013-19 - Ordinance - Amending POMC Chapter 2.74 City Hall FacilitiesoRDtNANCE NO.013-19
AN ORDINANCE OF THE C TY OF PORT ORCHARD, WASHINGTON,
AMENDING PORT ORCHARD MUN CIPAL CODE CHAPTER 2.74 CIW HAtt
FAC L TIES.
WHEREAS, the city hall has rooms that may be desirable for appropriate use by
community organizations, and
WHEREAS, periodic review of the Port Orchard Municipal is necessary to assure it is
relevant today, and
WHEREAS, during the review two of the rooms at City hall were formally named and
adopted by Resolution, and
WHEREAS, Resolution No. O29-L3, formally names the conference room number 305 to
the Carolyn Powers Conference Room, and Resolution No. 033-07 formally names the Council
Chambers to the Robert G. Geiger Council Chambers, and
WHEREAS, to be consistent with the adopted resolutions, it is the desire of the Council to
update the Port Orchard Municipal Code reflecting past actions of the Council, therefore,
THE C TY COUNCIL OF THE C TY OF PORT ORCHARD, WASHINGTON, DO
ORDA N AS FOLLOWS:
sEcTroN 1.Port Orchard C ty Hall Facilities Use Policy
(1)
(21
(3)
Rooms available for use are the Robert B. Geiger Council Chambers;
Council conference/workroom; Carolyn Powers conference room; and the
Courtroom. Use of the Courtroom is limited to judicial or quasi-judicial
hearing.
There would not be any rent for City of Port Orchard government, which
includes elected officials, City Planning Commissioners, city appointed
boards and city staff working on city business.
There would not be any rent for local governmental or quasi-governmental
agencies which the Mayor or designee is on the board or is an active
participant. This would include Kitsap Regional Coordinating Council, Kitsap
County Health District, Kitsap Transit, Economic Development Council, and
the Kitsap County Housing Authority.
There would not be any rent for groups in which a council member
partlcipates and it addresses city affiliated business. Examples of this
would be task forces in which a Counci! member participates in special
committees, such as the Christmas Tree Lighting Committee or Bethel
Corridor Task Force.
(4)
Ordinance No. 0L3-19
Page 2 of 3
(s)Facilities are not available for use by commercial, fraternal, political, or
religious organizations.
(6)There would not be any rent for town meetings sponsored by State or
Federal officials.
(71 Other governmental agencies which are not listed above shall pay the
renta! fees.
(8)Community organizations receiving financial support from the city may use
the rooms without paying the rental fee in the year they receive that
financial support.
(9) Community groups not listed above shall pay the rental fee.
(10) No regular, prescheduled, re-occurring reservations for any non-city
groups or organization will be allowed.
(11) All scheduling shall be made and confirmed through the City Clerk's office
(I2l City Council and City Planning Commission meeting have priority if a
scheduling conflict is experienced. ln the event of a special Council or
Planning Commission meeting, a prescheduled reservation by a non-city
organization will be cancelled. Attempts will be made to relocate such
rescheduled groups to another area. lf relocation is not workable,
application fees and deposit will be refunded.
(13) City staff will open and secure the facility. No keys will be given to non-city
personnel at any time. ln the event a room is scheduled for use after
normal business hours, a staff member or city official must be present.
(14) City audio/visual equipment wil! only be operated by city authorized
personnel.
(15) The Mayor or designee shall be authorized to waive fees, rule on any
exceptions or clarify rules or provisions of this policy. Exceptions or
clarifications shall be in written signed format.
(16) The rental fee would not be pro-rated.
(L7l No food or coffee is allowed in the Counci! Chambers.
SECTION 2. Severabilitv. lf an y section, sentence, clause or phrase of this Ordinance
should be held to be unconstitutional or unlawful by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this Ordinance.
Ordinance No. 013-19
Page 3 of 3
SECTION 3. Publication. This Ordinance shall be published by an approved summary
consisting of the title.
SECTION 4. Effective Date. This Ordinance shall take effect and be in full force and
effect five days after publication, as provided by law.
PASSED by the City Council of the City of Port Orchard, APPROVED by the Mayor and
attested by the Clerk in authentication of such passage this 26th day of March 2Ot9.
Robert Putaansuu, Mayor
ATTEST:SPONSOR:
nea MMC, City ClerkBr Bek Ashby, Councilmemb
APPROVED AS TO FORM:
n Cates, City Attorney
PU BLISH ED:
EFFECTIVE DATE:
Apri! 5,2OL9
April LO,2OL9