HomeMy WebLinkAbout0880-25 - WSDOT - ContractDocusign Envelope ID: 22730BDE-29CA-4A74-8AA4-ADF853D8D55A
Public Agency and Address
Bridge Inspection Agreement
Name: City of Port Orchard
Address: 216 Prospect Street
City, State Zip: Port Orchard, WA 98366
Agreement Number: GCC1259
Exhibits: A - Scope of Work, B - Cost Rates
This Agreement (GCC1 259) is between the Washington State Department of Transportation
(WSDOT) and the above -named entity City of Port Orchard, also referenced as "Party" and the
"Parties."
RECITALS
Whereas, the Agency, on a periodic basis, has a need to have certain bridges under its
jurisdiction and responsibility regularly inspected., and
2. Whereas, WSDOT has qualified personnel and equipment and is willing to perform the
bridge inspection work as mutually agreed upon,
Now therefore, pursuant to RCW 47.28.140, the above recitals that are incorporated herein as if
fully set forth below, and in consideration of the terms, conditions, and provisions contained
herein, and the attached Exhibits A and B, which are by this reference made a part of this
Agreement, are hereby agreed as follows:
1. GENERAL TERMS, SCOPE OF WORK, AND TERM
1.1 This Agreement provides the terms and conditions for WSDOT periodic bridge inspection
work to be performed on Agency -owned bridges at the Agency's request and expense. The
bridges to be inspected are listed in Exhibit A, Scope of Work. WSDOT shall initiate the
inspections of the bridges listed in Exhibit A when each bridge is due for an inspection
unless the Agency notifies WSDOT in writing not to inspect a bridge 60 days prior to the
bridge's due date. Also included in Exhibit A are the estimated hours to complete each type
of inspection on each bridge and the next anticipated dates for their inspection.
1.2 The Agency does not guarantee a minimum number of bridge inspection requests, and
WSDOT does not guarantee to perform any or all the Agency bridge inspection request(s).
Should WSDOT decline to perform a requested bridge inspection for any reason, WSDOT
shall not be liable for any costs incurred by the Agency or damages incurred by any third
party related to WSDOT's decision to perform a requested bridge inspection.
1.3 WSDOT, on behalf of the Agency or in conjunction with the Agency, may perform bridge
inspection work for the Agency upon request. Bridge inspection requests for bridges not
listed in Exhibit A shall be made in writing. Each request shall identify the bridge to be
inspected and the type of inspection. WSDOT will respond in writing to the Agency's
request within fifteen (15) calendar days. WSDOT will identify the estimated time for the
inspection and the estimated cost. Inspection dates will be mutually agreed upon by the
Parties.
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Docusign Envelope ID: 22730BDE-29CA-4A74-8AA4-ADF853D8D55A
1.4 For bridge inspections where WSDOT provides the lead bridge inspector along with WSDOT
equipment and an operator, WSDOT shall provide a draft bridge inspection report to the
Agency's Contract Administrator listed below. WSDOT shall enter the completed
inspection report data into the Bridgeworks database. The Agency shall have five (5)
business days to review and comment upon the draft bridge inspection report prior to a
final bridge inspection report being prepared by WSDOT. The final bridge inspection report
shall be prepared within ten (10) business days after receipt of the Agency's comments, if
any. Business days for this Agreement are defined as Monday through Friday, excluding
Washington State holidays per RCW 1.16.050 and any Party's furlough days.
WSDOT agrees that the Agency may use its own certified lead bridge inspector to work with
WSDOT's equipment and operator. Should the Agency choose to provide its own certified
lead bridge inspector, the Agency shall be solely responsible for preparing its own bridge
report.
Contract Administrator: Denis Ryan
Title: Public Works Director
Email address and phone number: dryan@portorchardwa.gov, (360)876-4991
Mailing address: 216 Prospect Street
Port Orchard, WA 98366
1.5 Traffic control, if needed, will be provided by the Agency at its sole cost. Traffic control
costs are not included in the WSDOT cost rates.
1.6 Term: This Agreement shall remain in effect for ten (10) years from the date of execution, at
which time this Agreement shall automatically terminate, unless extended by written
amendment according to the conditions in Section 3, Amendment, below.
2. BILLING AND PAYMENT
2.1 The Agency agrees to reimburse WSDOT for actual direct and related indirect costs to
perform the bridge inspection work as requested by the Agency at the then current WSDOT
cost rate. Upon completion of the work, WSDOT shall submit a detailed invoice, identifying
the bridge(s) inspected, the inspection hours worked, the type of inspection, the rates to be
applied, and the total amount due.
