFORMATION ONLY: #440-469 PROTECH Aluminum Cab Guards and options. Made in the 1 $0.00 $0.00 05004- USA. 0440 2025- ProTech Cab Guard - with mesh insert (CG441) 1 $755.00 $755.00 05004- 0441 2025- Cab Guard option - 5.5in beacon plate, driver's side (CG452) 1 $115.00 $115.00 05004- 0452 2025- Cab Guard option - 5.5in beacon plate, passenger side (CG453) 1 $115.00 $115.00 05004- 0453 Quote Totals Total Vehicles: 1 Sub Total: $54,310.00 8.4 % Sales Tax: $4,562.04 Quote Total: $58,872.04