HomeMy WebLinkAbout05/27/2025 - Regular - MinutesDocusign Envelope ID: A53F3385-19CE-4EE2-ADB4-FC8EF81AF3FC
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ORCHARD
Meeting Location:
Council Chambers
216 Prospect Street
Port Orchard, WA 98366
City Council
Minutes
Contact us:
Phone (360) 876-4407
cityhall@portorchardwa.gov
www.portorchardwa.gov
Regular Meeting of Tuesday, May 27, 2025
Roll Call was taken by the Deputy City Clerk as follows:
Present: Scott Diener, Mayor Pro-Tempore, Position No. 3 via Zoom
Fred Chang, Councilmember Position No. 6
John Morrissey, Councilmember, Position At -Large
Heidi Fenton, Councilmember, Position No. 5
Robert Putaansuu, Mayor
Eric Worden, Councilmember, Position No. 4
Jay Rosapepe, Councilmember, Position No. 2
Mark Trenary, Councilmember, Position No. 1
Staff present: Public Works Director Ryan, Finance Director Crocker, City Attorney Schaffer,
Chief of Police Brown, HR Director Lund, City Clerk Intern Sorensen and Deputy City Clerk Floyd.
1. CALL TO ORDER
A. Pledge of Allegiance
Mayor Putaansuu led the audience and Council in the Pledge of Allegiance.
2. APPROVAL OF AGENDA
Moved by Mark Trenary; seconded by John Morrissey to Amend the agenda by moving Business
Item F, Adoption of an Interlocal Agreement with Kitsap Community Resources -Housing
Solutions Center for Funding Affordable and Supportive Housing, to Business Item A.
Motion Carried: 7 - 0
Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Eric Worden, Scott Diener, Heidi
Fenton, John Morrissey
Voting Against: None
Moved by Jay Rosapepe; seconded by Mark Trenary to Remove Consent Agenda Item L, Excusal
of Councilmember Diener for Business Reasons, from the agenda.
Motion Carried: 7 - 0
Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Eric Worden, Scott Diener, Heidi
Fenton, John Morrissey
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Voting Against: None
Moved by Heidi Fenton; seconded by Fred Chang to Amend the agenda by moving Consent
Agenda item D, Adoption of a Resolution Adopting Personnel Policy and Operating Procedure
Related to Commute Trip Reduction, to Business Items.
Motion Carried: 7 - 0
Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Eric Worden, Scott Diener, Heidi
Fenton, John Morrissey
Voting Against: None
Moved by Jay Rosapepe; seconded by Heidi Fenton to Approve the agenda as amended.
Motion Carried: 7 - 0
Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Eric Worden, Scott Diener, Heidi
Fenton, John Morrissey
Voting Against: None
3. CITIZEN COMMENTS
Tony Ives, executive director of Kitsap Community Resources (KCR), spoke about changes and
how they service South Kitsap residents especially in the City of Port Orchard. He also
provided data on how many people came into the South Kitsap office asking for assistance.
4. CONSENT AGENDA
Moved by Jay Rosapepe; seconded by John Morrissey to Approve the Consent Agenda as
amended.
Motion Carried: 7 - 0
Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Eric Worden, Scott Diener, Heidi
Fenton, John Morrissey
Voting Against: None
A. Approval of Vouchers and Electronic Payments
Approval of Voucher Nos. 89068 through 89079 and 89085 through 89109 including
bank drafts in the amount of $165,340.31 and EFT's in the amount of $391,923.54
totaling $557,263.85.
B. Approval of Payroll and Direct Deposits
Approval of Payroll Check Nos. 89080 through 89084 including bank drafts and EFT's in
the amount of $301,996.87 and Direct Deposits in the amount of $286,587.05 totaling
$588,583.92.
C. Approval of Special Event Street Closure: Cruz by the Bay
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D Adoption of a Resolution Adopting Pcrsonncl Policy and Operating Proccdurc Rclatcd to