2.2 WSDOT's current billing rates are shown in Exhibit B, Cost Rates. It is anticipated that these
rates will increase over the life of the Agreement, and the Agency acknowledges and agrees
that WSDOT shall bill its current rates at the time the bridge inspection work is performed.
2.3 The WSDOT may submit invoices at any time, but not more frequently than once per month.
WSDOT shall send appropriately documented invoices for work completed to the following
address:
Agency: City of Port Orchard
Attention: Denis Ryan
Address: 216 Prospect Street
City, State, Zip: Port Orchard, WA 98366
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2.4 The Agency agrees to reimburse WSDOT within thirty (30) calendar days from receipt of an
invoice (the "Due Date"). In the event the Agency fails to make payment by the Due Date,
the Agency will pay WSDOT interest on outstanding balances at the rate of twelve percent
(12%) per annum, or the highest rate of interest allowable by law, whichever is greater.
Interest shall be calculated from the Due Date to the date of payment.
If the Agency objects to all or any portion of an invoice, it shall notify WSDOT within twenty
(20) calendar days from the date of receipt and shall pay only that portion of the invoice not
in dispute. WSDOT and the Agency shall make every effort to settle the disputed portion,
and if necessary, utilize the dispute resolution provided for in Section 10. No interest shall
be due to any portion of an invoice. The Agency is determined not to owe the following
settlement between the Parties or completion of dispute resolution process.
The Agency shall remit all payments to the following address:
Washington State Department of Transportation
CASHIER
P.O. BOX 47305
OLYMPIA, WA 98504-7305
3. AMENDMENT
3.1 The Parties may mutually amend this Agreement at anytime. The amendments shall not be
binding unless they are made in writing and signed by personnel authorized to bind each
Party, prior to performing any of the bridge inspection work that would be covered by the
amendment.
4. WAIVER
4.1 A failure by a Party to exercise its rights under this Agreement shall not preclude that Party
from subsequent exercise of such rights and shall not constitute a waiver of any other rights
under this Agreement unless stated to be such in writing signed by an authorized
representative of the waiving Party and attached to the original Agreement.
5. ALL WRITINGS CONTAINED HEREIN
5.1 This Agreement contains all the terms and conditions agreed upon by the Parties. No other
understandings, oral or otherwise, regarding the subject matter of this Agreement shall be
deemed to exist or to bind the Parties.
6. TERMINATION
6.1 Either Party may terminate this Agreement upon thirty (30) calendar days prior written
notice to the other Party. If this Agreement is so terminated, the Parties shall be liable only
for the performance rendered or costs incurred in accordance with the terms of this
Agreement prior to the effective date of termination, including all non -cancellable
obligations.
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Docusign Envelope ID: 22730BDE-29CA-4A74-8AA4-ADF853D8D55A
7. AUDIT AND RECORDS
7.1 The Parties to this Agreement shall maintain books, records, and documents, that properly
reflect the work, and all direct and indirect costs expended in the performance of this
Agreement for a period of not less than 6 (six) years from the end date of the Agreement.
These records shall be subject to inspection, review, or audit by personnel of both Parties.
The Office of the State Auditor, federal authorities, and any person duly authorized by the
Parties shall have full access and the right to examine any of these materials. Each Party
shall be responsible for its own costs and fees.
8. LEGAL RELATIONS
8.1 WSDOT's relation to the AGENCY shall always be as an independent contractor. Further,
WSDOT shall perform the work as provided under this Agreement solely for the benefit of
the AGENCY and not for any third party.
9. INDEMNIFICATION
9.1 To the fullest extent permitted by law, each Party to this Agreement will protect, defend,
indemnify, and save harmless the other Party, its officers, officials, employees, and agents,
while acting within the scope of their employment as such, from any and all costs, claims,
judgments, and/or awards of damages (both to persons and property), arising out of, or in
any way resulting from, each Party's negligent acts or omissions with respect to the
provisions of this Agreement. Neither Party will be required to indemnify, defend, or save
harmless the other Party if the claim, suit, or action for injuries, death, or damages (both to
persons and property) is caused by the sole negligence of the other Party. Where such
claims, suits, or actions result from the concurrent negligence of the Parties, their agents,
officials, or employees, and/or involve those actions covered by RCW 4.24.115, the
indemnity provisions provided herein will be valid and enforceable only to the extent of the
negligence of the indemnifying Party, its agents, officials, or employees.
9.2 The Parties agree that their obligations under this section extend to any claim, demand,
and/or cause of action brought by, or on behalf of, any of their officers, officials,
employees, or agents. For this purpose, only the Parties, by mutual negotiation, hereby
waive, with respect to each other only, any immunity that would otherwise be available
against such claims under the Industrial Insurance provisions of Title 51 RCW.
9.3 This indemnification and waiver will survive the termination of this Agreement.
10. DISPUTE RESOLUTION
10.1 The Parties shall work collaboratively to resolve disputes and issues arising out of, or
related to, this Agreement. Disagreements shall be resolved promptly and at the lowest
level of hierarchy. To this end, following the dispute resolution process shown below shall
be a prerequisite to the filing of litigation concerning any dispute between the Parties:
10.1.1 The representatives designated in this Agreement shall use their best efforts to
resolve disputes and issues arising out of or related to this Agreement. The
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Docusign Envelope ID: 22730BDE-29CA-4A74-8AA4-ADF853D8D55A
representatives shall communicate regularly to discuss the status of the tasks to be
performed hereunder and to resolve any disputes or issues related to the
successful performance of this Agreement. The representatives shall cooperate in
providing staff support to facilitate the performance of this Agreement and the
resolution of any disputes or issues arising during the term of this Agreement.
10.1.2 A Party's representative shall notify the other Party in writing of any dispute or issue
that the representative believes may require formal resolution according to the
section. The representatives shall meet within five (5) working days of receiving the
written notice and attempt to resolve the dispute.
10.1.3 In the event the representatives cannot resolve the dispute or issue, the Entity, and
WSDOT's Region Administrator, or their respective designees, shall meet and
engage in good faith negotiations to resolve the dispute.
10.1.4 In the event the Entity and WSDOT's Region Administrator, or their respective
designees, cannot resolve the dispute or issue, the Entity and WSDOT shall each
appoint a member to a Dispute Board. These two members shall then select a third
member not affiliated with either Party. The three -member board shall conduct a
dispute resolution hearing that shall be informal and unrecorded. All expenses for
the third member of the Dispute Board shall be shared equally by both Parties;
however, each Party shall be responsible for its own costs and fees.
11. VENUE AND ATTORNEY'S FEES
11.1 In the event that either Party deems it necessary to institute legal action or proceedings to
enforce any right or obligation under this Agreement, the Parties agree that any action or
proceeding shall be brought in a court of competent jurisdiction situated in Thurston County,
Washington. Further, the Parties agree that each shall be solely responsible for payment of its own
attorney's fees, witness fees, and costs.
12. RIGHT OF ENTRY
12.1 The Agency hereby grants to the WSDOT a right of entry upon all land in which the Agency
has interest, within or adjacent to the right of way of the bridge to be inspected for the
purpose of accomplishing the work described in this Agreement. Such right of entry shall
commence upon execution of this Agreement and shall continue until termination of this
Agreement under any applicable provision.
13. SEVERABILITY
13.1 If any term or condition of this Agreement is held invalid, such invalidity shall not affect the
validity of the other terms or conditions of this Agreement.
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Docusign Envelope ID: 22730BDE-29CA-4A74-8AA4-ADF853D8D55A
14. ASSURANCES
14.1 The Parties agree that all activity pursuant to this Agreement shall be in accordance with all
applicable federal, state and local laws, rules, and regulations as they currently exist or as
amended.
15. INTERPRETATION
15.1 This Agreement shall be interpreted in accordance with the laws of the state of Washington.
The titles to paragraphs and sections of this Agreement are for convenience only and shall
have no effect on the construction or interpretation of any part hereof.
16. AUTHORITY TO BIND
16.1 The signatories to this Agreement represent that they have the authority to bind their
respective organizations to this Agreement.
17. COUNTERPARTS AND ELECTRONIC SIGNATURE
17.1 This Agreement may be executed in counterparts or in duplicate originals. Each counterpart
or each duplicate shall be deemed an original copy of this Agreement signed by each Party,
for all purposes. Electronic signatures or signatures transmitted via e-mail in a "PDF" may
be used in place of original signatures on this Agreement. Each Party intends to be bound
by its electronic or "PDF" signature on this Agreement and is aware that the other parties
are relying on its electronic or "PDF" signature.
In witness whereof, the Parties have executed this Agreement.