Commute Trip Reduction
E. Adoption of a Resolution Accepting the Kitsap County Multi -Jurisdictional Multi -Hazard
Mitigation Plan
F. Adoption of a Resolution Amending Resolution No. 072-24 Adopting the 2025 City Council
Meeting Schedule
G. Adoption of a Resolution Authorizing the ER&R Purchases of two Replacement vehicles,
#1003 Parks and #1073 Facilities
H. Approval to Accept a Waterline Easement - Stetson Heights
I. Approval of Amendment No. 5 to Contract No. C094-21 with West Coast Code Consultants, Inc.
for Building/Fire Code Plan Review and Inspection Services
J. Approval of the April 15, 2025, City Council Work Study Meeting
K. Approval of the April 22, 2025, City Council Meeting Minutes
L. Excusal of CounciImcmbcr Dicncr for Business Reasons
5. PRESENTATION
A. Annual Impact Fee Reports
Community Development Director Bond explained pursuant to POMC 20.182.130 (5), the South
Kitsap School District and the Department of Community Development are to provide an annual
report on the impact fee accounts showing the source and amount of all monies collected,
earned or received and system improvements that were financed in whole or in part by impact
fees. Pursuant to the Interlocal Agreement (035-22) between Port Orchard and the South Kitsap
School District, the District has transmitted its annual impact fee report to the City.
He briefly discussed the reports which included park impact fee accounts and transportation
impact fee projects.
6. PUBLIC HEARING
There was no public hearing.
7. BUSINESS ITEMS
F. Adoption of an Interlocal Agreement with Kitsap Community Resources -Housing
Solutions Center for Funding Affordable and Supportive Housing
Councilmember Chang said he is a board member of Kitsap Community Resources and recused
himself at 6:47 p.m.
Councilmember Chang returned to the meeting at 6:49 p.m.
Moved by Eric Worden; seconded by Heidi Fenton to Authorize the Mayor to execute an
Interlocal Agreement with Kitsap Community Resources Housing Solutions Center for affordable
and supportive housing in accordance with SHB 1406.
Motion Carried: 6- 0
Voting For: Mark Trenary, Jay Rosapepe, Eric Worden, Scott Diener, Heidi Fenton, John Morrissey
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Voting Against: None
Recused: Fred Chang
B. Adoption of a Resolution Authorizing An Amendment to Contract 038-15, An Interlocal
Agreement for Urban Community Development Program Funds for the Kitsap County
Urban County Requalification - CDBG and HOME Program
Moved by Mark Trenary; seconded by Jay Rosapepe to Adopt a Resolution authorizing the Mayor
to execute an Amendment to Contract No. 038-15, the Interlocal Agreement for Urban Community
Development Program Funds.
Motion Carried: 7- 0
Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Eric Worden, Scott Diener, Heidi
Fenton, John Morrissey
Voting Against: None
C. Approval of Amendment No. 3 to Contract No. C019-24 with SJC Alliance for Sidney Road Non -
Motorized Improvements
Moved by Fred Chang; seconded by Jay Rosapepe to Authorize the Mayor to execute
Amendment No. 3 to Contract No. C019-24 with SCJ Alliance for the Sidney Road Non -Motorized
Improvements Project.
Motion Carried: 7- 0
Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Eric Worden, Scott Diener, Heidi
Fenton, John Morrissey
Voting Against: None
D. Adoption of a Resolution Authorizing the Mayor to Execute a Grant Agreement for Annapolis
Creek Culvert Removal and Replacement at Bay Street
Moved by Heidi Fenton; seconded by Jay Rosapepe to Authorize the Mayor to execute the grant
agreement with the Recreation and Conservation Office for the Annapolis Creek Culvert
Removal and Replacement at Bay St project in the amount of $425,000.
Motion Carried: 7- 0
Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Eric Worden, Scott Diener, Heidi
Fenton, John Morrissey
Voting Against: None
E. Adoption of a Resolution Authorizing the Mayor to Execute a Contract with SMS
Cleaning, Inc. for Janitorial Services for five City Facilities
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Moved by Eric Worden; seconded by Jay Rosapepe to Adopt a Resolution authorizing the Mayor
to execute a contract with SMS Cleaning, Inc. for janitorial services in the amount of $63,962.36,
inclusive of applicable sales tax.
Motion Carried: 7- 0
Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Eric Worden, Scott Diener, Heidi Fenton,
John Morrissey
Voting Against: None
F. Approval of Amendment No. 15 to Contract No. 066-20 with Rice Fergus Miller for the
Community Event Center Project
Moved by Mark Trenary; seconded by Jay Rosapepe to Approve Amendment #15 to Contract
066-20 with Rice Fergus Miller in the amount of $321,095 as presented.
Motion Carried: 7- 0
Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Eric Worden, Scott Diener, Heidi
Fenton, John Morrissey
Voting Against: None
G. Adoption of a Resolution Adopting Personnel Policy and Operating Procedure Related to
Commute Trip Reduction
Moved by John Morrissey; seconded by Jay Rosapepe to adopt a resolution amending Personnel
Policy 4.10 and creating Operating Procedure 340 related to Commute Trip Reduction incentives
for City employees.