Washington State
Agency
,-Signed by:
Department of Transportation
By:
r6b rt acun,SW
By: Gi'eg SeipeG
3 B96492E3F5847D...
Printed: Rob Putaansuu
Printed:
Gregory A. Seipel
Title:
Title:
Mayor
Bridge Preservation Engineer
Date: 9/11/2025
Date:
8/18/2025
Approved As to Form on behalf of WSDOT
Mark F. Schumock
Date: 5/12/21
Page 6 of 6
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Docusign Envelope ID: 22730BDE-29CA-4A74-8AA4-ADF853D8D55A
Exhibit B
Cost Rates Bridge Inspection Estimated Hourly Rate
Type of Inspection
Estimated Hourly
Labor Rates
Estimated Hourly
OT Labor Rates
Estimated Hourly
Equipment Rates
2 MAN UBIT INSPECTION
$
165.92
$
215.68
$
75.99
1 Bucket Operator&1 1 UBIT Driver
Excludes Lead Inspector
RF,-RF^
3 MAN UBIT INSPECTION
$
269.18
$
351.87
$
75.99
1 Lead Inspector, 1 Co-Inspector&1 1 UBIT Driver
BE3-BE3-BE5
ROUTINE/SAFETY INSPECTION
$
186.22
$
244.03
$
7.30
1 Lead Inspector & 1 Co -Inspector
BE5-BE3
DECK/TUNNEL/FERRY TERMINALS
$
206.52
$
272.38
$
16.55
1 Lead Inspector & 1 Co -Inspector
BE5-BE5
UNDERWATER BRIDGE INSPECTION
$
309.78
$
408.57
$
29.28
3 Man Dive Team
dE5-BE5-BE5
UNDERWATER BRIDGE INSPECTION
$
413.04
$
544.76
$
29.28
4 Man Dive Team
3E5-BE5-BE5-BE:
Title: Hourly Labor Rates 7/1/25
Estimated Hourly
Rate:
Estimated O/T
Hourly Rate:
Bridge Engineer 3 -
Range 65
$ 82.96
$
107.84
Bridge Engineer 4 -
Range 71
$ 94.55
$
127.14
Bridge Engineer 5 -
Range 75
$ 103.26
$
136.19
Bridge Engineer 6 -
Range 79
$ 112.87
$
149.44
Inspection Vehicles: Rates Assumed 7/1/2025
Ford E350 4x4 Van $ 7.30
Ford F250 $ 7.40
Ford Van F450 - Dive $ 14.63
2019 Munson 26 FT Dive Aluminum $ 14.65
Boat W/Trl & Trailer Tandem Shell Boat W/Trl $ 1.92
International UBIT 62 Foot $ 68.69
Notes:
Actual Labor Rates will be charged
Fiscal Year 2026 Federal Indirect Cost Rate of 11.34% will be added to Invoices
Hourly Rates Do Not Include Traffic Control
Docusign Envelope ID: 22730BDE-29CA-4A74-8AA4-ADF853D8D55A
Meals Lodging by County
County
Seasonal
Lodging
Rates
Total Daily Rate
Meals & Lodging
W/O Tax
Adams County
$178.00
Asotin County
$178.00
Benton County
$216.00
Chelan County
$178.00
Clallam County
7/1 - 8/31
$327.00
9/1 - 6/30
$229.00
Clark County
6/1 -10/31
$241.00
Columbia County
$178.00
Cowlitz County
6/1 -10/31
$241.00
Douglas County
$178.00
Ferry County
$178.00
Franklin County
$216.00
Garfield County
$178.00
Grant County
$178.00
Grays Harbor County
7/1 -8/31
$218.00
9/1 - 6/30
$196.00
Island County
$178.00
Jefferson County
7/1 - 8/31
$327.00
9/1 - 6/30
$229.00
King County
5/1-10/31
$340.00
11/1 -4/30
$280.00
Kitsap County
$178.00
Kittitas County
$178.00
Klickitat County
$178.00
Lewis County
$178.00
Lincoln County
$178.00
Mason County
$178.00
Okanogan County
$178.00
Pacific County
$178.00
Pend Oreille County
$178.00
Pierce County
$222.00
San Juan County
$178.00
Skagit County
$178.00
Skamania County
$241.00
Snohomish County
6/1 - 8/31
$226.00
9/1 - 5/31
$199.00
Spokane County
$212.00
Stevens County
$178.00
Thurston County
7/1-8/31
$255.00
9/1-11/30
$208.00
12/1-6/30
$231.00
Wahkiakum County
$178.00
Walla Walla County
$178.00
Whatcom County
$178.00
Whitman County
$178.00
Yakima County
$178.00