Motion Carried: 7- 0
Voting For: Fred Chang, Mark Trenary, Jay Rosapepe, Eric Worden, Scott Diener, Heidi
Fenton, John Morrissey
Voting Against: None
8. DISCUSSION ITEMS
A. Sanitation Services
Public Works Director Ryan provided a presentation 'Sanitation Services' which included Solid
Waste Services Contract Options, Option 1: Request for Proposal, Option 2: Renegotiate with
Waste Management, Option 3: Adopt WUTC-Regulated Solid Waste Rates, and Facilities
Currently Covered.
Public Works Director explained that an RFP (request for proposals) process would be
challenging due to equipment and staffing requirements, while renegotiating with Waste
Management could maintain current service levels but likely result in rate increases.
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Council expressed concerns about losing community services like the Spring Cleanup if they
adopt UTC-regulated rates, which would provide standardized but potentially higher rates.
Council would like to move forward with requesting a 4 -month extension with Waste
Management and analyze UTC rate implications, while Public Works Director Ryan will provide
further analysis in one month.
9. REPORTS OF COUNCIL COMMITTEES
A. Council Committee Routine Meetings
Councilmember Trenary reported on the May 23rd Finance Committee meeting.
Discussion was held regarding transportation impact fees as discussed during the May 20th work
study session, with most members leaning towards option B as a compromise between options A
and C. They agreed to review the lists of projects for each option and consider adjusting fees
based on current market conditions and project priorities.
Community Development Director Bond noted he will create a survey for Council of the projects
and see which ones are the top 3 priorities.
Councilmember Rosapepe briefly talked about affordable housing and what Council has control
over.
Councilmember Rosapepe reported on the May 21st Land Use Committee meeting.
10. REPORT OF MAYOR
The Mayor reported on the following:
• Mosquito Fleet Festival.
• Seagull Calling Festival.
• Roundabout with the South Kitsap School logo.
• Housing Kitsap key ceremony for the Riverstone Development.
• Old Clifton Intertie Project.
• Bay Street Reconstruction.
11. REPORT OF DEPARTMENT HEADS
Public Works Director Ryan reported last week was National Public Works Week and the
City's public work staff participated in the Kitsap County equipment rodeo.
A brief discussion was held regarding the splash pad.
Community Development Director Bond reported on the pre -approved ADU program, plans,
and estimates.
Police Chief Brown reported on the police departments reaccreditation.
Deputy City Clerk Floyd reported on the upcoming Coffee with Council attendance, reminded
Council of the Kitsap Builders Association tour of projects and recapped that Council adopted a
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resolution cancelling the June 24th Council meeting and changing the June 17th meeting from
a work study to a regular business meeting.
HR Director Lund reported that in accordance with Ordinance 008-20 Delegating Authority to
the Mayor for Creating and Modification of Job Descriptions, job descriptions for the Finance
Director, Police Services Coordinator and Accounting Assistant have been updated, and in
accordance with Resolution 007-11 Establishing a Process for Future Amendments to the City's
Personnel Policies and Procedures' updates have been made to City policies for HRA VEBA
program and bereavement leave policy.
In response to Mayor Putaansuu, City Clerk Intern Sorensen introduced herself to Council and
spoke briefly about her internship at the City.
12. CITIZEN COMMENTS
There were no citizen comments.
13. GOOD OF THE ORDER
Councilmember Rosapepe spoke about the McCormick Woods splash pad and thanked
Councilmembers who stopped by the library for the book sale.
Councilmember Chang thanked the attorney's office for their quick response regarding if he
should recuse himself from the earlier KCR discussion and motion.
Councilmember Fenton spoke about the Mosquito Fleet Festival and Seagull Calling Festival.
In response to Councilmember Fenton, Mayor Putaansuu noted he has brought up the SK logo
roundabout in previous Council meetings and reminded Council of the history of the logo.
Mayor Putaansuu and Councilmembers Worden and Diener spoke about placing artwork around
the City, landscaping, Tremont Corridor and roundabouts.
14. EXECUTIVE SESSION
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No Executive Session held. o Qc;Ra i
15. ADJOURNMENT SEAL
The meeting adjourned at 8:51 p.m. No other action was taken. MBE. :4
Signed by:
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Jenine oyd, CMC, De uty City Clerk Robert Putaansuu, Mayor